ESEC_II_SAES_Draft_30sept26.pdf

NAVFAC

Statement of A-E Services (SAES)

Indefinite Quantity A-E Contract Basic Contract

INDEFINITE QUANTITY ARCHITECT-ENGINEER SERVICES FOR VARIOUS

ENVIRONMENTAL SCIENCE AND ENGINEERING CONTRACT II

Under the Cognizance of Naval Facilities Engineering System Command, Engineering and

Expeditionary Warfare Center (NAVFAC EXWC), Port Hueneme, CA

The Scope of Architect-Engineer (A-E) Services (SAES) for this Contract is described below

Naval Facilities Engineering and Expeditionary Warfare (NAVFAC EXWC), Port Hueneme (CA) will administer this Contract

SAES OUTLINE

This SAES is comprised of the following sections and attachments:

References Attachments

A. General Contract Information B. Project Points of Contact C. Project Funding D. A-E Services (General) E. Design Service Deliverables F. Engineering Service Deliverables G. Specialty Engineering and Testing Deliverables H. Other Deliverables I. Meeting/Conferences/Conference Calls J. Special Design Criteria

REFERENCES

The guidance and requirements provided in the References listed below form the basis for this contract SAES.

Unless noted otherwise, use the latest versions of these references as of the award date of each Task Order (T.O.)

as the basis for providing the product(s) under the respective T.O. In the event of conflict between this document and any document(s) referenced herein, the requirements listed in the T.O. govern.

(a) Department of the Navy (DON) Environmental Restoration Program (NERP) Manual (2018).

(b) Multi-Agency Radiation Survey and Site Investigation Manual (MARSSIM)

(c) Naval Sea Systems Command (NAVSEA) S0420-AA-010 (RA2-010) Radiological Affairs Support Program

Manual, January 2015 or latest edition

(d) U.S. Army Corps of Engineers (USACE) “Safety and Health Requirements Manual” (EM 385-1-1)

(e) NAVFAC Cost Engineering Guidance, https://www.wbdg.org/navy

APPENDICES

The appendix listed below provide additional guidance and/or requirements for this contract.

Appendix 1. Example Task Orders List

A. GENERAL CONTRACT INFORMATION

Execute each T.O. under this contract in accordance with the requirements and attachments provided in this Basic Indefinite Quantity (IQ) Contract SAES. In cases where this Basic IQ Contract SAES does not provide adequate guidance, specific guidance will be provided in the applicable Task Order (T.O.) Performance Work Statement (PWS) or Statement of Work (SOW).

A1. Contract Identification:

Contract No. N#####-##-D-#### Contract Title Environmental Science and Engineering Contract II (ESEC II) Project Locations Worldwide eProjects Work Order No. 1899905

A2. Contract Scope Description: NAVFAC EXWC in Port Hueneme, CA requires an A-E firm to provide design and engineering services, particularly in environmental restoration, as well as in other environmental areas to support U.S. Navy, Marine Corps, and Base Realignment and Closure (BRAC) installations and other federal organizations.

The A-E firm shall retain subject matter experts (SMEs) that have advanced degrees and exhibit technical depth and breadth of project experience in the following specialized fields:

• Investigation and/or remediation of environmental media contaminated with emerging contaminants, particularly PFAS, especially projects executed for the Navy or DoW;

• Investigation and/or remediation of environmental media contaminated with radiological compounds, especially projects executed for the Navy or DoW;

• Experience with biological processes where advanced molecular biological tools were used for bioremediation and natural attenuation determination;

• Experience with groundwater modeling to support contaminant fate and transport, design, and optimization of in-situ remediation projects;

• Experience with design, technical support, or optimization of site investigation and remediation projects to address underwater sediment impacted with PCBs, PAHs, and/or heavy metals;

• Experience with design, technical support, or optimization of site investigation and remediation projects to address vapor intrusion;

• Experience with design, technical support, or optimization of site investigation and remediation projects related to DoW’s Munitions Response Program (MRP).

• Experience with supporting science and engineering projects with innovative solutions for environmental restoration. This experience shall include projects aligned with the A-E services that NAVFAC EXWC provides to support the environmental cleanup of sites managed by the Department of the Navy and other federal agencies in compliance with federal, state, and local regulations and laws.

The A-E must have the capability to execute multiple task orders simultaneously with an approximate dollar values ranging from $5K to $6M per task order with estimated period of performance ranging from one (1) to three (3) years while maintaining quality and deliverable timelines.

This procurement may include incidental construction tasks related to providing environmental support. Based on historical efforts this amount will be determined at the task order level.

Restrictions on Incidental Construction Work performed under this contract is strictly limited to Architect-Engineer (A-E) services in accordance with the Brooks Act (40 U.S.C. Chapter 11) and FAR Subpart 36.6. While task orders may include incidental construction, such tasks are subject to the following strict limitations:

• Subordinate Scope: Any construction-related activities must be minor, logically required, and strictly incidental to the primary A-E services (e.g., studies, investigations, testing, evaluations, or pilot designs).

