ETA-TEGL-16-24-1.pdf

EMPLOYMENT AND TRAINING ADMINISTRATION

ADVISORY SYSTEM

U.S. DEPARTMENT OF LABOR

Washington, D.C. 20210

CLASSIFICATION

SCSEP

CORRESPONDENCE SYMBOL

OWI-DNPTTA

DATE

September 30, 2025

RESCISSIONS

None

EXPIRATION DATE

Continuing

ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 16-24,

CHANGE 1

TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM GRANTEES

NATIONAL GRANTEES

STATE AND TERRITORIAL WORKFORCE ADMINISTRATORS

STATE WORKFORCE LIAISONS

FROM: LORI FRAZIER BEARDEN

Acting Assistant Secretary

SUBJECT: Revisions to Training and Employment Guidance Letter No. 16-24, Program Year

2025 Planning Instructions and Allotments for the Senior Community Service

Employment Program State and Territorial Grantees

1. Purpose. This Training and Employment Guidance Letter (TEGL) provides updated

Program Year (PY) 2025 Planning Instructions and Allotments for the Senior Community

Service Employment Program (SCSEP) National Grantees. This Change 1 and the materials and forms it discusses are in addition to the guidance outlined in TEGL No. 16-24, Program

Year 2025 Planning Instructions and Allotments for the Senior Opportunity Service

Employment Program State and Territorial Grantees.

2. Action Requested. SCSEP National Grantees must follow the instructions in this Change 1

TEGL to submit required application materials through Grants.gov no later than thirty (30) days after publication of this TEGL.

3. Summary and Background.

a. Summary – This Change 1 TEGL provides updated Planning Instructions and Allotments for SCSEP National Grantees for PY 2025.

b. Background – On July 1, 2025, TEGL No. 16-24 allotted $85,869,039 to state and territorial grantees, and indicated that U.S. Department of Labor (DOL) was reviewing the remaining $307,072,086 available for National Grantees. DOL has since completed its review of funds available for National Grantees, and this TEGL No. 16-24, Change 1 allots the full year grant period for National Grantees totaling $307,072,086. The total funds that ETA will allot to SCSEP grants in PY 2025 is $392,941,125.

https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2024/TEGL%2016-24/TEGL%2016-24.pdf https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2024/TEGL%2016-24/TEGL%2016-24.pdf

At their option, SCSEP National Grantees may submit only an SF-424 application form first. In such cases, the grant awards will include a Condition of Award requiring grantees to submit any remaining required and optional documents (including the SF-

424A and budget narrative, as well as optional special requests if applicable) within thirty

(30) days of receipt of their Notice of Award.

4. Application Instructions for Annual Allotments. This section provides detailed submission instructions for general and set-aside National Grantees.

a. Application Requirements. In general, National Grantees must submit the following documents through www.Grants.gov. As noted above, National Grantees have the option to first submit only an SF-424 application form (Item i. below); in such instances, the grantee must then follow instructions in the Conditions of Award to submit the remaining required documents within 30 days of receipt.

i. Electronically signed SF-424, Application for Federal Assistance

• The organization’s name, Employment Identification Number (EIN), and

Unique Entity Identification Number (UEI) listed on the SF-424 must match its System for Award Management registration.

• Line 18b of the SF-424 must note the required non-Federal share of at least 10 percent of the total cost (OAA Sec. 502(c)(1)).

• Item 14 of the SF-424 requires a list of the “Areas Affected by Project.”

Grantees must list the states and counties the grant will serve.

ii. SF-424A, Budget Information Form – Non-Construction Programs

iii. Budget Narrative that fully explains the projected costs reflected in each line item of the SF-424A. (See Attachment II for instructions pertaining to all grantees.)

iv. Project Narrative that includes the information outlined in Attachment III of this

TEGL, including:

• Required - Organizational structure, monitoring, and audits.

• Optional - National Grantees may choose to provide any relevant updates to the statement of work that was included in the grant award documents following the PY 2024 National Competition.

Note: At this time, National Grantees are not required to submit the data and information on services to minorities, described in OAA Section 515 (also known as the Minority Report).

v. Programmatic Assurances (See Attachment IV for complete instructions.)

http://www.grants.gov/ http://www.sam.gov/

• Grantees must review, sign, and submit the programmatic assurances in

Attachment IV that outline program requirements based on the OAA and the

SCSEP regulations at 20 CFR Part 641.

• Adobe digital signatures are acceptable.

• The signatory must be the same individual as the Authorized Representative listed in item 21 of the SF-424.

vi. Attachments, as applicable:

• Optional Requests (See Attachment V for complete instructions.) Grantees may submit one or more of the optional requests described in Attachment V.

• Optional Additional Training and Supportive Services – This TEGL provides updated instructions in Attachment V for the request to use additional grant funds for training and supportive services activities (“Optional Additional

Training and Supportive Services” or “OATSS requests.”) While ETA encourages grantees to consider how incorporating training and supportive services into their overall service strategy may help improve participant outcomes, it is an option and not a requirement. Grantees may submit a copy of their OATSS to their FPO and National Office Liaison prior to the grant submission due date for review.

• Geographic Service Area Attachment – Grantees must submit an attachment noting the states and counties included in the grantee’s service area if the grantee chooses not to list them in the SF-424.

• Negotiated Indirect Cost Rate Agreement (NICRA)/cost allocation plan –

Grantees that have an indirect cost rate must also submit a copy of their

NICRA or cost allocation plan (if applicable).

• Copies of current Individual Durational Limit, Termination, and Grievance policies.

b. Grants.gov Submission Process. Applicants must submit the SF-424 application form through Grants.gov as soon as possible, as stated throughout this TEGL. ETA will provide additional instructions for submission of subsequent documents in the

Conditions of Award page in the Notices of Award, as described above.

For technical issues encountered during application submission, applicants may call

800-518-4726 or 606-545-5035 to speak to a Customer Support Representative, or email support@grants.gov. The Contact Center is open 24 hours a day, seven days a week, but closes on federal holidays.

