Event_33108_Addendum_01.pdf
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- Solicitation number
- 0000033108
About this file
This document is an Addendum to an Invitation for Bid (IFB) issued by the California Military Department (CMD) for Comprehensive Fire System Maintenance and Monitoring Services at various National Guard facilities located in Southern California. The Addendum revises the Scope of Work and Proposal Sheet for the contract, which has a term of 3 years from December 1, 2024 through November 30, 2027. The sites included are the San Diego FMS 17 National Guard Vehicle Maintenance Shop, San Bernardino Reserve Center, National City National Guard Readiness Center, Escondido National Guard Readiness Center, and San Diego National Guard Readiness Center. The contractor must possess a valid C-10 Electrical Contractor license and will be responsible for 24-hour monitoring, quarterly testing, semi-annual services, and annual services of the fire detection and suppression systems at these locations. Bids are due by November 12, 2024 at 2:00 PM local time and can be emailed to the Contracting Office. A job walk is optional but not mandatory, and interested bidders must coordinate with the Contract Manager or Alternate Contract Manager to schedule.
The Addendum includes a revised Proposal Sheet that bidders must use to submit their pricing. Pricing must be provided for the monthly monitoring service, quarterly testing, semi-annual services, annual services, and battery replacement for each location. Award will be made to the lowest responsive, responsible bidder. No other pricing or contract terms are provided in the document.
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| File | Type | Posted |
|---|---|---|
| Event_33108_Addendum_02.pdf | ||
| Event_33108_IFB_Packet.pdf | ||
| Event_33108_Addendum_03.pdf |
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STATE OF CALIFORNIA Gavin C. Newsom, Governor
MILITARY DEPARTMENT
OFFICE OF THE ADJUTANT GENERAL
10601 Bear Hollow Drive Rancho Cordova, California 95670-6350
CMD Public Works Contracting 4 November 2024
SUBJECT: Addendum 01 to Invitation to Bid (IFB), Event #33108
Comprehensive Fire System Maintenance and Monitoring Services - Southern California
The following changes to the Invitation for Bid (IFB) have been made and shall be part of the contract document issued from this solicitation:
1. Attached are the following items/documents:
• Revised Scope of Work (6 pages)
• Revised Proposal Sheet (1 page)
2. Prospective bidders are required to use the revised proposal sheet to submit their bid.
Do not complete the cost sheet included in the original IFB.
3. The bid opening date has not changed.
4. All bids must be submitted to the Contracting Office by 11/12/2024, no later than 2:00 PM local time. Bids can be emailed to PWC@cmd.ca.gov.
ALL OTHER CONDITIONS REMAIN THE SAME
Contractor is required to sign this document and return it with their Proposal Form to this office. Bids received without the signed Addendum shall be determined as non-responsive by the Contracting Officer and shall be cause for the rejection of your bid.
Signature of Contractor Date Signed mailto:PWC@cmd.ca.gov
CALIFORNIA MILITARY DEPARTMENT (CMD)
J9 FACILITIES & INFRASTRUCTURE
Area V Coordinators Office 1700 E First Street.
Pomona, CA 91766
Page 1 of 3 Fire Detection and Suppression System
The Office of the Area IV Coordinator, State of California Military Department, located at 1700 E First Street, Pomona, CA 91766, will accept proposals from qualified bidders offering to provide all labor, materials, and equipment necessary for the monitoring, quarterly tests, semi-annual services, and annual services of the Fire Detection and Suppression System located at various locations in Southern California.
Additional site visits may be available to contractor(s) satisfying themselves as to the local conditions, conduct site survey, accurately measure areas, collect data, and insure the actual area of work for the preparation of their bids, but only after scheduling an appointment with the Contract Manager (CM) Charles Aguilar charles.aguilar@cmd.ca.gov, (909) 623-9804 option 2, or the Alternate Contract Manager (ACM) SGT Zoe Franco zoe.franco@cmd.ca.gov (669) 254-0339. All Request for Information (RFIs) are to be directed via email to the CM/ACM.
Business hours are 8:00 A.M. to 4:00 P.M., Monday through Friday. Questions regarding contract administration, qualifications or rules of bidding, technical specifications or job site requirements may be directed to the
CM/ACM.
AWARD SHALL BE MADE TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER
I. SCOPE OF WORK – Multi-Year Services
A. Contractor is to provide all equipment, materials, and labor for the monitoring, inspection and service of the Fire Detection and Suppression System for a period of three (3) years from December 1, 2024, through November 30, 2027 (36 months) at the Area 5 facilities located as follows:
• San Diego FMS 17 National Guard Vehicle Maintenance Shop – 3171 Armstrong St., San
Diego, CA 92111
• San Bernardino Reserve Center – 296 E. 3rd St., San Bernardino, CA 92410
• National City National Guard Readiness Center – 303 Palm Ave., National City, CA 91950
• Escondido National Guard Readiness Center – 304 E. Park Ave., Escondido, CA 92025
• San Diego National Guard Readiness Center - Building TBD, 7401 Mesa College Drive, San
Diego, CA 92111
II. CONTRACTOR’S RESPONSIBILITY
A. By submitting a bid, the contractor confirms that they have read and understand all documents pertaining to the work.
III. ORDINANCES AND REGULATIONS
A. All work shall be accomplished in accordance with all Local, State and Federal regulations. Permits and fees (if required) shall be the responsibility of the contractor at no additional cost to the state/
IV. WORKMANSHIP
A. Licensed personnel properly trained and certified in the work to be done shall execute work in a safe, careful, neat, proficient manner and in compliance with the acceptable trade practices.