Incidental construction shall not constitute the primary purpose or the majority of the cost of any individual Task Order.

• Authorized Incidental Tasks: Permissible incidental construction is limited to activities required to gather data or validate engineering designs, such as:

• Drilling, soil borings, and installation of groundwater monitoring wells.

• Potholing, exploratory excavations, and utility clearances.

• Installation and operation of temporary bench-scale or field-pilot testing equipment.

• Prohibited Activities: This contract shall not be used to execute full-scale remedial actions (RA-C), large-scale earthmoving, capping, facility demolition, or permanent facility construction.

• Approval and Oversight: The A-E must clearly delineate all incidental construction tasks and their associated costs in the Task Order proposal. The NAVFAC Contracting Officer (KO) reserves the right to reject any proposed incidental construction that exceeds the statutory threshold of A-E services, requiring such work to be procured separately under FAR Part 36.2 (Construction).

The purpose of the contract is to help NAVFAC EXWC support environmental science and engineering programs and projects at various levels in the Department of Navy and other federal agencies, particularly in NAVFAC at the Echelons 2 (Headquarters), 3 (NAVFAC EXWC, NAVFAC Atlantic and NAVFAC Pacific), and 4 (Field Engineering Command) levels. Examples of programs supported are provided below.

I) Environmental Programs include, but are not limited to:

a. Environmental Restoration (ER)

i. Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), also known as the Installation Restoration (IR) Program within the Navy

ii. Munitions Response Program (MRP)

b. Emerging chemicals

c. Water resources and sustainability

d. Range Management and Sustainability

e. Installation Resilience

f. Compliance programs

i. Resource Conservation Recovery Act (RCRA)

ii. Underground Storage Tank (UST)

iii. Storm water

iv. Occupational Safety and Health

v. National Environmental Policy Act (NEPA)

vi. Natural Resources

g. Pollution Prevention (P2)

The services at ER sites may involve supporting NAVFAC EXWC in the preparation, expert review, or optimization of preliminary assessments, site inspections, remedial investigations, feasibility studies, engineering evaluation/analysis (EECA), proposed plans, records of decision (RODs), remedial designs, sampling and analysis plans (SAPs) or Quality Assurance Project Plans (QAPPs), and five-year reviews for customers in the Department of the Navy and other federal agencies. These services may include site characterization, laboratory studies, and pilot testing with the aim of helping NAVFAC EXWC and its customers develop cost-effective full-scale designs and solutions for environmental projects. An important component of the services also is technology transfer (T2) to and training of the Department of the Navy and other federal agency personnel (and their contractors), who are engaged in ER or other environmental programs. Other environmental project areas may include (but are not limited to) impacts of sea level rise, water resources, storm water/wastewater management, hazardous waste, and compliance.

For on-site investigations, firms must provide personnel with current health and safety training, as required by the Occupational Safety and Health Administration (OSHA) and adhere to all NAVFAC requirements for Health and Safety. Task orders will be issued with a project/site specific Scope of Work under the general scope of the contract. Typically, requests for proposals issued for individual task orders will include a general Scope of Work or a performance-based acquisition Performance Work Statement, location of work, character and extent of services required, technical requirements in addition to the requirements contained within Statement of Architect and Engineering Services (SAES).

II) Non-environmental programs that have environmental support needs, including the Navy’s Base Realignment and Closure (BRAC) Program and Military Construction (MILCON).

This contract’s purpose is to obtain various science, engineering, and incidental services to support the above environmental programs in multiple areas, including:

a. Environmental program development and implementation. Particularly, the contractor will support development and implementation of the Navy’s environmental restoration (ER) program, comprising the Installation Restoration (IR) and Munitions Response (MR) Programs in terms of the associated science and engineering, regulations, and policy

b. Research, development, testing, and evaluation (RDT&E) of innovative environmental technologies, techniques, and solutions, particularly for environmental restoration.

c. Planning and pilot-testing innovative environmental technologies, techniques, investigations, and solutions to support full-scale design.

d. Services for associated environmental programs, including remedy resilience, impacts of elevated sea water levels and extreme weather events, active range sustainability, sustainable water resources management, environmental compliance, energy efficiency, and natural resources management.

The tasks under this contract will fall into the following categories:

a. Studies, Testing, and Design of Improved Techniques for Site Investigation, Risk Assessment, and Remedy Selection, Remedy Design, and Remedy Operation/Long-Term Management, and Remedy Optimization.

Testing and using improved methodologies, such as high-resolution sampling, for determining the nature, extent, and risk of contamination in soil, groundwater, and sediment. Site investigation and risk assessment associated with legacy and emerging contaminants (e.g., PFAS) and emerging issues (e.g., vapor intrusion). Using superior understanding of effectiveness and limitations of remediation technologies to determine the feasibility of various physical, chemical, biological, and administrative solutions for site cleanup. Examples of studies that may be performed include: site characterization, evaluating technology effectiveness, groundwater modeling, human health and ecological risk assessments, planning and design, technical support for system operation and maintenance and long-term management, and performance evaluation of site cleanup or remedial measures. These tasks will bring strong scientific and engineering depth to assess and develop improvements to various IR, MR, and other programs that EXWC supports.

b. Innovative Technology Development, Demonstration, and Validation.

