ESBD_File_354411_SOW & Appendix - Sanchez.pdf

Statement of Work

NEW RADIO TOWER INSTALLATIONS FOR

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE

STATEMENT OF WORK

NEW RADIO TOWER INSTALLATIONS

This Statement of Work is to acquire responses for the labor, materials and warranty for a new sixty-foot (60’) Heavy Duty Tilt Down Radio Tower and

Climate Controlled Cabinet Outdoor Enclosure as described in this Statement of Work (SOW) at the Sanchez State Jail in El Paso, TX.

All work performed for the Texas Department of Criminal Justice (TDCJ) must be in compliance with all Federal, State, and Local laws, guidelines, and standards.

1. SCOPE OF WORK

This scope of work is for labor and materials to provide a turnkey solution for the Sanchez State Jail in El Paso, TX as described in the following:

1.1. Labor and material to install one (1) SFT – Steel Foundation Tube for a sixty-foot (60’) Heavy Duty Tilt Down Radio Tower.

1.2. Labor and material to install one (1) Sixty-foot (60’) Heavy Duty Tilt

Down Tower. Must meet or exceed the code TIA-222-G standard with a minimum 100 MPH wind load.

1.3. Labor and material to install one (1) Articulating “H-Frame” for antenna mounts located at the top of the tower.

1.4. Labor and material to install one (1) Climate Controlled Cabinet

Outdoor Enclosure; Item #: Z-5GLTE-MICRO-SM-02867A, size:

50”H X 30” W X 25” D, color: powder coated white, front and rear doors and three (3) point pad locking system. The TDCJ Radio

Shop Manager or his designee will specify the cabinet orientation to the tower and distance from tower the cabinet is to be installed.

1.5. Labor and materials to install one (1) Concrete Cast Foundation Pad to be poured onsite or brought in pre poured at the discretion and expense of the Offeror, for the Climate Controlled Cabinet Outdoor

Enclosure to be mounted to. The TDCJ Radio Shop Manager or his designee will specify the distance from tower the “pad” and cabinet are to be installed.

1.6. Labor and material to install one (1) 6 inch Aluminum Cable Duct with cover to run from the base of the sixty-foot (60’) Heavy Duty Tilt

Down Tower base to the bottom of the cable spool up box on the

Climate Controlled Cabinet Outdoor Enclosure. The Aluminum Cable

Duct will need to be attached to the concrete pad under the spool up box on the cabinet. The Aluminum Cable Duct at the tower end will be situated so as to be secured between foundation tube and the base tube footing for the tower when it is installed. All screws to secure the cover and the screws to secure the Aluminum Cable Duct to the concrete pad will be supplied by the Offeror.

1.7. Labor and material to install two (2) Eight Foot (8’) Ground Rods.

One grounding rod will be connected to the base tube of the sixty-foot (60’) Heavy Duty Tilt Down Tower with #2 AWG bare grounding wire. Second ground rod will connect to the grounding bus bar in the Climate Controlled Cabinet Outdoor Enclosure with

#2 AWG bare grounding wire. Both #2 AWG bare copper ground wire will be installed inside flexible conduit from below ground level to the point of either termination at the tower base tube or at the outside of the cabinet spool up box at the bottom.

1.8. The TDCJ Radio shop will provide and install all coax cables, antennas, connectors for coax cables and brackets for mounting antennas. The TDCJ Radio Shop Technicians will install the cables in the Tilt Tube before the Tilt Tower is “stacked” and installed on the foundation tube.

1.9. Soil analysis will not be performed for site preparation by the TDCJ agency. If Offeror requires soil analysis, the Offeror will be responsible for the cost and fulfillment.

1.10. Labor and material including ALL necessary hardware and fasteners to install the foundation, tower, consumables, and the 6 inch Aluminum Cable Duct from the tower to the cabinet that will house the repeater equipment.

1.11. Labor and material to properly ground the tower, antennas, outdoor enclosure, and cable according to current standards.

1.12. The awarded Offeror shall review the proposed site location to verify that the sixty-foot (60’) Heavy Duty Tilt Down Tower will operate correctly on that site before the foundation and installation is approved to be started by the TDCJ Radio Shop Manager or his designee.

1.13. The Offeror must provide “as built” drawings identifying that all supplied equipment meets all standards.

1.14. The Offeror must obtain a signed work order from the TDCJ Radio

Shop Manager or his designee acknowledging that the work has been completed, before the TDCJ is invoiced. This work order must include time, date, contact name and telephone numbers.

1.15. Work hours are Monday through Friday from 8:00 AM. until 5:00

PM. except on regularly observed state or federal holidays, unless otherwise approved for in advance and in writing by the TDCJ Radio

Shop Manager.

1.16. The Offeror MUST provide a schedule and a timeline for ALL aspects of the work. This schedule MUST be approved by the TDCJ

Radio Shop Manager or his designee before any work can be done.

