Evaluation Criteria_Section IX.docx

Section IX: Evaluation Factors for Award Provision 52.212-2 Evaluation – Commercial Items (Oct 2014) as tailored applies to this RFP.

Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Offers will be evaluated as follows:

1.0 Basis for Award

The Government’s selection for Purchase Order award will be made on the basis of the lowest priced quote meeting the acceptability standards for the non-cost factors in accordance with FAR 15.101-2, Lowest Price Technically Acceptable (LPTA) source selection process. The Task Order will be awarded to the Offeror who is deemed responsible by the Contracting Officer, in accordance with the General Standards for contractor responsibility at FAR 9.104-1, and whose proposal conforms to all of the solicitation’s requirements (including stated terms, conditions, including the Government’s solicited end user license agreement addendum, other representations, certifications, and all other information) and is assessed, based on the evaluation factors below, to represent the lowest price technically acceptable.

2.0 Evaluation Factors & Evaluation Approach

All proposals will be evaluated in a fair and consistent manner. All proposals will be subject to evaluation by a team of Government personnel. The Offeror whose proposal is determined to provide the lowest priced proposal that meets the acceptability standards for the non-cost factor (Technical) will be awarded the Purchase Order.

The Government reserves the right to award based on initial proposals. The Government intends to evaluate proposals and award the contract without discussions with the Offerors (except clarifications as described in FAR 15.306). Offerors are urged to ensure that their initial proposals are submitted with the most favorable terms in order to reflect their best possible potential. However, the Government reserves the right to conduct discussions and request proposal revisions if it is determined to be in the best interest of the Government.

The Government will evaluate each proposal and the Contracting Officer will assess the results of the following Factors, listed below:

Factor 1 – Technical Factor 2 – Price

Factor 1 – Technical

The proposals will be evaluated based on whether the Offeror’s quote meets or does not meet the requirements as set forth in the Statement of Work (SOW). The Offeror shall be assigned an adjectival rating of “Acceptable” or “Unacceptable.”

The offeror shall address all requirements listed in SOW paragraph 4.

To receive an acceptable rating, the offeror must submit a quote that provides all maintenance requirements, period of performance requirements, delivery requirements, and security requirments in accordance with the solicitation requirements. The offeror must be able to provide one seat of licensed software, and technical support, and meet the Government’s delivery schedule requirements in accordance with the solicitation and statement of work.

Factor 1 – Technical Approach Factor Ratings:

Acceptable/Unacceptable Ratings

Factor 2 – Price

The price proposal will be evaluated for fairness and reasonableness in accordance with FAR 15.404-1(b). Price will not be scored.

The Price Factor will not have an adjectival rating assigned. The total evaluated price is the total price proposed for this purchase order.

Adequate competition is anticipated for this contract. However, if deemed necessary by the Contracting Officer, data other than certified cost or pricing data to support further analysis may be requested by the Contracting Officer in accordance with FAR 15.403-3(c). If the Government determines that adequate price competition was not obtained and/or if the total evaluated price cannot be deemed fair and reasonable, the Government reserves the right to request other than certified cost or pricing data and to evaluate such data utilizing the proposal analysis techniques delineated in the FAR 15.404-1 as deemed appropriate. This information will be evaluated for magnitude and reasonableness and may be adjusted from a technical and cost perspective using cost analysis to determine the most probable cost to the Government. Offerors shall utilize a Microsoft Excel file format with formulas intact when submitting their Price/Cost quote (FAR 15.403-5(b)(1)).

Price Inconsistencies: A proposal is presumed to represent an Offeror’s best effort to respond to the solicitation. Any significant inconsistencies, if unexplained, raise a fundamental issue of the Offeror’s understanding of the nature and scope of work required and their financial ability to perform the contract, and may be grounds for rejection of the proposal.