B. Contractor must possess a valid CSLB; C-10 Electrical Contractor.
mailto:charles.aguilar@cmd.ca.gov mailto:zoe.franco@cmd.ca.gov
Area V Coordinators Office 1700 E First Street.
Page 2 of 3 Fire Detection and Suppression System
V. QUALITY CONTROL
A. The contractor is responsible for ensuring that all work is accomplished in a professional manner and in accordance with the provisions of this contract.
VI. SPECIFIC REQUIREMENTS
A. For specific dates, contractor agrees to perform required inspection as specified on attached spreadsheet Appendix A labeled “Life Safety Compliance Codes – Testing Schedule” and testing within the following schedule. Only testing that is annotated with “YES” will be required as part of the Service contract. Line items annotated as “N/A”, “NO”, “Other CMD Contract”, or “CMD Unit Performs” are not required as part of the service contract and will not be quoted.
Each location must be serviced as follows:
• 24-hour monitoring service and alarm monitoring conversion, as necessary in accordance with NFPA 72. Billing of service will occur no less than 30-day monthly cycles, and only after services have been rendered.
o Cellular-based communicators will be used within each building.
• Perform quarterly testing of fire alarm devices and sprinkler systems as follows in accordance with Appendix A annotated under column Frequency as “Quarterly”.
o 2024: December o 2025: March, June, September, December o 2026: March, June, September, December o 2027: March, June, September
• Perform semi-annual services of fire alarm devices and sprinkler systems as follows in accordance with Appendix A annotated under column Frequency as “Semi-Annually”.
o 2024: December o 2025: June and December o 2026: June and December o 2027: June
• Perform annual services of fire alarm devices and sprinkler systems as follows in accordance with Appendix A annotated under column Frequency as “Annually”.
o 2024: December o 2025: December o 2026: December
• Battery replacement: one per device, to occur when needed.
• Any testing, inspection, calibration, or replacement with frequency greater than
“Annually” in the attached spreadsheet Appendix A is not part of the service contract but requires notification to the CM/ACM from the Contractor of the compliance due date.
Area V Coordinators Office 1700 E First Street.
Page 3 of 3 Fire Detection and Suppression System
VII. SCHEDULING
A. Work site will be available to the contractor Monday through Friday from 8:00 A.M. to 4:00 P.M. Work must be completed within the assigned month of service, preferably at the beginning of the month to allow time for adjustment due to unforeseen circumstances. Should a reschedule of service be required, no additional charges will be assessed to the CMD. Contractor will coordinate with the CM/ACM directly to schedule all services. Upon completing services, the contractor must provide to the CM/ACM copies of Contractor’s Inspection Reports.
End of Document
Area V Coordinators Office 1700 E First Street.
Pomona, CA 91766
APPENDIX A
Life Safety Compliance Codes – Testing Schedule An effective Life Safety Compliance program must test, monitor, and report life safety assets. While this is not an all-inclusive list it provides the user with an idea of some of the required tests and their frequency. Additional tests are outlined in the appropriate NFPA. Testing, maintenance, and repairs will be completed by certified personnel.
