Event_34101-_13689_AMD_One_Questions.pdf

Event 34101-13689 – Amendment # One Page 1 of 10

STATE OF TENNESSEE

DEPARTMENT OF MILITARY

EVENT 34101-13689

AMENDMENT # ONE

FOR ARMED SECURITY GUARDS

DATE: August 10, 2025

EVENT # ONE IS AMENDED AS FOLLOWS:

1. State responses to questions and comments in the table below amend and clarify this Event.

Any restatement of Event text in the Question/Comment column shall NOT be construed as a change in the actual wording of the Event document.

QUESTION

EVENT

SECTION

QUESTION / COMMENT STATE RESPONSE

1 When is the Response due?

a. Is this a Mail in response only?

b. Is there an electronic delivery for the Response?

i. If so, what is the email for electronic delivery?

Responses are due August 18, 2025, at 2:00 Central.

a. No

b. No. Responses must be submitted through the state’s supplier portal, mailed (include event # and attention to on envelope) or hand delivered to: WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243

What are the hours of Security Guard coverage?

a. It appears that there are 3 locations.

i. Nashville

ii. Memphis

iii. Knoxville

b. Is this correct?

Refer to Specifications section 1.3 Guard Posts and Number of Guards.

Yes. Specifically, Memphis has 3 hr.

shifts.

4 Is this a prevailing wage contract No.

5 2 C) Orientation training

Is this training conducted by Base personnel of the contractor?

BNA/Knoxville: Orientation training will be conducted by Security Forces.

All other required items for licensing will be provided by the contractor (i.e.

license, less-than-lethal, etc.);

Memphis: No, Our Security Forces Training Manager Conducts all training for new hires.

6 2 c) Orientation Training

If by the contractor, is the material already provided or does the contractor develop the material?

BNA: See #5.

Memphis: Security Forces has developed its own training plan that hits the requirements of Dynamic but also includes Air Force requirements.

2.3 Uniforms It mentions Gray and Black BDU trousers.

Is it per base or do they use both at each base?

Per specifications 2.3.1.1. Uniform Specifications, there are only Gray BDU trousers.

8 2.3.4 Weapons Are we limited to the Beretta 92FA or can it be new weapons chambered in 9mm such

The Weapon specifications is 2.35.

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as the Sig Sauer p320, S&W M&P or Springfield Armory XD series.

BNA: Beretta 92FS is required for Berry Field Memphis: The Beretta is the current weapon used. Other 9mm pistols can be used but not the SIG P320. If other weapons are to be used the contractor must purchase the weapons and ammo. Prior approval from Memphis shall be required before another weapon can be used.

See revised specification 2.3.5, Knoxville: The weapons will be the Beretta 92FS or Sig Sauer P320.

9 2.3.4 Weapons Is there space for a weapons safe on property?

BNA: Yes. Weapons must be stored between shifts by Security Forces in our vault.

Memphis: Yes, the 164th allows Dynamic to use our armory for their weapons and Ammo storage.

Knoxville: All contractor weapons will be stored on base in the Security Forces Armory

10 2.3.4 Weapons It is understood that each officer has their own weapon. Can we put a safe on each site for the officer’s to store the weapon on site in between each shift.

See answer to #9.

11 Guard Deployment & Staffing

Will holiday coverage be billed at a premium or standard hourly rate?

Standard rate

12 Training & Qualification

Are contractors allowed to use existing certified training programs (e.g., company-run Use of Force, firearms) to meet the orientation requirements, or must all training be done on-base?

BNA: At Berry Field, all armed guard license certification/training/less than lethal (baton) must be provided by the vendor prior to base-specific orientation training.

Memphis: Training must still be completed on base by the 164th Training Manager to make sure they meet all the Air Force training requirements for entry control.

Knoxville: Firearms and OC training can be conducted by the company.

All other site-specific training will be conducted by Security Forces.

