ESBD_File_353708_081859-24-02-specs.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

Relocation of portable building

STATEMENT OF WORK

TxDOT

DATED: 3/11/24

PUBLICATION

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this specification is used in the procurement process by any other entity.

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SCOPE: Disconnect, relocate, and reconnection of a 40x70 Triple-wide portable building at TxDOT Abilene District Headquarters to new location across the parking lot at TxDOT Abilene District Headquarters. (approx. 700ft) -Disconnection:

AEP needs to be contacted to disconnect power, once power is disconnected from pole, remove power line to building.

Steps ramp need to be detached. "New Aluminum steps and ramps will be required for this project".

Remove skirting, remove under pinning (save for reuse) Disconnect wiring, fiber, and plumbing inside and out where nothing is connected to and between the buildings so building can be separated. Relocate portable building to marked location (approximate 700 ft).

Use blocks for leveling, attach underpins, connect building with new fiber,electrical, and plumbing before re-attaching skirting and new steps/ramps.

-New Fiber:

Bore new 2" conduit to closes existing network provide (the radio shop) use 12 strand SM Fiber to connect to IT room in portable building, reconnect everything that was disconnected, make sure each room is working properly.

Make sure card readers are working properly at the entrances.

-New Electrical:

Trench a 42-inch depth x 250ft. ditch and install one ( 1) 3" PVC sch. 40 conduit from pad mounted transformer on west side of DMV building to meter enclosure on portable building. Backfill ditch once 3" conduit is installed from pad mounted transformer on west side of DMV building to meter enclosure.

Reuse existing meter can, manual transfer switch, and generator connection enclosure on portable building. Supply and install one (1) 2" conduit with three (3) #3/0 THHN and one (1) #6 ground to each of the existing panels located in the portable building from manual transfer switch installed on exterior of portable building (total of 2 panels). Re-run/connect all electrical inside portable building where it was previously ran, make sure everything is working properly, reconnect to generator for back up power.

-New Plumbing:

Provide excavating on north side of radio shop to expose existing water and sewer lines.

Provide tying on to existing water line and running 1" pex in the ground to new location with shut off valve.

Provide tying new 1" water line into MOD building at existing water connection.

Provide excavation and install new sewer line from existing radio shop sewer main to new MOD building location. Provide 2-way clean-out where sewer leaves MOD building, provide hydro vac to locate any existing utilities.

After all utilities are connected, reconnect skirting with two access doors, connect new aluminum steps and ramps to ADA requirements.

LOCATION: Taylor county: 4250 North Clack Abilene,Texas 79601 solicitation as listed in the Order of Precedence in the resulting PO and BPO.

8EFlNITIONS OF TERMS AND ACRONYMS

3.1 . ANSI - American National Standards Institute.

3.2. Contract - Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this

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3.3. FLSA - Fair Labor Standards Act.

3.4. POC - Point of contact.

3.5. TxDOT Texas Department of Transportation.

STATEMENT OF WORK

TxDOT

DATED: 3/11/24

APPLICABLE LAWS AND STANDARDS: The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to:

4.1. Code of Federal Regulations (CFR 40) -Protection of Environment, Chapter I:

Subchapters D, land N

4.2. Texas Government Code 612, Section 612.002 of Texas Statutes.

VENDOR QUALIFICATIONS: The vendor must:

5.1. Be a company or an individual engaged, or whose partners are engaged in the business of providing services for a minimum of 2 years wrthin the past 4 years. Years of experience of an individual(s) or partner{s) with a minimum of 25% ownership of the company can be applied to the company's years in business. Recent start-up businesses do not meet the requirements of this solicitation.

NOTE: A start-up business is defined as a new company that has no previous operational history or expertise in the relevant business.

6. VENDOR PERSONNEL QUALIFICATIONS AND REQUIREMENTS: The vendor must provide the following personnel:

6.1. The vendor shall provide the following key personnel with the listed qualifications. TxDOT reserves the right to request proof of qualifications.

6.1.1. ON-SITE SUPERVISOR must:

6.1.1.1. Have a minimum of 2 years experience within the past 3 years in the services referenced in Para. 9.

6.1 .1.2. Be primarily responsible for the calendar-to-calendar operation of the service in accordance with the requirements of the contract.

6.1 .1.3. Be a permanent staff employee and shall serve as a constant primary point of contact for TxDOT.

6.1.1.4. The on-site supervisor shall be fluent in English with the ability to receive, give and understand written and oral instructions and serve as the primary point of contact for TxOOT

6.2. All personnel who will be driving to and from TxDOT work locations must:

6.2.1. Possess a valid driver license acceptable in the state of Texas.

6.2.2. Have no Driving Under Influence {DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

6.2.3. Have no more than two moving violations on driving record within the past three years.

7. SERVICE REQUIREMENTS: The vendor must:

7.1. Provide all labor, materials, and equipment necessary to meet the requirements of tire specified services throughout the term of the contract.