CA MILITARY DEPARTMENT SITE SURVEY
Fire Alarm Test/Reporting Devices/ Function
Frequency NFPA Standard San Diego
FMS 17
San Bernardino Reserve Center
National City National Guard Readiness Center
Escondido National Guard Readiness Center
Initiating Devices Water flow switches
Semi-annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Smoke detectors
Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Heat detectors Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Duct detectors Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Manual pull stations
Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Supervisory Signal Devices Low air pressure switches
Quarterly 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Low water level switches
Quarterly 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Temper switches
Semi-annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Notification Devices Strobes Annually 72-2019; Tables
14.3.1,14.4.3.4
YES YES YES YES
Horns Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Bells Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Chimes Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Interface Relays and Modules Magnetic hold-open
Annually 72-2019; Tables 14.3.1,14.4.3.4
N/A N/A N/A N/A
Air handler shut-down
Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
San Diego National Guard Readiness Center
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
N/A
YES
Kitchen hood suppression sys
Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Elevator recall Annually 72-2019; Tables 14.3.1,14.4.3.4
N/A N/A N/A N/A
Magnetic locks/Electric strikes
Annually 72-2019; Tables 14.3.1,14.4.3.4
N/A N/A N/A N/A
Fire pump Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Smoke dampers Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
CO2/Clean agent suppression
Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Sprinkler dry-pipe/pro-action
Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Overhead rolling fire doors
Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Control Panel Batteries
Charger test Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Discharge test Annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Load voltage test Semi-annually 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Smoke Detector Sensitivity Test
2-Years 72-2019; Tables 14.3.1,14.4.3.4
YES YES YES YES
Fire Suppression System Test/Reporting
Devices/Function Frequency NFPA Standard San Diego
FMS 17
San Bernardino Reserve Center
National City National Guard Readiness Center
Escondido National Guard Readiness Center
Portable Fire Extinguishers
Inspection (visual only)
Monthly 10-2018; 7,2.1.2.1 CMD Performs
CMD
Performs
CMD
Performs
CMD
Performs
Maintenance Annually 10-2018; 7,3.1.1 Other
CMD
Contract
Other
CMD
Contract
Other
CMD
Contract
Other
CMD
Contract Alternative Suppression Systems
Kitchen hood system-inspection (visual only)
Monthly 17A-2017; 7.2.1 CMD Performs
CMD
Performs
CMD
Performs
CMD
Performs
Kitchen hood system-test
Semi-annually 17A-2017; 7.3.3 Other
CMD
Contract
Other
CMD
Contract
Other
CMD
Contract
Other
CMD
Contract
YES
N/A
N/A
YES
YES
YES
YES
YES
YES
YES
YES
YES
San Diego National Guard Readiness Center
CMD
Performs
Other
CMD
Contract
CMD
Performs
Other
CMD
Contract
Halon system-inspection & test
Semi-annually 12A-2018;6.1.1 N/A N/A N/A N/A
Clean agent system-inspection
Semi-annually 2001-2018; B.3 Other
CMD
Contract
Other
CMD
Contract
Other
CMD
Contract
Other
CMD
Contract Clean agent system- test
Annually 2001-2018; 8.4 Other
CMD
Contract
Other
CMD
Contract
Other
CMD
Contract
Other
CMD
Contract Water-Based Suppression Systems
Control valve inspection (visual;
open position)
Monthly 25-2017; Table 13.1.1.2
CMD
Performs
CMD
Performs
CMD
Performs
CMD
Performs
Pressure gauge inspection (visual;
operational)
Monthly 25-2017; 13.2.7.1 CMD Performs
CMD
Performs
CMD
Performs
CMD
Performs
Pre-action/Dry pipe valve priming water test
Quarterly 25-2017; 13.4.3.2.1 YES YES YES YES
Sprinkler system inspection
Annually 25-2017; 5.2.1.1, Table 5.1.1.2
YES YES YES YES
Piping & hanger inspection
Annually 25-2017; 5.2.3 YES YES YES YES
Main drain test Quarterly/Annually 25-2017; 13.2.5, 13.2.5.1
YES YES YES YES
Control valve exercise
Annually 25-2017; 13.3.3.1 YES YES YES YES
Backflow preventor Annually 25-2017; 13.7.2.1 Other
CMD
Contract
Other
CMD
Contract
Other
CMD
Contract
Other
CMD
Contract Anti-freeze test Annually 25-2017; 5.3.3 YES YES YES YES
Class I and III standpipe system valves
Annually 25-2017; 13.6.2.1 YES YES YES YES
Pro-action/Dry pipe valve trip test
3-Years 25-2017; 13.4.3.2.2 Last: Last: Last: Last:
Check valve inspection
5-Years 25-2017; 13.4.2.1 Last: Last: Last: Last:
Standpipe water flow test
5-Years 25-2017; 6.3.1 Last: Last: Last: Last:
Internal inspection of piping
5-Years 25-2017; 14.2.1 Last: Last: Last: Last:
Dry Head sprinkler replacement
5-Years 25-2017; 5.3.1.1.1.8 Last: Last: Last: Last:
Devices/Function Frequency NFPA Standard San Diego
FMS 17
San Bernardino Reserve Center
National City National Guard Readiness Center
Escondido National Guard Readiness Center
N/A
Other
CMD
Contract Other
CMD
Contract
CMD
Performs
CMD
Performs
YES
YES
YES
YES
YES
Other
CMD
Contract
YES
YES
Last:
Last:
Last:
Last:
Last:
San Diego National Guard Readiness Center
The undersigned hereby proposes and agrees to furnish all labor, materials, and equipment necessary for the to perform Semi-Annual Services, Annual Services, Monitoring, and Quarterly Tests at the National Guard Facilities specified in the scope of work located at various locations in Southern California in accordance with the attached specifications for the total amount not to exceed:
($ ) dollars.
The foregoing figure includes the cost of bonds, insurance, sales tax, and every other item of expense incident to the contract. Contractor shall provide the following cost breakdown:
Type of Service Service Charge
(per location) Services
Amount Total
24 Hour Monitoring $ x 180 = $ Quarterly Testing $ x 60 = $ Semi-Annual Testing $ x 30 = $ Annual Testing $ x 15 = $ Battery Replacement $ x 5 = $ Total Cost = $
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