13 Other than Guards, Supervisors, and Site Managers, are there any other non-billed positions utilized on this contract? For example, dedicated trainers, armorers or roving relief officers?

No

14 What are the current wages by each position listed in the solicitation?

The current rate for all bases is:

Site Manager is $33.46 Guards $28.05

15 Who is the incumbent vendor?

Dynamic Security Inc.

16 What are the current bill rates for this service?

The State does not have a bill rate.

See question 14

17 Minimum Security Guard Requirements

The solicitation states that contractors must ensure that its personnel “are drug free and remain drug free for the duration of the contract”? Is annual random drug testing required? If so what percentage of the guard force must be tested in order to be compliant with the contract requirements?

Yes, drug testing is required upon getting selected for the position and every year at a random time during the year. Everyone is required to get drug tested every year at a random time

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18 As contractors use a variety of technology tools to manage dispersed workforces, are cell phones permitted/required for this contract? If so, how many are currently deployed?

BNA: Site manager will be provided a cell phone by the vendor.

Memphis: Members are allowed to have their personnel cell phones, but no cell phones are used in an official capacity to work at the Main Gate.

Knoxville: Yes, cell phones are permitted. The site manager has one company issued cell phone. Guards are allowed to have their personal cell phones.

19 How are physicals conducted for this program and by whom? What is the cost per fitness examination?

Contractor will conduct a pre-employment screening at their own expense.

20 Description of Services – Orientation Training

Are any training hours billable? If so, how many?

No

21 Termination Will the State be willing to provide the Contractor the ability to terminate the agreement for convenience with 90 days prior written notice?

22 Billing Rate Will the State permit the Contractor to increase bill rates to the extent necessary to allow the Contractor to recoup increases in unforeseen costs that are outside of the Contractor’s control such as: increases in Federal, State or local taxes, levies, or required withholdings; costs under collective bargaining agreements;

minimum, prevailing and living wage rates and other statutory requirements, such as legally mandated sick leave costs; and medical and other benefit costs? If so, please describe the process by which the Contractor will be able to submit a request for a bill rate adjustment.

No, this is a fixed price contract.

23 Hold Harmless Our company stands behind our security services and regularly accepts the obligation to indemnify clients for the comparative portion of any losses, costs or damages that are caused by the negligent acts or omissions of our personnel in the performance of security services under client agreements. Can the Hold Harmless provision be revised to reflect this?

The State declines to make any changes to the Hold Harmless term in Section 1.80.

24 Insurance Limits

Regarding Section 1.96 Insurance of the Terms and Conditions, we note that The State is requesting “minimum insurance requirements”. Our company maintains insurance limits that are commensurate with our size and scope of operations. The “minimum” language requirement may appear facially fair, but in effect it compels big firms to provide much larger amounts of insurance. Although each bidder may offer the specified insurance coverage, in the case of a large bidder, The State would be getting access to tens of millions more insurance than it would from other smaller bidders. Such a result is unfair. That requirement also effectively precludes our company from accessing any portion of our insurance to satisfy other claims from time to time. Is The State willing to revise this to set forth set or fixed insurance limits and revise as follows if our company is willing

The quoted language does not appear in Section 1.96 of the Terms and Conditions or elsewhere. The State will not agree to any changes

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to increase the fixed amounts to an amount commensurate with the value of the agreement from the amounts provided as minimum coverage?

25 Additional Insured

Our company routinely adds clients as additional insureds on our insurance policies, so long as our obligations are aligned with our indemnification obligations and limited to the specified insurance limits we have agreed to provide. Is the State willing to revise this paragraph as follows?

The Contractor agrees to name the State as an additional insured on any insurance policies with the exception of workers' compensation (employer liability) and professional liability (errors and omissions) ("Professional Liability") insurance to the extent of Contractor’s indemnification obligations and up to the required insurance coverage amount hereunder.

Also, all policies shall contain an endorsement for a waiver of subrogation in favor of the State.

Yes, that revision would be acceptable. See revised terms and conditions.

26 How many weapons must be deployed in order to meet the requirements of this contract?

See Specification 2.3.5 Note: Each individual shall be provided their own weapon: no sharing will be allowed

27 Is the contractor expected to provide weapons safes and clearing barrels? If so, how many?

28 If a new contractor is selected will all incumbent staff retained be required to go through training and/or physicals again or will their certifications be grandfathered until their natural renewal date?

BNA: Grandfathered in.

Memphis: Members who are currently on staff when the new contract is awarded will be grandfather until their natural renewal date.

Knoxville: Incumbent staff will be grandfathered in and will not require new training.

29 Description of Services

Are the site managers salaried or hourly employees?

Hourly rate

30 Is office space provided for the contractor at each site? Is there a cost associated with the space?

BNA: Site manager has an office at no cost to the vendor.

Memphis: Yes, office space is provided and now there is no cost associated with the office space being provided.

Knoxville: Site manager has a desk located inside of Security Forces. No cost

31 Description of Services

How many relief guards are currently deployed on this contract?

Unknown at this time

32 Description of Services

How is relief for breaks currently provided on this contract? Supervisors? Roving relief officer?

BNA: Site manager/specific shift schedules.

Memphis: Breaks are coordinated with the on-site supervisor who makes a schedule for the required breaks.

Knoxville: Breaks are taken during downtime when there is no gate traffic. There is ample downtime for breaks.

33 Weapons Requirements

The RFP is requiring 9mm Beretta 92 FS.

Would alternatives weapons, such as

See question 8.

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Glock 19, used at other State of Tennessee accounts, be considered?

34 Commercial Vehicle Inspections

What equipment is currently used to inspect commercial vehicles? Is that equipment provided by the TNANG or the contractor?

BNA: TNANG

Memphis: The equipment is a vehicle camera to search underneath vehicles. Yes, those items are provided by the 164th SFS.

Knoxville: Vehicle search mirrors and handheld metal detectors are used.

Provided by TNANG

Commercial Vehicle Inspections

Are guards expected to enter the vehicle to inspect cargo? If so, what training is required to ensure proper inspection and who provides that training?

No. Training will be provided by Security Forces.

36 Do any posts require personnel with security clearances (Secret, Top Secret)?

If so, which and how many personnel are required to have clearances?

BNA: T3R

Memphis/Knoxville: Only Military members are required to have Secret Security Clearance. The Dynamic Guards are only required to have a background check completed before they are employed.

37 Incident Reporting

Industry standards now provide technology solutions for this function and for overall workforce management (ex. Timekeeping, GPS tour management, etc.) Is the state requiring bidders to include this kind of technology for this program?

No.

38 Testifying Are guards eligible for Over Time pay for court testimony? If so at what rate?

No.

39 General Information – Weekly Schedule

The solicitation states that the contractor shall provide the DFC or their representative a “written weekly schedule”.

Industry standards are such that all scheduling is electronic, often allowing the client to proactively access vendor tools to see the schedule and other relevant contract information via a portal. Is that sufficient to meet this requirement?

Yes, but Contractor must also submit the written copy must be provided so that a daily duty roster can be done by the on-duty Security Forces.

40 General Information – weekly schedule

Is Guard Mount time required for each shift (usually 15 mins before shift start)? If so, is this time billable?

See revised specification 2.13.1

41 Minimum Security Guard Requirements

Are guards required to be evaluated annually or just pre-assignment? For example, for binocular vision correctable to 30/30?

Guards will be evaluated at pre-assignment.

42 Will our guards need security clearance to be assigned to a post?

No.

43 Could you clarify which hours are correct?

The ones listed in the “event details” or the ones listed in the specifications?

The following are shift hours:

BNA: 0530 – 1400, 1330 – 2200, and 2130 – 0600 for Berry Field. This includes 30 minutes Guard Mount for each shift.

