eVA - how to respond electronically.pdf
PDF 777 KB Posted
- Solicitation number
- IFB-128712
- Issued by
- Stafford County, Virginia
About this file
This is a procedural guidance document from the eVA electronic procurement system for the Commonwealth of Virginia, providing instructions for vendors responding to an Invitation for Bid (IFB) solicitation. The document outlines the step-by-step process for submitting bids through the eVA portal, beginning with accessing opportunities through the My Leads notification system or the Virginia Business Opportunities page. Vendors must review all information on the Info and Items tabs, thoroughly examine all attachments and supporting documents, and contact the buying agency with any questions before proceeding. The submission process requires vendors to access the Overview tab to review RFx documents, begin their proposal response, complete the Response Information tab by editing labels and adding validity dates while uploading requested supplier documents such as acknowledgements of addendum and licenses, and then navigate to the Item tab to input unit prices for each line item before calculating totals. Vendors have the option to download the item list to Excel for completion and uploading, and they must complete all response grids if multiple tabs are present.
The document emphasizes that vendors can save their progress at any time and return later through the Sourcing and Manage RFx's section to continue or revisit their submissions. Once all required information is entered and the bid is complete, vendors must click Validate & Submit followed by Submit my Proposal to confirm their submittal and receive a confirmation message. The guidance applies broadly to all IFB solicitations posted on the eVA system across Virginia state and local government entities, including the City of Waynesboro's traffic signal replacement project on W. Broad Street and Arch Avenue. No specific pricing information, set-asides, response deadlines, or contract terms are detailed in this procedural document.
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Other files
| File | Type | Posted |
|---|---|---|
| Business license application and instructions .pdf | ||
| IFB.pdf |
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Text version
How to Respond to an IFB (Invitation for Bid)
pg. 1 eVA.virginia.gov Updated 03/22/2024
You received your daily Leads notification email or perhaps saw a solicitation posted on the Virginia Business Opportunities (VBO) page of the eVA website and you’d like to submit a bid.
Follow these steps:
1. From My Leads, click View Opportunity.
2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond Online.
pg. 2 eVA.virginia.gov Updated 03/22/2024
3. Your response begins on the Overview tab. Make sure to scroll down to the RFx documents section and you will see the same documents you reviewed on the public posting. It’s important to read ALL
DOCUMENTS THOROUGHLY!
After reviewing RFx documents, scroll back to the top of the page and click Click here to start your proposal to begin your response.
pg. 3 eVA.virginia.gov Updated 03/22/2024
4. On the Response Information tab, you can edit the Label, add a Validity End date, and add a Description. Use Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc.
pg. 4 eVA.virginia.gov Updated 03/22/2024
5. The Item tab is where you’ll input your Unit Price for each item. Then click Save and the Total will calculate.
Or you have the option to download the item list to Excel, then upload your completed quotation.
Make sure to complete all Response grids (there will be multiple tabs if there are multiple grids to complete).
Once your bid is complete, click Validate & Submit.
pg. 5 eVA.virginia.gov Updated 03/22/2024
6. Then click Submit my proposal and a message will display confirming your submittal.
pg. 6 eVA.virginia.gov Updated 03/22/2024
7. If at any time you need to revisit your submittal and/or solicitations to which you’ve been matched, click on Sourcing, Manage RFx’s.
Tip! Prior to submitting your proposal, you can Save and Close at any time and your progress will be saved. To pick up where you left off, go to Sourcing, Manage RFx’s.
| 1. From My Leads, click View Opportunity. |
| 2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond Online. |
| 3. Your response begins on the Overview tab. Make sure to scroll down to the RFx documents section and you will see the same documents you reviewed on the public posting. It’s important to read ALL DOCUMENTS THOROUGHLY! |
| 4. On the Response Information tab, you can edit the Label, add a Validity End date, and add a Description. Use Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc. |
| 5. The Item tab is where you’ll input your Unit Price for each item. Then click Save and the Total will calculate. Or you have the option to download the item list to Excel, then upload your completed quotation. |
| Make sure to complete all Response grids (there will be multiple tabs if there are multiple grids to complete). |
| Once your bid is complete, click Validate & Submit. |
| 6. Then click Submit my proposal and a message will display confirming your submittal. |
| 7. If at any time you need to revisit your submittal and/or solicitations to which you’ve been matched, click on Sourcing, Manage RFx’s. |
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