Conceptualizing, planning, and implementing innovative environmental technologies, techniques, and strategies, with an emphasis on site remediation. Includes bench-scale and laboratory or field pilot-scale testing, especially when conventional technologies are likely to be less effective and/or more costly for site cleanup. The purpose of the tasks in this category is to bring strong scientific and engineering depth to support improved full-scale design and/or application of innovative environmental remedies that have the potential to reduce risk and/or cost for the DON and federal government.

c. Technical Consultation, Optimization, and Performance Evaluation.

Provide technical consultation, troubleshooting, and review support for environmental projects, systems, and other contractors engaged in environmental programs, particularly environmental restoration.

Subject matter expertise is especially required in the areas of advanced bioremediation, monitored natural attenuation, groundwater-surface water interactions, vapor intrusion, management of emerging contaminants, such as munitions response. PCBs, PAHs, and/or heavy metals, PFAS and radiological elements and compounds. Technical consultation services may include, but is not limited to, the following:

i. Provide expert guidance on originating or updating, work plans, guidance documents, installation/program orders, memorandums, and other publications that may be considered mission essential.

ii. Provide solutions to identified problems of environmental concern that require action as dictated by federal, state, local, and/or installation policy.

iii. Participate as technological experts in technical discussions in support of the Government.

iv. Provide review and optimization of remedy selection, remedial design and operation of remedial systems.

v. Provide onsite technical support.

vi. Participate on Navy and multi-agency optimization and review teams.

d. Research, Development, Testing, and Evaluation (RDT&E).

RDT&E of innovative environmental technologies and methodologies, particularly in environmental restoration. RDT&E efforts may address challenging, immediate or long-term environmental issues, as well as emerging chemicals. These tasks will bring strong scientific and technical resources to generate and test innovative solutions to the programs that EXWC supports.

e. Associated Services for Environmental Programs*.

Provide consultation, assessment, and technical solutions for engineering with nature, remedy resilience, impacts of elevated levels of sea water and extreme weather events, active range sustainability, sustainable water resources management, environmental compliance (e.g., storm water, wastewater, and hazardous waste management), energy efficiency, natural resources management, water and wastewater treatment systems, LEED and health and safety programs at Navy, Marine Corps, and other Federal installations. Work may involve development, optimization, management, and/or updates of work plans, design documents and other planning documents for specified projects.

*Note: This list is not all-inclusive and is included to provide an understanding of the type of projects that may be placed on this contract.

A3. Project Locations: The locations for the projects covered under this contract may be performed at any location worldwide, including federal facilities in the continental United States (CONUS) and outside the continental United States (OCONUS). Work will be performed in office settings and in the field.

A4. Task Orders: Each T.O. will be initiated by a SOW/PWS which will provide the description of the particular task(s) that will be required for the project.

Specific performance requirements for each Task Order will be decided upon in the SOW prior to award of each individual task order.

Occasionally, Statement of Objectives (SOOs) will be used in place of SOWs or PWS when the government desires to provide the contractor with maximum flexibility in proposing innovative solutions, e.g., for research development testing and evaluation (RDT&E).

Each T.O. will include government-provided supporting data that is specific to the project and is the best information available as of the date that the T.O. is issued. If any conflicts occur between a T.O. SOW and the applicable references and/or attachments, including this document, the T.O. SOW governs.

a. Other Professional Services: T.O.s may be issued for other than design services including, but not limited to, the following:

i. Studies

ii. Engineering Investigations

iii. Laboratory- and field-pilot testing aimed at gathering data to guide potential future full-scale design

Examples of these services are described below:

A. Services include, but are not limited to: performance of site management plans, quality assurance (QA) plans, accident prevention plans, site safety and health plans, community relation plans, preliminary assessments, site inspections, remedial investigations, feasibility studies, pilot tests, treatability studies, RCRA facility investigations, corrective measures studies, interim measure plans, remedial and removal action designs, environmental assessments, risk assessments (both human health and ecological), contamination characterization, sampling, laboratory testing, presentations at restoration advisory boards (RABs), participation on partnering teams with regulators, operation and maintenance support, Geographical Information System (GIS) development and maintenance, and documentation preparation for facility support contracts and Title II management of remedial action implementation (including subcontract award and management); with emphasis on the accelerated schedules and increased sensitivity, visibility, and regulatory political and community concerns at Naval and Marine Corps installations.

B. Services in support of the MRP. Services include the entire suite of Munitions Response (MR) investigation stages consistent with CERCLA, progressing from a preliminary assessment/site investigation to a remedial investigation/feasibility study through the remedial design, all in accordance with explosive safety standards. Services also include methodologies for Munitions and Explosives of Concern (MEC) detection, classification, removal, treatment and explosives safety.

