Evaluiation Addendum.docx

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

QUOTATION PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of quotes, contractors must follow the instructions contained herein. Contractors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in a quote being ineligible for award. Contractors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial quotes, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; contractors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. This solicitation is being issued as Lowest Price Technically Acceptable (LPTA). An award will be made using LPTA procedures. Quotes will be ranked in order of price and only the low price will be evaluated for technical acceptance. If the offer is technically acceptable, the evaluation will stop there.

D. Specific Instructions:

Contractors are required to submit items below in addition to a signed SF1449. Failure to submit items below will be rated unfavorably in comparison to a contractor who has submitted the items. If contractor is not proposing a subcontracting plan, this should be stated in the response. Additional details regarding submission items are as follows:

Price – The Contractor must complete price schedule by providing the unit amount and total amount. See submission checklist below

Subcontracting Plan – A small business subcontracting plan is not required, however, if contractor plans to subcontract then contractor must indicate the percentage of work that will be subcontracted out and what responsibilities of the prime contractor and sub-contractor. See submission checklist below

Quality Control / Inspection Plan – The Contractor must submit a narrative, not to exceed five pages, that details how the Contractor will adhere to the terms and conditions of the performance work statement throughout a five-year performance period to include at a minimum, a contract inspection/management methodology. See submission checklist below

Technical Plan / Methodologies – Concise and well-written description not to exceed five pages (resumes are considered as part of page count), in Contractor’s own words, explaining methodology to be used in providing all tasks and services to be supplied within the contract in accordance with the Statement of Work (SOW). Plans which include relevant key personnel and duties performed; resumes of key personnel; site manager’s qualifications, (i.e., training, experience, certifications, licenses, and alternate site manager’s qualifications are recommended. See submission checklist below

Submission checklist

X

Signed 1449

Completed price schedule

Subcontracting plan if applicable

Methodology: Turfgrass Management Plan showing all turf maintenance operations and application over the course of one year to maintain the turf health and appearance to National Shrine standards

Methodology: Irrigation Management Plan describing overall experience of the company in performing this work, and qualification of technical personnel, training, experience, certifications, licenses

Methodology: Casket and Cremated Remains Internment Plan, describing overall experience of the company in performing this work, and qualification of technical personnel, training, and experience

Methodology: Headstone Setting and Alignment Plan, describing overall experience of the company in performing this work, and qualification of technical personnel, training, and experience

Methodology: Site Specific Safety Plan including daily safety awareness/enforcement per OSHA, and identity mandatory on-site Safety Officer to be present whenever construction is ongoing

Methodology: Contractor Quality Control (CQC) Plan and schedule for inspections

Methodology: Grounds Maintenance Plan including a clear definitive process on how the Contractor intends to complete the work involved in the Performance Work Statement