Energy Management Services Bidders Response Form_Final.docx

This is a Bidder's Response Form for contract #DFS-ENERGYMANAGEMENT-2026, a digital energy management system services contract issued by the Massachusetts Department of Financial Services (DFS) for facilities in Stow and Springfield. The contract encompasses preventative maintenance, programming, remote access, mechanical repairs, upgrades with parts, consulting services, and training for energy management systems. Bidders must demonstrate experience with specific building automation control systems, including Tridium Niagara AX, Reliable Controls, Johnson Controls (Stow facility), and KMC Controls (Springfield facility). Respondents are required to provide years of experience documentation, specify response times for routine and emergency service calls during and after business hours, and outline remote diagnostic service capabilities. The form requires bidders to submit supporting documentation including business references, sample maintenance reports, technician licenses and certifications, Prompt Payment Discount Forms, Contractor Authorized Signatory Forms, and Certificates of Non-Collusion.

Pricing structure allows for both hourly rates and lump sum quotes across multiple service categories, with distinctions between non-prevailing wage (regular business hours 7:00 A.M. to 5:00 P.M.) and prevailing wage rates for on-site repairs. The Stow facility requires quarterly preventative maintenance with separate all-inclusive flat rates for March, June, September, and December visits, while the Springfield facility requires bi-annual preventative maintenance with separate all-inclusive rates for April and October visits. Additional allowable charges include shipping for products and travel charges for repairs and training billed at hourly rates. Bidders must specify warranties for both products and labor, with a mandatory minimum 30-day labor warranty on repairs. Remote access services may be provided at no charge or at a specified hourly rate, and travel charges may be assessed as either no charge or a flat rate per visit.