C. Services in support of evaluating sites impacted with General Radioactive Material (G-RAM). The stages of investigation done for G-RAM sites include (but are not limited to) Historic Site Assessment (HSA), Scopin Survey, Characterization Survey, Remedial Action Support Survey, and Final Status Survey, done in accordance with the most recent update to guidance under the Multi-Agency Radiation Survey and Site Investigation Manual (MARSSIM) and references including but not limited to Naval Sea Systems Command (NAVSEA) S0420-AA-010 (RA2-010) Radiological Affairs Support Program Manual, Jan 2015, or latest edition. With radiological pollutants emerging as an important class at Navy, Marine Corps, and BRAC sites, radiological safety is an increasingly relevant component of H&S in project planning and laboratory/field oversight. QA and H&S are integral components, along with the Program manager and project manager, of every task order.

D. Services in support of assessments, studies, investigations, sampling methodologies, interim response and remedial action requirements in addressing Emerging Contaminants, including, but not limited to, high visibility Per- and Poly-fluoro-alkyl Substances.

E. Third party coordination. Regulatory agency involvement in the remediation process and associated tasks is critical to the compliance with the NCP, CERCLA, RCRA, HSWA, and other applicable laws and regulations. The nature and extent of regulatory involvement will depend upon the extent of public interest in the project, physical conditions encountered at the project location, negotiated agreements between the Navy or Marine Corps and regulatory agency officials, and/or applicable compliance orders issued by relevant regulatory agency officials. All effort performed under this contract is subject to inspection by various agencies. The contractor may be required to provide personnel to accompany the regulatory agency inspection or review teams. Contractor personnel shall be knowledgeable concerning the work being inspected. In addition, the contractor may be required to participate in responding to the requester for information or other findings by regulatory agencies. Coordination with other third party agencies and contractors may also be necessary to ensure efficient completion of tasks. However, all formal regulatory negotiations, commitments, and official agency-to-agency coordination remain the sole responsibility of the Government. The contractor shall only provide technical data and advisory support during these interactions.

F. Services in support of addressing large and/or complex Petroleum, Oils, and Lubricants (POL) sites with multiple sources and distribution lines, including assessment characterization, testing monitoring, and remedial action design and oversight.

G. Program management shall be provided on an ongoing basis for the duration of the contract.

Program management is deemed to constitute technical, management, administrative, clerical, and secretarial activities. Because of the number, complexity, and diversity of the projects that may be implemented under this contract, successful execution will require dedication of personnel principally responsible for planning, coordinating, monitoring, and controlling large, long-term, and technically-complex projects. The contractor shall be responsible for the acquisition of specialized skills and experience as required for the performance of CTOs and for any management or administrative support required to accomplish the tasks. The contractor is responsible for providing all administrative and personnel functions required to support this effort. Program management activities shall include, but not be limited to, the following:

• Providing adequate resources and personnel, subject matter experts (SMEs) with specialized skills and experience in multimedia environmental program management as required for the performance of all CTOs, including necessary management and administrative support. Such specialized skills and experience shall include, but not be limited to, the following: extensive knowledge and experience in providing technical and project management support for the administration of Department of War environmental investigations and cleanups conducted under CERCLA, RCRA, and other regulations; extensive knowledge and experience in administration of the DON MRP terrestrial and underwater investigations and cleanups; multi-media/environmental program regulatory experience and expertise to include, but not be limited to, regulatory programs addressing air, surface water, ground water, sediment, soils, and natural and cultural resources; extensive experience in organizing and managing multidisciplinary teams in integrated multidisciplinary site investigations (e.g., engineering, toxicologists, hydrogeologists, biologists, geologists, historians, archaeologists, regulatory specialists, radiological specialists, munitions specialists, foresters); demonstrated experience in transition of complex investigations and studies from one contract to the follow on contract.

• Monitoring and controlling projects in terms of quality, schedules, and costs.

• Assisting the Government in analyzing and mitigating specific CTO concerns relating to personnel, schedules, cost, and quality.

• Preparing financial and technical reports on both individual projects and overall progress.

• Subcontracting services associated with environmental studies and pilot testing; such as drilling, laboratory analysis, etc.

• Ensuring that significant technical, legal, regulatory, and cost issues requiring Navy guidance or decisions are identified and communicated to the Navy in writing in a timely manner.

• Ensuring compliance with all federal, state, local, and foreign environmental and natural resources statutes and regulations as well as guidance accepted by the Navy is followed by the contractor’s technical staff.

• Promoting opportunities for innovative process and project optimization and cost saving approaches [e.g. Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) Superfund Accelerated Cleanup Model (SACM), presumptive remedies].

• Ensuring consistency in the services provided to NAVFAC Commands in accordance Navy's Environmental Restoration Program policies, guidance, and procedures.

A5. Technical Criteria: All T.O.s issued under this contract must be performed in accordance with the technical criteria (UFCs, engineering/architectural codes, technical instructions, guidance, etc.) required by this Basic IQ Contract SAES. Unless noted otherwise, the latest versions of all technical criteria as of the award date of each T.O. shall govern as the basis for providing the product(s) under the respective T.O. In the event of conflict between this document and the T.O. SOW/PWS, the requirements of the SOW/PWS will govern.

