ETA-TEGL-18-22.pdf

EMPLOYMENT AND TRAINING ADMINISTRATION

ADVISORY SYSTEM

U.S. DEPARTMENT OF LABOR

Washington, D.C. 20210

CLASSIFICATION

SCSEP

CORRESPONDENCE SYMBOL

OWI DNPTTA

DATE

May 15, 2023

RESCISSIONS

TEGL 11-21

EXPIRATION DATE

Continuing

ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 18-22

TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM

GRANTEES

FROM: BRENT PARTON

Acting Assistant Secretary

SUBJECT: Program Year (PY) 2023 Planning Instructions and Allotments for Senior

Community Service Employment Program (SCSEP) State, Territorial, and

National Grantees

1. Purpose. To provide SCSEP state, territorial, and national grantees with the PY 2023 SCSEP allotments and the application instructions for PY 2023 grant submissions. This Training and Employment Guidance Letter (TEGL) will also provide guidance regarding Minority Report submissions in the Program Narrative for this year.

2. Action Requested. To apply for PY 2023 grant funds, SCSEP grantees must follow the instructions in this TEGL and submit all documents to https://www.grants.gov. Submissions are due Friday, June 16, 2023.

3. Summary and Background.

a. Summary – The Employment and Training Administration (ETA) issued this TEGL to transmit grant planning guidance for PY 2023. The TEGL advises SCSEP grantees of the number of authorized positions and associated allotments for PY 2023, as well as grantee application requirements to receive this funding.

b. Background – SCSEP funds are allocated by a formula provided in Section 506 of the Older Americans Act of 1965 (OAA), as amended, 42 USC § 3056d, and operate on a PY basis, from July 1 through the following June 30. Sections 106(b) and 107 of the Consolidated Appropriations Act, 2023, Pub. L. 117-328, (from this point forward, referred to as “the Act”) Division H, Title I, allow the Secretary of Labor (Secretary) to set aside up to 0.5 percent of each discretionary appropriation for activities related to program integrity and 0.75 percent of most operating funds for evaluations. In PY 2023, after reducing the appropriation for set-asides authorized by the Act and transferring funds to the Office of the Solicitor per Section 102 of the Act, $399,925,000 is available for SCSEP program activities. Any funds not used for these reserve activities will be distributed by formula to state, territorial, and national grantees.

SCSEP funds are allocated to and administered through grants to all state governors, Puerto Rico, the District of Columbia, and four territories, as well as competitively awarded to national non-profit agencies for services across the country. The national non-profit organizations generally compete for the awards every four years (subject to annual appropriations). ETA renews SCSEP state and territorial grant awards on an annual basis and SCSEP national grants on an annual basis during non-competitive years. Each year, ETA requires grantees to submit a grant application that includes an

SF-424, an SF-424A, the geographic areas to be served, a detailed budget narrative, a program narrative, signed programmatic assurances, and any optional special requests.

4. Program Details – Annual Grant Guidance. This section provides important program information and detailed submission instructions for state and territory formula grantees and current national grantees.

a. Important Notes for PY 2023:

1) Equitable Distribution Report - Under the Paperwork Reduction Act

(specifically, 44 U.S.C. 3506(c)(2)(A)), ETA received approval in 2021 to renew the Equitable Distribution Forms and include the Equitable Distribution Report as part of the annual guidance to eliminate duplication (OMB Control Number 1205-

0040). Note that, per email correspondence with grantees in February of 2023, the Department will not include ED in the PY 2023 application submission and instead will extend the ED report submission timeline to August 31,2023.

2) Poverty Guidelines - The Department of Health and Human Services (HHS) published updated Federal poverty guidelines that were effective on January 19, 2023. These guidelines provide the basis for determining the income eligibility of

SCSEP applicants and enrollees. Grantees must multiply the appropriate base poverty guideline by 125 percent (or 1.25) to convert the poverty guidelines to

“low income” as defined in Section 518(a)(3)(A) OAA, 42 USC §

3056p(a)(3)(A). The Poverty Guidelines are published on the HHS website and in the Federal Register. The HHS website that provides federal poverty guidelines (https://aspe.hhs.gov/poverty-guidelines) also provides a chart with percentages of the guidelines, including 125 percent levels.

ETA opted to discontinue issuing the Poverty Guidelines annual TEGL to convey the SCSEP poverty guidelines, given the availability of the poverty guidelines information via the Federal Register and the HHS website. Grantees should review the poverty guidelines on one of these sites which are effective as of the publication date. ETA will continue to notify grantees informally once the poverty guidelines are published, and to post links to the guidelines at https://www.dol.gov/agencies/eta/seniors and https://olderworkers.workforcegps.org/.

3) Optional Special Requests - To facilitate the allotment review process, grantees may submit a copy of their request to use additional funds for participant training and supportive services (ATSS) to their Federal Project Officer (FPO) or National

Office Liaison at the time of or earlier than the grant submission for review. To the extent possible, ETA will provide decisions on ATSS requests at the time of grant awards.

b. Program Allotments. Attachment I provides the funding amounts and authorized positions for each grantee in PY 2023. Grantees must ensure this funding amount is reflected on the SF 424, 424A, and Budget Narrative.

c. Grant Application Requirements. Grantees must submit the following items through

Grants.gov at www.grants.gov:

1) An electronically signed copy of an SF-424 – Application for Federal Assistance

(OMB Control No. 4040-0004).

• Submitting the SF-424 through Grants.gov constitutes an electronically signed SF-424, Application for Federal Assistance. Item #18 on the

SF-424 must reflect the exact amount of the allotment in Attachment I.

Additionally, Item #11 of the SF-424 must include the SCSEP Assistance

Listing #17.235.

• Submission requirements stipulate that all applicants for Federal grant funding opportunities must have a Unique Entity ID (UEI), a 12-charater alphanumeric ID assigned to an entity by SAM.gov, and must supply their

UEI number on the SF-424.

• Please be aware that you cannot submit an application to Grants.gov if your organization does not have an active registration in the System for

Award Management (SAM). Grantees can find out if they have an active

SAM registration by going to: www.sam.gov and clicking on the Search

Records tab. Then enter your organization’s UEI and click on the Search button. For assistance with SAM registration, please call the SAM federal help desk at: (866) 606-8220.

• Item 14 of the SF-424 requires a list of the “Areas Affected by Project.”

Grantees must list the states and counties the grant will serve. Grantees may also export the data for the service area(s) and attach the list on an

Excel spreadsheet as a separate document.

2) An SF-424A-Budget Information Form – Non-Construction Programs (OMB

Control No. 4040-0006).

3) A Budget Narrative – The Budget Narrative must fully explain the projected costs reflected in each line item of the SF-424A. (See Attachment II for complete instructions.) The Budget Narrative must include:

• A detailed description of costs associated with each line item on the

SF-24A Budget Information Form.

• Both the percentage and total dollar amount allocated to participant wages and fringe benefits as described at 20 CFR 641.565.

• Both the percentage and total dollar amount allocated to administrative costs as described at 20 CFR 641.856.

• Infrastructure contributions to the workforce system in accordance with

WIOA Sec. 121(h), 29 USC §3151(h).

4) A Project Narrative - All grantees must submit a narrative that includes the information outlined in detail in Attachment III of this TEGL, including:

• Required. Services to minorities (Please note additional guidance for the

Minority Report in Attachment III for instructions.)

• Required. Organizational structure, monitoring, and audits.

• Optional. National grantees may choose to provide any relevant updates to the statement of work that was included in the grant award documents following the PY 2020 National Competition. State grantees may provide updates in relevant sections of the SCSEP portion of the WIOA Combined

State Plan Modification or their stand-alone SCSEP State Plan submitted last year. States may modify their plans at any time, as well.

5) Programmatic Assurances (See Attachment IV for complete instructions.)

• Grantees must review, sign, and submit the programmatic assurances in

Attachment IV that outline program requirements based on the OAA and the SCSEP regulations at 20 CFR Part 641.

• Adobe digital signatures are acceptable.

• The signatory must be the same individual as the Authorized

Representative listed in item 21 of the SF-424.

6) Attachments, as applicable:

• Optional Requests (See Attachment V for complete instructions.)

Grantees may submit one or more of the optional requests described in

Attachment V. Note that this TEGL provides updated instructions for requesting to use additional grant funds for training and supportive services activities (“ATSS” requests), and ETA encourages grantees to consider how incorporating such activities into their overall service strategy may help improve participant outcomes. To facilitate the allotment review process, grantees may submit a copy of their ATSS to their FPO or National Office Liaison at the time of or earlier than the grant submission for review. This TEGL also removes CARES Act provisions that allowed for an increase in Administrative Cost Limitations up to 20 percent. This will return the maximum increase to 15 percent.

• Geographic Service Area Attachment – This attachment notes the states and counties included in the grantee’s service area. This attachment is required if the grantee chooses not to list the service area in the SF-424, as noted in item #1 above.

• NICRA/CAP - Grantees that have an indirect cost rate must also submit a copy of their negotiated indirect cost rate agreement (NICRA) or cost allocation plan (if applicable).

d. Grants.gov Submission Process. Applicants must submit the application package through Grants.gov. Applicants who need to register with Grants.gov may do so at the following hyperlink: https://www.grants.gov/web/grants/applicants/organization-registration.html. Registration is a one-time process; applicants with a Grants.gov account do not need to register again. To submit the required application package, applicants must:

1) Select the Search Grants tab on the Grants.gov homepage.

2) Under the section, Basic Search Criteria, enter TEGL-ETA-18-22.

3) Select the link to the applicable TEGL provided in the search results.

4) Select the Package tab.

5) Under the Actions column, select Apply.

ETA encourages application submission as soon as possible; however, applications must be received by 11:59 PM EST on Friday, June 16, 2023. This submission process may, at times be complicated and time-consuming. As such, the Department strongly encourages applicants to initiate the process as soon as possible to allow time to resolve unanticipated technical problems.

For technical issues encountered during application submission, applicants may call

800-518-4726 or 606-545-5035 to speak to a Customer Support Representative or emailsupport@grants.gov. The Contact Center is open 24 hours a day, seven days a week, but closes on federal holidays.

e. New Grantee Financial Reporting Requirements. All ETA award recipients are required to report financial data on the ETA-9130 Financial Report. ETA-9130 reports are due no later than 45 calendar days after the end of each specified reporting quarter.

Reporting quarter end dates are March 31, June 30, September 30, and December 31. A final 9130 for the last quarter of the period of performance must be submitted no later than 120 calendar days after the quarter ends. See 2 CFR 200.344.

Note: On April 3, 2023, ETA replaced its legacy E-Grants Grantee Reporting System

(GRS) by transitioning to the Payment Management System (PMS) for grant recipient submission of the quarterly ETA-9130 financial reports. PMS is operated by the U.S.

Department of Health and Human Services (HHS). Please see Training and Employment

Notice No. 16-22 for additional information.

5. Inquiries. Questions regarding grant applications should be directed to Grant Specialist

Jeannette Flowers at Flowers.Jeannette@dol.gov. Federal Project Officers also remain available for other questions.

6. References.

• Older Americans Act (42 USC 3056, et seq.), as amended through Public Law 116-131

(March 25, 2020);

• Consolidated Appropriations Act, 2023, Pub. L. 117-328 (December 29, 2022);

• TEN 16-22

• TEGL 17-20

The Employment and Training Administration is Implementing

GrantSolutions for Grant Award Processing and the Payment Management System for

Financial Reporting (January 18, 2023)

, Senior Community Service Employment Program – Updated Guidance on

Priority of Service, Durational Limits, and State Plan Submissions (April 15, 2021)

• Coronavirus Aid, Relief, and Economic Security Act of 2020 (CARES Act), Pub. L.

116-136 (March 27, 2020)

• TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18, 2017);

• Workforce Innovation and Opportunity Act (WIOA), Pub. L. 113-128, Sec. 121, Funding of One-Stop Infrastructure;

• Paperwork Reduction Act of 1995, Pub. L. 104-13 (May 22, 1995);

• SCSEP Performance Data Collection Approval (Office of Management and

Budget No. 1205-0040) (expiration date November 30, 2024);

• OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule, 78 FR 78589 (December 26, 2013), published at 2 CFR

Part 200 and 2 CFR Part 2900;

• TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining

Senior Community Service Employment Program (SCSEP) Eligibility (December 28, 2006);

• VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011, Pub. L. 112-56

(November 21, 2011); and

• Federal Poverty Guidelines, Federal Register 88 FR 3424 (January 19, 2023); or HHS website at https://aspe.hhs.gov/poverty-guidelines.

7. Attachments.

Attachment IA-IE: Funding Allocations and Authorized Positions

Attachment II: Budget Narrative Instructions

Attachment III: Program Narrative Instructions

Attachment IV: Programmatic Assurances

Attachment V: Optional Special Requests

Attachment IA

USDOL/ETA

Senior Community Service Employment Program PY 2023 Authorized Positions and Funding* for State Agencies and Territories, by State

States Positions Dollars State Agencies

Alabama 153 $1,479,727 Alaska 176 1,707,878 Arizona 110 1,062,534 Arkansas 150 1,453,651 California 706 6,851,067 Colorado 83 808,308 Connecticut 90 873,495 Delaware 176 1,707,878 District of Col 48 462,821 Florida 486 4,712,961 Georgia 183 1,773,064 Hawaii 176 1,707,878 Idaho 44 425,207 Illinois 321 3,109,381 Indiana 216 2,092,476 Iowa 106 1,023,423 Kansas 84 814,828 Kentucky 157 1,518,838 Louisiana 139 1,349,354 Maine 51 495,415 Maryland 114 1,101,646 Massachusetts 179 1,740,471 Michigan 275 2,666,115 Minnesota 196 1,896,918 Mississippi 102 990,830 Missouri 204 1,975,141 Montana 52 501,934 Nebraska 63 612,750 Nevada 44 425,207 New Hampshire 44 425,207 New Jersey 233 2,255,442 New Mexico 46 449,784 New York 544 5,280,080 North Carolina 216 2,092,476 North Dakota 50 482,377 Ohio 360 3,487,461 Oklahoma 132 1,284,168 Oregon 121 1,173,352 Pennsylvania 441 4,276,213 Puerto Rico 113 1,095,127 Rhode Island 44 430,228 South Carolina 112 1,088,609 South Dakota 57 554,083 Tennessee 168 1,629,654 Texas 457 4,432,661 Utah 55 534,527 Vermont 46 443,266 Virginia 179 1,733,952 Washington 122 1,179,870 West Virginia 93 899,569 Wisconsin 211 2,046,846 Wyoming 44 425,207

State Agencies Total 8,772 $85,041,355 Territories

American Samoa 93 904,387 Guam 93 904,387 Northern Marianas 31 301,464 Virgin Islands 93 904,387

Territories Total 310 $3,014,625

* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09

Attachment IB U. S. Department of Labor / Employment & Training Administration Senior Community Service Employment Program PY 2023 Authorized Positions* for Non-Minority National Sponsors, by State

State AARP ABLE ANPPM A4TD ES GII IPDC Mature NAPCA NCBA NCOA NICOA[G] NOWCC NULI OPERABLE SER SSAI TWP Total

Alabama 0 0 0 0 188 0 0 0 0 0 0 0 0 0 0 0 409 0 597 Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Arizona 0 0 146 0 168 0 0 0 0 0 0 0 0 0 0 0 0 0 314 Arkansas 204 0 0 0 0 0 0 0 0 383 0 0 0 0 0 0 0 0 587 California 0 0 548 0 0 0 165 0 398 0 365 0 171 0 0 808 0 0 2,455 Colorado 140 0 0 0 0 0 0 0 0 0 0 0 0 0 0 186 0 0 326 Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 354 354 Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 District of Col 0 0 56 0 0 0 0 0 0 129 0 0 0 0 0 0 0 0 185 Florida 1,137 0 0 0 0 0 0 0 0 365 0 0 0 398 0 0 0 0 1,900 Georgia 222 0 0 0 0 0 0 0 0 0 492 0 0 0 0 0 0 0 714 Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Idaho 0 0 0 0 155 0 0 0 0 0 0 0 0 0 0 0 0 0 155 Illinois 0 102 0 0 171 81 0 0 384 89 0 0 0 0 0 0 365 0 1,192 Indiana 198 69 0 0 0 380 0 0 0 0 0 0 0 0 0 0 196 0 843 Iowa 237 175 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 412 Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 318 0 0 318 Kentucky 0 0 0 0 0 269 0 0 0 0 218 0 0 123 0 0 0 0 610 Louisiana 0 0 493 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 493 Maine 0 0 0 199 0 0 0 0 0 0 0 0 0 0 0 0 0 0 199 Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 443 0 443 Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 354 0 305 0 659 Michigan 0 0 0 0 0 0 0 0 0 801 0 0 0 224 0 0 0 0 1,025 Minnesota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 748 0 748 Mississippi 0 0 0 0 0 0 0 0 0 155 0 0 0 0 0 0 242 0 397 Missouri 271 0 0 0 0 174 0 0 0 220 0 0 0 0 0 109 0 0 774 Montana 0 0 0 0 0 201 0 0 0 0 0 0 0 0 0 0 0 0 201 Nebraska 0 238 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 238 Nevada 158 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 158 New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 155 0 0 0 155 New Jersey 0 0 0 0 290 0 0 0 0 0 389 0 0 231 0 0 0 0 910 New Mexico 0 0 0 0 0 155 0 0 0 0 0 0 0 0 0 0 0 0 155 New York 0 0 0 440 136 0 0 0 85 0 214 0 0 301 0 0 553 341 2,070 North Carolina 0 0 0 0 0 0 0 0 0 178 214 0 0 0 0 0 450 0 842 North Dakota 0 0 0 0 0 0 0 0 0 0 0 193 0 0 0 0 0 0 193 Ohio 269 0 0 0 127 251 0 472 0 139 146 0 0 0 0 0 0 0 1,404 Oklahoma 0 0 0 0 387 0 0 0 0 0 0 0 0 0 0 0 0 0 387 Oregon 0 0 0 0 474 0 0 0 0 0 0 0 0 0 0 0 0 0 474 Pennsylvania 341 0 129 164 0 0 0 0 0 0 552 0 0 152 0 0 0 350 1,688 Puerto Rico 168 0 0 0 0 0 0 0 0 0 275 0 0 0 0 0 0 0 443 Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 171 171 South Carolina 0 0 0 0 0 439 0 0 0 0 0 0 0 0 0 0 0 0 439 South Dakota 0 0 0 0 0 0 0 0 0 0 0 200 0 0 0 0 0 0 200 Tennessee 0 0 0 0 0 0 0 0 0 0 156 0 0 0 0 0 502 0 658 Texas 1,012 0 0 0 0 0 0 0 0 0 0 0 0 0 0 331 389 0 1,732 Utah 0 0 0 0 215 0 0 0 0 0 0 0 0 0 0 0 0 0 215 Vermont 0 0 0 176 0 0 0 0 0 0 0 0 0 0 0 0 0 0 176 Virginia 231 0 0 0 0 242 0 0 0 0 207 0 0 0 0 0 0 0 680 Washington 255 0 0 0 0 163 0 0 0 0 0 0 0 0 0 0 0 0 418 West Virginia 0 0 0 0 0 0 0 0 0 0 362 0 0 0 0 0 0 0 362 Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 561 238 0 799 Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 155 0 0 0 0 0 155

Total 4,843 584 1,372 979 2,311 2,355 165 472 867 2,459 3,590 393 326 1,429 509 2,313 4,840 1,216 31,023

Attachment IC U. S. Department of Labor / Employment & Training Administration Senior Community Service Employment Program PY 2023 Authorized Funding* for Non-Minority National Sponsors, by State

State AARP ABLE ANPPM A4TD ES GII IPDC Mature NAPCA NCBA NCOA NICOA[G] NOWCC NULI OPERABLE SER SSAI TWP Total Alabama $0 $0 $0 $0 $1,822,763 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,965,478 $0 $5,788,241 Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Arizona 0 0 1,416,978 0 1,630,495 0 0 0 0 0 0 0 0 0 0 0 0 0 3,047,473 Arkansas 1,977,568 0 0 0 0 0 0 0 0 3,712,788 0 0 0 0 0 0 0 0 5,690,356 California 0 0 5,313,820 0 0 0 1,599,964 0 3,859,307 0 3,539,314 0 1,658,145 0 0 7,834,976 0 0 23,805,526 Colorado 1,356,372 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,802,036 0 0 3,158,408 Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,432,485 3,432,485 Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 District of Col 0 0 543,215 0 0 0 0 0 0 1,251,335 0 0 0 0 0 0 0 0 1,794,550 Florida 11,027,943 0 0 0 0 0 0 0 0 3,540,193 0 0 0 3,860,265 0 0 0 0 18,428,401 Georgia 2,152,748 0 0 0 0 0 0 0 0 0 4,770,954 0 0 0 0 0 0 0 6,923,702 Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Idaho 0 0 0 0 1,504,359 0 0 0 0 0 0 0 0 0 0 0 0 0 1,504,359 Illinois 0 988,930 0 0 1,657,912 785,326 0 0 3,723,029 862,890 0 0 0 0 0 0 3,538,817 0 11,556,904 Indiana 1,920,488 669,261 0 0 0 3,685,786 0 0 0 0 0 0 0 0 0 0 1,901,089 0 8,176,624 Iowa 2,301,095 1,699,121 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,000,216 Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,080,101 0 0 3,080,101 Kentucky 0 0 0 0 0 2,610,073 0 0 0 0 2,115,227 0 0 1,193,453 0 0 0 0 5,918,753 Louisiana 0 0 4,776,766 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,776,766 Maine 0 0 0 1,925,063 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,925,063 Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,293,869 0 4,293,869 Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,435,318 0 2,959,807 0 6,395,125 Michigan 0 0 0 0 0 0 0 0 0 7,766,610 0 0 0 2,171,936 0 0 0 0 9,938,546 Minnesota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,256,509 0 7,256,509 Mississippi 0 0 0 0 0 0 0 0 0 1,503,198 0 0 0 0 0 0 2,346,929 0 3,850,127 Missouri 2,629,824 0 0 0 0 1,688,521 0 0 0 2,134,912 0 0 0 0 0 1,057,752 0 0 7,511,009 Montana 0 0 0 0 0 1,944,640 0 0 0 0 0 0 0 0 0 0 0 0 1,944,640 Nebraska 0 2,310,076 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,310,076 Nevada 1,533,524 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,533,524 New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,504,359 0 0 0 1,504,359 New Jersey 0 0 0 0 2,813,697 0 0 0 0 0 3,774,235 0 0 2,241,256 0 0 0 0 8,829,188 New Mexico 0 0 0 0 0 1,504,359 0 0 0 0 0 0 0 0 0 0 0 0 1,504,359 New York 0 0 0 4,268,082 1,319,225 0 0 0 824,516 0 2,075,840 0 0 2,919,756 0 0 5,364,204 3,307,764 20,079,387 North Carolina 0 0 0 0 0 0 0 0 0 1,727,170 2,076,486 0 0 0 0 0 4,366,442 0 8,170,098 North Dakota 0 0 0 0 0 0 0 0 0 0 0 1,872,858 0 0 0 0 0 0 1,872,858 Ohio 2,609,340 0 0 0 1,231,919 2,434,737 0 4,578,469 0 1,348,320 1,416,221 0 0 0 0 0 0 0 13,619,006 Oklahoma 0 0 0 0 3,752,242 0 0 0 0 0 0 0 0 0 0 0 0 0 3,752,242 Oregon 0 0 0 0 4,594,049 0 0 0 0 0 0 0 0 0 0 0 0 0 4,594,049 Pennsylvania 3,307,543 0 1,251,241 1,590,725 0 0 0 0 0 0 5,354,147 0 0 1,474,330 0 0 0 3,394,839 16,372,825 Puerto Rico 1,628,375 0 0 0 0 0 0 0 0 0 2,665,494 0 0 0 0 0 0 0 4,293,869 Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,657,512 1,657,512 South Carolina 0 0 0 0 0 4,254,716 0 0 0 0 0 0 0 0 0 0 0 0 4,254,716 South Dakota 0 0 0 0 0 0 0 0 0 0 0 1,938,114 0 0 0 0 0 0 1,938,114 Tennessee 0 0 0 0 0 0 0 0 0 0 1,513,075 0 0 0 0 0 4,868,998 0 6,382,073 Texas 9,814,408 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,210,049 3,772,534 0 16,796,991 Utah 0 0 0 0 2,081,679 0 0 0 0 0 0 0 0 0 0 0 0 0 2,081,679 Vermont 0 0 0 1,709,717 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,709,717 Virginia 2,241,182 0 0 0 0 2,347,905 0 0 0 0 2,008,332 0 0 0 0 0 0 0 6,597,419 Washington 2,472,171 0 0 0 0 1,580,250 0 0 0 0 0 0 0 0 0 0 0 0 4,052,421 West Virginia 0 0 0 0 0 0 0 0 0 0 3,510,793 0 0 0 0 0 0 0 3,510,793 Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,443,215 2,309,243 0 7,752,458 Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 1,504,359 0 0 0 0 0 1,504,359

Total 46,972,581 5,667,388 13,302,020 9,493,587 22,408,340 22,836,313 1,599,964 4,578,469 8,406,852 23,847,416 34,820,118 3,810,972 3,162,504 13,860,996 4,939,677 22,428,129 46,943,919 11,792,600 300,871,845

Attachment ID

U. S. Department of Labor / Employment & Training Administration Senior Community Service Employment Program

PY 2023 Authorized Positions* for Minority National Sponsors, by State

State IID NAPCA NICOA Total Alabama 0 0 0 0 Alaska 0 0 0 0 Arizona 0 0 120 120 Arkansas 48 0 0 48 California 0 215 0 215 Colorado 0 0 0 0 Connecticut 0 0 0 0 Delaware 0 0 0 0 District of Col 0 0 0 0 Florida 0 0 0 0 Georgia 0 0 0 0 Hawaii 0 0 0 0 Idaho 0 0 0 0 Illinois 0 62 0 62 Indiana 0 0 0 0 Iowa 0 0 0 0 Kansas 0 0 0 0 Kentucky 0 0 0 0 Louisiana 105 0 0 105 Maine 0 0 0 0 Maryland 0 0 0 0 Massachusetts 0 74 0 74 Michigan 0 0 0 0 Minnesota 0 0 19 19 Mississippi 37 0 0 37 Missouri 0 0 0 0 Montana 0 0 0 0 Nebraska 0 0 0 0 Nevada 0 0 0 0 New Hampshire 0 0 0 0 New Jersey 0 0 0 0 New Mexico 0 0 48 48 New York 0 57 0 57 North Carolina 0 0 0 0 North Dakota 0 0 13 13 Ohio 0 0 0 0 Oklahoma 0 0 88 88 Oregon 0 0 0 0 Pennsylvania 0 0 0 0 Puerto Rico 0 0 0 0 Rhode Island 0 0 0 0 South Carolina 0 0 0 0 South Dakota 0 0 18 18 Tennessee 0 0 0 0 Texas 54 55 0 109 Utah 0 0 0 0 Vermont 0 0 0 0 Virginia 0 0 0 0 Washington 0 104 0 104 West Virginia 0 0 0 0 Wisconsin 0 0 17 17 Wyoming 0 0 0 0

Total 244 567 323 1,134

Attachment IE

U. S. Department of Labor / Employment & Training Administration Senior Community Service Employment Program

PY 2023 Authorized Funding* for Minority National Sponsors, by State

State IID NAPCA NICOA Total Alabama $0 $0 $0 $0 Alaska 0 0 0 0 Arizona 0 0 1,163,722 1,163,722 Arkansas 465,489 0 0 465,489 California 0 2,085,002 0 2,085,002 Colorado 0 0 0 0 Connecticut 0 0 0 0 Delaware 0 0 0 0 District of Col 0 0 0 0 Florida 0 0 0 0 Georgia 0 0 0 0 Hawaii 0 0 0 0 Idaho 0 0 0 0 Illinois 0 601,257 0 601,257 Indiana 0 0 0 0 Iowa 0 0 0 0 Kansas 0 0 0 0 Kentucky 0 0 0 0 Louisiana 1,018,257 0 0 1,018,257 Maine 0 0 0 0 Maryland 0 0 0 0 Massachusetts 0 717,629 0 717,629 Michigan 0 0 0 0 Minnesota 0 0 184,256 184,256 Mississippi 358,814 0 0 358,814 Missouri 0 0 0 0 Montana 0 0 0 0 Nebraska 0 0 0 0 Nevada 0 0 0 0 New Hampshire 0 0 0 0 New Jersey 0 0 0 0 New Mexico 0 0 465,489 465,489 New York 0 552,768 0 552,768 North Carolina 0 0 0 0 North Dakota 0 0 126,070 126,070 Ohio 0 0 0 0 Oklahoma 0 0 853,396 853,396 Oregon 0 0 0 0 Pennsylvania 0 0 0 0 Puerto Rico 0 0 0 0 Rhode Island 0 0 0 0 South Carolina 0 0 0 0 South Dakota 0 0 174,558 174,558 Tennessee 0 0 0 0 Texas 523,675 533,373 0 1,057,048 Utah 0 0 0 0 Vermont 0 0 0 0 Virginia 0 0 0 0 Washington 0 1,008,559 0 1,008,559 West Virginia 0 0 0 0 Wisconsin 0 0 164,861 164,861 Wyoming 0 0 0 0

Total 2,366,235 5,498,588 3,132,352 10,997,175

Attachment II

II-1

Senior Community Service Employment Program (SCSEP) Budget Narrative

Instructions

Grantees must provide a detailed budget narrative that includes the information outlined below.

1. Detailed Description of Costs on SF-424A Budget Information Form (Section 6, Object

Class Categories). Provide a detailed description for each line item on the SF-424A and ensure that each line item in the Budget Narrative indicates the same dollar amount as on the

SF-424A.

a. Personnel. Refers to wages/salaries paid to employees of the grantee who are directly involved in grant implementation. This line item does not include personnel hired by the sub-grantee; those costs are included in the "Contractual" line item. Provide the following information:

i. Position: Include titles for all SCSEP staff positions, which must match the information provided in the program narrative. If there is more than one employee in the same position, at the same salary level and employed for the same period, enter each employee on a separate line.

ii. Percent of Time: List the percent of time each staff person will devote to the project.

For example, if a staff person were full-time but only spending 75 percent of their time on the project, indicate “.75 FTE” (full-time equivalent).

iii. Monthly Salary: Enter the average monthly salary, not the average full-time salary.

Since pay periods vary from organization to organization, the average would be the annual total salary divided by 12 months. If you expect that an employee will receive a salary increase during the grant period, please add up the anticipated monthly salary for each of the foreseeable 12 months, then divide that figure by 12. Please report that number as the “monthly salary”.

iv. Number of Months: Enter the projected number of months an employee will fill the position during the grant period.

v. Cost: The total cost equals (Percent of Time) times (Monthly Salary/Wage) times

(Number of Months).

b. Fringe Benefits. Refers to the cost of benefits paid to the personnel on the grant, including the cost of employer's share of FICA, health insurance, workers' compensation, and leave. Provide a detailed list of the benefits provided to employees as well as the fringe benefit percentage:

i. Positions that receive fringe benefits.

ii. Benefits: The type of benefits that you will provide employees. If multiple benefits are included in the base amount, list each of them in a separate row.

iii. Rate: Include the fringe benefit rate used to calculate benefits for each source. If the list of fringe benefits is itemized, list the source for each item.

iv. Base Amount: Enter the Gross Salary used against the rate for the salary (or salaries) you are calculating.

v. Cost: The total cost is (Rate) times (Base Amount).

c. Travel. Refers to personnel travel costs that are reasonable and necessary to effectively manage and carry out grant activities, provide oversight, or measure program effectiveness (such as mileage, plane fare, meals and incidentals, and lodging). When air

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travel is necessary, obtain it at the lowest possible customary standard (coach or equivalent fare). You may charge travel costs on an actual basis or on a per-diem or mileage basis in lieu of actual costs. This line item does not include a sub-recipient’s travel expenses; those costs are included in the "Contractual"' line item. Provide a narrative describing the purpose of the travel and the assumptions used to generate the travel amounts. Enter each type of travel cost (mileage, per diem, etc.) on separate lines.

i. Item: Briefly describe the travel item you will charge to the grant. Remember to enter travel for contracted employees under the "Contractual" category.

ii. Number of Staff: Provide the number of staff who will charge this type of travel.

iii. Number of Units: Provide the number of units you estimate you will charge to the grant per traveler (staff) for the year.

iv. Cost per Unit: Provide the cost of the travel item per traveler. If calculating based on mileage, enter the cost per mile.

v. Cost: The total cost is (Number of Staff) times (Number of Units) times (Cost per

Unit).

d. Equipment. I dentify each item of equipment you expect to purchase that has an estimated acquisition cost of $5,000 or more per unit (or if your capitalization level is less than $5,000, use your capitalization level) and a useful lifetime of more than one year (see 2 CFR 200.1 for the definition of Equipment). List the item, quantity, and the unit cost per item.

Items with a unit cost of less than $5,000 are supplies, not “equipment.” In general, we do not permit the purchase of equipment during the last funded year of the grant.

Grantees may note projected equipment costs in their budget; however, a subsequent amendment is required to request prior approval before equipment purchase. Please consult your Federal Project Officer regarding the information required for approval of equipment purchase.

e. Supplies. Refers to all consumable materials costing less than $5,000 per unit (such as copy paper, pens and pencils, computers, any training materials, agreements for evaluating the grant, or providing training). Include the total supply costs of all sub-grant contracts in this line item. Charge supply purchases to the grant at their actual prices after deducting all cash discounts, trade discounts, rebates, or allowances. Include any necessary shipping and delivery costs. Lump supplies under larger categorical headings and provide detailed information on computations justifying the respective amounts.

Indicate the basis for all estimates.

f. Contractual. Refers to the cost of any contract or sub-grant agreement. Include the cost of any contract or sub-grant agreement between the grantee and another organization

(i.e., vendor). Examples of contractual costs are sub-agreements for evaluating the grant, providing training, maintenance contracts, or other service contracts. Provide the name of the vendor if known, an explanation of the services that will be provided under the contract or sub-agreement, and the contracted amount. Include information about what

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specific fringe benefits you will charge to the grant, including the fringe benefit percentage.

g. Construction. SCSEP regulations typically do not allow expenditures for construction

(20 CFR 641.850(e)).

h. Other. Refers to items that do not fit under any of the other cost categories, such as rent, utilities, supportive services, and training/tuition costs. If you have items under this category itemize them along with an explanation and justification for the items.

i. Total Direct Cost. The sum of lines a through h.

j. Indirect Costs: If you include an amount for indirect costs (through a Negotiated Indirect Cost Rate Agreement or De Minimis) on the SF-424A budget form, then include one of the following:

a) If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an explanation of how the indirect costs are calculated. This explanation should include which portion of each line item, along with the associated costs, are included in your cost allocation base. Also, provide a current version of the NICRA.

b) If you intend to claim indirect costs using the 10 percent de minimis rate, please confirm that your organization meets the requirements as described in 2 CFR 200.414(f). Clearly state that your organization does not have a current negotiated (including provisional) rate, and is not one described in 2 CFR 200, Appendix VII.D.1.b.

Applicants choosing to claim indirect costs using the de minimis rate must use Modified Total

Direct Costs (see 2 CFR 200.1 below for definition) as their cost allocation base. Provide an explanation of which portion of each line item, along with the associated costs, are included in your cost allocation base. Note that there are various items not included in the calculation of

Modified Total Direct Costs. See the definitions below to assist you in your calculation.

2 CFR 200.1 Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may be excluded only when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

The definition of MTDC in 2 CFR 200.1 no longer allows any sub-contracts to be included in the calculation. You will also note that participant support costs are not included in modified total direct cost. Participant support costs are defined below.

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2 CFR 200.1 Participant Support Cost means direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences or training projects.

k. Totals. The sum of lines i and j.

Participant Wages and Fringe Benefits. You must clearly list both the percentage and total funding dollar amount allocated to participant wages and fringe benefits as defined at 20

CFR641.565 in the appropriate section of the SF-424A. The SF-424A does not have a line item exclusively for participant wages and fringe benefits. In most cases, list participant wages and fringe benefits on the “Contractual” or “Other” line.

2. Administrative Costs. You must clearly list both the percentage and total funding dollar amount allocated to administrative costs as described at 20 CFR 641.856. In general, SCSEP has a maximum allowed administrative costs total of 13.5 percent of the federal grant funds

(or up to 15 percent if you have requested and received approval from ETA per 20 CFR

641.870). The SF-424A does not have a line item for Administrative costs. Because your administrative costs may come from multiple line items, you must clearly itemize and summarize your administrative costs separately. Please note that if you are planning to charge Administrative Staff and Technical costs (AS&T) as an indirect cost, you will need to submit both your Indirect Cost Agreement and Cost Allocation Plan.

3. Infrastructure Contributions to the Workforce System. You must clearly identify your infrastructure contributions to the workforce system. WIOA, Sec. 121(h) describes the responsibilities of required partners, including SCSEP. Training and Employment Guidance

Letter (TEGL) 17-16, “Infrastructure Funding of the One-Stop Delivery System,” outlines how one-stop partners must determine and pay for infrastructure and additional costs in the local one-stop delivery systems. The SF-424A does not have a line item exclusively for infrastructure contributions. List your infrastructure contributions on the “Administrative,”

“Contractual,” or “Other” line as appropriate. If you are not paying any infrastructure contributions into the workforce system, explain why you are not doing so in the Budget and

Program Narrative. This explanation alone does not relieve any SCSEP grantee from the requirements of WIOA Sec. 121(h), but ETA will review an explanation before further discussions with a grantee.

Attachment III

Senior Community Service Employment Program (SCSEP) Program Narrative

Instructions Program Year 2023

All grantees must provide a program narrative that concisely covers the areas below. As indicated in the Training and Employment Guidance Letter (TEGL), national grantees may also provide any updates to the statement of work that were included in the grant award documents following the PY 2020 National Competition. State grantees may also provide any updates to the SCSEP portion of the Combined State Plan or relevant sections of the standalone

SCSEP State Plan.

1. Services to Minorities (OAA Title V, Section 515; 42 USC 3056m). Grantees must describe efforts to serve individuals from minority populations, as well as any disparities in those participants’ outcomes. The minority report does not have participation and enrollment data for the three Pacific territories and the U.S. Virgin Islands; these four grantees will answer the questions in terms of outcomes only. The PY 2021 SCSEP Minority Report (the

Outcome and Participation sections of Volume II of the report) will be distributed to grantees via email on May 15, 2023, for PY 2023 grant planning purposes.

2. Organizational Structure, Monitoring, and Audits (Uniform Administrative Guidance

(2 CFR part 200). Describe the structure of your SCSEP project and explain how you will effectively manage any subprojects. Ensure that these descriptions are consistent with the information in your Budget Narrative. Include:

a. A description of your SCSEP key staff, including experience implementing SCSEP, primary responsibilities, and the amount of time each individual is assigned to the grant. If you have sub-recipients or local affiliates, include a table with their names, locations, the number of authorized positions for which they are responsible, and their level of experience implementing SCSEP.

b. A legible SCSEP organizational chart (may be an attachment) that depicts key

SCSEP staff and includes sub-recipients or local affiliates involved in implementing the grant (including host agencies).

c. A description of how you ensure that policies, procedures, and other important information are communicated and implemented throughout the program, and a description of how training will be provided to local staff, sub-recipients, or affiliates; and

d. A description of how you will monitor projects for program and financial compliance, including audit plans and how you will transfer participants if new providers are selected to serve in the State.

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Attachment IV

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Senior Community Service Employment Program (SCSEP) Programmatic Assurances

You must certify that you will conform to these assurances throughout the period of the grant by checking each of the assurances below. These assurances apply fully to any sub-recipient, local project, or grantee staff involved in the delivery of services. To enable the interactive function, you should click on the "Fill & Sign" link on the right. Please provide an explanation for any unchecked boxes.

You agree to the following:

Recruitment and Selection of Participants

Develop and implement methods to recruit and select eligible participants to assure maximum participation in the program.

Use income definitions and income inclusions and exclusions for SCSEP eligibility as described in TEGL No. 12-06 to determine and document participant eligibility.

Develop and implement methods to recruit minority populations to ensure at least proportional representation in your assigned service area as listed in the latest Minority

Report.

Develop and implement strategies to recruit applicants who have priority of service as defined in Older Americans Act section 518(b)(1)-(2) and by the VOW (Veterans

Opportunity to Work) to Hire Heroes Act of 2011.

Individuals with priority are those who:

▪ Are covered persons in accordance with the VOW (covered persons who are SCSEP-eligible must receive services instead of or before all non-covered persons);

▪ Are 65 years or older;

▪ Have a disability;

▪ Have limited English proficiency;

▪ Have low literacy skills;

▪ Reside in a rural area;

▪ Have low employment prospects;

▪ Have failed to find employment after utilizing services provided under Title I of the Workforce Innovation and Opportunity Act (WIOA);

▪ Are homeless or are at risk for homelessness; or

▪ Are formerly incarcerated or on supervision from release from prison or jail within five years of the date of initial eligibility determination.

Assessment

Assess participants at least twice per 12-month period, or more frequently if appropriate.

Use assessment information to determine the most appropriate community service assignments for participants.

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Individual Employment Plan (IEP)

Establish an initial goal of unsubsidized employment for all participants.

Update the IEP at least as frequently as assessments occur (at least twice per 12-month period).

Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it becomes clear that unsubsidized employment is not feasible.

For participants who will reach the individual durational limit or would not otherwise achieve unsubsidized employment, include a provision in the IEP to reflect other approaches to self-sufficiency, transition to other services or programs.

Rotate participants to a new host agency (or a different assignment within the host agency) based on a rotation policy approved by the Employment and Training

Administration (ETA) in the grant agreement and only after making an individualized determination that the rotation is in the best interest of the participant. Such rotation must further the acquisition of skills listed in the IEP.

Community Service Assignment

Base the initial community service assignment on the assessment made at enrollment.

Select only designated 501(c)(3) organizations or public agencies as host agencies.

Put in place procedures to ensure adequate supervision of participants at host agencies.

Ensure safe and healthy working conditions at the community service assignment through annual monitoring of the host agency site and annual safety consultation with the participant at the host agency site.

Recertification of Participants

Recertify the income eligibility of each participant at least once every 12 months, or more frequently if circumstances warrant.

Physical Examinations

Offer physical examinations to participants upon program entry, and each year thereafter, as a benefit of enrollment.

Obtain a written waiver from each participant who declines a physical examination.

Not obtain a copy or use the results of the physical examination to establish eligibility or for any other purpose.

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Host Agencies

Develop and implement methods for recruiting new host agencies to provide a variety of training options that enable participants to increase their skill level and transition to unsubsidized employment.

Comply with maintenance of effort: Ensure that community service assignments do not reduce the number of employment opportunities or vacancies that would otherwise be available to individuals who are not SCSEP participants. You must specifically ensure that community service assignments do not:

Displace currently employed workers (including partial displacement, such as a reduction in non-overtime work, wages, or employment benefits).

Impair existing contracts or result in the substitution of Federal funds for other funds in connection with work that would otherwise be performed.

Assign or continue to assign a participant to perform the same work, or substantially the same work, as that performed by an individual who is on layoff.

Orientation

Provide orientations for participants and host agencies, including information on:

Project goals and objectives

Participant rights and responsibilities

Community service assignments

Opportunities for paid training outside the community service assignment

Available supportive services

Availability of free physical examinations

Local staff must address the topics listed above and provide additional orientation to participants on:

SCSEP goals and objectives

Grantee and local project roles, policies, and procedures

Holiday and sick leave

Assessment process

Development and implementation of IEPs

Evaluation of participant progress

Health and safety issues related to each participant's assignment

Role of supervisors and host agencies

Maximum individual duration policy, including the possibility of an extension, if applicable, and the documentation required to support an extension

Termination policy

Grievance procedure

Wages

Provide participants with the highest applicable required wage (highest of Federal, state, or local minimum wage for the most nearly comparable covered employment or

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minimum age under the Fair Labor Standards Act of 1938, or the prevailing rate of pay for persons employed in similar public occupations by the same employer) for time spent in orientation, training, and community service assignments.

Participant Benefits

Provide workers' compensation, other benefits required by state or Federal law (such as unemployment insurance), and the costs of physical examinations.

Provide compensation for scheduled work hours during which the participant’s host agency is closed for Federal holidays, which may be paid or in the form of rescheduled work time, and establish written policies related to this compensation.

Establish written policies relating to approved breaks in participation and any necessary sick leave that is not part of an accumulated sick leave program.

Not use grant funds to pay the cost of pension benefits, annual leave, accumulated sick leave, or bonuses.

Procedures for Payroll and Workers' Compensation

Make all required payments for participant payroll and pay workers' compensation premiums on a timely basis.

Ensure that host agencies do not pay workers' compensation costs for participants.

Durational Limits

Maximum Average Project Duration - 27 Months

Maintain average project duration of 27 months or less, unless ETA approves an extension to 36 months.

Maximum Individual Participant Duration - 48 Months

Allow participants to participate in the program no longer than 48 months (whether or not consecutively), unless your approved policy allows for an extension and the participant meets the extension criteria.

Notify participants of your policy pertaining to the maximum duration requirement, including the possibility of an extension if applicable, at the time of enrollment and each year thereafter, and whenever ETA has approved a change of policy.

Provide 30-day written notice to participants prior to durational limit exit from the program.

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Transition Services

Develop a system to transition participants to unsubsidized employment or other assistance before each participant's maximum enrollment duration has expired.

Begin transition planning for participants who will exit for durational limit at least 3-6 months prior to their exit date.

Termination Policies

Provide a 30-day written notice for all involuntary terminations that states the reason for termination and informs the participants of grievance procedures and right to appeal.

Maintain written termination policies in effect and provide to participants at enrollment:

Provision of false eligibility information by the participant

Incorrect initial eligibility determination at enrollment

Income ineligibility determined at recertification

Participant has reached individual durational limit

Participant has become employed while enrolled

IEP-related termination

Cause (must be approved by ETA prior to implementation)

Equitable Distribution

Comply with the equitable distribution plan for each state in which the grantee operates and only make changes in the location of authorized positions within a state in accordance with the state equitable distribution plan and with prior ETA approval.

Comply with the authorized position allocations/equitable distribution listed at www.scseped.org.

Collaborate with all grantees authorized to serve in a state in which you operate to achieve compliance with authorized positions while minimizing disruption to the participants.

Over-Enrollment

Manage over-enrollment to minimize impact on participants and avoid layoffs.

Administrative Systems

Ens…