5. Inquiries. Questions regarding grant applications should be directed to scsep.ogm@dol.gov

Please direct all other questions to the appropriate Federal Project Officer.

6. References.

http://www.grants.gov/ mailto:support@grants.gov mailto:scsep.ogm@dol.gov

• TEGL No. 16-24, July 1, 2025, TEGL 16-24, Program Year 2025 Planning Instructions and Allotments for the Senior Community Service Employment Program State and

Territorial Grantees available at: https://www.dol.gov/agencies/eta/advisories/tegl-16-24

• Older Americans Act (42 USC 3056 et seq.), as amended through Public Law 116-131

(March 25, 2020);

• Federal Poverty Guidelines, 90 FR 5917 (January 17, 2025); or HHS website at https://aspe.hhs.gov/sites/default/files/documents/dd73d4f00d8a819d10b2fdb70d254f7b/ detailed-guidelines-2025.pdf (effective January 15, 2025);

• Full-Year Continuing Appropriations and Extensions Act, 2025 (Public Law 119-4, March 15, 2025), available at https://www.congress.gov/119/plaws/publ4/PLAW-

119publ4.pdf;

• SCSEP Performance Data Collection Approval (Office of Management and Budget

Control No. 1205-0040) See https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202401-1205-001 (expiration date July 31, 2027); and

• TEGL No. 05–24, October 8, 2024, Implementation of the 2024 Revisions to the Office of

Management and Budget (OMB) Guidance for Federal Financial Assistance available at:

https://www.dol.gov/agencies/eta/advisories/tegl-05-24..

7. Attachments.

Attachment IA-ID: Funding Allocations and Authorized Positions

Attachment II: Budget Narrative Instructions

Attachment III: Program Narrative Instructions

Attachment IV: Programmatic Assurances

Attachment V: Optional Requests and Waivers https://www.dol.gov/agencies/eta/advisories/tegl-16-24 https://aspe.hhs.gov/sites/default/files/documents/dd73d4f00d8a819d10b2fdb70d254f7b/detailed-guidelines-2025.pdf https://aspe.hhs.gov/sites/default/files/documents/dd73d4f00d8a819d10b2fdb70d254f7b/detailed-guidelines-2025.pdf https://www.congress.gov/119/plaws/publ4/PLAW-119publ4.pdf https://www.congress.gov/119/plaws/publ4/PLAW-119publ4.pdf https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202401-1205-001 https://www.dol.gov/agencies/eta/advisories/tegl-05-24 https://www.dol.gov/agencies/eta/advisories/tegl-05-24

U.S. Department of Labor / Employment & Training Administration Senior Community Service Employment Program

PY 2025 Authorized Positions* for Non-Minority National Sponsors, by State

Attachment IA

1B

State A4TD AARP ABLE ANPPM CWI ES GII IPDC IR9WB NAPCA NCBA NCOA NEWS NICOA[G] NULI OPERABLE SER TWP VANTAGE Total

Alabama 0 0 0 0 391 191 0 0 0 0 0 0 0 0 0 0 0 0 0 582

Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Arizona 0 0 0 142 0 164 0 0 0 0 0 0 0 0 0 0 0 0 0 306

Arkansas 0 196 0 0 0 0 0 0 0 0 376 0 0 0 0 0 0 0 0 572

California 0 0 0 528 0 0 0 161 0 387 0 353 175 0 0 0 788 0 0 2,392

Colorado 0 136 0 0 0 0 0 0 0 0 0 0 0 0 0 0 181 0 0 317

Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 345 0 345

Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

District of Col 0 0 0 0 0 0 0 0 0 0 180 0 0 0 0 0 0 0 0 180

Florida 0 1,105 0 0 0 0 0 0 0 0 367 0 0 0 380 0 0 0 0 1,852

Georgia 0 225 0 0 0 0 0 0 0 0 0 471 0 0 0 0 0 0 0 696

Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Idaho 0 0 0 0 0 151 0 0 0 0 0 0 0 0 0 0 0 0 0 151

