ETV NOFO SFY 2027 and SFY 2028.pdf

Award Information:

State of Nevada Department of Health and Human Services

Division of Child and Family Services Grants Management Unit

Educational and Training Vouchers (ETV) Program

Notice of Funding Opportunity State Fiscal Year 2027 and 2028 Award

Note: This document is available online at: https://dcfs.nv.gov/Programs/GMU/GMU/ Please submit your application by using the following link:

https://nvdcfs.qualtrics.com/jfe/form/SV_9vkYHB2PB0Nr1Yi

Total Amount to be Awarded: $450,00.00 Performance Period: July 1, 2026, through June 30, 2028 Deadline to Submit Applications: May 22, 2026 @ 5:00 pm

1 | P a g e https://dcfs.nv.gov/Programs/GMU/GMU/ https://nvdcfs.qualtrics.com/jfe/form/SV_9vkYHB2PB0Nr1Yi https://450,00.00

Section I: Opportunity Summary Opportunity Summary The Division of Child and Family Services (DCFS) Grants Management Unit (GMU) seeks a qualified agency to administer Nevada’s C h a f e e Educational and Training Voucher Program (ETV) through State Fiscal Year (SFY) 2027 and SFY 2028. ETV is a federally funded program aimed at supporting youth and young adults who are currently or were formerly in foster care with their post-secondary education and training needs. The ETV program allows DCFS to expand and supplement the assistance provided to eligible current and former foster care youth and young adults. This assistance is specifically designed to help them begin, continue or complete their educational and vocational goals. Eligible individuals can receive up to $5,000 per year to help alleviate the financial burden of completing a post-secondary education. Funding may be used for activities and services as defined in SSA 477(i)

This Notice of Funding Opportunity (NOFO) implements a funding process that combines a review of applications with grant allocations for specific program services throughout the geographic areas in Nevada. Funds awarded are for programs to begin July 1, 2026, and expire on June 30, 2028. Unused funds from this period will not be carried forward to the next award period. Funds are awarded on a two-year award basis through a NOFO process and are dependent upon availability of funding, compliance with grant requests, and SOW’s. This is a competitive process. Current subrecipients are not guaranteed funding in SFY 2027 or SFY 2028 and applicants who receive awards through this NOFO are not guaranteed future funding.

Funding Details Summary

• Total Available Funding:

o $450,000.00 for SFY 2027 o $450,000.00 for SFY 2028

• Funding Performance Period:

o SFY 27: July 1, 2026 – June 30, 2027 o SFY 28: July 1, 2027 – June 30, 2028

• Funding Considerations: Award amounts are determined based on availability of funding, along with compliance with grant requirements, and eligibility criteria.

• Match Funds: Mandatory 20% minimum for each ETV funding award.

• Award Guarantees: Current subrecipients are not guaranteed funding in SFY

2027 or SFY 2028, and awards granted through this NOFO do not ensure future funding.

o There is no guarantee that any application will be approved or receive funding.

o The amount requested, if awarded, will remain the same for both years.

For example, if the agency is awarded $25,000 for SFY 2027, the agency will also receive $25,000 for SFY 2028.

2 | P a g e https://450,000.00 https://450,000.00

ALLOWABLE ACTIVITIES

Funding Guidelines

OVERVIEW

This NOFO invites applications for funding through the John H. Chafee Educational and Training Vouchers for SFY 2027 and SFY 2028. Funds awarded for the ETV program will begin July 1, 2026, and expire on June 30, 2028. Funding for SFY 2027 and SFY 2028 will be dependent upon availability of funding, compliance with grant requests and scope of work.

POPULATIONS TO BE SERVED

As described in 42 U.S. Code § 677, the ETV grant aims:

1. to make available vouchers for education and training, including post-secondary training and education, to youths who have aged out of foster care.

2. to provide the services referred to in this subsection to children who, after attaining 16 years of age, have left foster care for kinship guardianship or adoption; and

3. to ensure children who are likely to remain in foster care until 18 years of age have regular, ongoing opportunities to engage in age or developmentally appropriate activities as defined in section 475(11).

As described in 42 U.S. Code § 677, youth and young adults eligible for the ETV grant award:

1. Are at least 14 years old and under the legal custody of the state.

2. Exited foster care to adoption or kinship guardianship at age 16 or older.

3. Aged out of foster care at 18 years of age, and

4. Have not yet reached the age of 26.

As described in 20 U.S. Code § 1087ll, the ETV grant supports eligible youth and young adults achieve their post-secondary educational goals by funding the following approved activities under cost of attendance:

1. Tuition and fees normally assessed a student carrying the same academic workload as determined by the institution.

2. An allowance for books, course materials, supplies, and equipment, which shall include all such costs required of all such students in the same course of study, including a reasonable allowance for the documented rental or upfront purchase of a personal computer, as determined by the institution.

3. An allowance for transportation, which may include transportation between campus, residences, and place of work, as determined by the institution.

3 | P a g e https://www.law.cornell.edu/uscode/text/42/677 https://www.law.cornell.edu/uscode/text/42/677 https://www.law.cornell.edu/uscode/text/20/1087ll

4. An allowance for miscellaneous personal expenses, for a student attending the institution on at least a half-time basis, as determined by the institution.

5. An allowance for living expenses, including food and housing costs, to be incurred by the student attending the institution on at least a half-time basis, as determined by the institution, which shall include:

a. a student electing institutionally owned or operated food services, such as board or meal plans, a standard allowance for such services that provides the equivalent of three meals each day.

b. a student not electing institutionally owned or operated food services, such as board or meal plans, a standard allowance for purchasing food off campus, that provides the equivalent of three meals each day.

c. a student without dependents residing in institutionally owned or operated housing, a standard allowance determined by the institution based on the average or median amount assessed to such residents for housing charges, whichever is greater.

d. a student with dependents residing in institutionally owned or operated housing, a standard allowance determined by the institution based on the average or median amount assessed to such residents for housing charges, whichever is greater.

e. a student living off campus, and not in institutionally owned or operated housing, a standard allowance for rent or other housing costs.

f. a dependent student residing at home with parents, a standard allowance that shall not be zero determined by the institution.

g. a student living in housing located on a military base or for which a basic allowance is provided under section 403(b) of title 37, a standard allowance for food based upon such student’s choice of purchasing food on-campus or off-campus (determined respectively in accordance with subparagraph (A) or (B)), but not for housing costs.

h. all other students, an allowance based on the expenses reasonably incurred by such students for housing and food.

6. For a student engaged in a program of study by correspondence, only tuition and fees and, if required, books and supplies, travel, housing and food costs incurred specifically in fulfilling the required period of residential training.

7. For a confined or incarcerated student, only tuition, fees, books, course materials, supplies, equipment, and the cost of obtaining a license, certification, or a first professional credential in accordance with paragraph (14).

8. For a student enrolled in an academic program in a program of study abroad approved for credit by the student’s home institution, reasonable costs associated with such study (as determined by the institution at which such student is enrolled).

4 | P a g e

9. For a student with one or more dependents, an allowance based on the estimated actual expenses incurred for such dependent care, based on the number and age of such dependents, except that:

a. such allowance shall not exceed the reasonable cost in the community in which such student resides for the kind of care provided; and

b. period for which dependent care is required includes, but is not limited to, class-time, study-time, field work, internships, and commuting time.

10. For a student with a disability, an allowance (as determined by the institution) for those expenses related to the student’s disability, including special services, personal assistance, transportation, equipment, and supplies that are reasonably incurred and not provided by other assisting agencies.

11. For a student receiving all or part of the student’s instruction by means of telecommunications technology, no distinction shall be made with respect to the mode of instruction in determining costs.

12. For a student engaged in work experience under a cooperative education program, an allowance for reasonable costs associated with such employment (as determined by the institution).

13. For a student who receives a Federal student loan made under this subchapter or any other Federal law, to cover a student’s cost of attendance at the institution, an allowance for the actual cost of any loan fee, origination fee, or insurance premium charged to such student or the parent of such student on such loan, or the average cost of any such fee or premium, as applicable.

14. For a student in a program requiring professional licensure, certification, or a first professional credential, the cost of obtaining the license, certification, or a first professional credential.

APPLICANT ELIGIBILITY

The State of Nevada will provide ETV services or will contract with an approved agency to provide the related service.

As described in Nevada’s Statewide Policy 0809 Educational and Training Vouchers, the approved agency will confirm eligibility, review applications and provide a variety of services to youth and young adults who are eligible to receive the ETV.

Agencies eligible to apply may include:

• Nonprofit

• Community-based organizations

• School districts

• Tribal governments

• Local government agencies.

5 | P a g e https://www.dcfs.nv.gov/siteassets/dcfs.nv.gov/content/policies/cw/MTL_FPO_0801_And_Policy.pdf

Funding may be awarded to ONE agency to provide services statewide or TWO separate agencies to provide services in the northern and southern regions of Nevada.

FUNDING ALLOCATION AND DISTRIBUTION

DCFS anticipates awarding funding statewide.

The Chafee ETV Program Total Funding Amount for SFY 2027 and SFY 2028: $450,000

All awards are contingent upon availability of funds. If an agency is awarded funding, the awarded amount will remain the same for both fiscal years. For example, if an agency receives $25,000 for SFY 2027, it will also receive $25,000 for SFY 2028.

DCFS reserves the right to modify or reject any applications. All applications must comply with the conditions and guidelines outlined in this NOFO.

A successful application does not guarantee that all or any portion of the requested funding will be awarded. Additionally, initial funding does not guarantee continued funding in future grant cycles.

DCFS may choose to fund or not fund any proposal based on scoring, available funding, and/or past grant performance.

