Evaluation Score Card 2026_Final.doc

DEPARTMENT OF FIRE SERVICES

Digital Energy Management Systems Services | RFR #DFS-EnergyManagement-2026 RFR Review Form | Bidder: ______________________________

Evaluator: ____________________

Eligibility Criteria: To be eligible for review, the response must be complete and must meet all of the minimum requirements outlined in the RFR. The response has been screened as follows:

· Did Bidder include the Business Reference Form?

· Did Bidder include a sample maintenance report?

· Did Bidder supply a company profile documenting years of service.

· Did Bidder include copies of any licenses and certifications that documents their technicians are trained and qualified to perform work under this contract including evidence that they are Tridium Niagara AX front end certified or qualified?

· Did Bidder include your Prompt Payment Discount (PPD) Form?

· Did Bidder include your Contractor Authorized Signatory Form?

· Did Bidder include your Certificate of Non-Collusion?

Eligibility Screening:

· Response package is complete and is eligible for further review by the committee.

· Response package is incomplete or otherwise not eligible for further review by the committee.

Procurement Team Representative

Date

References / Qualifications

11 to 15 years = 2, over 15 years = 3

Subtotal

Weight x 3

Total Weighted Score

Pricing

$151 to $300 per hour = 1, $301 or more per hour = 0

Repairs/Services Hourly Rate (normal business hours) per fiscal year $150 or less per hour = 3, $151 to $250 per hour = 2

$251 to $350 per hour = 1, $351 or more per hour = 0

Emergency Services Hourly Rate (nights, holidays, weekends) per fiscal year $150 or less per hour = 3, $151 to $250 per hour = 2

Consultation Services Hourly Rate (normal business hours) per fiscal year $150 or less per hour = 3, $151 to $250 per hour = 2

Stow Campus per fiscal year Semi-Annual Major Preventative Maintenance - September & June (flat rate fee) per visit $7250 or less = 3, $7251 to $7750 = 2, $7751 to $1100.11 = 1, $1100.01 or more = 0

Stow Campus per fiscal year Semi-Annual Preventive Minor Maintenance – March & December

(flat rate fee) per visit $7250 or less = 3, $7251 to $7750 = 2, $7751 to $1100.00 = 1, $1100.01 or more = 0

Springfield Campus

Semi-Annual Preventative Major Maintenance – April & October

(flat rate fee) per visit $7250 or less = 3, $7251 to $7750 = 2, $7751 to $8050 = 1, $8051 or more = 0

Subtotal

Weight x 3

Total Weighted Score

Warranty periods

>6 months to 1 year = 2, Greater than 1 year = 3

>3 months to 6 months = 2, Greater than 6 months = 3

Subtotal

Weight x 1

Total Weighted Score

RESPONSE TIMES

Stow Campus

Emergency response time during normal business hours 3 hours or less = 3, 4 to 6 hours = 2, greater than 6 hours = 1

Stow Campus

Emergency response time after business hours, nights or weekends 4 hours or less = 3, 5 to 7 hours = 2, greater than 7 hours = 1

Springfield Campus

Emergency response time during normal

3 hours or less = 3, 4 to 6 hours = 2, greater than 6 hours = 1

Springfield Campus

Emergency response time during normal

3 hours or less = 3, 4 to 6 hours = 2, greater than 6 hours = 1

Weight x 1

Total Weighted Score

Subtotal

Preference will be given to any Commonwealth of Massachusetts certified Small Business Purchasing Program (SBPP)

GRAND TOTAL

Evaluator’s Final Score:

Score: ________________

Total Points Available: 126

Signature

Thank you for taking the time to participate in this award process. Please read each response carefully. The evaluation criteria below are taken directly from the RFR. Set your standards high in the course of your review. The first task is to determine if the Respondent has demonstrated an ability to provide the services and fully understands the RFR requirements. You must review the RFR carefully prior to evaluating the responses.

Score 0 If the Respondent does not address a criteria sought by the RFR.

Score 1 If the Respondent’s discussion of the criteria or information provided is poor.

Score 2 If the Respondent’s discussion or information indicates a clear understanding of the criteria and addresses it.

Score 3 If the Respondent’s discussion of the criteria or information provided excels.

To ensure the integrity of the process, you are reminded that you may not communicate directly with any of the Respondents. Additionally, if during your review you determine that you have had or currently have a professional or personal relationship with any Respondent, you must bring this to the attention of Fiscal Affairs and your supervisor immediately. Failure to follow these guidelines may result in our failure to award the contract and may result in significant disciplinary or legal action.

Evaluator’s Final Score: