Evaluation Score Card - Sand 2020_1~2.docx
DOCX document 29 KB Posted
- Attached to
- DFSMH RFR for Sand and Materials
- Solicitation number
- BD-21-1021-DFS-DFS01-58331
- Issued by
- Middlesex County, Massachusetts
About this file
This document is an Evaluation Score Card for the Department of Fire Services Sand & Supplies RFR# DFS-Sand-2020. The RFR is open to all public and private entities, with eligibility requirements including a minimum of 5 years of experience and submission of several required forms. The evaluation criteria include the respondent's qualifications and references, with points awarded based on years in business and reference checks. The pricing evaluation is based on the average cost of materials, concrete, and admixtures/materials, with higher scores for lower prices. Additional points are awarded for participation in the Small Business Purchasing Program.
The RFR is for a state and local contract opportunity in Massachusetts, with the name "DFSMH RFR for Sand and Materials." No additional details about the contract scope, quantities, or term are provided in the documentation reviewed.
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Text version
Department of Fire Services Sand & Supplies RFR# DFS-Sand-2020 Respondent/Vendor: _________________________
Eligibility Screening: Eligibility has been reviewed and determined by the Fiscal Affairs Office. This RFR is open to all public and private entities submitting a proposal by the RFR deadline. Electronic responses are required. The Procurement Team will read only eligible responses.
· Response was received within the RFR prescribed deadline.
· Bidder has documented five (5) or more years of experience.
· Bidder has submitted all necessary forms:
· Bidder’s Response Form (Attachment A)
· Business Reference Form
· Copies of Licenses/Certifications (if any)
· Prompt Pay Discount Form
· Certificate of Non-Collusion
· Contractor Authorized Signatory Form
· Commonwealth Standard Contract Form/Commonwealth Terms and Conditions (if awarded)
· W9 (if awarded)
· EFT Form (if awarded)
| This Respondent is eligible under the terms of the RFR | _________________________________ __________ | ||
| Procurement Office | Date |
Evaluator’s Final Score:
Initials Thank you for taking the time to participate in this award process. Please read each response carefully. The evaluation criteria below are taken directly from the RFR. Set your standards high in the course of your review. The first task is to determine if the Respondent has demonstrated an ability to provide the services and fully understands the RFR requirements. You must review the RFR carefully prior to evaluating the responses.
| Score 0 | If the Respondent does not address a criteria sought by the RFR. |
| Score 1 | If the Respondent’s discussion of the criteria or information provided is poor. |
| Score 2 | If the Respondent’s discussion or information indicates a clear understanding of the criteria and addresses it. |
| Score 3 | If the Respondent’s discussion of the criteria or information provided excels. |
To ensure the integrity of the process, you are reminded that you may not communicate directly with any of the Respondents. Additionally, if during your review you determine that you have had or currently have a professional or personal relationship with any Respondent; you must bring this to the attention of Fiscal Affairs and your supervisor immediately. Failure to follow these guidelines may result in our failure to award the contract and may result in significant disciplinary or legal action.
| CRITERIA |
| SCALE |
| SCORE |
| COMMENTS |
QUALIFICATIONS/REFERENCES (FROM ATTACHMENT A & REFENCE FORM)
| Years in Business |
| 5 years = 0 |
6 to 10 years = 1 11 to 15 years = 2 16 or more years = 3
| References |
| Based upon responses received, the evaluator will score 1 for each satisfactory reference and 0 for each unsatisfactory reference. |
Weight x 2
Total Weighted Score
PRICE (UNIT BASED)
| Average Cost of Material |
| $0.00 - $13.00 = 3 |
$13.01 - $16.00 = 2 $16.01 - $19.00 = 1 Over $19.00 = 0
Responses will be totaled and divided by the number of responses to obtain the average.
| Average Cost of Concrete |
| $0.00 – $100.00 = 3 |
$100.01 – $120.00 = 2 $120.01 – $140.00 = 1 Over $140.00 = 0
Responses will be totaled and divided by the number of responses to obtain the average.
| Average Cost of Admixtures and Materials |
| $0.00 – $9.00 = 3 |
$9.01 – $12.00 = 2 $12.01 – $15.00 = 1 Over $15.00 = 0
Responses will be totaled and divided by the number of responses to obtain the average.
| CRITERIA |
| SCALE |
| SCORE |
| COMMENTS |
| Certified Participant in Small Business Purchasing Program (SBPP) |
| 7 points |
Total Weighted Score
Total Score
Grand Total
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