ETA_Program_Announcement_DOI-ETA-FY26-30_Appendices_A___B_(Word).docx

Appendix A: Templates for Volume I: Technical Proposal Appendix A1: Cover Sheet Template for Volume I: Technical Proposal

(2) Program Name (Reference Attachment 1 – ETA Programs)

(3) Lead Organization Submitting Proposal: Address, Unique Entity ID, CAGE Code

(4) Type of Business. Is the Lead Organization a NDC?

(5) Contractor’s Reference Number (if any)

(6) Other Team Members and Type of Business. Identify the NDC, if other than the Lead Organization.

(7) Proposal Title

(8) Technical Point of Contact to Include: Title, First Name, Last Name, Street Address, City, State, Zip Code, Telephone, E-Mail Address

(9) Administrative Point of Contact to Include: Title, First Name, Last Name, Street Address, City, State, Zip Code, Telephone, E-Mail Address

(16) Date of Proposal Submission

Appendix A2: Academic Institution Acknowledgment Letter Proposers must use this template.

-Please Place on Official Letterhead – <Insert date>

Subject: Academic Institution Acknowledgment Letter Reference: Executive Order 12333, As Amended, Para 2.7

This letter is to acknowledge that the undersigned is the responsible official of <insert name of academic institution>, authorized to approve the contractual relationship in support of the Office of the Director of National Intelligence’s Intelligence Advanced Research Projects Activity and this academic institution.

The undersigned further acknowledges that he/she is aware of the Intelligence Advanced Research Projects Activity’s proposed contractual relationship with insert name of institution through DOI-ETA-FY26-30 and is hereby approved by the undersigned official, serving as the president, vice president, chancellor, vice-chancellor, or provost of the institution.

Date

Appendix A3: IP Rights The use of this Template is optional; however, any other format used must include the same content as that in the template below.

[Please provide your good faith representation of ownership or possession of appropriate licensing rights to all IP that shall be utilized under the Program.]

PATENTS

(1) Intended use of the patented invention(s) listed above in the conduct of the proposed research:

(2) Description of license rights to make, use, offer to sell, or sell, that are being offered to the Government in patented inventions listed above:

(3) How the offered rights will permit the Government to reach its program goals (including transition) with the rights offered:

(4) Cost to the Government to acquire additional or alternative rights.

(5) Alternatives, if any, that would permit IARPA to achieve program goals.

NON-COMMERCIAL ITEMS

COMMERCIAL ITEMS

(1) Intended use of the data, including technical data and computer software, listed above in the conduct of the proposed research:

(2) Description of Asserted Rights Categories, specifying restrictions.

(3) Government’s ability to use, modify, reproduce, release, perform, display, or disclose technical data, computer software, and deliverables incorporating technical data and computer software listed above: (3) How the offered rights will permit the Government to reach its program goals (including transition) with the rights offered:

(4) Cost to the Government to acquire additional or alternative rights.

(5) Alternatives, if any, that would permit IARPA to achieve program goals.

Appendix A4: Organizational Conflicts of Interest Certification Letter The use of this template is required (Month DD, YYYY) Department of the Interior Interior Business Center/Acquisition Services Directorate Emerging Technology Accelerator ATTN: William Galvin Jr. and Kevin Woody Herndon, VA 20170 Subject: OCI Certification Reference: DOI-ETA-FY26-30, (Insert assigned proposal ID #) Dear , IAW ETA Program Announcement DOI-ETA-FY26-30, Section 3.A.1 Organizational Conflicts of Interest (OCI), and on behalf of (Proposer’s Name), I certify that neither (Proposer’s Name) nor any of our subcontractor teammates have as a potential conflict of interest, real or perceived, as it pertains to the ____________ Program.

Please note the following subcontractors and their proposed roles:

[Please list all proposed contractors by name with a brief description of their proposed involvement.] If you have any questions, or need any additional information, please contact (Insert name of contact) at (Insert phone number and e-mail address).

Sincerely, (Insert organization name) (Shall be signed by an official that has the authority to bind the organization)

(Insert signature)

(Insert name of signatory) (Insert title of signatory) Appendix A5: Three Chart Summary of the Proposal The use of this Template is required in PowerPoint format.

Appendix A6: Research Data Management Plan (RDMP) The use of this template is required.

The Proposer must address each of the elements noted below.

The RDMP shall comply with the requirements stated in Section 4. In doing so, it will support the objectives of the ODNI Public Access Plan at www.iarpa.gov Sponsoring IARPA Program (required) (Reference Attachment 1 – ETA Programs):

1. Proposer (i.e., lead organization) (required):

2. Proposer point of contact (required): The point of contact is the proposed PI or his/her Designee.

a. Name and Position:

b. Organization:

c. E-mail:

d. Phone:

3. Research data types (required): Provide a brief, high-level description of the types of data to be collected or produced in the course of the project.

4. Standards for research data and meta data content and format (required): Use standards reflecting the best practices of the relevant scientific discipline and research community whenever possible.

5. Plans for making the research data that underlie the results in peer-reviewed journal articles and conference papers digitally accessible to the public at the time of publication/conference or within a reasonable time thereafter (required): The requirement could be met by including the data as supplementary information to a peer reviewed journal article or conference paper or by depositing the data in suitable repositories available to the public.

a. Anticipated method(s) of making research data publicly accessible:

b. Proposed research data repository or repositories (for dataset(s) not provided as supplementary information): Suitable repositories could be discipline-specific repositories, general purpose research data repositories, or institutional repositories, as long as they are publicly accessible.

c. Retention period, at least three years after publication of associated research results: State the minimum length of time the data will remain publicly accessible.

d. Submittal of metadata to IARPA: Proposers are required to make datasets underlying the results published in peer-reviewed journal or conferences digitally accessible to the public to the extent feasible. Here, the Proposer shall state a commitment to submit metadata on such datasets to IARPA in a timely manner.

Note: This does not supersede any requirements for deliverable data, as the award document may include metadata as a deliverable item.

6. Policies and provisions for sharing and preservation (as applicable):

a. Policies and provisions for appropriate protection of privacy, confidentiality, security, and IP:

b. Descriptions of tools, including software, which may be needed to access and interpret the data:

c. Policies and provisions for re-use, re-distribution, and production of derivative works:

7. Justification for not sharing and/or preserving data underlying the results of peer reviewed publications (as applicable): If, for legitimate reasons, the data cannot be shared and preserved, the plan must include a justification detailing such reasons. Potential reasons may include privacy, confidentiality, security, IP rights considerations; size of data sets; cost of sharing and preservation; time required to prepare the dataset(s) for sharing and preservation.

Appendix B: Templates for Volume II, Section 1: Cost Proposal Appendix B1: Cover Sheet for Volume II: Cost Proposal

(2) Program Name (Reference Attachment 1 – ETA Programs)

(3) Lead organization submitting proposal

(4) Type of Business. Is the Lead Organization a NDC?

(5) Contractor’s Reference Number (if any)

(6) Other Team Members (if applicable) and Type of Business for Each. Identify the NDC, if other than the Lead Organization

(7) Proposal Title

(8) Technical Point of Contact to Include: Title, First Name, Last Name, Street Address, City, State, Zip Code, Telephone, E-Mail Address

(9) Administrative Point of Contact to Include: Title, First Name, Last Name, Street Address, City, State, Zip Code, Telephone, E-Mail Address

(10) OT Type Requested (i.e. Cost Reimbursement, FFP):

(11) Place(s) and Period(s) of Performance

(12) Total Proposed Cost Separated by Base Award, Phases, and Option(s) (if any)

(13) Name, Address, Telephone Number of the Proposer’s Defense Contract Management Agency (DCMA) Administration Office or Equivalent Cognizant Contract Administration Entity (If Applicable)

(14) Name, Address, Telephone Number of the Proposer’s Defense Contract Audit Agency (DCAA) Audit Office or Equivalent Cognizant Contract Audit Entity (If Applicable).

(15) Date Proposal was Prepared

(16) Unique Entity ID

(17) TIN Number

(18) CAGE Code

(19) Proposal Validity Period [Minimum of 180 days]

(20) Cost Summaries Provided (Appendix B)

(21) Size of Business IAW NAICS Code 541715

Appendix B2: Cost Proposal Template.

Excel Format will be provided to those Proposers invited to submit Volume II.

Prime Proposer/Subcontractor Cost Element Sheet for Volume II: Cost Proposal

Complete a Cost Element Sheet for the Base Period, each Phase, and each Option Period

TOTAL DIRECT LABOR

SUBCONTRACTORS, CONSULTANTS

(List separately. Reference table below)

TOTAL MATERIALS & EQUIPMENT

TOTAL TRAVEL

TOTAL ODCs

SUBTOTAL COSTS

TOTAL COST

TOTAL PRICE/COST

GOVERNMENT SHARE, IF APPLICABLE

RECIPIENT SHARE, IF APPLICABLE

SUBCONTRACTORS/IOTs) & CONSULTANTS PRICE SUMMARY

(Column D - Column E) IF APPLICABLE

TOTALS

*Identify TDD, Milestone or Work Breakdown Structure paragraph, or provide a narrative explanation as an addendum to this Table that describes the effort to be performed.

Appendix B3: Software and IP Costs Software and IP Costs

NOTE: Educational institutions and non-profit organizations, at the prime and subcontractor level, may deviate from the cost template in Appendix B when estimating the direct labor portion of the proposal to allow for OMB guided accounting methods (2 C.F.R. 220) that are used by their institutions. The methodology shall be clear and provide sufficient detail to substantiate proposed labor costs. For example, each labor category shall be listed separately; identify all Key Personnel and significant contributors provide hours/rates or salaries and percentage of time allocated to the project.

Appendix B4: Travel Costs and Trip Breakdown

Base - Phase 1 as applicable

Option Period - Phase 2 as applicable

Option Period - Phase 3 as applicable

Appendix B5: Deliverables Table Reference Attachment 1 – ETA Programs image1.jpeg image2.jpeg image3.jpeg