FUNDING REQUIREMENTS

Participant Program Eligibility Requirements

The ETV Program may be available to youth and/or young adults who meet the following federal and state requirements:

1. Have attained 14 years of age and are otherwise eligible for services under the state program OR

2. Have attained 16 years of age and have been adopted from, or have entered a kinship guardianship from foster care in the U.S. OR

3. Have aged out of foster care in the U.S. at 18 years of age; AND

4. Have completed FAFSA (Free Application for Federal Student Aid) for current academic year, AND

5. Maintain cumulative grade point average (GPA) of 2.0 or higher on 4.0 scale, AND

6. Have not reached their 26th birthday, AND

7. Have not participated in ETV program for than more 5 years, AND

8. Are not currently receiving ETV in a different state

6 | P a g e

Participant Program Requirements

The ETV Program may allow participating youth and/or young adults to remain eligible until they reach 26 years of age, as long as they are enrolled in an accredited postsecondary education program —including short-term career and technical education (trade or vocational) certificate or degree options—and are making satisfactory progress toward completion of that program. In no event may a youth or young adult participate in the program for more than 5 years, consecutively or not.

While in the ETV Program, eligible participants must comply with the following federal and state requirements:

1. Students must apply each academic year.

2. Students must attend, at least half-time, an accredited school that (as defined by the institution):

a. Awards a bachelor’s degree or not less than a 2-year program that provides credit towards a degree,

b. Provides no less than 1-year of training towards gainful employment, or

c. Is a vocational program that provides training for gainful employment and has been in existence for at least two years.

3. Students must maintain a GPA of 2.0 and/or make satisfactory progress in their educational goals.

4. Youth and/or young adults receiving ETV from their original state of residence will continue to do so if they have moved to Nevada with the sole purpose of attending postsecondary or vocational school.

Eligible Expenses

Eligible expenses are limited to a maximum annual amount of $5,000. There is a five-year limit on the total length of time a youth or young adult can receive an ETV voucher. Eligible expenses may include the following:

• Accommodation related to the student’s disability, such as a personal assistant or specialized equipment that is not paid for by another source.

• Tuition and fees

• Room and board (both on campus and off campus)

• Books and school supplies

• Transportation

• Computer, software, and equipment

• Childcare

• Miscellaneous personal/education related expenses

• Monthly personal stipend

• Student loans for current year

7 | P a g e

Administrative Services Requirements

The awarded agency will complete the following administrative tasks:

• Process ETV applications o Obtain verification of participant’s eligibility.

o Issue vouchers in accordance with federal, state and agency policies.

o Ensure there is no duplication of funding for students from other states who move to NV and wish to reside permanently in the state.

• Monitor and support the participant’s progress.

• Required Reports o Monthly Request for Reimbursement are due on the 15th of each month for the previous month o Bi-annual program reports are due on the 15th of the month following the end of the reporting period

• Record and invoice for ETV participants separately from other student populations.

• Confidentiality o Ensure confidentiality regarding communications between students, volunteers and your agency, while ensuring open and complete communication between your agency and the state IL Program Specialist on all matters associated with the ETV Program.

• Coordinate with state, county and other service providers to provide ETV information to youth and young adults as well as organizations that may serve this population. The information should include links to resources for eligible youth and young adults as well as colleges, high schools, etc.

• Participate in quarterly Statewide IL meetings, Nevada LIFE, other Youth Advisory Board meetings as requested.

• Engagement of stakeholders and youth in continuous quality improvement (CQI) and system improvement efforts.

Case Management

The awarded agency will:

• Assist students with postsecondary education planning including, but not limited to the items listed below:

o Budgeting o Completion of FAFSA (Free Application for Federal Student Aid) and other financial aid applications o Referring students to all needed resources

• Maintain contact with students throughout the school year based on the students’ needs, ETV communication sharing, at the student’s request, due to the student’s grades, or the student’s SAP (Satisfactory Academic Progress) status that is posted by their postsecondary education institution.

8 | P a g e

Evaluation Process

Section II: Application Process

Award Overview Timeline (Tentative)

Event Date/Time

Grant opportunity announced Wednesday April 15, 2026

Questions and Answers posted to DCFS GMU webpage

Friday May 8, 2026

Deadline for submission Friday May 22, 2026, at 5 PM PST

Evaluation period (approximate time frame) End-May to Mid-June

Announcement of awards June 2026

Performance Period July 1, 2026, to June 30, 2028

Application Review

DCFS staff will review and evaluate each application, see Appendix C: Scoring Matrix. The evaluation of applications received in response to this NOFO will be conducted in a comprehensive, fair and impartial manner.

The review process will include a thorough technical review of the applicant’s submission, focusing on project information, budget justification, cost effectiveness, and overall project sustainability. Reviewers will use structured, quantitative scoring methods to ensure an objective evaluation. Submission of an application signifies the applicant acknowledges and agrees to comply with all special conditions identified by the GMU.

Applications received by the published deadline of 5:00 pm Friday May 22, 2026, will be processed as follows:

STEP 1: Technical Review

DCFS staff will perform a technical review of each application to ensure that minimum standards are met.

• Applications may be disqualified if they are missing fundamental elements (i.e., unanswered questions, required attachments).

9 | P a g e

STEP 2: Application Review Panel

A. Each application that passes the technical review will be evaluated for content and scored by at least two review panel members using the Scoring Matrix (See Appendix C).

B. As part of the review process, the reviewers will identify strengths and weaknesses and may recommend, as a condition of funding the project, that:

• Specific revisions are made to the budget or Scope of Work, or

• Special conditions are placed on the award (e.g., certain fiscal controls, more stringent performance requirements, or more frequent reviews).

C. The review panel will identify specific line-item areas for revision if funding limitations result in a reduction of an overall proposed budget. In the event budget reductions are necessary, an equitable formula based on application ranking and scores will be developed and applied in an impartial manner.

D. The reviewers will submit review panel recommendations to the Administrator of DCFS or designee for final approval.

STEP 3: Final Decisions

Final funding decisions will be made by the DCFS Administrator or designee based on the following factors:

• Review panel scores.

• Geographic distribution of the proposed grant awards.

• Conflicts or redundancy with other funded programs, or potential for supplanting existing funds.

Funding decisions made by the DCFS Administrator or designee are final.

Notification and Awarding Process Successful applicants will be notified of their application status with a Letter of Intent after funding decisions have been made in June 2026.

GMU staff will conduct negotiations with applicants regarding the recommendation for funding to address any specific issues identified by the GMU or the review panel. All related issues must be resolved before a grant is awarded. These issues may include, but are not limited to:

• Revisions to the project budget.

• Revisions to the Scope of Work; and/or

Enactment of Special Conditions (e.g., fiscal controls, performance requirements or frequency of reviews). Upon successful conclusion of negotiations, GMU staff will complete a written grant agreement in the form of a Notice of Subaward (NOSA). The NOSA documents and Grant Instructions and Requirements (GIRs) will be distributed to the subrecipient upon approval of the subaward, see Appendix D: Notice of Subaward.

10 | P a g e

Post Award Requirements

A. Monthly Financial Status and Request for Reimbursement Reports Filing

DCFS requires the use of a standardized Excel spreadsheet workbook reimbursement request form that self-populates certain financial information. This form must be used for all reimbursement requests.

Monthly reports are required even if no reimbursement is requested for a month. The monthly reports are due on the 15th of the month for the previous month. GMU staff will provide instructions and technical assistance upon the grant award.

Note: A signed GIRs is required before Request for Funds can be approved. Failure to submit timely quarterly reports will result in the withholding of requests for reimbursement.

Per Code of Federal Regulations 2 C.F.R. § 200.430, charges made to Federal awards for salaries, wages, and fringe benefits must be based on records that accurately reflect the work performed and comply with the established policies and practices of the organization.

• Charges must be supported by a system of internal controls that provides reasonable assurance that the charges are accurate, allowable and properly allocated.

• Documentation for charges must be incorporated into the official records of the organization.

• Support must reasonably reflect the total activity for which the employee is compensated by the organization and cover both federally funded and all other activities. The records may include the use of subsidiary records as defined in the organization’s written policies.

• Where grant recipients work on multiple grant programs or cost activities, documentation must support a reasonable allocation or distribution of costs among specific activities or cost objectives.

• Examples of items that may support salaries and wages include timesheets, time and effort reports, or activity reports that have been certified by the employee and approved by a supervisor with firsthand knowledge of the work performed. Payroll records will need to reflect either after-the-fact distribution of actual activities or certifications of employees’ actual work performed.

Note: Time and effort reports must reflect actual hours worked. Budgeted time and effort reports will be rejected.

11 | P a g e http://www.ecfr.gov/cgi-bin/retrieveECFR?gp&SID=870db2718d81511f58f280c0fdc0957d&n=pt2.1.200&r=PART&ty=HTML&se2.1.200_1430

B. Subrecipient Monitoring

Successful applicants must participate in subrecipient monitoring. Subrecipient monitoring is intended to provide ongoing technical support to subrecipients and to gather information reportable by DCFS to federal or state agencies. To facilitate the review process, materials referred to in the review documents should be gathered prior to the review.

The subrecipient’s primary contact person and appropriate staff should make themselves available to answer questions and assist the reviewer(s) throughout the process. For non-governmental agencies, at least one board member must also be available during the exit discussion.

The subrecipient monitoring reports or action items to be addressed will be sent to the agency within 30 working days following the conclusion of the subrecipient monitoring.

C. Quarterly Performance Reports

Subrecipients who receive an award must complete performance reports on a quarterly basis and submit them as instructed by DCFS. The quarterly reports will be due by the 15th of the month following the end of the reporting quarter, please see the chart below. Successful applicants will report on their progress towards meeting their scope of work commitments and DCFS will provide a data reporting link for subrecipients to document their performance measures. Subrecipients will be required to provide source documentation that corresponds to the data reported. Failure to submit timely quarterly reports will result in the withholding of requests for reimbursement.

Reporting Period Type of Data Required Due Date

July 1 – September 30 Program Performance Measures October 15 October 1 – December 31 Program Performance Measures January 15

January 1 – March 31 Program Performance Measures April 15 April 1 – June 30 Program Performance Measures July 15

D. Compliance with Changes to Federal and State Laws

As Federal and State laws change and affect either the DCFS GMU process or the requirements of subrecipients, successful applicants will be required to respond to and adhere to all new regulations and requirements.

12 | P a g e

E. Collaboration with Child Welfare Agencies

All applicants must demonstrate how they will ensure ongoing collaboration with their local child welfare agency in all aspects of service provisions. If funded, agencies will be required to collaborate with DCFS and regional designated child welfare representatives to develop appropriate outcome measures to be reported monthly.

F. Data Collection and Performance Measurement

As described in Nevada Statewide Policy 0809 Education and Training Vouchers, a semi-annual report will be submitted to the Family Programs Office (FPO) by the 15th of the month following the end of the reporting period.

G. Confidentiality

As described in SSA 471(a)(8), applicants will be required to maintain the confidentiality of any information that would identify persons receiving services and to conduct background checks on all employees, volunteers and other workforce members that are in direct contact with children or families that are receiving services.

H. Programmatic and Financial Standards

All successful applicants must adhere to the GIRS and follow best practices in financial management, program oversight, and reporting to ensure the effective and compliant use of funding. Agencies are expected to:

• Maintain financial integrity by ensuring all expenses remain within the approved budget.

• Submit accurate and timely Requests for Reimbursement (RFRs) with minimal discrepancies, ensuring that all requested reimbursements are for allowable and budgeted costs.

• Ensure programmatic compliance by actively cooperating with DCFS in all aspects of grant oversight, including:

o Information requests – Providing requested data and documentation in a timely manner.

o Adherence to SOW – Operating in accordance with their SOW as outlined in their grant application.

o Participation in subrecipient monitoring – Engaging in ongoing technical support and compliance reviews conducted by DCFS.

13 | P a g e https://dcfs.nv.gov/Policies/CW/0800/?csrt=14861675126489635864 https://www.ssa.gov/OP_Home/ssact/title04/0471.htm o Quarterly reporting – Submitting program performance reports through an online reporting form as required. Submitted reports must only contain data specifically for this funding opportunity, data that is duplicated from other funding sources is not to be included.

Failure to submit timely quarterly reports will result in the withholding of requests for reimbursement.

DCFS will provide ongoing guidance and technical assistance to help agencies meet these standards and support long-term program success.

Failure to comply with programmatic standards may impact current and future funding eligibility. Agencies that do not demonstrate fiscal responsibility, cooperation, and adherence to program requirements risk funding adjustments (up to funding recission), additional conditions, or ineligibility for future awards.

14 | P a g e

QUESTION AND ANSWER SESSION

A Question-and-Answer session will begin the first day of the NOFO release and will continue until Wednesday, April 29, 2026, at 5:00pm.

All questions and answers will be posted on the DCFS website at http://dcfs.nv.gov/Programs/GMU/GMU/ by Friday May 8, 2026. To submit your questions please e-mail to DCFS GMU at dcfsgrants@dcfs.nv.gov.

15 | P a g e http://dcfs.nv.gov/Programs/GMU/GMU/ mailto:dcfsgrants@dcfs.nv.gov

Section III : Application Instructions

Application Instructions

Complete the online application form according to instructions. All applications must be submitted using the online application form. Upload completed Application Narratives, Scope of Work and Budget. Paper applications will not be accepted, and applicants should not submit their application via email.

To apply, use the following link: https://nvdcfs.qualtrics.com/jfe/form/SV_9vkYHB2PB0Nr1Yi

The application deadline is May 22nd at 5:00 PM PST. The online application form will not accept submissions after that deadline.

Late and/or incomplete applications will not be reviewed or considered for funding. The total possible score for the application is 170 points.

Application Checklist

• The Application Checklist is for the benefit of the applicants and is not required to be included with the your Online Application Form.

• Complete the Application Checklist prior to scanning/submitting your Online Application Form.

Section A – Application Form (5 Points) Must be Completed

• Complete the Online Application Form according to instructions.

• Sign the Online Application Form.

16 | P a g e https://nvdcfs.qualtrics.com/jfe/form/SV_9vkYHB2PB0Nr1Yi

Section B – Proposal Narrative (85 Points)

• Complete Section B: Proposal Narrative on the downloadable word document available on the Online Application.

• The application narrative should be formatted in Arial 11-point font on single-spaced pages with one-inch margins. Responses for each question cannot exceed 3 pages.

o Note: Responses must specifically be tailored to this funding opportunity. If your organization is applying for other child welfare or victim services funding, applicants should provide original content and avoid duplicating verbiage from other applications.

• Upload the complete Proposal Narrative back into the Online Application.

Overview

Maximum Possible Points Instructions

Introduce your agency, including its mission, experience, and qualifications relevant to the ETV program.

1) Describe the mission of your organization and its role in supporting youth and young adults pursuing post-secondary education or training.

2) Outline your agency’s history and experience in serving foster youth or other vulnerable student populations.

3) Define the geographic area served and any key partners, subcontractors, or collaborative agencies involved in service delivery.

4) Provide a summary of your agency’s service numbers over the past two years related to ETV or similar educational support services.

Statement of Need

Maximum Possible Points Instructions

Deta

1)

2)

3)

4) il the community need for ETV services and describe the target population.

Explain how your organization assesses the need for ETV services in your area. What tools (e.g., community data, surveys, needs assessments) are used?

Describe the demographic, geographic, and socioeconomic characteristics of the youth and young adults your program intends to serve.

Discuss the degree of need in your service area and any disparities in educational access or outcomes among the target population.

If your organization is a current recipient of ETV funds, briefly analyze outcomes from the previous funding cycle and how those findings inform your approach.

17 | P a g e

Services Proposed

Maximum Possible Points Instructions

The foundation of the proposed project(s) should be constructed of evidence supported project justification, empirically supported methods, appropriate staffing, a flexible design, and a clear strategy.

1. Describe the services that will be delivered with ETV funding and how those services meet the needs of participants.

2. Provide a summary of your proposed project and its purpose.

3. Identify specific services that will be provided under this funding opportunity, including academic advising, financial aid navigation, tutoring, life skills training, or other supports.

4. Estimate the number of youth and young adults that will be served with this grant.

5. Describe how participants are referred to your agency and how you will customize services to meet their needs.

6. Identify which areas of service delivery will be supported by grant funds, and confirm alignment with the SOW and Deliverables in Appendix B.

7. Address how your agency will meet the compliance requirements of the Statewide ETV Policy.

8. Explain key differences in how the program will be administered compared to the previous year (if applicable), noting barriers encountered and successful strategies.

18 | P a g e

Methods of Accomplishment

Maximum Possible Points Instructions

Describe the plan to implement and track your program successfully.

1. Explain how, when, where, and by whom the proposed services and goals will be implemented.

2. Detail how your agency will ensure timely submission of documentation and program deliverables.

3. Identify the staff or teams responsible for carrying out activities and how capacity is managed.

4. Describe how your agency measures success, including evaluation tools, surveys, outcome tracking systems, or performance metrics.

5. Provide examples of past or current program evaluation practices and how these methods inform your continuous improvement strategy.

6. Describe how the program ensures equitable access and service delivery to all eligible participants.

Community Coordination/Collaboration

Maximum Possible Points Instructions

Explain how your agency will work with partners to deliver high-quality, comprehensive services.

• Describe your collaboration with local child welfare agencies, including joint development of outreach materials, program policies, and performance metrics.

• Explain how you coordinate with schools, colleges, training providers, or other education partners to support student success.

• Detail how your agency tracks expenses and outcomes across partnerships and ensures clear roles, reporting, and data sharing.

• Highlight key partnerships that strengthen your service delivery and reduce duplication of services.

• Explain how your agency ensures that services remain accessible, inclusive, and sustainable through diverse funding sources and collaborative approaches.

Section C – Services Quality Narrative (15 Points)

• Complete Section C: Services Quality Narrative on the downloadable word document available on the Online Application

• The services quality narrative should be formatted in Arial 11-point font on single spaced pages with one-inch margins. Responses for each question cannot exceed 3 pages.

• Page limits only apply to the red response boxes. Do NOT modify this form or response boxes.

• This section should detail activities about direct services as it relates to this funding opportunity. If your organization has applied for other child welfare or victim services funding, you must provide original content and avoid duplicating verbiage from other applications.

o Note: If your organization does not offer direct services, outline why you don’t offer direct services. If you contract out direct services to another organization, please respond to the question below using that organization’s information.

• Upload the completed Services Quality Narrative back into the Online Application.

Direct Services Quality Narrative

Instructions

1) Please provide a description of your direct services (e.g.: tuition and fees assistance, room and board support, books, supplies, and equipment, etc.) including service locations, populations served, and any relevant information about your approach.

2) Describe how your organization maintains the quality of direct services.

3) Identify and detail the steps that your organization takes to handle complaints.

4) Identify and detail how your organization ensures client satisfaction with services provided.

5) Identify, outline, and detail the minimum standards that the organization adheres to, including how services are provided, the procedures followed, and any relevant protocols.

Section D – Scope of Work (15 Points)

• Refer to the instructions for completing the SOW Table in Appendix C.

• Complete the SOW on the downloadable word document available in the Online Application.

• Download the SOW from the Online Application, fill it out and upload the completed version back into the Online Application Form.

Section E – Budget (20 Points)

• Refer to the Appendix A: Budget Narrative Instructions.

• Complete the Budget Narrative Form on the downloadable excel document available in the

Online Application.

• Download the Budget Narrative from the Online Application, fill it out and upload the completed version back into the Online Application Form.

Proposed Project Budget

Maximum Possible Points Instructions

• Use the provided table and designate a whole dollar amount for the (7) seven budget categories; or use a zero (0) to indicate that no funds are being requested.

• Add these numbers to get the sum of the total amount of funding requested for a one-year project period.

Budget Narrative

Maximum Possible Points Instructions

• Include a detailed description of the project budget for the grant funding requested.

• The budget should be an accurate representation of the funds necessary to carry out the proposed Scope of Work and achieve the projected outcomes.

• The Budget Narrative should align with the Narrative’s Goals, Objectives and Outcomes to be achieved.

Section F – Past Performance with DCFS GMU (30 points) Applicants must submit their most recent Single Audit or Financial Opinion and are required to answer all fields in this section.

Note: New applicants should respond only to the questions in the first field of this section.

Field Name

Single Audit or Financial Opinion

Timeliness and Accuracy of Request for Funds

Subrecipient Monitoring Findings

Subrecipient Response to Technical Assistance

Scoring Rubix

Score Criteria Details

5 Lacks detail or clear processes

• Narrative is vague or incomplete.

• No clear explanation of how quality is maintained.

• Little or no mention of steps to address complaints.

10 Adequate but not comprehensive

• Narrative provides some detail but lacks depth.

• Quality assurance steps are mentioned but not thoroughly explained.

• Complaint process described minimally.

Detailed, well-structured, and demonstrates proactive quality assurance

• Comprehensive and clear narrative.

• Specific steps for maintaining high-quality services or shelter conditions are outlined.

• Detailed process for addressing complaints.

• Proactive measures, such as staff training and regular quality reviews, are included.

Overview of Grant Conditions and Assurances

General Conditions

1. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Recipient shall at all times remain an “independent contractor” with respect to the services to be performed under this Agreement. The Department of Health and Human Services (hereafter referred to as “Department”) shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers’ Compensation Insurance as the Recipient is an independent entity.

2. The Recipient shall hold harmless, defend and indemnify the Department from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Recipient’s performance or nonperformance of the services or subject matter called for in this Agreement.

3. The Department or Recipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, and signed by a duly authorized representative of both organizations. Such amendments shall not invalidate this Agreement, nor relieve or release the Department or Recipient from its obligations under this Agreement.

a. The Department may, in its discretion, amend this Agreement to conform with federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both the Department and Recipient.

4. Either party may terminate this Agreement at any time by giving written notice to the other party of such termination and specifying the effective date thereof at least 30 days before the effective date of such termination. Partial terminations of the Scope of Work in Section B may only be undertaken with the prior approval of the Department. In the event of any termination for convenience, all finished or unfinished documents, data, studies, surveys, reports, or other materials prepared by the Recipient under this Agreement shall, at the option of the Department, become the property of the Department, and the Recipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination.

a. The Department may also suspend or terminate this Agreement, in whole or in part, if the Recipient materially fails to comply with any term of this Agreement, or with any of the rules, regulations or provisions referred to herein; and the Department may declare the Recipient ineligible for any further participation in the Department’s grant agreements, in addition to other remedies as provided by law. In the event there is probable cause to believe the Recipient is in noncompliance with any applicable rules or regulations, the Department may withhold funding.

Grant Assurances

A signature on the cover page of this packet indicates that the applicant is capable of and agrees to meet the following requirements, and that all information contained in this proposal is true and correct.

1. Adopt and maintain a system of internal controls which results in the fiscal integrity and stability of the organization, including the use of Generally Accepted Accounting Principles

(GAAP).

2. Compliance with state insurance requirements for general, professional, and automobile liability; workers’ compensation and employer’s liability; and, if advance funds are required, commercial crime insurance.

3. These grant funds will not be used to supplant existing financial support for current programs.

4. No portion of these grant funds will be subcontracted without prior written approval unless expressly identified in the grant agreement.

5. Compliance with the requirements of the Civil Rights Act of 1964, as amended, and the Rehabilitation Act of 1973, P.L. 93-112, as amended, and any relevant program-specific regulations, and shall not discriminate against any recipient or employee because of race, national origin, creed, color, sex, religion, age, disability or handicap condition (including AIDS and AIDS-related conditions).

6. Compliance with the Americans with Disabilities Act of 1990 (P.L. 101-136), 42 U.S.C.

12101, as amended, and regulations adopted there under contained in 28 CFR part 35.

7. Compliance with the Clean Air Act (42 U.S.C. 7401–7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251–1387), as amended—Contracts and subgrants of amounts in excess of $150,000.00 must contain a provision that requires the non-Federal awardee to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251–1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency

(EPA).

8. Compliance with Title 2 of the Code of Federal Regulations (CFR) and any guidance in effect from the Office of Management and Budget (OMB) related (but not limited to) audit requirements for subrecipients that expend $750,000.00 or more in Federal awards during the subrecipient’s fiscal year must have an annual audit prepared by an independent auditor in accordance with the terms and requirements of the appropriate circular.

9. Certification that neither the Recipient nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. This certification is made pursuant to regulations implementing Executive Order 12549, Debarment and Suspension, 28 C.F.R.

pt. 67 § 67.510, as published as pt. VII of May 26, 1988, Federal Register (pp. 19150- 19211).

10. No funding associated with this grant will be used for lobbying.

11. Disclosure of any existing or potential conflicts of interest relative to the performance of services resulting from this grant award.

12. Provision of a work environment in which the use of tobacco products, alcohol, and illegal drugs will not be allowed.

13. An organization receiving grant funds through the Nevada Department of Health and Human Services shall not use grant funds for any activity related to the following:

a. Any attempt to influence the outcome of any federal, state or local election, referendum, initiative or similar procedure, through in-kind or cash contributions, endorsements, publicity or a similar activity.

https://750,000.00 https://150,000.00

b. Establishing, administering, contributing to or paying the expenses of a political party, campaign, political action committee or other organization established for the purpose of influencing the outcome of an election, referendum, initiative or similar procedure.

c. Any attempt to influence:

i. The introduction or formulation of federal, state or local legislation; or

ii. The enactment or modification of any pending federal, state or local legislation, through communication with any member or employee of Congress, the Nevada Legislature or a local governmental entity responsible for enacting local legislation, including, without limitation, efforts to influence State or local officials to engage in a similar lobbying activity, or through communication with any governmental official or employee in connection with a decision to sign or veto enrolled legislation.

d. Any attempt to influence the introduction, formulation, modification or enactment of a federal, state or local rule, regulation, executive order or any other program, policy or position of the United States Government, the State of Nevada or a local governmental entity through communication with any officer or employee of the United States Government, the State of Nevada or a local governmental entity, including, without limitation, efforts to influence state or local officials to engage in a similar lobbying activity.

e. Any attempt to influence:

i. The introduction or formulation of federal, state or local legislation.

ii. The enactment or modification of any pending federal, state or local legislation; or

iii. The introduction, formulation, modification or enactment of a federal, state or local rule, regulation, executive order or any other program, policy or position of the United States Government, the State of Nevada or a local governmental entity, by preparing, distributing or using publicity or propaganda, or by urging members of the general public or any segment thereof to contribute to or participate in any mass demonstration, march, rally, fundraising drive, lobbying campaign or letter writing or telephone campaign.

f. Legislative liaison activities, including, without limitation, attendance at legislative sessions or committee hearings, gathering information regarding legislation and analyzing the effect of legislation, when such activities are carried on in support of or in knowing preparation for an effort to engage in an activity prohibited pursuant to subsections 1 to 5, inclusive.

g. Executive branch liaison activities, including, without limitation, attendance at hearings, gathering information regarding a rule, regulation, executive order or any other program, policy or position of the United States Government, the State of Nevada or a local governmental entity and analyzing the effect of the rule, regulation, executive order, program, policy or position, when such activities are carried on in support of or in knowing preparation for an effort to engage in an activity prohibited pursuant to subsections 1 to 5, inclusive.

14. An organization receiving grant funds through the Nevada Department of Health and Human Services may, to the extent and in the manner authorized in its grant, use grant funds for any activity directly related to educating people in a nonpartisan manner by providing factual information in a manner that is:

a. Made in a speech, article, publication, or other material that is distributed and made available to the public, or through radio, television, cable television or other medium of mass communication; and

b. Not specifically directed at:

i. Any member or employee of Congress, the Nevada Legislature or a local governmental entity responsible for enacting local legislation.

ii. Any governmental official or employee who is or could be involved in a decision to sign or veto enrolled legislation; or

iii. Any officer or employee of the United States Government, the State of Nevada or a local governmental entity who is involved in introducing, formulating, modifying or enacting a Federal, State or local rule, regulation, executive order or any other program, policy or position of the United States Government, the State of Nevada or a local governmental entity.

This provision does not prohibit a recipient or an applicant for a grant from providing information that is directly related to the grant or the application for the grant to the granting agency.

To comply with reporting requirements of the Federal Funding and Accountability Transparency Act (FFATA), the subrecipient agrees to provide the Department with copies of all contracts,…