Event_17162_Exhibit_D_Price_Schedule.xlsx

XLSX spreadsheet 22 KB Posted May 15, 2025

Attached to: DNR 2025 Forestry Statewide Meeting
Solicitation number: 2000017162
Issued by: Dakota County, Minnesota

About this file

Written by GovTribe AI · May 22, 2025

This document is an Exhibit D Price Schedule for the 2025 DNR Forestry Statewide Meeting (Event 2000017162), scheduled for November 18-19, 2025. The event requires comprehensive conference services including lodging for 450 attendees, with 25 people checking in on November 17 and 425 people checking in on November 18. The conference necessitates multiple meeting spaces, including a registration area, a general session room, 10 breakout session rooms, a lactation room, and a prayer room. The venue must provide 450 on-site parking spots, free shuttle services if accommodations are not within a quarter-mile of meeting spaces, and various technical equipment such as LCD projectors, screens, microphones, and sound systems.

The price schedule details catering requirements for 450 attendees, including breakfast, lunch, dinner, morning and afternoon breaks, and full-day beverage service across two days. Notably, all charges must be explicitly listed on the spreadsheet, with the state indicating they will not pay for any services not itemized. The document includes a comprehensive cancellation policy with graduated fee structures for both conference services and lodging cancellations, though specific dollar amounts are not populated in the template. The pricing for all rooms, equipment, and catering services is currently marked at $0.00, suggesting this is a template or placeholder document awaiting specific vendor pricing.

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Other files

File	Type	Posted
Event_17162_RFP_Attachments.pdf	PDF	May 15, 2025
Event_17162_Addendum_1.pdf	PDF	May 15, 2025
Event_17162_RFP_Content.pdf	PDF	May 15, 2025
DNR_2025_Forestry_Statewide_Meeting.pdf	PDF	May 15, 2025
Event_17162_Sample_Contract_and_Exhibits.pdf	PDF	May 15, 2025

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Exhibit D Price Schedule

	Name of the Conference:	2025 DNR Forestry Statewide Meeting - Event 2000017162
	Date(s) of the Conference:	November 18 - 19, 2025
	Responding Company Name:
REFER TO EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS
LODGING			DATES

(check the date(s) being bid)

Check-in Date:	November 17, 2025 - 25 people November 18, 2025 - 425 people)
Check-out Date:	November 19, 2025	(preferred) November 18 and 19, 2025
		(alternate) November 19 and 20, 2025

Single Occupancy				Double Occupancy
	Number of Rooms	25 - 2 nights 425 - 1 night			Number of Rooms	0
			PRICE				PRICE
		Room Charge (per room/night)				Room Charge (per room/night)
	Tax (per room/night)			Tax (per room/night)
	Total Cost (per room/night)		$0.00	Total Cost (per room/night)			$0.00

SHUTTLE SERVICES
	The lodging accommodations, meeting rooms, and on-site parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites. If shuttle services are required they must be free of charge.
		Are Shuttle Services Required?
		Yes
		No

ADDITIONAL PROPERTIES

Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary.

ON-SITE PARKING - 450 spots needed, per day
	Number of spots per day available

MEETING ROOMS
Registration Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Room Charge	1		1	1	$0.00
2	8' Skirted Tables	2		1		$0.00
4	Chairs	4		1		$0.00
5	Electrical Access	0		0		$0.00
6	Wi-Fi Access	1		1		$0.00
7	Surcharge	1		1		$0.00
8	Taxes	1		1		$0.00
					TOTAL	$0.00

General Session Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Room Charge	1		2	1	$0.00
2	Stage	0		0		$0.00
3	Standing Podium	1		2		$0.00
4	Risers for Podium	0		0		$0.00
5	Tables and Chairs for Attendees	450		2		$0.00
6	Instructor Table	0		0		$0.00
7	LCD Projector with Wireless Presenter	1		2		$0.00
8	Large Screens *	4		2		$0.00	* Enough for all to see with an unobstructed view
9	Microphone (with Table Stand)	0		0		$0.00
10	Microphone (with Floor Stand)	0		0		$0.00
11	Microphone (Handheld)	8		2		$0.00
12	Microphone (Lavalier)	0		0		$0.00
13	Mixer System	1		2		$0.00
14	Sound Equipment	1		2		$0.00
15	Flipcharts and Stands	6		EACH		$0.00
16	Electrical Access	1		2		$0.00
17	Wi-Fi Access	1		2		$0.00
18	Surcharge	1		2		$0.00
19	Taxes	1		2		$0.00
					TOTAL	$0.00

The General Session Room MAY be used towards the total of Breakout Session Room(s) needed.

# of Breakout Session Rooms required 10 If allowed, the General Session room will count for # of Breakout Rooms:

Breakout Session Room(s)		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Room Charge	10		2	10	$0.00
2	Standing Podium	0		0		$0.00
3	Instructor Table	0		0		$0.00
4	Rear Table for Handouts	0		0		$0.00
5	Tables and Chairs for Attendees	450		2		$0.00
6	LCD Projector with Wireless Presenter	10		2		$0.00
7	Large Screen	10		2		$0.00
8	Flipchart and Stands	10		Each		$0.00
9	Microphone (with Table Stand)	0		0		$0.00
10	Microphone (with Floor Stand)	0		0		$0.00
11	Microphone (Handheld)	20		2		$0.00
12	Microphone (Lavalier)	0		0		$0.00
13	Mixer System	0		0		$0.00
14	Sound Equipment	0		0		$0.00
15	Electrical Access	10		2		$0.00
16	Wi-Fi Access	10		2		$0.00
17	Surcharge	10		2		$0.00
18	Taxes	10		2		$0.00
					TOTAL	$0.00

ADDITIONAL ROOMS
Lactation Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Room Charge	1		2	1	$0.00
2	Table	1		2		$0.00
3	Chair(s)	1		2		$0.00
4	Electrical Access	1		2		$0.00
5	Surcharge	1		2		$0.00
6	Taxes	1		2		$0.00
					TOTAL	$0.00

Prayer Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Room Charge	1		2	1	$0.00
2	Table	1		2		$0.00
3	Chair(s)	1		2		$0.00
4	Electrical Access	1		2		$0.00
5	Surcharge	1		2		$0.00
6	Taxes	1		2		$0.00
					TOTAL	$0.00

CATERING (refer to Exhibit C, Supplement 1 for date requirements)
Breakfast			Morning Break
Number of Attendees	450		Number of Attendees	450
Number of Days	1		Number of Days	1
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Lunch			Afternoon Break
Number of Attendees	450		Number of Attendees	450
Number of Days	2		Number of Days	1
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Dinner			Full-Day Beverage Service
Number of Attendees	450		Number of Attendees	450
Number of Days	1		Number of Full-Days	2
		Per Person			Per Person
Food			Beverage
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary

CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge a cancellation fee.

Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.

Conference Date Cancellation Notice (all services except lodging)
		Received Prior to First Program Dates	Cancellation Fee
	Between 117 and 60 days		$
	Between 59 and 46 days		$
	Between 45 and 31 days		$
	Between 30 and 15 days		$
	Between 14 days and 0 days		$

	Lodging Cancellation Notice
State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation.
			Received Prior to First Program Dates	Cancellation Fee
		Between 30 and 15 days		$
		Between 14 and 3 days		$
		Between 72 and 48 hours		$
		Between 48 and 24 hours		$
		Less than 24 hours		$

The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.

&"-,Bold"Exhibit D, Price Schedule

&10RFP Exhibit D Price Schedule (Rev. 01.22.2025)

File details come from the government source that posted it. Updated May 21, 2025.