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Sheet1
| Event No. 15549 - Exhibit D Price Schedule | | | |
| | Name of the Conference: | 2024 DPS OJP Annual Conference on Crime & Victimization |
| | Date(s) of the Conference: | May 21-22, 2024 |
| | Responding Company Name: | |
| SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS | | | |
| LODGING | | | |
| Check-in Date: | May 20, 2024 | |
| Check-out Date: | May 22, 2024 | |
| Single Occupancy | | | |
| Number of Rooms | 5 | Dates |
(check the date(s) being bid)
| PRICE | |
| Room Charge (per room/night) | | (Preferred) May 21 - 22, 2024 |
| Tax (per room/night) | | (Alternate) May 22 -23, 2024 |
| Total Cost (per room/night) | $0.00 | |
| Check-in Date: | May 21, 2024 |
| Check-out Date: | May 22, 2024 |
*Per Exhibit C, Supplement 1: Lodging for two-hundred (200) people. Rooms can be a combination of single occupancy and double occupancy, but at least 100 Single Occupancy rooms must be offered. Please offer a room breakdown and price breakdown below.
| Single Occupancy | | |
| Number of Rooms | |
| | PRICE |
| Room Charge (per room/night) | |
| Tax (per room/night) | |
| Total Cost (per room/night) | $0.00 |
| Double Occupancy | | |
| Number of Rooms | |
| | PRICE |
| Room Charge (per room/night) | |
| Tax (per room/night) | |
| Total Cost (per room/night) | $0.00 |
| SHUTTLE SERVICES | |
| The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below. |
| Are Shuttle Services Required? |
| Yes |
| No |
If yes, price per attendee/day
| ADDITIONAL PROPERTIES |
| Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary. |
| PARKING | |
| Number of spots/day available |
| Price per day per car |
MEETING ROOMS
| Registration Area | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | 8' Skirted Tables (Day 1) | 3 | | 1 | 1 | $0.00 |
| 2 | 8' Skirted Tables (Day 2) | 2 | | 1 | 1 | $0.00 |
| 3 | Chairs (Day 1) | 6 | | 1 | 1 | $0.00 |
| 4 | Chairs (Day 2) | 4 | | 1 | 1 | $0.00 |
| 5 | Electrical Access | 1 | | 2 | 1 | $0.00 |
| 6 | Wi-Fi Access | 1 | | 2 | 1 | $0.00 |
| 7 | Room Charge | 1 | | 2 | 1 | $0.00 |
| 8 | Surcharge | 1 | | 2 | 1 | $0.00 |
| 9 | Taxes | 1 | | 2 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| General Session Room | | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Stage | | 1 | | 2 | 1 | $0.00 |
| 2 | Standing Podium | | 1 | | 2 | 1 | $0.00 |
| 3 | Tables and Chairs for Attendees | | 1 | | 2 | 1 | $0.00 |
| 4 | Instructor Table | | 1 | | 2 | 1 | $0.00 |
| 5 | LCD Projector with Wireless Presenter | | 1 | | 2 | 1 | $0.00 |
| 6 | Large Screen | | 1 | | 2 | 1 | $0.00 |
| 7 | Microphone (with Table Stand) | | 2 | | 2 | 1 | $0.00 |
| 8 | Microphone (with Floor Stand) | | 1 | | 2 | 1 | $0.00 |
| 9 | Microphone (Handheld) | | 1 | | 2 | 1 | $0.00 |
| 10 | Microphone (Lavalier) | | 2 | | 2 | 1 | $0.00 |
| 11 | Mixer System | | 1 | | 2 | 1 | $0.00 |
| 12 | Sound Equipment | | 1 | | 2 | 1 | $0.00 |
| 13 | Table at front of Room for A/V | | 1 | | 2 | 1 | $0.00 |
| 14 | Electrical Access | | 1 | | 2 | 1 | $0.00 |
| 15 | Internet Access (Wi-Fi Preferred) | | 1 | | 2 | 1 | $0.00 |
| 16 | Room Charge | | 1 | | 2 | 1 | $0.00 |
| 17 | Surcharge | | 1 | | 2 | 1 | $0.00 |
| 18 | Taxes | | 1 | | 2 | 1 | $0.00 |
| | | | | | TOTAL | $0.00 |
| The General Session Room MAY be used towards the total of Breakout Session Room(s) needed. | | | | | | |
| *If allowed, the General Session Room will count for: # of Breakout Session Rooms | | | | | | |
| | *Cannot be more than 3. Please see 5.2.6.3.1 of Exhibit C. | | | | | |
| Breakout Session Room(s) | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Standing Podium | 1 | | 2 | 7 | $0.00 |
| 2 | Instructor Table | 1 | | 2 | 7 | $0.00 |
| 4 | Tables and Chairs for Attendees | 1 | | 2 | 7 | $0.00 |
| 5 | LCD Projector with Wireless Presenter | 1 | | 2 | 7 | $0.00 |
| 6 | Large Screen | 1 | | 2 | 7 | $0.00 |
| 7 | Flipchart Stand | 1 | | 2 | 7 | $0.00 |
| 8 | Microphone (with Table Stand) | 2 | | 2 | 7 | $0.00 |
| 9 | Microphone (with Floor Stand) | 1 | | 2 | 7 | $0.00 |
| 10 | Microphone (Handheld) | 1 | | 2 | 7 | $0.00 |
| 11 | Microphone (Lavalier) | 2 | | 2 | 7 | $0.00 |
| 12 | Mixer System | 1 | | 2 | 7 | $0.00 |
| 13 | Sound Equipment | 1 | | 2 | 7 | $0.00 |
| 14 | Table at front of Room for A/V | 1 | | 2 | 7 | $0.00 |
| 16 | Electrical Access | 1 | | 2 | 7 | $0.00 |
| 17 | Internet Access (Wi-Fi Preferred) | 1 | | 2 | 7 | $0.00 |
| 18 | Room Charge | 1 | | 2 | 7 | $0.00 |
| 19 | Surcharge | 1 | | 2 | 7 | $0.00 |
| 20 | Taxes | 1 | | 2 | 7 | $0.00 |
| | | | | TOTAL | $0.00 |
| Exhibitor/Vendor Area | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Tables (8' Skirted) | 25 | | 2 | 1 | $0.00 |
| 2 | Chairs (per Table) | 2 | | 2 | 1 | $0.00 |
| 3 | Linens for Tables | 25 | | 2 | 1 | $0.00 |
| 5 | Electrical Access | 1 | | 2 | 1 | $0.00 |
| 6 | Wi-Fi Access | 1 | | 2 | 1 | $0.00 |
| 7 | Room Charge | 1 | | 2 | 1 | $0.00 |
| 8 | Surcharge | 1 | | 2 | 1 | $0.00 |
| 9 | Taxes | 1 | | 2 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| Mothers' Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Room Charge | 1 | | 2 | 1 | $0.00 |
| 2 | Surcharge | 1 | | 2 | 1 | $0.00 |
| 3 | Taxes | 1 | | 2 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| Prayer Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Room Charge | 1 | | 2 | 1 | $0.00 |
| 2 | Surcharge | 1 | | 2 | 1 | $0.00 |
| 3 | Taxes | 1 | | 2 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| Mindfulness Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Tables (8' Skirted) | 1 | | 2 | 1 | $0.00 |
| 2 | Chairs (Per Table) | 2 | | 2 | 1 | $0.00 |
| 3 | Soft Seating for five (5) People | 5 | | 2 | 1 | $0.00 |
| 4 | Room Charge | 1 | | 2 | 1 | $0.00 |
| 5 | Surcharge | 1 | | 2 | 1 | $0.00 |
| 6 | Taxes | 1 | | 2 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| Dining Area | | | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Tables and seating per Exhibit C, Supplement 1 | | | 1 | | 2 | 1 | $0.00 |
| 2 | Room Charge | | | 1 | | 2 | 1 | $0.00 |
| 3 | Surcharge | | | 1 | | 2 | 1 | $0.00 |
| 4 | Taxes | | | 1 | | 2 | 1 | $0.00 |
| | | | | | | TOTAL | $0.00 |
| CATERING | | | | | | | | |
| Breakfast - Day 1 | | | | | Breakfast - Day 2 | | | |
| Number of Attendees | | 275 | | | Number of Attendees | | 350 | |
| Number of Days | | 1 | | | Number of Days | | 1 | |
| | | Per Person | | | | | Per Person |
| Food | | | | | Food | | | |
| Gratuity | | | | | Gratuity | | | |
| Tax | | | | | Tax | | | |
| Total | | | $0.00 | | Total | | | $0.00 |
| Morning Break - Days 1 & 2 | | | Lunch - Days 1 & 2 | | |
| Number of Attendees | 350 | | Number of Attendees | 350 | |
| Number of Days | 2 | | Number of Days | 2 | |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| Afternoon Break - Day 1 | | | Welcome Reception - Day 1 | | |
| Number of Attendees | 350 | | Number of Attendees | 250 | |
| Number of Days | 1 | | Number of Days | 1 | |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| All-Day Beverage Service - Days 1 & 2 | | |
| Number of Attendees | 350 | |
| Number of Days | 2 | |
| | Per Person |
| Beverage | | |
| Gratuity | | |
| Tax | | |
| Total | | $0.00 |
| Dinner - PreConference Day |
| The Conference Committee members will only need a served dinner if there is not an on-site restaurant. If there is an on-site restaurant , please check the yes box, and do NOT fill out the information below. If there is not an on on-site restaurant within the facility, please check the no box, and fill out the information below. |
| Is there an on-site restaurant within the facility? | |
| Yes - there is an on site restaurant - STOP HERE |
| No - there is not an on site restaurant - PLEASE COMPLETE THE FOLLOWING SECTION |
| Number of Attendees | 5 | | |
| Number of Days | 1 | | |
| | Per Person | |
| Food | | | |
| Gratuity | | | |
| Tax | | | |
| Total | | $0.00 | Total |
All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary
CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.
Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.
| Conference Date Cancellation Notice (all services except lodging) | | |
| Received Prior to First Program Dates | Cancellation Fee |
| Between 117 and 60 days | $ |
| Between 59 and 46 days | $ |
| Between 45 and 31 days | $ |
| Between 30 and 15 days | $ |
| Between 14 days and 0 days | $ |
| Lodging Cancellation Notice | | |
| State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation. | | |
| Received Prior to First Program Dates | Cancellation Fee |
| Between 30 and 15 days | $ |
| Between 14 and 3 days | $ |
| Between 72 and 48 hours | $ |
| Between 48 and 24 hours | $ |
| Less than 24 hours | $ |
The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.
&"-,Bold"Exhibit D, Price Schedule
&10RFP Exhibit D Price Schedule (Rev. 11.05.2021)