Illinois 0 0 94 0 348 164 82 0 0 387 86 0 0 0 0 0 0 0 0 1,161

Indiana 0 189 0 0 195 0 272 0 166 0 0 0 0 0 0 0 0 0 0 822

Iowa 0 235 167 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 402

Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 310 0 0 310

Kentucky 0 0 0 0 0 0 257 0 0 0 0 220 0 0 118 0 0 0 0 595

Louisiana 0 0 0 480 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 480

Maine 193 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 193

Maryland 0 0 0 0 431 0 0 0 0 0 0 0 0 0 0 0 0 0 0 431

Massachusetts 0 0 0 0 300 0 0 0 0 0 0 0 0 0 0 343 0 0 0 643

Michigan 0 0 0 0 0 0 0 0 0 0 785 0 0 0 214 0 0 0 0 999

Minnesota 0 0 0 0 729 0 0 0 0 0 0 0 0 0 0 0 0 0 0 729

Mississippi 0 0 0 0 234 0 0 0 0 0 153 0 0 0 0 0 0 0 0 387

Missouri 0 269 0 0 0 0 270 0 0 0 216 0 0 0 0 0 0 0 0 755

Montana 0 0 0 0 0 0 195 0 0 0 0 0 0 0 0 0 0 0 0 195

Nebraska 0 0 232 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 232

Nevada 0 154 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 154

New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 151 0 0 0 151

New Jersey 0 0 0 0 0 276 0 0 0 0 0 392 0 0 219 0 0 0 0 887

New Mexico 0 0 0 0 0 0 151 0 0 0 0 0 0 0 0 0 0 0 0 151

New York 447 0 0 0 526 125 0 0 0 84 0 217 0 0 295 0 0 324 0 2,018

U.S. Department of Labor / Employment & Training Administration Attachment IA

PY 2025 Authorized Positions* for Non-Minority National Sponsors, by State

1B

North Carolina 0 0 0 0 426 0 0 0 0 0 187 208 0 0 0 0 0 0 0 821

North Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 188 0 0 0 0 0 188

Ohio 0 261 0 0 0 126 242 0 0 0 132 145 0 0 0 0 0 0 463 1,369

Oklahoma 0 0 0 0 0 377 0 0 0 0 0 0 0 0 0 0 0 0 0 377

Oregon 0 0 0 0 0 462 0 0 0 0 0 0 0 0 0 0 0 0 0 462

Pennsylvania 157 334 0 123 0 0 0 0 0 0 0 542 0 0 145 0 0 344 0 1,645

Puerto Rico 0 160 0 0 0 0 0 0 0 0 0 271 0 0 0 0 0 0 0 431

Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 167 0 167

South Carolina 0 0 0 0 0 0 428 0 0 0 0 0 0 0 0 0 0 0 0 428

South Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 195 0 0 0 0 0 195

Tennessee 0 0 0 0 486 0 0 0 0 0 0 155 0 0 0 0 0 0 0 641

Texas 0 972 0 0 390 0 0 0 0 0 0 0 0 0 0 0 326 0 0 1,688

Utah 0 0 0 0 0 209 0 0 0 0 0 0 0 0 0 0 0 0 0 209

Vermont 172 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 172

Virginia 0 237 0 0 0 0 227 0 0 0 0 199 0 0 0 0 0 0 0 663

Washington 0 249 0 0 0 0 158 0 0 0 0 0 0 0 0 0 0 0 0 407

West Virginia 0 0 0 0 0 0 0 0 0 0 0 353 0 0 0 0 0 0 0 353

Wisconsin 0 0 0 0 230 0 0 0 0 0 0 0 0 0 0 0 549 0 0 779

Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 151 0 0 0 0 0 0 151

Total 969 4,722 493 1,273 4,686 2,245 2,282 161 166 858 2,482 3,526 326 383 1,371 494 2,154 1,180 463 30,234

* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09

U.S. Department of Labor / Employment & Training Administration Attachment 1B

PY 2025 Authorized Funding* for Non-Minority National Sponsors, by State

1B

State A4TD AARP ABLE ANPPM CWI ES GII IPDC IR9WB NAPCA NCBA NCOA NEWS NICOA[G] NULI OPERABLE SER TWP

VANT

AGE

Total

Alabama $0 $0 $0 $0 $3,789,699 $1,851,234 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,640,933

Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Arizona 0 0 0 1,378,196 0 1,591,720 0 0 0 0 0 0 0 0 0 0 0 0 0 2,969,916

Arkansas 0 1,900,220 0 0 0 0 0 0 0 0 3,645,319 0 0 0 0 0 0 0 0 5,545,539

California 0 0 0 5,121,001 0 0 0 1,561,518 0 3,753,461 0 3,423,700 1,697,302 0 0 0 7,642,707 0 0 23,199,689

Colorado 0 1,320,542 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,757,487 0 0 3,078,029

Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,345,130 0 3,345,130

Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

District of Col 0 0 0 0 0 0 0 0 0 0 1,748,880 0 0 0 0 0 0 0 0 1,748,880

Florida 0 10,715,521 0 0 0 0 0 0 0 0 3,558,911 0 0 0 3,684,976 0 0 0 0 17,959,408

Georgia 0 2,181,303 0 0 0 0 0 0 0 0 0 4,566,194 0 0 0 0 0 0 0 6,747,497

Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Idaho 0 0 0 0 0 1,466,074 0 0 0 0 0 0 0 0 0 0 0 0 0 1,466,074

Illinois 0 0 911,888 0 3,375,926 1,590,954 795,477 0 0 3,754,262 834,281 0 0 0 0 0 0 0 0 11,262,788

Indiana 0 1,832,181 0 0 1,890,345 0 2,636,790 0 1,609,217 0 0 0 0 0 0 0 0 0 0 7,968,533

Iowa 0 2,278,923 1,619,490 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,898,413

Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,001,714 0 0 3,001,714

Kentucky 0 0 0 0 0 0 2,491,442 0 0 0 0 2,132,752 0 0 1,143,930 0 0 0 0 5,768,124

Louisiana 0 0 0 4,655,201 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,655,201

Maine 1,876,071 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,876,071

Maryland 0 0 0 0 4,184,593 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,184,593

Massachusetts 0 0 0 0 2,907,795 0 0 0 0 0 0 0 0 0 0 3,324,578 0 0 0 6,232,373

Michigan 0 0 0 0 0 0 0 0 0 0 7,610,819 0 0 0 2,074,797 0 0 0 0 9,685,616

Minnesota 0 0 0 0 7,071,835 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,071,835

Mississippi 0 0 0 0 2,268,738 0 0 0 0 0 1,483,405 0 0 0 0 0 0 0 0 3,752,143

Missouri 0 2,608,002 0 0 0 0 2,617,698 0 0 0 2,094,158 0 0 0 0 0 0 0 0 7,319,858

Montana 0 0 0 0 0 0 1,895,150 0 0 0 0 0 0 0 0 0 0 0 0 1,895,150

Nebraska 0 0 2,251,286 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,251,286

Nevada 0 1,494,497 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,494,497

New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,466,074 0 0 0 1,466,074

New Jersey 0 0 0 0 0 2,677,383 0 0 0 0 0 3,802,661 0 0 2,124,446 0 0 0 0 8,604,490

New Mexico 0 0 0 0 0 0 1,466,074 0 0 0 0 0 0 0 0 0 0 0 0 1,466,074

New York 4,334,522 0 0 0 5,100,578 1,212,115 0 0 0 814,541 0 2,104,231 0 0 2,860,590 0 0 3,141,801 0 19,568,378

U.S. Department of Labor / Employment & Training Administration Attachment 1B

PY 2025 Authorized Funding* for Non-Minority National Sponsors, by State

1B

North Carolina 0 0 0 0 4,131,408 0 0 0 0 0 1,813,553 2,017,213 0 0 0 0 0 0 0 7,962,174

North Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 1,825,194 0 0 0 0 0 1,825,194

Ohio 0 2,530,386 0 0 0 1,221,566 2,346,182 0 0 0 1,279,736 1,405,770 0 0 0 0 0 0 4,488,770 13,272,410

Oklahoma 0 0 0 0 0 3,656,749 0 0 0 0 0 0 0 0 0 0 0 0 0 3,656,749

Oregon 0 0 0 0 0 4,477,133 0 0 0 0 0 0 0 0 0 0 0 0 0 4,477,133

Pennsylvania 1,522,866 3,239,728 0 1,193,074 0 0 0 0 0 0 0 5,257,283 0 0 1,406,469 0 0 3,336,726 0 15,956,146

Puerto Rico 0 1,553,445 0 0 0 0 0 0 0 0 0 2,631,148 0 0 0 0 0 0 0 4,184,593

Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,615,329 0 1,615,329

South Carolina 0 0 0 0 0 0 4,146,436 0 0 0 0 0 0 0 0 0 0 0 0 4,146,436

South Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 1,888,790 0 0 0 0 0 1,888,790

Tennessee 0 0 0 0 4,715,681 0 0 0 0 0 0 1,503,972 0 0 0 0 0 0 0 6,219,653

Texas 0 9,426,049 0 0 3,782,057 0 0 0 0 0 0 0 0 0 0 0 3,161,411 0 0 16,369,517

Utah 0 0 0 0 0 2,028,701 0 0 0 0 0 0 0 0 0 0 0 0 0 2,028,701

Vermont 1,666,206 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,666,206

Virginia 0 2,298,335 0 0 0 0 2,201,359 0 0 0 0 1,929,825 0 0 0 0 0 0 0 6,429,519

Washington 0 2,416,150 0 0 0 0 1,533,139 0 0 0 0 0 0 0 0 0 0 0 0 3,949,289

West Virginia 0 0 0 0 0 0 0 0 0 0 0 3,421,446 0 0 0 0 0 0 0 3,421,446

Wisconsin 0 0 0 0 2,230,664 0 0 0 0 0 0 0 0 0 0 0 5,324,498 0 0 7,555,162

Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 1,466,074 0 0 0 0 0 0 1,466,074

Total 9,399,665 45,795,282 4,782,664 12,347,472 45,449,319 21,773,629 22,129,747 1,561,518 1,609,217 8,322,264 24,069,062 34,196,195 3,163,376 3,713,984 13,295,208 4,790,652 20,887,817 11,438,986 4,488,770 293,214,827