7.2. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times including. but not limited to, wearing hard hats, safety

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7.3. Provide a primary point of contact.

STATEMENT OF WORK

TxDOT

DATED: 3/11/24

7.4. Conduct driver license checks annually on vendor staff that drive to and from TxDOTwork locations to verify compliance with paragraph 7.2.

7.5. Provide an updated list of all vendor personnel or subcontractors at each job site and comply with all security measures required by TxDOT.

7.6. The vendor shall make prior arrangements with the designated TxDOT representative for access to the building(s) for performance of the service.

7.7. The vendor shall make arrangements with the designated TxDOT representative prior to off-loadingtools and equipment at the job site.

7.8. Only park in locations assigned by the designated TxDOT representative.

7.9. Not use restrooms for washing tools and equipment.

7.10. Ensure all personnel are fluent in English with the ability to receive, give, and understand written and oral instructions.

7.11. Ensure personnel are not excessively loud.

7.12. Ensure personnel do not use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

7.13. Conduct background checks using statewide DPS, Texas, and out-of-state county equivalent verification of criminal and sex offender background checks on all vendor's permanent and temporary personnel scheduled to work on TxDOT projects prior to beginning service start-up. Upon award, supporting documentation confirming the completion of these comprehensive background checks may be subject to review upon request by TxDOT or the TxDOT designee, or both, prior to beginning the service. Failure to produce the requested documentation may be cause for cancellation of the contract.

Background checks must be within the last year of contract execution date and must be completed on any new employees throughout the life of the contract. The background checks must include, but not be limited to, the following:

7.13.1. Social Security number verification.

7 .13.2. Statewide criminal and sex offender records for all Texas counties and out-of state county equivalents based on the current and previous addresses of the applicant for the past seven years.

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Work will be conducted on the date and time as agreed upon by the vendor and the designated TxDOT representative.

Regular work hours for performance of the service are defined in the TxDOT Terms and Conditions, latest revision.

Provide all necessary equipment and supplies for relocation and hook ups of all utilities.

All work to be completed Monday through Thursday 8:00 am to 5:00 pm or agreed time.

All mileage shall be included in quote. Manufactures warranty will apply on all new materials and installation for one (1) year.

It is the responsibility of the vendor to inspect the job thoroughly before submitting a bid as no change orders will be added to the purchase order. This can be done with a site visit. All work will be inspected by project manager for code compliance and any discrepancies noted will be the sole responsibility of the vendor to correct.

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STATEMENT OF WORK

TxDOT

DATED: APRIL 2022

7.20. There will be no permitted use of TxDOT equipment or staff during installation of this project.

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All debris shall be removed and disposed of by the vendor.

Provide all warranty documentation to TxDOT. If other brands are submitted to be used other than listed brands, each must have the same exact warranties. Submittals are required for all materials used in this project.

Work to begin within 30 days of the award of the purchase order or on the agreed upon date between TxDOT and the vendor.

The day work is to begin the vendor will meet with TxDOT's point of contact to discuss safety issues and department safety policies with vendor/contractor personnel.

Contractor responsible for removal of all materials and to keep the work area clean of all debris during and after project.

Provide additional services necessary to complete work. Additional services are identified as work needed to return the equipment or work area, or both, to its properly functioning or original condition. Additional services may include, but not be limited to, code upgrades, installations, fabrication work, sheet-metal work, painting and drywall, electrical, concrete, or flooring repair. These services shall be billed at the same rates bid by the respondent.

The vendor shall provide a cost estimate including all materials, labor, and equipment required to perform the additional services to the designated TxDOT representative not to exceed $5,000. TxDOT will review and approve or deny the additional service. TxDOT reserves the right to obtain service under a separate contract if it serves the best interest of TxDOT.

8. WARRANTY REQUIREMENTS

8.1. PERFORMANCE WARRANTY: Work performed under the contract must meet all applicable standards and codes. The vendor must guarantee all work included in the contract against any defects in workmanship and satisfactorily correct, at no cost to TxDOT, any such defect that may become apparent within a period of one year after completion of work. The warranty period shall commence upon date of acceptance by TxDOT.

8.2. MATERIAL WARRANTY: Materials provided under the contract must be in current production, as offered to commercial trade, and be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued materials are not acceptable.

Materials must be warranted against material defects and defects in workmanship for a period of not less than 12 months and cover 100% parts and labor. The warranty period shall commence upon date of acceptance by TxDOT. If the manufacturer's standard warranty period exceeds 12 months, then the standard warranty period shall be in effect.

The vendor shall be ultimately responsible for the warranty. The vendor must provide the designated TxDOT representative with all manufacturers' warranty documents upon completion of service prior to leaving the job site.

9. VENDOR PERFORMANCE: Vendor performance will be monitored on a regular basis byTxDOT.

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9.1 . An unsatisfactory performance determination includes, but is not limited to:

9.1.1. One service "call back" to correct the same problem within 30 calendar days.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights and remedies provided by the contract or allowed by law.