A6. Schedule of A-E Fees: Each T.O. will be negotiated at the time of issue, based on the prices negotiated under this contract for the various standard services. Prices for services for which fixed rates are not determined at the time of this basic contract award will be negotiated for the T.O. based on fixed prices for hourly rates and other available standard rates for services.

a) Options: Individual T.O.s may identify optional items which are negotiated concurrently with the T.O.

requirements. These items may or may not be awarded at the Government’s convenience, and typically are NOT awarded concurrently with the basic T.O. requirements. Options that are negotiated will identify a timeframe after the construction contract is awarded during which they may be issued.

b) Separately Priced Line Items to be Exercised during Design: Unit prices for additional quantities of services, such as soil borings, may be requested by a T.O.

A7. A-E Fee Proposal Format: For orders placed by NAVFAC EXWC, the contractor’s own format for fee proposals is acceptable. NAVFAC has developed a Microsoft (MS) Excel workbook for submitting A-E fee proposals.

Other NAVFAC locations may require that an A-E fee proposals be submitted using this workbook, along with all applicable substantiating backup information. An electronic copy of the MS Excel workbook may be obtained from the NAVFAC Contracting Officer (KO).

A8. Prohibition on Inherently Governmental Functions (IGF):

In accordance with FAR 7.5, the Contractor shall not perform any inherently governmental functions. The Contractor serves in an advisory and support capacity to the Department of War (DoW). At no time shall the Contractor:

• Bind the Government or make commitments on behalf of the Government.

• Make final policy or management decisions for the DoW.

• Approve Government planning documents, Records of Decision (RODs), or regulatory agreements.

• Direct or supervise Government employees or other Government contractors.

• Officially represent the Government's position to regulatory agencies, the public, or foreign governments without the explicit direction and presence of an authorized DoW official.

The Government retains all ultimate approval and decision-making authority for all deliverables and recommendations provided under this contract.

B. PROJECT POINTS OF CONTACT

Specific persons will be identified with each T.O., along with their email and telephone information. Definitions and responsibilities are as noted below -

B1. Naval Facilities Engineering Command (NAVFAC) Contracting Officer (KO): The KO is responsible for all contract terms, changes or deviations requiring contract adjustments. The KO is the only person with the authority to make changes to or issue additional work under any T.O.

B2. NAVFAC Contracting Officer’s Representative (COR). The COR is appointed by the KO and acts on behalf of the KO to ensure that the performance objectives of the SOW/PWS on a TO are being met. The COR is familiar with the subject matter of the SOW/PWS and is qualified to review progress and verify that invoices reflect the work done.

B3. NAVFAC Project Manager (PM): The Navy may assign a PM to a T.O. to provide subject matter expertise to the COR and KO. The PM provides general oversight and technical administration of the negotiated T.O.

For some TOs, the PM will also be the NAVFAC COR, after approval by the KO.

B4. NAVFAC Facilities Engineering and Acquisition Division (FEAD): Part of the Activity Public Works

Department; includes the engineers that support the Public Works Officer as well as the contracts and construction component. The FEAD includes Construction Managers, Contract Specialists and Engineering Technicians.

B5. Resident Officer in Charge of Construction (ROICC): At Air Force and Marine Corps facilities, provides the contracts and construction component support.

B6. Activity Representative: The Activity Representative serves as the POC to provide site access and site information, and may be located at the Activity Public Works Department or may be a representative of a Client Activity. The Activity Representative does NOT have any authority to modify the terms and/or conditions of a T.O.

C. PROJECT FUNDING & EXECUTION

C1. Funding Limitations and Notification Requirements

i. Design Within Funding Limitation

For each Task Order (T.O.) issued under this contract, the Architect-Engineer (A-E) shall perform all design services within the funding limitation established in that T.O. The applicable Federal Acquisition Regulation (FAR) clauses incorporated into each T.O. govern the funding limitation requirements.

ii. Limitation of Funds – FAR 52.232-22 When a T.O. is incrementally funded, the A-E shall comply with FAR 52.232-22, Limitation of Funds. In accordance with this clause, the A-E shall provide written notice to the Contracting Officer (CO) whenever it has reason to believe that:

o (a) The costs the A-E expects to incur under the T.O. in the next 60 days, when added to all costs previously incurred, will exceed 75 percent of the total amount then allotted to the T.O.; or o (b) The total cost to the Government for performance of the T.O. will be greater or substantially less than the amount allotted.

This notification requirement enables the Government to determine whether to increase funding, modify the scope, or take other appropriate action.

iii. No Work Beyond Funded Amount Without Modification The A-E is not authorized to perform any work, incur any cost, or obligate the Government in any manner that would cause total incurred costs to exceed the amount of funds allotted to the T.O. The A-E shall not proceed with any activity that would result in costs exceeding the funded amount unless and until the Government issues a formal contract modification increasing the funding or otherwise authorizing such work.

iv. Government Responsibility

The Government is not obligated to reimburse the A-E for costs incurred in excess of the funded amount stated in the T.O., except to the extent that additional funds are formally allotted by contract modification.