Attachment IC

1C

PY 2025 Authorized Positions* for Minority National Sponsors, by State

State IID NAPCA NICOA Total

Alabama 0 0 0 0

Alaska 0 0 0 0

Arizona 0 0 102 102

Arkansas 61 0 0 61

California 0 262 0 262

Colorado 0 0 0 0

Connecticut 0 0 0 0

Delaware 0 0 0 0

District of Col 0 0 0 0

Florida 0 0 0 0

Georgia 0 0 0 0

Hawaii 0 0 0 0

Idaho 0 0 0 0

Illinois 0 13 0 13

Indiana 0 0 0 0

Iowa 0 0 0 0

Kansas 0 0 0 0

Kentucky 0 0 0 0

Louisiana 130 0 0 130

Maine 0 0 0 0

Maryland 0 0 0 0

Massachusetts 0 73 0 73

Michigan 0 0 0 0

Minnesota 0 0 43 43

Mississippi 35 0 0 35

Missouri 0 0 0 0

Montana 0 0 0 0

Nebraska 0 0 0 0

Nevada 0 25 0 25

New Hampshire 0 0 0 0

New Jersey 0 25 0 25

New Mexico 0 0 72 72

New York 0 56 0 56

North Carolina 0 0 0 0

North Dakota 0 0 28 28

Ohio 0 0 0 0

Oklahoma 0 0 101 101

Oregon 0 0 0 0

Attachment IC

1C

Pennsylvania 0 49 0 49

Puerto Rico 0 0 0 0

Rhode Island 0 0 0 0

South Carolina 0 0 0 0

South Dakota 0 0 40 40

Tennessee 0 0 0 0

Texas 67 74 0 141

Utah 0 0 0 0

Vermont 0 0 0 0

Virginia 0 0 0 0

Washington 0 138 0 138

West Virginia 0 0 0 0

Wisconsin 0 0 35 35

Wyoming 0 0 0 0

Total 293 715 421 1,429

Attachment ID

1D

PY 2025 Authorized Funding* for Minority National Sponsors, by State

State IID NAPCA NICOA Total

Alabama $0 $0 $0 $0

Alaska 0 0 0 0

Arizona 0 0 989,112 989,112

Arkansas 591,528 0 0 591,528

California 0 2,540,659 0 2,540,659

Colorado 0 0 0 0

Connecticut 0 0 0 0

Delaware 0 0 0 0

District of Col 0 0 0 0

Florida 0 0 0 0

Georgia 0 0 0 0

Hawaii 0 0 0 0

Idaho 0 0 0 0

Illinois 0 126,063 0 126,063

Indiana 0 0 0 0

Iowa 0 0 0 0

Kansas 0 0 0 0

Kentucky 0 0 0 0

Louisiana 1,260,632 0 0 1,260,632

Maine 0 0 0 0

Maryland 0 0 0 0

Massachusetts 0 707,894 0 707,894

Michigan 0 0 0 0

Minnesota 0 0 416,978 416,978

Mississippi 339,401 0 0 339,401

Missouri 0 0 0 0

Montana 0 0 0 0

Nebraska 0 0 0 0

Nevada 0 242,429 0 242,429

New Hampshire 0 0 0 0

New Jersey 0 242,429 0 242,429

New Mexico 0 0 698,196 698,196

New York 0 543,042 0 543,042

North Carolina 0 0 0 0

North Dakota 0 0 271,521 271,521

Ohio 0 0 0 0

Attachment ID

1D

Oklahoma 0 0 979,414 979,414

Oregon 0 0 0 0

Pennsylvania 0 475,161 0 475,161

Puerto Rico 0 0 0 0

Rhode Island 0 0 0 0

South Carolina 0 0 0 0

South Dakota 0 0 387,887 387,887

Tennessee 0 0 0 0

Texas 649,711 717,591 0 1,367,302

Utah 0 0 0 0

Vermont 0 0 0 0

Virginia 0 0 0 0

Washington 0 1,338,210 0 1,338,210

West Virginia 0 0 0 0

Wisconsin 0 0 339,401 339,401

Wyoming 0 0 0 0

Total 2,841,272 6,933,478 4,082,509 13,857,259

Attachment II

II-1

U. S. Department of Labor

Employment and Training Administration

Applicable Funding Restrictions and Budget Narrative Instructions

Funding Restriction: Administrative Cost Limitation

The administrative costs under this award are not to exceed 13.5 percent of the grant award. If necessary, certain exceptions can raise this limit to up to 15 percent of the grant amount, but only with prior written approval from the Grant Officer. Recipients must request prior approval to increase the administrative cost limitation each allotment year. It does not carry over from one program year to the next. To request an increase to the administrative cost limitation, recipients must address within the Budget Narrative document, ensuring to address the requirements outlined at 20 CFR 641.870.

Administrative costs do not need to be itemized separately from program costs on the SF-424A

Budget Information Form and Budget Narrative; however, they must be tracked through the recipient’s accounting system.

Administrative costs, as defined in Section 502(c)(4) of the Older Americans Act (42 U.S.C.

3056(c)(4)) and at 20 CFR 641.856, are the costs, both personnel-related and non-personnel-related and both direct and indirect, associated with the following:

• The costs of performing general administrative functions and providing for the coordination of functions, such as the costs of—accounting, budgeting, and financial and cash management; procurement and purchasing; property management; personnel management; payroll functions; coordinating the resolution of findings arising from audits, reviews, investigations, and incident reports; audits; general legal services;

developing systems and procedures, including information systems, required for administrative functions; preparing administrative reports; and other activities necessary for the general administration of government funds and associated programs.

• The costs of performing oversight and monitoring responsibilities related to administrative functions.

• The costs of goods and services required for administrative functions of the project involved, including goods and services such as rental or purchase of equipment, utilities, office supplies, postage, and rental and maintenance of office space.

• The travel costs incurred for official business in carrying out administrative activities or overall management.

• The costs of information systems related to administrative functions (such as personnel, procurement, purchasing, property management, accounting, and payroll systems), including the purchase, systems development, and operating costs of such systems.

https://www.ecfr.gov/current/title-20/section-641.870 https://uscode.house.gov/view.xhtml?req=granuleid:USC-2000-title42-section3056&num=0&edition=2000 https://uscode.house.gov/view.xhtml?req=granuleid:USC-2000-title42-section3056&num=0&edition=2000 https://www.ecfr.gov/current/title-20/chapter-V/part-641/subpart-H/section-641.856

II-2

• The costs of technical assistance, professional organization membership dues, and evaluating results obtained by the project involved against stated objectives.

Funding Restriction: Use of Grant Funds for Participant Wages

Grant recipients must spend a minimum of 75 percent of their SCSEP Federal grant funds on participant wages and fringe benefits. Subject to Departmental approval, a recipient may use up to 10 percent of SCSEP Federal grant funds that would otherwise be devoted to wages and benefits to provide optional additional training and supportive services to participants (see 20

CFR 641.874).

Recipients must pay participants the highest applicable required wage for time spent in orientation, training, and community service assignments. Participant wages are based on the highest applicable required wage, either the Federal minimum wage applicable under the Fair

Labor Standards Act of 1938; the State or local minimum wage for the most nearly comparable covered employment; or the prevailing rate of pay for people employed in similar public occupations by the same employer (see 20 CFR 641.565).

Funding Restriction: Non-Federal Cost Sharing for SCSEP Allotments

This award includes a non-Federal cost sharing requirement, per the Older Americans Act, section 502(c)(1)–(2):

FEDERAL SHARE. The Secretary may pay a Federal share not to exceed 90 percent of the cost of any grant, except that the Secretary may pay all of such cost if such project is (A) an emergency or disaster project; or (B) a project located in an economically depressed area, as determined by the Secretary in consultation with the Secretary of Commerce and the Secretary of Health and Human Services.

NON-FEDERAL SHARE. The non-Federal share shall be in cash or in kind. In determining the amount of the non-Federal share, the Secretary may attribute fair market value to services and facilities contributed from non-Federal sources. The costs that the award recipient incurs in fulfilling its cost sharing requirement are subject to the same requirements, including the cost principles, that are applicable to the use of Federal funds. Such costs must be reasonable, allocable, and allowable to the program. In addition, those costs must adhere to the guidelines specified in 2 CFR 200.306 and be verifiable in the recipient’s records with proof that prior approval, where required, was obtained. Cost sharing funds must be expended as required at 2

CFR Part 2900 before they can be recognized and reported as cost sharing on the ETA-9130 report. Whether in cash or in-kind, the non-Federal share is expected to adhere to the same cost limitations.

The cost-sharing requirement must be met at the time all such funds have been expended or the period of availability of such funds has expired, whichever comes first. If the required contribution is not met, award recipients will be responsible for reimbursing ETA the amount of https://www.ecfr.gov/current/title-20/section-641.874 https://www.ecfr.gov/current/title-20/section-641.874 https://www.ecfr.gov/current/title-20/section-641.565 https://uscode.house.gov/view.xhtml?req=granuleid:USC-2000-title42-section3056&num=0&edition=2000 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/section-200.306 https://www.ecfr.gov/current/title-2/subtitle-B/chapter-XXIX/part-2900 https://www.ecfr.gov/current/title-2/subtitle-B/chapter-XXIX/part-2900

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unmet cost sharing contribution when the award is closed. Cost sharing must be reported on the quarterly ETA-9130 Federal financial report under the Recipient Share section. Cost sharing funds must be expended as required at 2 CFR Part 2900 before they can be recognized and reported as cost sharing.

The formula for calculation of SCSEP cost share is as follows:

[Federal Expenditures ÷ 0.90] – Federal Expenditures = Required Cost Share

Example: For a grant expending $1,000,000: [1,000,000 ÷ .90] - $1,000,000 =

$111,111.

Requirements for Explaining the SF-424A Line-Item Categories in the Budget Narrative

(reflective of Uniform Guidance revisions effective October 1, 2024):

• Personnel: List all staff positions by title (including individuals hired by an employment contract) including the roles and responsibilities. For each position give the annual salary, the percentage of time devoted to the project, and the amount of each position’s salary funded by the grant.

• Fringe Benefits: Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, FICA, retirement, etc.

• Travel: For grantee staff only specify the purpose, number of staff traveling, mileage, per diem, estimated number of in state and out-of-state trips, and other estimated costs for each type of travel.

• Equipment: Identify each item of equipment you expect to purchase that has an estimated acquisition cost of $10,000 or more per unit (or if your capitalization level is less than

$10,000, use your capitalization level) and a useful lifetime of more than one year (see 2

CFR 200.1 for the definition of Equipment). List the item, quantity, and the unit cost per item. Items with a unit cost of less than $10,000 are supplies, not “equipment.” In general, we do not permit the purchase of equipment during the last funded year of the grant.

• Supplies: Identify the cost of supplies (e.g., general office supplies, desk/chairs, laptops/printers, other specialty items) in the detailed budget per category. Except for general office supplies, list the item, quantity, and the unit cost per item. Supplies include all tangible personal property other than “equipment” (see 2 CFR 200.1 for the definition of Supplies).

• Contractual: Under the Contractual line item, delineate contracts and subawards separately. Contracts are defined according to 2 CFR 200.1 as a legal instrument by which a non-federal entity purchases property or services needed to carry out the project or program under a federal award. A subaward, defined by 2 CFR 200.1 means an award provided by a pass-through entity to a subrecipient for the subrecipient to contribute to the goals and objectives of the project by carrying out part of a Federal award received by the https://www.ecfr.gov/current/title-2/subtitle-B/chapter-XXIX/part-2900 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1

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pass-through entity. It does not include payments to a contractor, beneficiary, or participant. A subaward may be provided through any form of legal agreement consistent with criteria in with § 200.331, including an agreement the pass-through entity considers a contract.

• Construction: Construction costs are not allowed, and this line must be left as zero.

Minor alterations to adjust an existing space for grant activities (such as a classroom alteration) may be allowable. We do not consider this construction, and you must show the costs on other appropriate lines such as Contractual.

• Other: Provide clear and specific details, including costs, for each item so that we can determine whether the costs are necessary, reasonable, and allocable. List items, such as stipends or incentives, not covered elsewhere.

• Indirect Costs: If you include an amount for indirect costs (through a Negotiated Indirect

Cost Rate Agreement or De Minimis) on the SF-424A budget form, then include one of the following:

a. If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an explanation of how the indirect costs are calculated. This explanation should include which portion of each line item, along with the associated costs, are included in your cost allocation base. Also, provide a current version of the NICRA; or,

b. If you intend to claim indirect costs using the 15 percent de minimis rate of modified total direct costs (MTDC), please confirm that your organization meets the requirements as described in 2 CFR 200.414(f). Clearly state that your organization does not have a current negotiated (including provisional) rate, and is not one described in 2 CFR Part 200, Appendix VII(D)(1)(b).

Applicants choosing to claim indirect costs using the de minimis rate must use MTDC as their cost allocation base. Provide an explanation of which portion of each line item, along with the associated costs, are included in your cost allocation base. Note that there are various items not included in the calculation of MTDC. See the definition below to assist you in your calculation.

• Modified Total Direct Cost (MTDC) Definition: To avoid a serious inequity in the distribution of indirect costs, ETA defines MTDC as all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first

$50,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward or subcontract in excess of $50,000.

Please note participant support costs are not included in MTDC. As defined under 2

CFR 200.1 Participant Support Cost means direct costs that support participants and their involvement in a Federal award, such as stipends, subsistence allowances, https://www.ecfr.gov/current/title-2/section-200.331 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRd93f2a98b1f6455/section-200.414 https://www.ecfr.gov/current/title-2/part-200/appendix-Appendix%20VII%20to%20Part%20200 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1

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travel allowances, registration fees, temporary dependent care, and per diem paid directly to or on behalf of participants.

Additionally, the following link contains information regarding the negotiation of Indirect

Cost Rates at DOL: https://www.dol.gov/agencies/oasam/centers-offices/office-of-the-senior-procurement-executive/cost-price-determination-division.

Indirect-type costs (such as top management salaries, financial oversight, human resources, payroll, personnel, auditing costs, accounting and legal, etc. used for the general oversight and administration of the organization) must not be classified as direct costs; these types of costs are recovered as part of charging the de minimis or NICRA rate.

Do not show leveraged resources on the SF-424 and SF-424A. You should describe leveraged resources in the Budget Narrative.

Applicants must list the same requested federal grant amount on the SF-424, SF-424A, and Budget Narrative.

https://www.dol.gov/agencies/oasam/centers-offices/office-of-the-senior-procurement-executive/cost-price-determination-division https://www.dol.gov/agencies/oasam/centers-offices/office-of-the-senior-procurement-executive/cost-price-determination-division

Attachment III

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Program Narrative Instructions – All SCSEP Grantees

All SCSEP grantees must provide a Program Narrative that concisely covers the areas below.

As approved in OMB Control Number 1205-0040 (expiration date 7/31/2027), state and territorial grantees may use this opportunity to update information that was provided in their

PY 2024 State Plan submissions. National Grantees may update information that was provided in their responses to the 2024 Funding Opportunity Announcement (FOA).

1. Organizational Structure, Monitoring, and Audits (Uniform Administrative

Guidance (2 CFR part 200). Describe the structure of your SCSEP project and explain how you will effectively manage any subprojects. Ensure that these descriptions are consistent with the information in your Budget Narrative. Include:

a. A description of your SCSEP key staff, including experience implementing

SCSEP, primary responsibilities, and the amount of time each individual is assigned to the grant. If you have sub-recipients or local affiliates, include a table with their names, locations, the number of authorized positions for which they are responsible, and their years of experience implementing SCSEP;

b. A SCSEP organizational chart (may be an attachment) that depicts key

SCSEP staff and includes sub-recipients or local affiliates involved in implementing the grant (including host agencies);

c. A description of how you ensure that policies, procedures, and other important information are communicated and implemented throughout the program, and a description of how training will be provided to local staff, sub-recipients, or affiliates; and

d. A description of how you will monitor projects for program and financial compliance.

Attachment IV

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Programmatic Assurances Program Year 2025

You must certify that you will conform to these assurances throughout the period of the grant by checking each of the assurances below. These assurances apply fully to any sub-recipient, local project, or grantee staff involved in the delivery of services.

You agree to:

Recruitment and Selection of Participants o Develop and implement methods to recruit and select eligible participants to assure maximum participation in the program.

o Use income definitions and income inclusions and exclusions for SCSEP eligibility as described in TEGL No. 12-06 to determine and document participant eligibility.

o Develop and implement strategies to recruit applicants who have priority of service as defined in Older Americans Act section 518(b)(1)-(2) and by the VOW (Veterans

Opportunity to Work) to Hire Heroes Act of 2011. Individuals with priority are those who:

• Are covered persons in accordance with the VOW (covered persons who are

SCSEP-eligible must receive services instead of or before all non-covered persons);

• Are 65 years or older;

• Have a disability;

• Have limited English proficiency;

• Have low literacy skills;

• Reside in a rural area;

• Have low employment prospects;

• Have failed to find employment after utilizing services provided under Title I of the Workforce Innovation and Opportunity Act (WIOA);

• Are homeless or are at risk for homelessness; or

• Are formerly incarcerated or on supervision from release from prison or jail within five years of the date of initial eligibility determination.

Assessment o Assess participants at least twice per 12-month period, or more frequently if appropriate.

o Use assessment information to determine the most appropriate community service assignments for participants.

Individual Employment Plan (IEP) o Establish an initial goal of unsubsidized employment for all participants.

o Update the IEP at least as frequently as assessments occur (at least twice per 12-month period).

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o Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it becomes clear that unsubsidized employment is not feasible.

o For participants who will reach the individual durational limit or would not otherwise achieve unsubsidized employment, include a provision in the IEP to reflect other approaches to self-sufficiency, transition to other services or programs.

o Rotate participants to a new host agency (or a different assignment within the host agency) based on a rotation policy approved by ETA in the grant agreement and only after making an individualized determination that the rotation is in the best interest of the participant. Such rotation must further the acquisition of skills listed in the IEP.

Community Service Assignment o Base the initial community service assignment on the assessment made at enrollment.

o Select only designated 501(c)(3) organizations or public agencies as host agencies.

o Put in place procedures to ensure adequate supervision of participants at host agencies.

o Ensure safe and healthy working conditions at the community service assignment through annual monitoring of the host agency site and annual safety consultation with the participant at the host agency site.

Recertification of Participants o Recertify the income eligibility of each participant at least once every 12 months, or more frequently if circumstances warrant.

Physical Examinations o Offer physical examinations to participants upon program entry, and each year thereafter, as a benefit of enrollment.

o Obtain a written waiver from each participant who declines a physical examination.

o Not obtain a copy or use the results of the physical examination to establish eligibility or for any other purpose.

Host Agencies o Develop and implement methods for recruiting new host agencies to provide a variety of training options that enable participants to increase their skill level and transition to unsubsidized employment.

o Comply with maintenance of effort: Ensure that community service assignments do not reduce the number of employment opportunities or vacancies that would otherwise be available to individuals who are not SCSEP participants. You must specifically ensure that community service assignments do not:

a. Displace currently employed workers (including partial displacement, such as a reduction in non-overtime work, wages, or employment benefits).

b. Impair existing contracts or result in the substitution of Federal funds for other funds in connection with work that would otherwise be performed.

c. Assign or continue to assign a participant to perform the same work, or substantially the same work, as that performed by an individual who is on layoff.

Orientation o Provide orientations for participants and host agencies, including information on:

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a. Project goals and objectives;

b. Participant rights and responsibilities;

c. Community service assignments;

d. Opportunities for paid training outside the community service assignment;

e. Available supportive services; and

f. Availability of free physical examinations.

o Local staff must address the topics listed above and provide additional orientation to participants on:

a. SCSEP goals and objectives;

b. Grantee and local project roles, policies, and procedures;

c. Holiday and sick leave;

d. Assessment process;

e. Development and implementation of IEPs;

f. Evaluation of participant progress;

g. Health and safety issues related to each participant's assignment;

h. Role of supervisors and host agencies;

i. Maximum individual duration policy, including the possibility of an extension, if applicable, and the documentation required to support an extension;

j. Termination policy; and

k. Grievance procedure.

Wages o Provide participants with the highest applicable required wage (highest of Federal, state, or local minimum wage for the most nearly comparable covered employment or minimum wage under the Fair Labor Standards Act of 1938, or the prevailing rate of pay for persons employed in similar public occupations by the same employer) for time spent in orientation, training, and community service assignments.