Knoxville: Armed Guard Specs 1.3.2

The quantities in the event details are not shift hours but quantities to provide pricing for. These quantities were based on actual invoices hours and used that as an estimate thru 9/30/2025.

44 Are subcontractors a requirement for this contract?

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45 What was the initial term length of the current contract? (For example, 1 year plus 4-year options, etc.

The contract term is thirty-six (36) months, with no renewals.

46 What was the start date of the initial contract?

10/01/2022

47 What was the amount spent in the last 12 months?

BNA: $625,249.07

Knoxville: $728,533.95 Memphis: $596,669.65

48 What was the total spent in the last billed month?

BNA: $55,708.37

Knoxville: $60,022.26 Memphis: $49,549.79

49 Is there a pre bid conference?

No

Are there any additional services that may be needed that are not listed in the ITB?

No

51 Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage?

52 Is a Bid Bond or performance bond required?

No

53 Is there a specific way you would like the response to be prepared? For example:

bound, unbound, 3-ring binders?

This is an invitation to bid, the preferred method of submission of a response is through the State’s supplier portal.

54 Is the current contract using vehicles? If yes, how many?

BNA: Not at Berry Field.

Memphis: Yes, 1.

Knoxville: Yes, 1.

55 Was there a liquidation penalty on the previous contract?

56 1.3.1.A The RFP says 42.5 hours per week. Is there any billable OT over 40 hours per week?

57 1.3.3 There does seems to be a contradiction is the hours here.

B) Two (2) Guards per shift: Total: 6 Per Day (24/7 Coverage, 3 Shifts)

M-F (including State and Federal holidays): Three (03) Day Shift; Three (03) Swing Shift; Two (02) Night Shift Total:

Eight (08) per day.

See answer to #43.

58 Can we bill a holiday premium for the Federal and State Holidays?

59 2.13.1 Is any portion of the 30 minute Post Associated Time (Guardmount) billable or should we factor their pay for the guardmount time into the straight time bill rate?

See question # 40.

60 2.13.1 Is there any post associated time (guardmount) for the departing shift?

No.

61 2.3.4 Vehicle requirements. Do any sites require a truck?

BNA: Not at Berry Field.

Memphis: No, we only require a car.

Our Security Forces members already have trucks.

Knoxville: Yes, need to be full size truck/SUV(F-150/Explorer). The State will not pay for the truck, but there is a line for monthly usage to be billed to the State.

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62 Online Bidding More of a comment. I see the Unit price is hourly so I will put in an hour but the QTY from bidding event does not seem to match RFP. For example site manager for Berry field says 504 hours.

See answer to #43.

63 Bonds Please confirm there is no performance bond or bid bond associated with this RFP.

The last time this RFP was issued there was a performance bond associated with the contract.

This is an Invitation to Bid. There is no Performance or Bid Bond required.

64 1.3 The breakdown of hours in the specifications do not match what is shown in the event details. Should bidders refer to the specifications or the event details?

See answer to #43.

65 1.3.3 (B) This section references two ASOs 24/7 followed by a Mon-Fri number of ASOs needed along with "drill weekends" and "non-drill weekends". Is the two ASOs 24/7 an additional need in addition to the latter number? Or, are the two ASOs 24/7 for the Gate 2 coverage as required?

No. See specification 1.4 on Gate 2 coverage.

Who is your current security provider? See answer to #15.

Are you satisfied with their services?

If so, are you interested in retaining the employment of those security personnel that you are satisfied with if a newly selected vendor wanted to retain them to work on this contract?

Yes

The State cannot advise on this.

Has the current security provider had a contract violation?

No.

What is your current vendor’s bill rate for security services?

See question #14

If more than one rate exist, can you specify?

See question #14

What is the unit cost per vehicle provided?

This is not available, the State did not have a separate line for vehicles.

Can you provide the total number of current security staff, their current rate of pay and tenure/longevity of employment on this contract?

BNA: No.

Memphis: We currently have 9 members, and their pay is $34.46 for the site manager and $28.05 for the regular guards.

Knoxville: The state does not have information on the tenure/longevity of employment.

73 2.15-Site Manager

What is the Site Manager’s start and end time?

Refer to specification 1.3.1

74 Section C- Orientation Training

Who is responsible for conducting this training (State of Contractor)?

See question 12.

Further, can you clarify when you state the on-site training shall be at no additional cost to the State, does that mean the

Hourly bill rate.

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hourly bill rate of the individual employee who are participating or are we responsible for other cost associated with the training if provided by the State?

76 2.3.1.1 Uniform Specs

Is the DFC open to other styles of uniform such as the Class A uniform?

BNA: See contract.

Memphis: Yes, the DFC is open to the class A style of uniform.

Knoxville: No.

See revised specification in Release 2.

77 Section 2.3.5 Is the DFC open to other weapon platforms such as the Glock 22, .40 caliber handgun?

See answer to #8 above.

2.13.3 Will they keep incumbent workforce?

This is not a requirement of the contract.

79 2.13.3 Is there a specific medical exam form they provide?

See contract specifications.

80 What is the anticipated timeframe for transitioning this contract?

Contract begins 1 October 2025.

81 General Question 8

Please clarify what data is being requested by “List the average inventory dollar amount”

The average dollar of the contract.

3.3

Will TN ANG provide space to store weapons on site? This is answered in 3.3, yes

Yes

3.3 If weapons are stored on site, will TN ANG

pay for Guard Mount?

Yes Guardmount is factored into the 15 minute time frame prior to the shift starting.

84 2.13.3 Are officers required to hold any level of CPR certification?

No

Will officers be required to “go to shots fired” in the event of an active intruder?

BNA: No, that will primarily be handled by Security Forces.

Memphis/Knoxville: Yes.

86 “Event 34101- 13689 Armed Guard Specifications”

2.0 C

Are the 24 hours of Orientation training billable?

There is no line on the contract to pay for Orientation training unless this training is paid by guard pricing.

2.0 C.2.B

In addition to the 24 hours of Orientation training, how many hours of OJT are required?

BNA: After 24 hour orientation, all hours are billable. OJT period of 90 days before stan eval. (OJT period is billable).

Memphis: Unsure currently. I will have to reach out to our Training Manager, but I believe somewhere 20-40 hours.

Knoxville: This is dependent on the individual being trained.

88 “Event 34101- 13689 Armed Guard Specifications” 2.3.5

Instead of a Beretta Model 92FS, may we provide a Glock 17 or similar?

See answer to #8 above.

Is CPR Training required? If so, is that provided by the government or the contractor?

No.

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2.3.4.

The RFP states a 4 door Sedan or SUV is required. Would a 4 door pickup be acceptable?

See answer to # 61.

2.3.6

How many total magazines are required, i.e. if 2 is that one in the weapon and one on the duty belt?

2 are required – One in duty belt one in weapon.

1.3 verses pricing deliverable

Please clarify bid qty hours. For instance, Berry Field armed site manager is listed as 504 on the pricing deliverable. Is that 504 hours per year? 1.3 states 42.5 hours per week. Should we base our pricing off of 1.3?

See answer to #43.

2.0 C

Can you provide a seniority list of incumbents (time on contract only) so that we can consider any accrued incumbent vacation?

The State does not have this information.

94 1.3 Are we able to bill and pay time and a half for the 6 major holidays?

95 T&C 1.96 Is there a required performance bond? If so, for what amount?

2.3.5

Do the officers leave their weapons on-site in a weapons safe or take them home at the end of their shift?

Weapons are stored on-site.