C2. Ordering Authority (OA) Delegation and Use of Shared Contracts

i. Delegation of Ordering Authority The Procuring Contracting Officer (PCO) shall provide written delegation to the receiving component before any task order or delivery order is issued under a shared contract. Delegation will specify the maximum award amount, including any approved contingency. Additional actions exceeding this limit require PCO approval prior to issuance.

i. Scope, Capacity, and PMO Coordination Before requesting delegation, the requesting office shall obtain approval from the Procuring Command’s Program Management Office (PMO) or applicable Business Line representative to use the shared contract.

o Initial technical review is routed to the PMO COR, not CON.

o Technical personnel determine project acceptability; the PCO determines scope and capacity availability.

ii. Submission Requirements The cognizant Contracting Officer/Contract Specialist shall submit the following to the PCO/PMO:

o PWS/SOW o Independent Government Estimate (IGE) o Cost justification memo (when applicable)

iii. Responsibilities of the Cognizant Contracting Officer/Contract Specialist

The cognizant Contracting Officer/Contract Specialist shall:

o Receive the requirement and formally request ordering authority from the PCO.

o Ensure the Ordering Authority Letter is received, including capacity limits, contingency amounts, incentive information (if applicable), and any special contract considerations.

o For cost-type contracts, ensure processes are in place to collect required cost-reporting data.

iv. Communication and Oversight Requirements

The cognizant office shall copy the PCO and authorizing technical office on all significant contract actions, including:

o Task order/delivery order awards o Modifications o Performance evaluations o Contract completion documentation (e.g., DD 1594)

They shall maintain ongoing communication with the PCO regarding:

o Performance issues that may affect incentives o Capacity status and the need for additional capacity o All reporting requirements identified in the Ordering Authority Letter

v. Capacity and Scope Management

The PCO will notify ordering offices when contract capacity is nearing exhaustion. Ordering offices must report incurred costs and potential performance issues promptly to allow the PCO to recover or reallocate capacity when possible.

C3. A-E Communication and PCO Approval Requirements

The A-E shall maintain clear, continuous communication with the Procuring Contracting Officer (PCO) for all task orders issued under Ordering Authority. The following requirements apply:

i. Obtain PCO Approval Before Any Contract-Affecting Action The A-E must receive written confirmation from the PCO before taking any action that could change scope, cost, schedule, funding, or contractual obligations.

ii. Provide Timely Notifications The A-E shall promptly inform the PCO and designated CORs of any issues, risks, delays, or developments that may require government decision-making or could affect performance.

iii. Share Significant Documentation The A-E shall provide the PCO with all major contract-related documents for review, including draft modifications, negotiation materials, performance evaluations, invoices, and close-out items.

iv. Maintain Records of PCO Direction The A-E shall keep a record of all written PCO approvals and instructions. Verbal or informal direction is not authorization to proceed.

v. Report Unauthorized or Improper Actions The A-E shall immediately notify the PCO and CORs if any OA or other party attempts to direct actions outside delegated authority or inconsistent with contract requirements.

D. A-E SERVICES (GENERAL):

References and/or attachments that are specific to a project will be provided with the respective T.O.

D1. Responsibility of the A-E:

a. The A-E is responsible for all designs, drawings, specifications, and other services to be provided under this contract in accordance with applicable FAR clause(s).

b. Members of the design team assigned to any T.O. must meet the professional requirements identified by discipline in the SAES and/or SOW/PWS for individual TOs. In general, this document and subsequent T.O.s will directly refer to individual discipline qualifications when a project requires explicit and particular emphasis. Subject Matter experts (SME) must come the prime.

c. Immediately upon award, apply for all the necessary passes for A-E personnel and vehicles to enter military areas in accordance with the latest applicable requirements.

D2. Design Development: Design projects issued as a T.O. under this contract (i.e., that require drawings, specifications, basis of design (BoD), design analysis, engineering calculations, cost estimate, etc.) and/or engineering report/study must meet a typical schedule for submittals that will occur at the [35%][60%], 90% (Pre-Final) and Final design stages or as specified in the TO.

a. Design Schedule: The design schedules for the various T.O.s issued under this contract will vary for each project based on the level of difficulty and the urgency of the project. Normally, the Government review time will be at least 14 calendar days after submittals are received. However, for certain projects with urgent completion dates, "over the shoulder" review meetings may be scheduled to accelerate the Government review process.

i. The tasks to be performed by the A-E will be identified in each T.O. issued under this basic contract, along with the duration that will be allowed for each task. The exact dates will be determined as part of the negotiation for each T.O. Refer to Appendix (1) /T.O. Tasks for examples of tasks expected under this ID/IQ contract.

b. Submittal Procedures: The items required to be submitted must be specified in the SOW/PWS for each T.O... The 90% Pre-Final and Final Design/RFP submittals must include all review comments of the previous submittal annotated with the actions taken by the A-E for each comment.

