Evaluation Score Card - Meters~1.doc

DEPARTMENT OF FIRE SERVICES

Evaluation Score Card, #DFS-Meters-2018

HAZARDOUS MATERIALS DETECTION METERS

PRODUCTS, SERVICES, TRAINING AND TECHNICAL SUPPORT

Bidder: ___________________________________

Evaluator: _______________________________________

Eligibility Criteria: To be eligible for review, the Response must be complete and must meet all of the minimum requirements outlined in the RFR. The intent of the RFR is to create a qualified list of vendors. The Response has been screened as follows:

· Bidder has submitted the Bidder’s Response Sheet

· Bidder complies with FOB Stow payment terms in accordance with Section 6.2, Section 8.2 and Section 8.5.

· Bidder has submitted a Company narrative

· Bidder has submitted their employee proof of certification for service work

· Bidder has submitted the Business Reference Form

· Bidder has submitted the Contractor Authorized Signatory Form

· Bidder has submitted a completed and signed Prompt Payment Discount Form

· Bidder has submitted a signed Certificate of Non-Collusion

· Bidder has submitted a Supplier Diversity Program Plan Form #1

· Bidder has submitted completed and signed Supplier Diversity Program Plan Form #2 Eligibility Screening:

· Response package is complete and is eligible for further review by the committee.

· Response package is incomplete or otherwise not eligible for further review by the committee.

Procurement Department

Date

SCORE

(0-3)

COMMENTS

References (From reference form)

Weight

X 2

Total Weighted Score

COMPANY NARRATIVE

6 to 8 years = 2, more than 8 years = 3

6 to 8 years = 2, more than 8 years = 3

Subtotal

Weight

X 4

Total Weighted Score

Pricing: PRODUCT DISCOUNT, Hourly Rate for Service (from Price List and attachment A) & PPD

5% to 10% = 2 points < 5% = 1 point, No discount = 0

If bidder offers multiple discounts, an average will be used

$120.01 to $150.00 per hour = 1, > $150.01 per hour = 0

If bidder offers multiple rates for various positions, an average will be used

$200.01 to $300.00 = 1, over $300.00 = 0

If bidder offers multiple calibration charges, an average will be used

1% to < 2% = 2, 2% or higher = 3

Weight

X 4

Total Weighted Score

WARRANTY PERIOD (From ATTACHMENT A)

12 months = 2

3 months to < 12 months = 1

< 90 days = 0

6 months to 9 months = 2

1 months to < 6 months = 1

< 30 days = 0

Subtotal

Weight

X 1

Total Weighted Score

SUPPLIER DIVERSITY Program PLan (From SDP Form)

Total available points = 108 x 10% = 11 points or more for SDP commitment. DFS will give bidder up to 15 points.

TOTOAL SCORE

Evaluator’s Final Score:

Score

Signature

Thank you for taking the time to participate in this award process. Please read each response carefully. The evaluation criteria below are taken directly from the RFR. Set your standards high in the course of your review. The first task is to determine if the Respondent has demonstrated an ability to provide the services and fully understands the RFR requirements. You must review the RFR carefully prior to evaluating the responses.

Score 0 If the Respondent does not address a criteria sought by the RFR.

Score 1 If the Respondent’s discussion of the criteria or information provided is poor.

Score 2 If the Respondent’s discussion or information indicates a clear understanding of the criteria and addresses it.

Score 3 If the Respondent’s discussion of the criteria or information provided excels.

To ensure the integrity of the process, you are reminded that you may not communicate directly with any of the Respondents. Additionally, if during your review you determine that you have had or currently have a professional or personal relationship with any Respondent, you must bring this to the attention of Fiscal Affairs and your supervisor immediately. Failure to follow these guidelines may result in our failure to award the contract and may result in significant disciplinary or legal action.

Evaluator’s Final Score: