ETGL-ETA-17-22-MY.pdf

EMPLOYMENT AND TRAINING ADMINISTRATION

ADVISORY SYSTEM

U.S. DEPARTMENT OF LABOR

Washington, D.C. 20210

CLASSIFICATION

WIOA-NFJP

CORRESPONDENCE SYMBOL

OWI

DATE

May 15, 2023

RESCISSIONS

None

EXPIRATION DATE

Continuing

ADVISORY:

TO:

TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 17-22

NATIONAL FARMWORKER JOBS PROGRAM GRANTEES

FROM: BRENT PARTON

Acting Assistant Secretary

SUBJECT: Program Year 2023 Planning Guidance for National Farmworker Jobs Program

Career Services and Training Grantees and Housing Grantees, and Opportunity to Apply for National Farmworker Jobs Program Youth Grants

1. Purpose. To convey National Farmworker Jobs Program (NFJP) grant allotments for

Program Year (PY) 2023 and provide instructions for submission of required documents for grant application and performance negotiations for NFJP Career Services and Training grants and Housing grants. Additionally, this guidance includes application instructions for grantees that wish to apply for additional PY 2023 NFJP Youth Grant Funding.

2. Action Requested. National Farmworker Jobs Program (NFJP) grantees must submit the required documents through Grants.gov by June 16, 2023.

See section 4 of this Training and Employment Guidance Letter (TEGL) for additional information on required documents. Grantees that do not submit complete documentation by the deadline risk delaying the timely allotment of funds. Additionally, if a grantee wishes to negotiate their performance targets, please email your assigned Federal Project Officer (FPO) and copy NFJP@dol.gov within 7 calendar days from the date this TEGL is published.

3. Summary and Background.

i. Summary – In accordance with the Workforce Innovation and Opportunity Act (WIOA), the new four-year NFJP grant cycle went into effect on July 1, 2020. The Employment and Training Administration (ETA) is issuing this TEGL to notify NFJP grantees of PY

2023 grant allotments and to provide instructions for submitting required documents.

Grantees must submit required documents, including program plans and budget documents. NFJP grantees approved to serve youth in PY 2022 and who met their youth enrollment goals may also apply for additional youth funding via this TEGL. Please see the summary provided in section 3(c).

ii. Background – NFJP allotments are based on the funds appropriated in the Consolidated

Appropriations Act, 2023 (from this point forward, referred to as “the Act”). Funds to implement NFJP are appropriated in the Act. Congress provided $90,134,000 for formula grants (of which $90,032,000 was allotted after $102,000 was set aside for program integrity), $6,591,000 for migrant and seasonal farmworker (MSFW) housing

(of which $6,584,000 was allotted after $7,000 was set aside for program integrity and of which not less than 70 percent shall be for permanent housing), and $671,000 for discretionary purposes. The Department will issue individual Housing grant awards based on the results of the 2020 grant competition. In distributing funds, ETA calculates allotments for Career Services and Training grantees through an administrative formula.

The formula’s original methodology is described in a notice published in the Federal

Register notice, 64 FR 27390, May 19, 1999, subsequently updated in the Federal

Register notice, 86 FR 32063 on June 16, 2021.

The allotments provided in this TEGL for Career Services and Training grantees reflect hold-harmless provisions that provide for a stop loss/stop gain limit to facilitate grantees’ transition to the updated formula results established in the June 2021 Federal Register notice. For PY 2021, each state service area received an amount equal to at least 95 percent of their PY 2020 allotment percentage, as applied to the PY 2021 formula funds available. For PY 2022, each state service area received an amount equal to at least 90 percent of their PY 2021 allotment percentage, as applied to the PY 2022 formula funds available. For PY 2023, each state service area will receive an amount equal to at least

85 percent of their PY 2022 allotment percentage, as applied to the PY 2023 formula funds available. For additional information, refer to the Federal Register notice posted at https://www.federalregister.gov/d/2023-10370.

iii. NFJP Youth Grants – In addition to applying for annual allotments for Housing and

Career Services and Training Grants, this TEGL also provides an opportunity for NFJP recipients to apply for additional funding to serve MSFW youth, as explained below.

WIOA section 127 requires that when the amount appropriated for WIOA Youth exceeds

$925,000,000, the Secretary shall reserve four percent of the excess amount to provide youth workforce investment activities under the NFJP. The PY 2023 WIOA Youth appropriation was $948,130,000. Using the calculation for the set-aside designated in

WIOA, $925,200 is available for PY 2023 NFJP Youth grants. Attachment I of this guidance explains how current NFJP grantees can apply for such funds, and how those funds can be used.

ETA is using a streamlined application process for these funds and limiting the competition to existing NFJP grantees who were both approved to serve youth in PY 2022 and met 100 percent of their youth enrollment goals. To confirm if a grantee met their youth enrollment targets, ETA will use the rolling four quarters performance report for the cohort period 1/1/2022 – 12/31/2022.

These additional funds will enable successful applicants to enhance the delivery of youth workforce investment activities described in the NFJP regulations at 20 CFR 685.310 to eligible

MSFW youth, which include the activities described for the WIOA Youth program in WIOA section 129 and 20 CFR 681.460. This funding provides additional resources so that selected

NFJP grantees can increase access to education and provide career services and training that result in good quality jobs for MSFW youth, which advances the Department’s youth strategy called Youth Employment Works. Additional information about the Department’s Good Jobs

Principles are available at https://www.dol.gov/general/good-jobs/principles, and information about Youth Employment Works is available at https://www.dol.gov/general/topic/youth-employment-works-call-to-action. The Youth Employment Works strategy focuses on efforts that offer a “no wrong door” approach to youth, investing in high-quality career pathways for youth, and offering paid work experience wherever feasible.

4. Details

a. Submission Requirements

i. Separate Application Packages

NFJP grantees may apply for Career Services and Training allotments, Housing allotments, and Supplemental Youth funding under this TEGL; however, a separate application package must be submitted for each grant type under the associated funding opportunity numbers in

Grants.gov. Please see the table below for this information. Grantees should also name each application submission according to the table below. The naming protocol identifies the application package type and includes the name of the applicant organization and the state service area.

Application Type

Submit Application

Under this Funding

Opportunity Number in

Grants.gov

Use this Application Naming

Convention

Career Services and Training TEGL-ETA-17-22-AC ABC Applicant - State - Career

Services and Training

Migrant Housing TEGL-ETA-17-22-MH ABC Applicant - State - Housing

Migrant Youth TEGL-ETA-17-22-MY ABC Applicant - State - Youth

Grantees will receive each of their awards under a separate grant number.

ii. Grants.gov Submission Process

Applicants must submit the application package through Grants.gov. Applicants who need to register with Grants.gov may do so at the following hyperlink:

https://www.grants.gov/web/grants/applicants/organization-registration.html. Registration is a one-time process: applicants with a Grants.gov account do not need to register again.

To submit the required application package, applicants must:

• Select the SEARCH GRANTS tab on the Grants.gov homepage.

• Under the section, BASIC SEARCH CRITERIA, applicants enter the Funding

Opportunity Number for the applicable grant type for which they are applying

TEGL-ETA-XX-XX-XX.

• Select the link to the applicable Opportunity Number provided in the search results.

• Select the PACKAGE tab.

• Under the ACTIONS column, select APPLY.

This submission process may, at times, be complicated and time-consuming. As such, the

Department strongly encourages applicants to initiate the process as soon as possible to allow time to resolve unanticipated technical problems.

Applicants are required to supply a Unique Entity Identifier (UEI) on the SF-424. If your entity is registered with the System for Award Management (SAM) SAM.gov, your UEI has already been assigned and is viewable under your entity record. Organizations not registered with SAM.gov can obtain more information about a UEI at www.sam.gov. Before submitting, applicants must also ensure their registration with SAM.gov. Applicants may find instructions for registering with SAM at https://www.sam.gov. An awardee must maintain an active SAM registration with current information at all times during which it has an active Federal award or an application under consideration. To remain registered in the

SAM database after the initial registration, entities must review and update the registration at least every 12 months from the date of initial registration. Failure to register with SAM and maintain an active account will result in Grants.gov rejecting the application submission.

For technical issues encountered during application submission, applicants may call 800-

518-4726 or 606-545-5035 to speak to a Customer Support Representative or emailsupport@grants.gov. The Contact Center is open 24 hours a day, seven days a week, but closes on federal holidays.

An electronically submitted SF-424 through Grants.gov constitutes the official, signed document and must reflect the total amount requested in item #18, Estimated Funding. Item

#11 must include the Catalog of Federal Domestic Assistance Number, 17.264. ETA encourages application submission as soon as possible; however, applications must be received by 11:59 PM EST on June 16, 2023.

iii. Required Documents for Housing and Career Services and Training Grant Applications

To receive PY 2023 funding, NFJP grantees must submit via Grants.gov, the documents listed below in subsections i-v. for both the Housing and the Career Services and Training allotments. Submittal of these document packages does not constitute automatic approval.

Grantees may be asked, with the assistance of their assigned FPO, to immediately revise and resubmit documentation prior to the allotment award. Alternatively, the Grant Officer may approve the award allotment with Special Conditions of Award, requiring the grantee to submit revised documents within 30 calendar days of the award date. If a grantee fails to submit documents by the deadline, they risk delaying the timely allotment of funds. In response to the TEGL, the following documents are required for both the Housing application package and the Career Services and Training application package, and each must be submitted separately:

A. SF-424, Application for Federal Assistance. An electronically submitted SF-424 through Grants.gov constitutes an official signed document. The SF-424 must identify the legal name of the grantee organization, along with the organization's address, its Unique Entity Identification number (UEI) and its Employer

Identification Number (EIN), all of which must match the same information listed in the organization’s current registration with the System for Award Management

(SAM), found at https://www.sam.gov. Please review the SF-424 instructions document included on Grants.gov to ensure the correct completion of the SF-424.

The total funding amount entered under the Estimated Funding section (item #18) must match the allotment amount in the allotment tables. The state service area must be noted under the Areas Affected By Project section (item #14).

B. SF-424A, Budget Information – Non-Construction Programs Form. Please review the

SF-424A instructions document included on Grants.gov to ensure the correct completion of the SF-424A. The total funding amount entered must match the allotment amount. See Attachment III to see the Career Services and Training Grant

Allotments and Attachment IV to see the Housing Grant Allotments.

C. Budget Narrative. The Budget Narrative must follow the detailed instructions provided in Attachment II. Each line item/category amount on the Budget Narrative must also match the line item/category amount totals listed on the SF-424A.

D. Negotiated Indirect Cost Rate Agreement (NICRA) or Cost Allocation Plan.

Grantees that use a NICRA or Cost Allocation Plan (CAP) must submit a current copy of the NICRA or CAP as part of this application. If a new NICRA has been requested but not finalized, the grantee must include a copy of the request. Please include the letter showing the date it was submitted. Note: If a grantee includes indirect charges on line 6.j of the SF-424A, the grantee must submit a NICRA or

CAP unless the grantee elects to charge a de minimis rate. If a grantee elects not to charge indirect costs, there is no need to include a NICRA or CAP.

E. PYs 2020-2023 Program Plan. Per 20 CFR 685.410, each grantee submitted a comprehensive program plan covering PY 2020-2023 to the Department. The four-year program plan describes a grantee’s plan to implement the grant project in accordance with the Funding Opportunity Announcement. For additional information on what type of information is included in the program plan, see 20 CFR 685.420. In response to this PY 2023 TEGL, grantees must follow the instructions below to determine the extent to which they must update their four-year program plan:

• If a grantee does not need to modify their 2020-2023 program plan, they should amend the dates to be relevant and submit their four-year program plan and add a note on the top “No substantive changes were made to the four-year program plan.”

• In circumstances when there is a change in funding levels, per 20 CFR 685.430, a grantee’s program plan must be modified to reflect the funding level for each year of the grant. The grantee must submit a request to add, delete, expand, or reduce any part of the program plan. In their request, grantees should describe any change(s) and provide a justification for the change. In coordination with the FPO, the Department will consider the cost principles, uniform administrative requirements, and terms and conditions of award when reviewing modifications.

iv. Required Documents for Supplemental NFJP Youth Grant Funding

Please see Attachment I for the full set of application instructions.

b. Additional Information

i. WIOA Performance Negotiations.

Career Services and Training Grantees

For PY 2023, ETA proposes to use the targets for WIOA performance indicators and the annual participant enrollment levels that were established for Career Services and

Training Grantees in PY 2022.1

Housing Grantees

For PY 2023, ETA suggests Housing grantees reconsider their performance levels. In

PY 2021, Housing grantees began submitting their quarterly performance reports using the Workforce Integrated Performance System (WIPS). When considering their performance levels for PY 2023, Housing grantees should use their understanding of the WIPS, reporting requirements under WIOA, and their performance results for PY 2021 and 2022.2

Requests to Negotiate – All Grantees

If grantees wish to negotiate their performance levels for PY 2023, they should email their assigned FPO and copy NFJP@dol.gov within 7 calendar days from this

TEGL’s publication. The email must include the grantee’s proposed targets and supporting justification. If a grantee does not notify their FPO and national office within 7 calendar days from the date this TEGL is published, ETA will use the established performance targets for PY 2022 for PY 2023. ETA will work with grantees to establish performance targets within 30 calendar days from the date this

TEGL is published. ETA will continue to provide technical assistance to assist

1 Consistent with 20 CFR 685.400, ETA establishes Career Services and Training grantees’ performance levels using results produced by a statistical adjustment model. The model considers the characteristics of the population served and the economic conditions of the state service area, and it makes additional adjustments to factor in economic challenges. In response to the funding opportunity announcement (FOA), FOA-ETA-20-08, FOA-ETA-

20-08-A, or FOA-ETA-20-08-B, grantees submitted their targets to enroll a level of participants over 51-month period of performance. ETA used this information to establish annual participant enrollment levels over 51-month period for Career Services and Training grant recipients (for example, the total number of participants, including new enrollments and carry-overs, who are enrolled to receive services during a program year).

2 ETA established targets for performance indicators for Housing grant recipients based on their response to the

FOA (for example, the total number of eligible MSFWs receiving permanent housing). These performance levels were established in PY 2020 and in some cases may have been renegotiated in subsequent years.

grantees with establishing their performance targets and understanding reporting requirements.

ii. Use of PY 2023 Funds. The period of performance for PY 2023 NFJP grants ends on

September 30, 2024. Therefore, grantees have an extra quarter to expend grant funds.

The extra quarter in the period of performance allows grantees to have flexibility to absorb minor fluctuations in spending within the four-year cycle without the need to request extensions from year to year. Grantees must continue to file a Federal

Financial Report, Form ETA-9130, each quarter for PY 2023 funds until those funds are fully expended or until the end of the grant period of performance is reached.

iii. Timing of Funds. ETA will distribute executed NFJP Notices of Award as close to the beginning of July as possible so that funds are available to support continued operations of the program.

iv. Risk Review. The Department will determine if the applicant had any restriction on spending for any ETA grant due to adverse monitoring findings within the past three years. Depending on the severity of the findings, the Grant Officer may elect to not provide the applicant a grant award or to impose conditions on the award. All applications deemed to be complete and responsive by the Grant Officer will go through a risk review process. Before making an award, ETA will review information available through any OMB-designated repository of government-wide eligibility qualification or federal integrity information, such as the Federal Awardee

Performance and Integrity Information System (FAPIIS), and “Do Not Pay.”

Additionally, ETA will comply with the requirements of 2 CFR Part 180

(Governmentwide Debarment and Suspension (Non-Procurement)). This risk evaluation may incorporate results of the evaluation of the applicant’s eligibility

(application screening), or the quality of its application (technical review). If ETA determines that an entity is responsible and an award will be made, special conditions that correspond to the degree of risk assessed may be applied to the award. Risk-related criteria evaluated include:

• Financial stability;

• Quality of management systems and ability to meet the management standards prescribed in the Uniform Grant Guidance;

• History of performance. The Applicant’s record in managing awards, cooperative agreements, or procurement awards, if it is a prior recipient of such Federal awards, including timeliness of compliance with applicable reporting requirements, and if available, the extent to which any previously awarded amounts will be expended prior to future awards;

• Reports and findings from audits performed under Subpart F – Audit

Requirements of the Uniform Grant Guidance (2 CFR 200.500 –2 CFR 200.521) or the reports and findings of any other available audits and monitoring reports containing finds, issues of non-compliance, or questioned costs; and

• The applicant’s ability to effectively implement statutory, regulatory, or other requirements imposed on recipients.

Selection of an organization as a recipient does not constitute approval of the grant application as submitted. Before the actual grant is awarded, the Department may negotiate with an applicant regarding such items as program components, staffing and funding levels, and administrative systems in place to support grant implementation.

If the negotiations do not result in a mutually acceptable submission, the Grant

Officer reserves the right to terminate the negotiations and decline to fund the application. The Department reserves the right to not fund any application related to this TEGL.

Note: On April 3, 2023, ETA replaced its legacy E-Grants Grantee Reporting

System (GRS) by transitioning to the Payment Management System (PMS) for grant recipient submission of the quarterly ETA-9130 financial reports. PMS is operated by the U.S. Department of Health and Human Services (HHS). Please see Training and Employment Notice No. 16-22 for additional information.

ii. Paperwork Reduction Act (PRA) Statement. The Department notes that a Federal agency may not conduct or sponsor a collection of information, nor is the public required to respond to a collection of information, unless the Office of Management and Budget (OMB), under the PRA, approves it, and it displays a currently valid

OMB Control Number (44 U.S.C. 3507). Also, notwithstanding any other provision of law, no person shall be subject to penalty for failing to comply with a collection of information if the collection of information does not display a currently valid OMB

Control Number (44 U.S.C. 3512). The current OMB Control Numbers for this collection are:

i. Reporting Requirements.

• Performance Reports: Career Services and Training grantees and Housing grantees will submit performance data through the WIPS using the DOL-Only Participant Individual Record Layout (PIRL), Form ETA-9172 and the Joint Quarterly Narrative Performance Report (QNR), Form ETA-9179. In general, grantees use the indicators of performance that are described at https://www.ecfr.gov/current/title-20/chapter-V/part-685/subpart-D/section-

685.400 depending on their type of grant award. The Department established goals for participant enrollment levels for each year over the four-year grant period of performance. Per 20 CFR 685.400(e) grantees may develop additional performance indicators and include them in the program plan or in periodic performance reports. Additional information on performance indicators is available in TEGL 14-18, including Appendix III – Table C and Attachment 7.

• Financial Reports: All ETA award recipients are required to report financial data on the ETA-9130 Financial Report. ETA-9130 reports are due no later than 45 calendar days after the end of each specified reporting quarter. Reporting quarter end dates are March 31, June 30, September 30, and December 31. A final ETA- 9130 for the last quarter of the period of performance must be submitted no later than 120 calendar days after the quarter ends. See 2 CFR 200.344.

• SF-424 Application for Federal Assistance separately cleared under OMB control number 4040-0004, and

• SF-424A Budget Information for Non-Construction, separately cleared under

OMB 4040-0006.

5. Inquiries. All NFJP grantees should submit inquiries on these grant applications instructions to Grants Management Specialist Sharon Porter at Porter.sharon.d@dol.gov. Grantees can direct other questions to their Federal Project Officer.

