Escort Vessel IDIQ PWS DRAFT.docx

PERFORMANCE WORK STATEMENT

1. INTRODUCTION

1.1 Puget Sound Naval Shipyard (PSNS) requires a commercial vessel embarked with three government personnel to provide a clearance watch area supporting submarine operations in the waters off the Washington coast. This contracted vessel will use very high frequency (VHF) to warn other watercraft within four nautical miles (NM) of the submarine’s presence and the corresponding possible hazards, such as damage to fishing nets. At the end of the operation, the contractor will provide a Vessel Contact Report summarizing the communications with all contacted watercraft.

2. PLACE OF PERFORMANCE

2.1 The clearance watch area will be: To be determined (TBD) at the task order level

2.2 Mobilization Port: TBD at the task order level

2.3 Demobilization Port: TBD at the task order level

3. VESSEL CHARACTERISTICS

The contractor shall provide a privately owned U.S. flag commercial vessel that shall:

3.1 have current inspection for compliance with 46 CFR Subpart B, Section 28 and Subpart E requirements, available at https://www.law.cornell.edu/cfr/text/46/part-28. The vessel requires certification of title (Certificate of Documentation - COD);

3.2 be at least 120 feet in length with minimum of 6 feet of freeboard;

3.3 be capable of maintaining 10 knots ship’s speed;

3.4 have the ability to remain at sea on station and continue to work the underwater telephone services for up to 12 days in sea state condition 6;

3.5 be able to provide berthing and meals for three Navy representatives for the duration of the operation;

3.6 be equipped with an operable hyperbolic radio navigation system, such as a LORAN C, Global Positioning System (GPS) or any other navigational equipment;

3.7 be equipped with an operable dead reckoning system;

3.8 possess operable navigational capability to fix their position to two-mile average accuracy;

3.9 possess an operable echo sounder, such as a Fathometer;

3.10 possess an operable gyrocompass;

3.11 maintain an underwater log or equivalent system capable of determining vessel speed through water;

3.12 have the ability to transmit and receive on 2 ultra-high frequency (UHF) and on high-frequency (HF) circuits simultaneously including 243.0 MHz (Military Guard) or equivalent system capabilities, such as VHF and INMARSAT-C;

3.13 be equipped with an operable recording device to tape record all non-secure radio transmissions between the submarine and the escort;

3.14 be capable of communicating on the submarine HF/UHF or equivalent system such as VHF and INMARSAT-C, circuits;

3.15 have the ability to be equipped with Government Furnished Equipment (GFE), specifically, an underwater telephone capable of communication to the submarine’s test depth. This GFE weighs approximately 50 lbs. and requires a dedicated 110-volt power supply in the vicinity of where it will be suspended outboard of the escort vessel. This GFE requires a system such as a davit, crane, or other similar arrangement capable of suspending it over the water at a minimum 15-foot distance from the side of the ship. The clearance vessel must have the capability to deploy and retrieve, manually or remotely, this GFE in sea state 6 conditions;

3.16 utilize radar to detect and establish course information and closest point of approach (CPA) on all vessels to determine which vessel may pass within the 4 NM watch area.

4. SCOPE

4.1 The mission will require the vessel to serve as a clearance watch vessel conducting clearance operations for the Navy’s underwater test of submarine deep dives.

4.2 The clearance vessel will provide a clearance watch area defined as a circle with a radius of four NM at 2 locations: in the Straits of Juan De Fuca and off the coast of Washington State.

4.3 The clearance vessel will be required to use radar detection to detect and determine closest point of approach of any vessel passing within the four NM clearance operating area.

4.4 The embarked Government personnel will be conducting communications with the submarine using GFE radios and small explosive signal charges.

5. WORK REQUIREMENTS

5.1 Berthing facilities will be provided by the Government while the clearance vessel is docked at a commercial pier in the Puget Sound, Washington area.

5.2 Pier side rate will apply to the estimated 3-5 days “stand by” which is the waiting period prior to going underway. Stand by shall include a minimum of 2 crew members on board the clearance vessel able to take on fuel and to accommodate government personnel boarding prior to sail date for equipment placement and general familiarization.

5.3 Clearance vessel duration need is up to 17 days, which includes mobilization and demobilization, transit time, and 3 days float for start date.