9.2. An exceptional performance determination includes, but is not limited to:

9.2.1. Deliverables made early upon TxDOT request.

9.2.2. Vendor commended for exceptional customer service, exceptional service provided.

10. LIQUIDATED DAMAGES:

In the event the vendor fails to provide the specified service to TxDOT as specified (Ref. Para. 8), TxDOT may, at its sole discretion, require the vendor to pay damages. Delays in deliverables caused by reasons outside the vendor's control are not subject to liquidated damages.

This provision is not intended as a penalty but as liquidated damages.

11. PERSONNEL CONTINUITY AND REPLACEMENT

11.1. The supervisor must remain available for the entire term of the contract as long as that individual is employed by the vendor.

11.2. TxDOT recognizes that events beyond the control of the vendor such as the death, physical or mental incapacity, long-term illness, or the voluntary termination of employment of the supervisor will require the vendor propose a replacement. Vendor must notify TxDOT within 24 hours after the vendor is made aware of such a situation.

11.3. If TxDOT determines the supervisor is unable to perform in accordance with the service requirements or to communicate effectively, the vendor must immediately remove that person. TxDOT reserves the right to request replacement personnel.

11.4. Proposed replacement personnel must:

11.4.1. Be submitted to TxDOT within 15 calendar days of notification resultingfrom paragraph 11.2 or 11.3 above.

11.4.2. Meet minimum qualifications and have experience comparable to the person(s) being replaced. Resume(s) and reference(s) may be requested for the proposed replacement( s).

11.4.3. Be provided at no additional cost to TxDOT.

11.4.4. Not begin work on the project without prior written approval from TxDOT.

NOTE: TxDOT may reject any replacement if references or past working performance is questionable or unfavorable. TxDOT will be the sole judge of the qualifications of the proposed replacement personnel.

13. CONFLICT OF INTEREST: The vendor, vendor's personnel, and vendor's subcontractor(s) shall affirm not to have, nor acquire, any interest during the term of the contract that would conflict in any manner with the performance of the vendor's obligations in regards to services authorized.

13.1. The vendor certifies and warrants that he or she and any relative to the first

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under the contract for a period not less than five years from the effective date of the contract. Furthermore, the vendor certifies and warrants that he or she and any relative to the first consanguinity (blood) or affinity (marriage) have no financial interests of any kind in the firm in which he or she is performing inspections as required under the contract. Violation of this provision may be grounds for termination of the contract.

13.1.1. First consanguinity (blood) is described as a person who is related to you by blood in the first degree: mother or father, brother or sister, son or daughter.

13.1.2. Affinity (marriage) is described as a person who is your spouse, spouse's mother or father, brother or sister, son or daughter; your brother's or sister's spouse; son's or daughter's spouse; step-mother or step-father.

14. ADDITIONAL INVOICING INSTRUCTIONS: The vendor must:

14.1. Invoice in accordance with Paragraph 4.03 of the Terms and Conditions attached and include the additional information listed below:

14.1.1. Location of service.

15. TxDOT RESPONSIBILITIES: TxDOT will:

15.1. Provide a contract manager as the point of contact.

15.2. Provide a point of contact.

15.3. Provide access to appropriate data systems and information.

15.4. Provide required forms to file accident reports.

16. TRANSITION OF TxDOT PROPERTY: TxDOT will provide assistance as needed for the efficient and smooth transfer of all TxDOT property, including but not limited to: Publications, documents, property, equipment, and other material to which TxDOT retains ownership rights related to work provided under a previous or current contract.

16.1. BEGINNING PHASE: The vendor shall, at the request of TxDOT, be responsible for contacting the previous vendor to request the transfer of all TxDOT property. The transition of TxDOT's property must occur within an agreed-upon time frame to assure the new vendor can begin providing services as required by TxDOT.

16.2. CANCELLATION OR TERMINATION OF THE CONTRACT: At the end of the contract term or if the contract is cancelled by either party, the vendor(s) must return all TxDOT property to TxDOT or transfer all TxDOT property to the TxDOT designated vendor(s) immediately upon TxDOT's request.

17. CONTRACT ADMINISTRATION: Administration of the contract is a joint responsibility of the TxDOT contract administrator and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

17.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Contract Change Notice signed by the authorized TxDOT purchasing agent.

17.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and point of contact between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract.

This individual's contract management and contract administration responsibilities include, but are not limited to:

17.2.1. Monitoring the vendor's progress and performance and ensuring services conform to established specification requirements.

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17.2.1. Monitoring the vendor's progress and performance and ensuring services conform to established specification requirements.

17.2.2. Managing the financial aspects of the contract including approval of payments.

17.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

17.2.4. Identifying a breach of contract by assessing the difference betweencontract performance and non-performance.

17.2.5. Other areas as identified by the Comptroller of Public Accounts Procurement and Contract Management Guide, latest edition.