6. References.

• Departments of Labor, Health and Human Services, and Education, and Related

Agencies, Consolidated Appropriations Act, 2023, Public Law 117-328, enacted

December 29, 2022;

• Section 167 of WIOA (Pub. L. 113-128), Title I, enacted July 22, 2014;

• 20 CFR, Part 685, WIOA Final Rule, effective October 18, 2016;

• TEGL No. 14-18, Aligning Performance Accountability Reporting, Definition, and

Policies Across Workforce Employment and Training Programs Administered by the

U.S. Department of Labor (DOL), March 25. 2019;

• Federal Register Notice - Job Training Partnership Act: Migrant and Seasonal

Farmworker Programs, Final Allocation Formula, 64 FR 27390, May 19, 1999;

• Federal Register Notice - Employment and Training Administration (ETA) Program

Year (PY) 2021; Workforce Innovation and Opportunity Act (WIOA) Section 167;

National Farmworker Jobs Program (NFJP) Grantee Allotments; 86 FR 32063, June

16, 2021; and

• TEN No. 16-22, The Employment and Training Administration is implementing Grant

Solutions for Grant Award Processing and the Payment Management System for

Financial Reporting, January 18, 2023.

7. Attachments.

• Attachment I: PY 2023 Youth Grant Funding Application Instructions

• Attachment II: Instructions for Submitting the Budget Narrative for Career Services and Training Allotments, Housing Allotments, and Youth Funding

• Attachment III: PY 2023 Career Services and Training Grant Allotments

• Attachment IV: PY 2023 Housing Grant Allotments

Attachment I

I-1

U. S. Department of Labor

Employment and Training Administration

National Farmworker Jobs Program

PY 2023 Youth Grant Fundi ng Application Instructions

a. Eligibility.

Eligibility requirements for applicants and participants are as follows:

i. Applicant Eligibility. Under this grant opportunity, NFJP grantees who were approved to serve youth in PY 2022 and who met their youth enrollment goals are eligible to apply for these additional funds.

ii. Participant Eligibility. The services funded through these additional funds are for eligible MSFW youth as defined at the NFJP regulations at 20 CFR 685.110. Eligible

MSFW Youth means an eligible MSFW Youth aged 14-24 who is either individually eligible or is a dependent of an eligible MSFW. For information on NFJP program eligibility requirements, see Training and Employment Guidance Letter (TEGL) 18-

16, Change 1.

b. Allowable Activities.

Designing and Providing Comprehensive, Customer-Centered Workforce Services. Grant funds can be used to enhance a grant recipient’s ability to design and implement customer-centered services, practices, and policies that incorporate trauma-informed care or youth voice engagement, or that create welcoming, safe, non-judgmental, and accessible environments for

MSFW youth, including those with disabilities. For instance, activities can include:

i. Career services (defined at 20 CFR 678.430).

ii. Training services (defined at 20 CFR 680.200) and described further for NFJP at 20

CFR 685.350.

iii. Youth Workforce Services as described under 20 CFR 681.460.

1. Tutoring, study skills training, instruction and evidence-based dropout prevention and recovery strategies that lead to completion of the requirements for a secondary school diploma or its recognized equivalent (including a recognized certificate of attendance or similar document for individuals with disabilities) or for a recognized postsecondary credential;

2. Alternative secondary school services, or dropout recovery services, as appropriate;

3. Paid and unpaid work experiences that have academic and occupational education as a component of the work experience, which may include the following types of work experiences:

• Summer employment opportunities and other employment opportunities available throughout the school year;

• Pre-apprenticeship programs;

• Internships and job shadowing; and

• On-the-job training opportunities;

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4. Occupational skill training;

5. Education offered concurrently with and in the same context as workforce preparation activities and training for a specific occupation or occupational cluster;

6. Leadership development opportunities, including community service and peer-centered activities encouraging responsibility and other positive social and civic behaviors;

7. Supportive services, including the services listed in 20 CFR 681.570;

8. Adult mentoring, that may occur both during and after program participation;

9. Follow-up services after the completion of participation, as provided in 20

CFR 681.580;

10. Comprehensive guidance and counseling, which may include drug and alcohol abuse counseling, as well as referrals to counseling, as appropriate to the needs of the individual youth;

11. Financial literacy education;

12. Entrepreneurial skills training;

13. Services that provide labor market and employment information about in demand industry sectors or occupations available in the local area, such as career awareness, career counseling, and career exploration services; or

14. Activities that help youth prepare for and transition to postsecondary education and training.

Outreach, Recruitment, and Strategic Partnerships. Additionally, grant funds can be used to enhance a grant recipient’s ability to create focused outreach, recruitment, and strategic partnerships for MSFW youth. For instance, activities can include:

i. Executing focused outreach and recruitment campaigns designed to reach potentially eligible participants to ensure they receive support to enroll in grant funded activities and increase their awareness of other available worker protections and services.

ii. Assisting individuals who are determined not eligible for NFJP services with connecting to other services offered by community partners necessary to overcome any barriers to employment.

iii. Leveraging existing partnerships with the local workforce development board, state monitor advocate, and state workforce agency and enhance strategic partnerships with community organizations or other entities to identify and enroll eligible participants.

iv. Other activities that expand access to NFJP services for MSFW youth.

c. Application Components.

ETA will only fund applications that are responsive to the requirements of this TEGL. To be considered for this additional funding, applicants must submit a complete, high-quality application package. The required components of the application package are as follows:

i. SF-424 - Application for Federal Assistance. An electronically submitted SF-424 through Grants.gov constitutes an official signed document. The SF-424 must identify the legal name of the grantee organization, along with the organization's

I-3 address, its Unique Entity Identification number (UEI) and its Employer

Identification Number (EIN), all of which must match the same information listed in the organization’s current registration with the System for Award Management

(SAM), found at https://www.sam.gov. Please review the SF-424 instructions document included on Grants.gov to ensure the correct completion of the SF-424.

The state service area must be noted under the Areas Affected by Project section

(item #14).

ii. Budget and Budget Narrative. The Budget and Budget Narrative documents do not count against the page limit requirements for the Project Narrative. Applicants must submit the following budget documents:

1. SF-424A, Budget Information – Non-Construction Programs Form. Please review the SF-424A instructions document included on Grants.gov to ensure the correct completion of the SF-424A. The total funding amount entered must match the funding requested in item #18 of the SF-424.

2. Budget Narrative - The Budget Narrative must follow the detailed instructions provided in Attachment II. Each line item/category amount on the Budget

Narrative must also exactly match the line item/category amount totals listed on the SF-424A.

3. Negotiated Indirect Cost Rate Agreement (NICRA) - Grantees including indirect charges on line 6.j of the SF-424A that are supported by a NICRA or

Cost Allocation Plan (CAP) must submit a current or recent copy of the

NICRA or CAP as part of this application. If a new NICRA has been requested but not finalized, the grantee must include a copy of the request.

Please include the letter showing the date it was submitted. Grantees may elect to use a de minimis rate if the organization meets the requirements as described in 2 CFR 200.414(f). If a grantee elects not to charge indirect costs, there is no need to include a NICRA or CAP.

iii. Project Narrative. The applicant must submit a Project Narrative for an application to be considered responsive. The project narrative should be succinct, self-explanatory, and well organized so that reviewers can understand the proposed project. The Project Narrative is limited to five pages and must include information about the project design.

Applicants must describe the activities the grant funding will support (allowable activities are described above in section b. Additionally, please describe current staff capacity and, if appropriate, explain any changes for staffing that would result from receiving the funding requested. Applicants must explain any changes in enrollment levels or service quality that would result from receiving funding requested.

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Applicants who are awarded additional funding will use the same WIOA performance targets for youth that were established for program year 2023. Performance accountability requirements for all NFJP grant recipients are available at Training and

Employment Guidance Letter No. 14-18. For the purpose of assessing NFJP performance overall, ETA will consider performance outcomes achieved via activities fully or partially funded through these MSFW Youth funds as additive to Youth outcomes achieved in the grantee’s main NFJP grant in the relevant Program Year, applying the same definitions, calculations, and timing rules.

Additionally, all applicants must commit to submitting performance data through the

Workforce Integrated Performance System (WIPS) as a condition of award and must affirm this commitment in the submission of the Project Narrative.

d. Application Review and Award.

Applicants may apply for grants of up to $300,000 each. To receive this additional funding, applicants must meet all requirements described in this TEGL, and submit a responsive application that addresses the grant application components outlined in this document.

If an applicant omits any of the documents described in section c, or substantially fails to address the requirements of one or more of such documents, their application will be deemed non-responsive and not funded. ETA encourages applicants to submit quality final applications before the deadline. While applicants may submit subsequent versions of their application if they realize that edits are needed, doing so will delay the submission and may cause an application not to be funded. ETA will consider the latest submitted application to be the official submission.

ETA will award funds to responsive applications on a first come, first serve basis. If there are more responsive applications than available funds, ETA will fund applications based on the order of receipt until it depletes available funds. For these reasons, ETA encourages applicants to submit their applications via Grants.gov as soon as possible. The deadline for all application packages is 11:59 PM EST on June 16, 2023. ETA may stop accepting applications earlier than this date if available funds are depleted before the official closing date.

Final award amounts will be determined subject to available funds. If the total requests are less than the available funding, or if additional funds become available, grant awards may be increased proportionately. If ETA does not receive responsive applications, it may request applicants, whose applications were deemed non-responsive, to resubmit a revised application for reconsideration, depending on the availability of funding. ETA will negotiate the final funding amount. ETA may require grant recipients to revise budget documents prior to award execution to account for discrepancies between funding requests and actual award amounts.

The period of performance for these additional NFJP Youth funds will be the same as the Career

Services and Training Allotment Grant. Selected awardees will receive Youth funding on a separate grant as the Career Services and Training Allotment grant for PY 2023.

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e. Use of Funds.

i. Administrative costs under this award follow the definition at 20 CFR 683.215.

ii. NFJP grant recipients are subject to the Uniform Guidance: Uniform Administrative

Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR

Part 200 and OMB’s approved exceptions for the Department at 2 CFR Part 2900.

iii. Given that this additional funding is separate from the Career Services and Training base funds, proposed expenditures for this grant are not required to meet the 70 percent minimum threshold for employment and training services as described in funding opportunity announcement, NFJP-FOA-ETA-20-08 section IV.E.6.

iv. See 20 CFR 685.440 for additional information about costs classification and 20 CFR

685.450 for the administrative cost limit for NFJP.

Attachment II

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U. S. Department of Labor

Employment and Training Administration

National Farmworker Jobs Program

Instructions for Submitting the Budget Narrative for Career Services and Training

Allotments, Housing Allotments, and Youth Funding

Each application package submitted by NFJP grantees must include a Budget Narrative that explains the projected costs reflected in each line item of the SF-424A Budget Information Form.

For Career Services and Training Application Packages:

➢ The budget narrative must adhere to the amount of money allocated for each state service area detailed in Attachment III.

For Housing Application Packages:

➢ The budget narrative must adhere to the amount of permanent and temporary expenditures detailed in Attachment IV. Individual grants are awarded for Housing as a result of the grants competition and are further distributed according to language in the appropriations law requiring that of the total amount available, not less than 70 percent shall be allocated to permanent housing activities, leaving not more than 30 percent to temporary housing activities. In the budget narrative, housing grantees must clearly differentiate between the amount of expenditures on permanent and temporary housing if applicable.

For Supplemental Youth Funding Application Packages:

➢ The Budget Narrative must reflect the Supplemental Funding amount requested.

For all grantees, use the following guidance below when writing the budget narrative.

1. Project Budget

You must complete the SF-424A Budget Information Form (available at https://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1). In preparing the

Budget Information Form, you must provide a concise narrative explanation to support the budget request, explained in detail below.

a) Budget Narrative

The Budget Narrative must provide a description of costs associated with each line item on the

SF-424A. The Budget Narrative should also include a section describing any leveraged resources provided (as applicable) to support grant activities. Leveraged resources are all resources, both cash and in-kind, in excess of this award. Valuation of leveraged resources follows the same requirements as match. Grantees are encouraged to leverage resources to increase stakeholder investment in the project and broaden the impact of the project itself.

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Each category should include the total cost for the period of performance. Use the following guidance for preparing the Budget Narrative.

Personnel: List all staff positions by title (both current and proposed) including the roles and responsibilities. For each position give the annual salary, the percentage of time devoted to the project, and the amount of each position’s salary funded by the grant.

Fringe Benefits: Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, FICA, retirement, etc.

Travel: For grantee staff only, specify the purpose, number of staff traveling, mileage, per diem, estimated number of in-state and out-of-state trips, and other costs for each type of travel.

Equipment: Identify each item of equipment you expect to purchase that has an estimated acquisition cost of $5,000 or more per unit (or if your capitalization level is less than $5,000, use your capitalization level) and a useful lifetime of more than one year (see 2 CFR 200.1 for the definition of Equipment). List the item, quantity, and the unit cost per item.

Items with a unit cost of less than $5,000 are supplies, not “equipment.” In general, we do not permit the purchase of equipment during the last funded year of the grant.

Supplies: Identify in the detailed budget the projected cost of supplies, per category (e.g., general office supplies, desks/chairs, laptops/printers, other specialty items). Except for general office supplies, list the item, quantity, and the unit cost per item. Supplies include all tangible personal property other than “equipment.” (See 2 CFR 200.1 for the definition of

Supplies.)

Contractual: Under the Contractual line item, delineate contracts and subawards separately.

Contracts are defined according to 2 CFR 200.1 as a legal instrument by which a non-federal entity purchases property or services needed to carry out the project or program under a federal award. A subaward, defined by 2 CFR 200.1 means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a federal program.

For each proposed contract and subaward, specify the purpose and activities to be provided, and the estimated cost.

Construction: Construction costs are not allowed and this line must be left as zero. Minor alterations to adjust an existing space for grant activities (such as a classroom alteration) may be allowable. We do not consider alterations as construction and you must show alteration costs on another appropriate line such as Contractual.

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Other: Provide clear and specific detail, including costs, for each item so that we can determine whether the costs are necessary, reasonable, and allocable. List items, such as stipends or incentives, not covered elsewhere.

Indirect Costs: If you include an amount for indirect costs (through a Negotiated Indirect Cost

Rate Agreement or De Minimis) on the SF-424A budget form, then include one of the following:

i. If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an explanation of how the indirect costs are calculated. This explanation should include which portion of each line item, along with the associated costs, are included in your cost allocation base. Also, provide a current version of the NICRA.

or

ii. If you intend to claim indirect costs using the 10 percent de minimis rate, please confirm that your organization meets the requirements as described in 2 CFR

200.414(f). Clearly state that your organization does not have a current negotiated

(including provisional) rate, and is not one described in 2 CFR 200, Appendix

VII.D.1.b.

Grantees choosing to claim indirect costs using the de minimis rate must use Modified

Total Direct Costs (see 2 CFR 200.1 below for definition) as their cost allocation base.

Provide an explanation of which portion of each line item, along with the associated costs, are included in your cost allocation base. Note that there are various items not included in the calculation of Modified Total Direct Costs. See the definitions below to assist you in your calculation.

• 2 CFR 200.1 Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may be excluded only when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

The definition of MTDC in 2 CFR 200.1 no longer allows any sub-contracts to be included in the calculation. You will also note that participant support costs are not included in modified total direct cost. Participant support costs are defined below.

• 2 CFR 200.1 Participant Support Cost means direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences or training projects.

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The following link contains information regarding the negotiation of Indirect Cost Rates at

DOL: https://www.dol.gov/agencies/oasam/centers-offices/business-operations-center/cost-determination.

Additional Considerations When Preparing the Budget Narrative for All Application

Packages:

• The SF-424, SF-424A, and Budget Narrative must include the federal grant amount requested.

• Do not show leveraged resources on the SF-424 and SF-424A. You should describe leveraged resources in the Budget Narrative.

• Grantees should list the same requested federal grant amount on the SF-424, SF-424A, and Budget Narrative. If minor inconsistencies are found between the budget amounts specified on the SF-424, SF-424A, and the Budget Narrative, ETA will consider the

SF-424 the official funding amount requested.

Attachment III

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National Farmworker Jobs Program

PY 2023 Career Services and Training Grant Allotments

State Allotment

Total $90,032,000

Alabama 800,937

Alaska -

Arizona 2,634,816

Arkansas 1,305,806

California 23,902,460

Colorado 1,819,486

Connecticut 548,535

Delaware 169,171

Dist of Columbia -

Florida 3,266,891

Georgia 1,812,785

Hawaii 247,248

Idaho 2,401,585

Illinois 2,001,796

Indiana 1,345,052

Iowa 1,922,448

Kansas 1,360,695

Kentucky 864,671

Louisiana 856,431

Maine 446,523

Maryland 570,199

Massachusetts 561,137

Michigan 2,269,118

Minnesota 1,721,315

Mississippi 953,815

Missouri 1,334,410

Montana 765,413

Nebraska 1,364,634

III-2

Attachment III

Nevada 245,041

New Hampshire 159,717

New Jersey 842,456

New Mexico 1,168,559

New York 2,373,732

North Carolina 2,179,435

North Dakota 805,556

Ohio 1,572,744

Oklahoma 958,308

Oregon 2,415,002

Pennsylvania 1,928,391

Puerto Rico 2,112,901

Rhode Island 70,975

South Carolina 718,772

South Dakota 728,488

Tennessee 686,894

Texas 4,788,352

Utah 715,651

Vermont 224,029

Virginia 811,392

Washington 4,935,737

West Virginia 119,307

Wisconsin 1,881,174

Wyoming 342,010

California Grant Recipients Allotment

Proteus, Inc. 4,562,387

County of Kern 2,553,842

Central Valley Opportunity Center, Inc. 2,311,992

West Hills Community College District 1,054,541

California Human Development Corporation 4,166,797

California Center for Employment Training 7,742,628

SER Jobs for Progress, Inc. 1,510,273

Attachment IV

National Farmworker Jobs Program

PY 2023 Housing Grant Allotments

State Grantee Service Area(s) Permanent

Housing

Services

Total

Temporary

Housing

Services

Total

Housing

Services

Total

Alabama Alabama Non-

Profit Housing

AL, GA,

NC, SC,

TN, VA

$697,794 $174,411 $872,205

Arizona PPEP

Microbusiness

& Housing

Development Corp.

AZ $419,767 $179,863 $599,630

California La Cooperativa

Campesina de

California

CA $268,702 $668,679 $937,381

Colorado Community

Resources and

Housing

Development Corporation

CO, AZ,

ID, NM,

TX, UT

$309,869 $431,176 $741,045

Florida Florida Non-

Profit Housing

FL, DE, MD, MS,

VA

$726,347 $181,889 $908,236

Texas Motivation, Education and

Training, Inc.

LA, TX $584,236 $128,220 $712,456

Washington Office of Rural and Farmworker

Housing

OR, WA $322,004 - $322,004

Wisconsin United Migrant

Opportunity Services/UMOS

Inc.

IA, IL, IN, KS,

MN, MO, NE, WI

$464,152 $115,870 $580,022

New York PathStone

Corporation

IN, ME, NJ,

NY, OH, PA, PR,

VT

$815,929 $95,092 $911,021

Total

$4,608,800

$1,975,200

$6,584,000

IV-1