These locations are within detention facilities and have strict policies for security. The Offeror MUST obtain permission at least seventy-two (72) hours in advance of any proposed schedule changes.

2. DESIGN STANDARDS AND REQUIREMENTS

Design and install a new tower in accordance with all the requirements of the latest version of ANSI/TIA/EIA-222-G Structural Standards for Steel Antenna

Towers and Antenna Supporting Structures, OSHA, ANSI/EIA/TIA 1019-A, and all State, local, and Federal codes or guidelines and most current standards.

All work including tower design, installation and grounding must also meet or exceed ALL current guidelines including but not limited to:

2.1. NFPA- 70 and the most current revision of the National Electric Code.

2.2. NFPA-780-1995 and most current.

2.3. UL96A-1998 and most current.

2.4. Lighting Protection Institute of Practice LPI-175 and most current.

2.5. ANSI T1.313-1997 and most current.

The tower must be new, self-supporting and sixty feet (60’) in height. The tower and its foundation must be adequate for the area and meet ALL standards.

If the completed tower specified in this request does not comply with ALL current standards, then a similar tower and foundation is to be proposed, approved by the TDCJ, and completed by the awarded Offeror at the Offeror’s expense.

3. OFFEROR AND COST RESPONSE

3.1. The TDCJ requests a cost offer that includes a detailed cost breakdown of items, such as labor, material, equipment, travel, and any other implementation costs.

3.2. All project related costs are to be included. No additional charges will be allowed.

3.3. Any manufacturers' names, trade names, brand names, or catalog numbers used in the specifications are there for the purpose of establishing and describing style, general performance, and quality levels. Such references are not intended to be restrictive and offers are invited on these and comparable brands or products of any manufacturer, unless specified otherwise.

3.4. All "or equal" offers must have a specification sheet, manufacturer name, manufacturer part numbers and the vendor's part number.

3.5. All deliveries are to be F.O.B. destination and freight prepaid as no freight charges will be allowed.

3.6. Project completion may be a factor in this award. Please Provide the following:

Number of days after date of award to start the installation of the radio tower. _____________________

Number of days after the start of the first installation for the completion of the radio tower. ______________________________

4. WARRANTY

4.1. Warranty may be a factor in the award.

4.2. The Offeror shall provide a full warranty for the sixty foot (60’) Tilt

Down Tower which shall include all necessary labor, materials and travel and will also cover rust or corrosion for a period of ten (10) years from the date of formal acceptance. Should any rust or corrosion occur, or should any part of the tower fail as a result of a faulty foundation, installation or workmanship on the part of the awarded vendor, then the awarded vendor will bring the tower and foundation into EIA standard compliance at vendor’s expense within ninety (90) days.

4.3. The Offeror shall provide a warranty on Offeror provided equipment, cabling, connectors, parts, etc. which shall include all necessary labor, materials, and travel for a period of five (5) years from the date of formal acceptance.

4.4. List in detail any other warranties included in pricing or any extended warranties.

5. OFFEROR’S REFERENCE

Offeror must provide with this offer evidence that demonstrates the Offeror is qualified to satisfactorily perform the specified work, and must have worked in the tower installation, maintenance, and repair trade for at least five (5) years. Offeror is required to submit the Contractor’s Reference found in Appendix “A”, that most closely reflects projects similar to the

TDCJ Scope of Work as described in this SOW. References may be a factor in determining the award.

Appendix A – Offeror’s Reference

Please provide at least four (4) references that most closely reflect projects similar to the TDCJ's

Scope of Work which have been operational for at least one (1) year. Please use the following format in submitting references.

Company Name:

Address:

Project Manager: Title:

Project Name:

Phone Number: Project Start Date: Project Completion Date:

Summary of Project:

Project Cost:

Project Manager: Title:

Project Name:

Project Manager: Title:

Project Name:

Project Manager: Title:

Project Name:

APPENDIX B

Z-5GLTE-MICRO-SM-02867A

50”H x 30”W x 25”D

**Powder baked on cream paint.**

Outdoor enclosure

Front and Rear Doors

3 Point Pad Locking Handle

Qty. (1) set of Adjustable 19” or 23” racking rails

Side box 26”H x 22”W x 10”D with removable plywood back-plate with a total of (2) 2” cable pass through openings wind locks on front & rear doors

1 set of 3 pole alarm switches.

HVAC, 110 volt 4000 BTU with built in heat. (ACP-4000-N28-110-M)

Approximate Exterior Enclosure Dimensions: 51"H x 30"W x 30"D

*LC-100 (Siemens), WITH 30 GENERATOR PLUG

QTY. (2) 4-SQUARE OUTLETS

QTY. (2) 22" LED LIGHT BARS

QTY. (1) 10" GROUND BAR

QTY. (1) ZZZP-ROXTEC-EZ-10/4 (shipped loose)

QTY. (1) SET ZP-2OD-MTFT

Per DR-02867 Rev. A