97 Do we need to do anything with Appendix A-Line Specifications?

98 T&C 1.49 What are your payment terms, NET 30, NET 45?

Per the State’s prompt pay act, 45 NET 45 days

2.0 C How often is the orientation training

guaranteed to be offered?

BNA: Dependent upon manning and needs. Vendor is required to fill hours for the contract. A minimum of three is required for Orientation.

Memphis: The orientation is offered whenever a member is hired. We contact the new member and schedule a time to begin orientation.

Knoxville: Every new hire will attend orientation training

100 2.3.4 Are we able to direct bill fuel monthly as it is incurred?

The State does not pay for fuel.

101 2.13.3 Will they keep incumbent workforce?

The State cannot advise on this.

102 2.13.3 Is there a specific medical exam form they provide?

No.

103 What is the anticipated timeframe for transitioning this contract?

Contract begins 1 October 2025.

104 General Question 8

Please clarify what data is being requested by “List the average inventory dollar amount”.

See answer to #81.

2.3.1.1

For company patches on uniform can we have company patch on one side and US flag on opposite side?

Yes

2.3.4

Is Nashville suppling a vehicle. Sourcing event states vehicle needed for Knoxville and Memphis?

The Nashville location does not require a vehicle.

107 What is the frequency of pay to contractor for payroll to guards?

BNA/Knoxville: Based on vendor invoicing policy. Monthly.

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Memphis: We are billed monthly but the security guards are paid bi-weekly

108 bid sheet line

Price for vehicle, is this in the contract terms or what we plan on spending for the unit?

This is a monthly charge the State would be billed.

109 Are we allowed a shift lead for each squad to ensure supervision on all shifts?

No, the specifications do not require a shift lead.

1.3.1

Nashville - 1 Site Manager and 3 guards or 1 Site Manager and 2 guards M-F Dayshift

Nashville required 1 Site Manager for day shift. In addition, 3 guards for 1st shift, 3 guards for 2nd shift and 2 guards for 3rd shift – M-F. Weekends require 2 guards per shift and no Site manager.

111 1.3.2 Knoxville - 1 site Manager and 4 guards or 1 Site Manager and 3 guards M-F Dayshift

Knoxville: 1 site Manager and 4 guards

112 1.3.3 Memphis - 1 Site Manager and 2 guards or 1 Site Manager and 1 guard M-F Dayshift

Memphis: We operate with 1 Shift manager and two guards for two shifts and 2 guards for the night shift.

Sometimes we have 3 guards on night shift.

113 2.9 Testifying Responsibility - Do we need to bid extra for this or will State pay outside the contract?

The State will not pay outside the contract if this is requested.

114 2.3.4 Do the vehicles need to be AWD or 4x4?

No vehicle at Nashville.

Knoxville: Yes Memphis: No See revised specification in Release 2.

115 2.3.4 Will Amber and White light be the norm for emergency lighting?

No vehicle at Nashville.

Memphis: Yes Knoxville: No, Blue lights will be the norm

116 Will we be able to travel to the Airbases to see the outlay and function prior to biding?

Nashville by appointment.

Memphis: Yes, by appointment Knoxville: Yes, will have to coordinate with McGhee Tyson POC if wanting to coordinate a site visit prior to bidding

The bid is due 8/18, site visits must occur before then.

2. Delete Event # 34101-13689 Terms and Condition, in its entirety, and replace it with Event #

34101-13689, Terms and Conditions Release # 2, attached to this amendment. Revisions of the original Event document are emphasized within the new release. Any sentence or paragraph containing revised or new text is highlighted.

3. Delete Event # 34101-13689 Specifications, in its entirety, and replace it with Event # 34101- 13689, Specifications Release # 2, attached to this amendment. Revisions of the original Event document are emphasized within the new release. Any sentence or paragraph containing revised or new text is highlighted.

4. Event Amendment Effective Date. The revisions set forth herein shall be effective upon release.

All other terms and conditions of this Event not expressly amended herein shall remain in full force and effect.