i. Provide the Work Order Number, project number (if assigned), project title, location, and date submitted on the cover sheet of all documents submitted. The BoD, drawings, specifications, engineering calculations, detailed cost estimate and reports/studies (geotechnical, HAZMAT, etc.) must be bound separately. The format (hardcopy and/or electronic), number of copies, and the names/addresses of the reviewers to receive copies will be specified in each T.O.

ii. All hardcopy working drawings submitted for review must be half-size (11”H x 17”W) prints. In addition to a project site-specific map, include a vicinity reference map for all drawing packages and reports/studies.

iii. The final drawing set must be full-size (22”H x 34”W) and submitted in electronic format (Adobe

PDF and AutoCAD DWG). In addition, half-size hardcopies may be requested by the respective T.O.

iv. Each T.O. issued under this contract will provide a submittal schedule and the corresponding

Government review periods. The number of days indicated for each submittal are to be construed as calendar days.

c. Reproduction Requirements: Provide reproduction of design documents as required during the design stages. Specific reproduction requirements will be specified in each T.O.

d. Available Data: Pertinent data in the NAVFAC files will be made available to the A-E. The A-E will check the accuracy of all data used and payment of all applicable costs and/or fees.

e. Design Quality Control (DQC): DQC Requirements of this SAES for all applicable projects covered under this contract will be specified in the SOW/PWS.

f. Design Submittal Review Comments Respond to all review comments and resolve them to the maximum extent possible within the requirements of this contract and subsequent Task Orders

D3. Field Investigations/Site Visits:

Prior to each field investigation performed under this contract, prepare and submit an “A-E Site Visit Request” for NAVFAC approval. As a minimum, the A-E Site Visit Request must include the following -

- Name(s) of the A-E firm(s) making the request;

- Date of the A-E Site Visit Request;

- Date(s) and time(s) of the field investigation;

- Purpose of field investigation/site visit and brief description of what the A-E will be doing;

- List of equipment and vehicles that will be utilized by the A-E during the field investigation;

- Name and phone number of the A-E’s POC;

- Other pertinent information and/or requests that the Government needs to be aware of.

NOTE: Some locations for which a T.O. may be issued have security requirements that are more restrictive than the general requirements that must be met for this contract award. For those locations, additional personnel information may be required before site access will be authorized for the team members assigned to the T.O.

D4. A-E Safety Plan/Accident Prevention Plan (APP): Prepare and submit an A-E Safety Plan/APP for approval by the NAVFAC Safety Engineer/Officer prior to each field investigation performed under this contract.

The A-E Safety Plan/APP must be prepared in accordance with the U.S. Army Corps of Engineers (USACE) “Safety and Health Requirements Manual” (EM 385-1-1). The prime A-E will prepare the A-E Safety Plan/APP for the entire team, with the sub-consultants submitting their respective hazard analysis for incorporation into the prime’s package. The A-E Safety Plan/APP must include, but not be limited to, the following -

- Identified hazards that are anticipated to be encountered during the field investigation/site visit;

- Control measures to be taken;

- Procedures for fall protection;

- Procedures to be followed prior to and during access to confined spaces such as manholes, vaults, and attics;

- Emergency procedures to be followed in the event that injuries occur;

- Local emergency telephone numbers (most Navy and Marine Corps sites do not use “911”);

- Emergency contact telephone numbers for each member of the A-E’s field team.

NOTE: If the field investigation includes soil borings or other subsurface investigation, submit the A-E Site Visit Request and A-E Safety Plan/APP to the NAVFAC COR/PM [and FEAD or ROICC] at least 30 calendar days prior to start of work for approval. Identify the type of field investigation and the techniques to be used to verify the location of known utilities (i.e., visual, toning, GPR, potholing, hand digging, etc.). Mark the underground utilities before starting ground disturbing actions.

i. Provide the names of competent and/or qualified persons and proof of competency/qualification to meet specific OSHA Competent/Qualified person requirements.

ii. Provide one (1) copy of the A-E Safety Plan/APP to each of the following -

- NAVFAC COR/PM;

- A-E Field Team;

- FEAD or ROICC, as applicable, at the location where the field investigation is to be performed;

- If the site investigation is at a remote location, such as a Reserve Center that is not in the same locale as the FEAD or ROICC office, provide a copy of the A-E Site Visit Request and A-E Safety Plan/APP to the activity point of contact or duty office, whichever is located at the site, before starting the work.

D5. Contractor Quality Control Plan:

A Contractor Quality Control Plan (CQCP) may be required that will include all procedures and protocol the contractor and their team subcontractors will employ to ensure quality control of field operations, data collection and management, cost milestones, and services provided. The CQCP should include procedures the contractor will use to audit his field and office work; i.e., on a periodic or random basis for those functions of a critical nature. The contractor shall demonstrate conformance to the relevant standards by submitting the quality systems documentation, which may include quality systems documentation (for example UFP-QAPP), contractor certifications and quality control reports, a laboratory quality assurance plan, and internal standard operating procedures for contract staff outlining specifically how to implement office and field procedures.

Specific documentation will be identified, as applicable, for each T.O.