5.4 It is estimated the clearance vessel will be at sea for 1 to 12 days without a port call. The estimated schedule of events is:

5.4.1 1 – 5 days prior to going underway: The clearance vessel Master shall attend a pre-sail conference at Naval Base Kitsap-Bremerton to discuss operations and communications;

5.4.2 1 - 5 days prior to going underway: Loading and installation by the Government of GFE;

5.4.3 6 - 12 days (estimated) underway;

5.4.3.1 The first day’s operation will occur within the Straits of Juan De Fuca then transit 30 NM to open ocean;

5.4.3.2 The clearance vessel will rendezvous at the watch area and begin clearance operations at the time agreed upon with the government. Navy contact may or may not be established on VHF Channel 16

5.4.3.3 The contracted crew will issue an on-site security message warning of the operation upon arrival and approximately every 4 hours

5.4.3.4 Trawlers and other fishing vessels towing underwater equipment whose course will result in passage through the watch area are to be contacted using VHF radio prior to closing within 10 NM of the watch area center. The encroaching vessels shall be warned that Naval operations may be hazardous to their vessel and gear. Repeated warnings may be required. Vessels that do not alter course shall be recorded in the Vessel Contact Report.

5.4.3.5 The clearance vessel will remain at the perimeter of the watch area during the operation unless a) directed otherwise by the onboard representative and/or b) until released by the Commanding Officer of the submarine. The departure of the clearance vessel anytime prior to release is not authorized. Should a situation arise necessitating the clearance vessel to leave the watch area, the contracted crew shall immediately notify the Contracting Officer’s Representative (COR).

5.5 Upon completion of the mission, the escort vessel will be released by the Commanding Officer of the submarine.

5.6 The vessel will return to its mobilization port and complete demobilization.

5.7 After release, the vessel will be required to provide a copy of the ship’s log and vessel contact report no later than 5 days after mission. The vessel contact report shall contain the following information:

5.7.1 Number, identity, and type of watercraft passing within 10 NM of the center of the watch area;

5.7.2 Number, identity, and type of watercraft warned away from the watch area that altered their course; and,

5.7.3 Observations pertinent to determining fishing density within the watch area.

5.8 Concerning the ship’s log, record date, time and synopsis of all communications with the Navy.

6. SUBSTITUTION OF PRE-APPROVED CLEARANCE VESSELS

6.1 Substitution of pre-approved clearance vessel(s) is not authorized during the performance period except for a casualty that would prevent the vessel(s) from meeting the requirements of this performance work statement.

6.2 Should a pre-approved clearance vessel(s) need to be substituted, the contractor shall immediately notify the COR. If this initial notification is oral, follow up written confirmation of the oral notification shall be required within 48 hours.

6.3 The contractor shall provide written documentation of the need to substitute a pre-approved clearance vessel to the COR which shall include:

6.3.1 Identification of the pre-approved clearance vessel requested to be substituted;

6.3.2 A thorough and detailed explanation for the substitution; and,

6.3.3 Identification of the replacement clearance vessel with an affirmative statement that the replacement clearance vessel meets the requirements and period of performance for the task order at no additional cost to the government. The Government may require an inspection of the replacement clearance vessel.

6.4 Contracting Officer’s notice of acceptance or rejection of the substitute vessel(s) shall be made within a reasonable time following Contractor’s notification - provided the Contracting Officer is furnished sufficient information on which to base a determination. Silence of the Contracting Officer shall not be construed as acceptance of any nominated substitute clearance vessel(s).

6.5 The Government may at any time reject any previously accepted substitute clearance vessel if it is determined that the characteristics of that substitute clearance vessel(s) were misrepresented by the Contractor or are otherwise do not meet the requirements of the task order.

6.6 If the contractor is unable or unwilling to provide a substitute clearance vessel in accordance with this PWS, then the government will procure a suitable vessel and charge the contractor for all additional procurement and associated expenses.

7. DELIVERABLES

Table 1

COR

COR

COR

COR

Table 2

SERVICES

Contractor provides services to meet delivery schedule

Contractor maintains close liaison and good communication with Government Any problems or questions encountered by either party are addressed within 24 hours (1 business day) Verification by COR & Onsite Government Representative

*AQL = Acceptable Quality Level

8.2 If performance is acceptable, it will be considered to be satisfactory. If not, overall performance may be considered unsatisfactory.

9. SECURITY REQUIREMENTS

9.1 Within 2 days of contract award, the contractor shall apply for their Defense Biometric Identification System (DBIDS) badge, https://www.cnic.navy.mil/om/dbids.html, and access to PSNS or other location where the clearance vessel is berthed.

9.2 Contractor personnel shall comply with all current badging and security procedure requirements for gaining access to Department of Defense (DoD) Installations/Government Sites. Access to Navy Installations or Sites may only be gained by obtaining a badge (either permanent or temporary) from the Visitor Control Center (VCC) in building 981 (Pass & ID) located at 519 Charleston Blvd., Bremerton, WA 98312 – It is the contractor’s responsibility to check for, and obtain changes and updated information from the VCC on a continual basis.

