Instructions to Offerors_Attachment.docx

INSTRUCTIONS TO OFFERORS - PROPOSAL SUBMISSION

Quality Management Software

INTRODUCTION

This section contains proposal submission instructions as well as specific proposal requirements for the solicitation.

The offeror’s proposal shall be labeled in a consistent manner with this document. All references to the Statement of Work (SOW) shall be clearly labeled with the appropriate SOW paragraph. Offerors are expected to submit proposals in sufficient detail to allow for Government evaluation without the need for further clarifications. The Government does not assume the duty to search for data to cure problems it finds in proposals. The burden of proving acceptability remains with the Offerors.

PROPOSAL INSTRUCTIONS

The proposal shall be uploaded and submitted through the FBO website to the ACC-NJ Contracting Officer and Contract Specialist listed within the tool.

The proposal shall consist of the following:

Volume I Technical Volume II Price Volume III Solicitation, Offer and Award Documents, End User License Agreement(s) and Representations/Certifications

End User License Agreement. Within the solicitation, the Government has included an addendum of terms the Government takes exception to that are commonly included in commercial end user license agreements. This addendum will be made part of the contract/order award. The Government reserves the right to review any submitted commercial end user license agreement and review them for additional conflicting terms in accordance with FAR 27.405-3.

Representations through System for Award Management. The purpose of electronic Representation and Certifications is to provide all offerors with a portal in which to submit Reps/Certs in a publically accessible format, nullifying the requirement to submit identical information in response to each and every federal contract solicitation. As a requirement under this solicitation, all Offerors must submit Reps/Certs data into the system for Award Management (S.A.M) at and provide one (1) electronic copy submitted as an .xps file with their proposal submittal in response to this solicitation. Any offeror that has previously submitted Reps/Certs data into SAM is reminded to update the data prior to submitting with the proposal.

Proposals shall be valid for 60 days. Proposals with an earlier validity date will not be considered for award.

Offerors are responsible to inquire with the Contract Specialist to assure that the proposal submitted has in fact, been received by the Contracting Specialist.

PROPOSAL FILES

a. Format.

All pages shall be appropriately numbered and identified by the complete company name, date, and Contract Number, in the header and/or footer.

b. Content Requirements. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner to permit a complete and accurate evaluation of each proposal.

Technical Factor:

Offerors are responsible for including sufficient details (WITHOUT REFERENCE TO COST/PRICE) to permit a complete and accurate evaluation strictly from a technical standpoint, and shall address all paragraphs of the SOW. The offeror shall provide detailed narrative discussions that address the SOW requirements.

In the Technical Volume, the offeror shall address and describe the plans for accomplishing each of the items listed in the SOW paragraph 4.

Price Factor:

Offerors shall submit a Firm-Fixed-Price (FFP) proposal in response to this effort. Please provide the proposed unit price for the software along with the proposed total price for the software.

Please indicate if your total proposed price includes the firewall/technical support and delivery cost, or not.

If not, please be sure to include the cost for the firewall/technical support and delivery charges within your Price Factor Proposal, along with the total proposed price for the software.

A price analysis in accordance with FAR 15.404-1(b) will be conducted on the total price for this task order. The total price for this task order will be evaluated for fairness and reasonableness.