In addition, all samples in support of this contract must be sent to accredited environmental laboratories in accordance with the DoW Environmental Laboratory Accreditation Program (ELAP), Dec 2008, or latest edition. If a non-ELAP laboratory needs to be used (for example, for certain emerging contaminants), a wavier must be requested in writing from the Task Order COR in advance.

D6. Other Special Requirements that May Apply:

The A-E will use its experience and expertise from prior work at government and DoW sites to review the SOW/PWS and work with the Navy to identify any special requirements that may apply. Examples are provided below.

a. Security Requirements of Design Contracts: Many of the military areas of work expected under this contract will not allow the entry of aliens. If required by the security requirements of the TO or federal installation involved, the A-E’s Design Team and field crews must be comprised of U.S. citizens who can qualify for access to relevant documents and field areas. The A-E must adhere to the latest applicable base access requirements prior to and during all meetings, site visits, and field investigations.

Security Eligibility Requirement

CUI Policy DoDI 5200.48 states CUI can be shared with persons provided they have a lawful government need and that the information isn’t otherwise restricted by this policy. Contractors that require access to IT systems or two or more installations, are eligible for a CAC and in which case would still need the T1. All service and support on this contract are required to be U.S. citizens and must be able to obtain and maintain favorable suitability of the aforementioned Personnel Security Investigation (PSI). Personnel not engaging with CUI are exempt from the aforementioned Personnel Security Investigation (PSI) requirement. Some restricted areas may require higher PSI, contractor will comply with local site requirements as needed.

The government retains the right to request removal of Contractor/Subcontractor personnel, who regardless of prior clearance or adjudication status whose actions, while assigned to this contract, are determined by the COR or government security management office to conflict with the interest of the government. If such a removal occurs, the Contractor shall assign qualified personnel, who is able to meet the criteria of this contract, to any vacancy.

The Contractor/Subcontractor shall report any personnel who are no longer working under this contract effort within 48 business hours to the Contracting Officers Representative (COR).

Logical and Physical Access

Contractors and Subcontractors may require logical or physical access to DoW installations and or Navy Information Technology (IT) systems. Common Access Cards (CAC) will only be issued in accordance with DoDI-5200.46. Contractors shall submit required paperwork to the COR and all CAC issuances will be conducted by the government security management office. Contractor employees who do not require access to Navy IT systems or physical access to a single DoW installation will use the local defense Biometric Identification System (DBIDS). DBIDS processing is the responsibility of the Contractor.

If a Contractor/Subcontractor is already in possession of a CAC in support of another contract, they may retain the CAC until such a time as they no longer require it for that contracting effort. The Contractor/Subcontractor must still submit the required Contractor Eligibility Request vice a DD- 1172-2 to the government security management office via the COR.

Once a contractor no longer requires CAC or DBIDS access in support of this contract, the Contractor/Subcontractor shall mail the applicable card to NAVFAC EXWC via Command Security Manager, 1000 23rd Ave, Port Hueneme, CA 93043 and email the COR the USPS tracking number, or return it to a local RAPIDS office.

Safeguarding Controlled Unclassified Information

The Contractor shall protect all CUI information per DoW 5200.01 volumes 1-3, DoW 5200.48, 32 CFR Part 117, and Navy Information Security Program manuals. Contractor/Subcontractor personnel shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and government personnel work products, which are obtained or generated in the performance under this contract. This includes but is not limited to electronic transmission of material.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code (USC), section 552a and applicable agency rules and regulations.

Contract and Subcontractor shall be held liable for all PII and CUI data breaches where it is culpable (e.g., unauthorized disclosure, contract proprietary information, social security numbers, etc.).

All contractors shall take the DoW Mandatory Controlled Unclassified Information (CUI) Training every year and submit training certificate to the CORs. Link provided is:

https://securityawareness.usalearning.gov/cui/index.html

Upon completion of this contract, all CUI documentation (reports, working papers, photographs, drawings, government furnished equipment or information, etc.) shall be turned over to: NAVFAC EXWC, SH32, 1000 23rd Avenue, Building 1100, Port Hueneme, CA 93043-4370.

Photography

If photography or video imagery is required in the performance of this contract, contractor must obtain the appropriate command and/or installation photography pass. A formal review of all photography or video imagery must be completed by the host security office before the use of photography or video imagery can be utilized by the Contractor or Subcontractor. Contractor shall ensure all photography and video associated with this task are safeguarded per DoW I 5200.01 vol 1-

3. Dissemination is limited to NAVFAC EXWC and publishing of imagery is prohibited to any other source without the consent of the COR. At the completion of this contract/task order/project all copies of said material are turned over to the COR or properly destroyed.

Foreign Travel

Contract personnel who hold a T1 or equivalent suitability must follow their companies foreign travel policies. Contractor employees traveling to foreign counties who hold an adjudicated United States clearance (T3/T5) while under this effort must comply with the Foreign Clearance Guide (FCG) and gain the appropriate country and theater clearance prior to travel. NAVFAC EXWC Security shall be responsible for the submission and approval of any foreign travel requests.