Participant Benefits o Provide workers' compensation, other benefits required by state or Federal law (such as unemployment insurance), and the costs of physical examinations.

o Provide compensation for scheduled work hours during which the participant’s host agency is closed for Federal holidays, which may be paid or in the form of rescheduled work time, and establish written policies related to this compensation.

o Establish written policies relating to approved breaks in participation and any necessary sick leave that is not part of an accumulated sick leave program.

o Not use grant funds to pay the cost of pension benefits, annual leave, accumulated sick leave, or bonuses.

Procedures for Payroll and Workers' Compensation o Make all required payments for participant payroll and pay workers' compensation premiums on a timely basis.

o Ensure that host agencies do not pay workers' compensation costs for participants.

Durational Limits

Maximum Average Project Duration - 27 Months

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o Maintain average project duration of 27 months or less, unless ETA approves an extension to 36 months.

Maximum Individual Participant Duration - 48 Months o Allow participants to participate in the program no longer than 48 months (whether or not consecutively), unless your approved policy allows for an extension and the participant meets the extension criteria.

o Notify participants of your policy pertaining to the maximum duration requirement, including the possibility of an extension if applicable, at the time of enrollment and each year thereafter, and whenever ETA has approved a change of policy.

o Provide 30-day written notice to participants prior to durational limit exit from the program.

Transition Services o Develop a system to transition participants to unsubsidized employment or other assistance before each participant's maximum enrollment duration has expired.

o Begin transition planning for participants who will exit for durational limit at least 3-6 months prior to their exit date.

Termination Policies o Provide a 30-day written notice for all involuntary terminations that states the reason for termination and informs the participants of grievance procedures and right to appeal.

o Maintain written termination policies in effect and provide to participants at enrollment:

a. Provision of false eligibility information by the participant;

b. Incorrect initial eligibility determination at enrollment;

c. Income ineligibility determined at recertification;

d. Participant has reached individual durational limit;

e. Participant has become employed while enrolled;

f. IEP-related termination; and

g. Cause (must be approved by ETA prior to implementation).

Equitable Distribution o Comply with the equitable distribution plan for each state in which the grantee operates and only make changes in the location of authorized positions within a state in accordance with the state equitable distribution plan and with prior ETA approval.

o Comply with the authorized position allocations/equitable distribution listed Grantee

Performance Management System (GPMS) .

o Collaborate with all grantees authorized to serve in a state in which you operate to achieve compliance with authorized positions while minimizing disruption to the participants.

Over-Enrollment o Manage over-enrollment to minimize impact on participants and avoid layoffs.

Administrative Systems o Communicate grant policy, data collection, and performance developments and

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directives to staff, sub-recipients, and local project operators on a regular basis.

o Develop a written monitoring tool that lists items you will review during monitoring visits and provide this tool to sub-recipients and local project operators.

o Develop an annual monitoring schedule, unless the federal project officer approves a different standard; notify sub-recipients and local project operators of monitoring plans;

and monitor sub-recipients and local project operators on a regular basis.

o Develop and provide training to increase sub-recipients' and local project operators' skills, knowledge, and abilities.

o When appropriate, prescribe corrective action and follow-up procedures for sub-recipients and local project operators to ensure that identified problems are remedied.

o Monitor the financial systems and expenditures, including sub-recipients and local project operators on a regular basis to ensure compliance with cost allocations as specified in the regulations.

o Ensure that sub-recipient and local project operators receive adequate resources to effectively operate local projects.

o Train sub-recipients and local project operators on SCSEP financial requirements to help them effectively manage their own expenditures, and provide general financial training as needed.

o Ensure that all financial reports are accurate and submit them in a timely manner, as required.

o Ensure full implementation and monitoring of requirements for customer satisfaction surveys, including participant, host agency and employer surveys.

o Develop a written plan for both disaster response and recovery so that the project may continue to operate and provide services under emergency circumstances.

Collaboration and Leveraged Resources o Collaborate with other organizations to maximize opportunities for participants to obtain workforce development, education, and supportive services to help them move into unsubsidized employment. These organizations may include but are not limited to:

workforce development boards, American Job Centers, vocational rehabilitation providers, disability networks, basic education and literacy providers, and community colleges.

Supportive Services o Provide supportive services, as needed, to help participants participate in their community service assignment and to obtain and retain unsubsidized employment.

o Establish criteria to assess the need for supportive services and to determine when participants will receive supportive services, including after obtaining unsubsidized employment.

Sub-Recipient Selection (If Applicable) o In selecting sub-recipients in areas with a substantial population of individuals with barriers to employment, National Grantees will give special consideration to organizations with demonstrated expertise in serving individuals with barriers to employment (including former recipients of national grants), as defined in the statute.

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Complaint Resolution o Establish and use written grievance procedures for complaint resolution for applicants, employees, sub-recipients, and participants.

o Provide applicants, employees, sub-recipients, and participants with a copy of the grievance policy and procedures.

Maintenance of Files and Privacy Information o Maintain participant files for three program years after the program year in which the participant received his/her final follow-up activity.

o Ensure that all participant records are securely stored by the grantee or sub- recipient and access is limited to appropriate staff in order to safeguard personal identifying information.

o Ensure that all participant medical records are securely stored by the grantee or sub-recipient separately from all other participant records and access is limited to authorized staff for authorized purposes.

o Establish safeguards to preclude tampering with electronic media (e.g., personal identification numbers and GPMS or other data system logins).

o Ensure that ETA is immediately notified in the event of any potential security breach of personal identifying information, whether electronic files, paper files, or equipment are involved.

o Comply with and ensure that authorized users under the grant comply with all GPMS and other data system access and security rules.

Documentation o Maintain all documentation required for compliance with record retention rule set forth in the first bullet of the prior section, Maintenance of Files and Privacy Information.

o Maintain documentation of waivers of physical examinations by participant.

o Maintain documentation of the provision of complaint procedures to participants.

o Maintain documentation of eligibility determinations and recertifications.

o Maintain documentation of terminations and reasons for termination.

o Maintain records of grievances and outcomes.

o Maintain records required for data validation.

o Maintain documentation of monitoring reports for sub-recipients and host agencies.

Data Collection and Reporting o…