9.1.1 Contractor employees are required to have an individual identification badge Pass & ID as well as one (1) of the four (4) credentials listed below in their possession to gain access to job sites:

Common Access Card (CAC): Contractors who have a need to access a government computer system may be eligible for a contractor CAC; however, most contractors are not eligible for a CAC. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed.

Single Day Pass: Visiting vendors/contractors requiring infrequent access may obtain daily passes directly from the individual Navy Installation by submitting identification credentials for verification and undergoing a criminal screening/background check. A new pass is required to gain access each day. Passes are issued by Naval Base Kitsap (NBK). The Federal Bureau of Investigation’s (FBI) National Crime Information Center (NCIC) criminal database and FBI Terrorist Watch List will be checked daily prior to entry. In addition, NBK must check the Navy’s Consolidated Law Enforcement Operations Center (CLEOC) database to ensure an unescorted visitor has no objectionable criminal record, is not on the Terrorist Watch List and has not been previously debarred from entry onto any Navy Installation.

Defense Biometric Identification System (DBIDS) Program: Commander, Navy Installations Command (CNIC) has established the Defense Biometric Identification System (DBIDS) for access control to CNIC Installations via Entry Control Points (ECP). DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

10.1.2 The Government performs background screening and credentialing. Throughout the year, the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

10.1.3 Access to Installation - All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS). The Contractor shall provide the COR with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

DBIDS Credentials - Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at: https://www.cnic.navy.mil/om/dbids.html.

10.1.4 The Contractor may initiate the adjudication process found here: when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

10.1.5 The Contractor shall immediately collect employee DBIDS credentials and notify the COR in writing when; An employee has departed the company without having properly returned or surrendered their DBIDS credentials and/or there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

10.1.6 DBIDS Paper Passes - In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance. The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

10.2 For contractor individuals that require higher level access requirements such as Nuclear Work Areas (NWA), Controlled Nuclear Information Areas (CNIA) areas or access to the Main Machinery Rooms of nuclear propelled ships or submarines, the Contractor’s Facility Security Officer (FSO) shall;

(1) Submit each individual’s information into the Joint Personnel Adjudication System (JPAS) Visit Request program with Security Management Office (SMO) number 002515, and

(2) Submit a completed DD254, https://www.dami.army.pentagon.mil/site/IndustSec/DD254 (ensuring that block 10b is checked) to the Contracting Officer’s Security Officer and that the Naval Nuclear Propulsion Information (NNPI) security clause is listed in either the Security Section of the Work Requirements or in the list of effective clauses for review by the Industrial Security Office. Additionally, a separate Visit Request List Form (PSNS&INF Form 5512) must be submitted to the Contracting Officer’s Security Officer at psnsimf.400scrty.fct@navy.mil.

10.3 The contractor shall prepare a Visit Request List Form with Cover Letter on Company Letterhead for all prime contractor and subcontractor personnel required to access Navy Vessels in the CIA. The visit request will be submitted via email to the Contracting Officer’s Security Officer at psnsimf.400scrty.fct@navy.mil. The cover letter will be a formal request for badging and access during the contract or delivery period of performance. The letter shall include:

The cover letter shall be signed by the prime contractor’s Facility Security Officer (FSO), and shall be received by the Contacting Officer’s Security Officer NO LESS THAN FIVE (5) FULL WORKING DAYS PRIOR TO THE REQUESTED START DATE (8-10 calendar days prior is recommended). If red badges are required (for contractor personnel to access Restricted Data/Naval Nuclear Propulsion Information-NNPI) there are additional screening and higher level approval requirements, which could take considerably longer. Therefore, personnel identified in the Visit Request List must have a valid requirement to gain access to Restricted Data/NNPI. The prime contractor shall bear full responsibility for the accuracy of the Cover Letter and Visit Request List.

Note: Submitting a cover letter and/or list with incomplete information, errors or a blanket list of all company personnel (especially for all red badges) can significantly delay processing requests and result in not being authorized access in time to begin the period of performance.

With good cause, as determined by the Contracting Officer or appropriate Security Personnel, access requests may be refused or amended at any time. Updates to the Visit Request List shall be made on an as needed basis. The C400 security office may be contacted at (360) 476-0418 for questions regarding visit request processing.

10.3.1 The Visit Request List will be organized ALPHABETICALLY BY LAST NAME and contain the following information in column form (a spreadsheet template can be obtained by contacting the Contracting Officer’s Security Officer or COR).

• Name (Last, First, Middle)

• Date of Birth (Day-Month-Year)

• Place of Birth (City & State)

• Social Security Number

• Citizenship (Country)

• Profession/Trade

10.4 Contractor employees must be U.S. citizens to access PSNS & IMF owned or controlled spaces unescorted, to include ship's engineering spaces. Foreign Nationals will be issued "Escort Required", white badges only. Additionally, an approved special security plan indicating the proposed visit locations and route to and from the location must be utilized. This requirement adds 30 working days to the visit request process. U.S. citizens working for Foreign Owned or Controlled Companies requiring access, unless they fall under a Defense Security Service (DSS) security clearance, will be issued Green badges only suitable for general CIA access. Access by U.S. citizens, working for Foreign Owned or Controlled Companies, into more stringently controlled areas such as Nuclear Work Areas (NWA) require a security plan and escorts. Ensure personnel employed by Foreign Owned or Controlled Companies are clearly identified in Visit Request documents and in communications with the Contracting Officer's Security Officer. Security Clearance information, including confirmation of required red badges, shall be submitted to the Contracting Officer's Security Officer.

10.5 Badges will be picked up at the Naval Base Kitsap Visitor Control Center (VCC) in building 981,(adjacent to Missouri Gate, Bremerton, WA 98314, 360.476 4882). Each Contractor employee is REQUIRED to present proof of citizenship for on-site verification (not retention) at the VCC prior to obtaining a badge. This is a requirement for access into the CIA at PSNS&IMF, Bremerton, WA. All contractor employees requesting access shall be U.S. citizens. Acceptable proof of citizenship includes Original Birth Certificate (not a copy) or Current U.S. Passport.

10.5.1 Lack of a proper ID badge will result in denial of access to the Naval Installation, facility and/or the ship, resulting in a delay at the Contractor’s expense. If Contractor employees are providing a document with no photo, they shall also be required to present a current authorized official issue photo ID listed in paragraph 1.2 above.

10.5.2 Badges must be displayed on the outermost garment above the waist at all times. The only exception would be while the contractor personnel are engaged in work which could cause a safety hazard if the badge were worn while performing the work.

10.5.3 Contractor personnel are authorized to retain temporary badges until the badge expiration date or termination of employment. Upon badge expiration date, termination of employment, or completion of contract, the Contractor is required to immediately notify the Contracting Officer’s Security Officer and return all badges.

10.5.4 Lost or misplaced badges shall be reported immediately to the Contracting Officer’s Security Officer and COR. If after normal work hours, report lost or misplaced badges immediately to the Navy Emergency Services Command (NESCOM) at 360-476-3393.

10.5.5 Immediately notify the Contracting Officer’s Security Officer and the COR of any access problems or security concerns.

10.6 To grant Contractor Vehicle Access to the PSNS & IMF CIA, a list of vehicles, a copy of each vehicle registration and a justification for access shall be submitted for processing via PSNS & IMF Form 5530/25. (available at https://homeportnw.psns.navy.mil/Projects/efl/default.aspx?View={1D785EFE-9107-417B-83CB-A7886FF90FB5}&SelectedID=20) Contractors are required to stop at PSNS & IMF Pass & ID Office with proof of valid, current Driver’s License, vehicle registration and proof of insurance, prior to receiving access.

10.7 Contractor owned computers must be inspected by Code 109 prior to bringing them into the Controlled Industrial Area (CIA) and shall have a PSNS&IMF AIS Security Survey for Visitor Computer Equipment Form PSNS&IMF 5239/49 (Rev. 8-07), (available at https://homeportnw.psns.navy.mil/Projects/efl/default.aspx?View={1D785EFE-9107-417B-83CB-A7886FF90FB5}&SelectedID=20), approved by Code 109, on site at all times.

10.7.1 Contractor Employees shall adhere to PSNS&IMF NOTICE 5239.6 PORTABLE ELECTRONIC DEVICE (PED) GUIDANCE.

10.7.2 Lap-top Computers and/or cell phones equipped with cameras are STRICTLY PROHIBITED inside all PSNS & IMF owned or controlled spaces or property (the CIA, DMF & YOKO Enclaves, etc.) and subject to seizure by Installation Police and Shipyard Security Personnel.

10.7.3 ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines (e.g. phones, mp3 devices, computing devices, recording equipment

10. GOVERNMENT REPRESENTATIVES

10.1 Contracting Officer’s Representative: TBD after contract award.

10.2 Security Officer: Christina Tobin, christinia.tobin@navy.mil; (360) 979-3825

11. REFERENCES

11.1 COMUSFLTFORCOMINST 4790.3 REVISION C CHANGE 4 Joint Fleet Maintenance Manual (http://www.dcfpnavymil.org/GFE-FM/gfe-fm/pubs/JFMM1.pdf).

11.2 NATO AXP-1, Allied Submarine and Antisubmarine Exercise Manual. For manual access, please contact the Contracting Office image2.jpeg image1.png image2.png