ESBD_File_353184_RFQ 1111-RS Pre-Positioned Residential Construction Repair Services.pdf

Texas General Land Office -i- RFQ No. 1111-RS

TEXAS GENERAL LAND OFFICE

is

REQUESTING QUALIFICATIONS

for

Pre-Positioned Residential Construction Repair Services related to

Disaster Recovery and Mitigation Programs

REQUEST FOR QUALIFICATIONS NO. 1111-RS

Class 909 / Item 23, 54, 62; Class 910 / Item 52, 65

Release Date: March 11, 2024

Deadline for Submission: April 10, 2024 at 2:00 PM CT

Solicitation Point of Contact: Bob Sonnier, CTCD, CTPM Bob.Sonnier@GLO.Texas.Gov

Respondent is responsible for checking the Electronic State Business Daily (ESBD) website, http://www.txsmartbuy.com/sp, for any Addenda to this Solicitation. Please search under Agency Code 305 (General Land Office and Veterans Land Board). Respondent’s failure to periodically check the ESBD will in no way release Respondent from additional requirements of the Solicitation posted in Addenda or other published information.

mailto:Bob.Sonnier@GLO.Texas.Gov http://www.txsmartbuy.com/sp

Texas General Land Office -ii- RFQ No. 1111-RS

TABLE OF CONTENTS

ARTICLE I. EXECUTIVE SUMMARY, DEFINITIONS, AND AUTHORITY

1.1 Executive Summary

1.2 Definitions

1.3 Authority

2.1 Scope of Services Requested

2.1.2 Zones

2.2 Extraordinary Costs

2.3 Contract and Term

2.4 No Guarantee Of Volume or Usage

2.5 Work Order Authorization

2.6 Audit

2.7 Collusion

ARTICLE III. ADMINISTRATIVE INFORMATION

3.1 Schedule of Events

3.2 Inquiries

3.3 Solicitation Response Composition

3.4 Solicitation Response Submission and Delivery

ARTICLE IV. SOLICITATION RESPONSE EVALUATION & AWARD PROCESS

4.1 Evaluation Criteria

4.2 Multiple Awards

4.3 Verification of Minimum Qualifications

ARTICLE V. REQUIRED RESPONDENT INFORMATION

5.1 Respondent Information

5.2 Major Subcontractor Information

5.3 Litigation History

5.4 Historically Underutilized Business (HUB)

5.5 Conflicts

5.6 Financial Capability

5.6.1 Financial Capability Review

5.6.2 Annual Reports

5.7 References

ARTICLE VI. TERMS, CONDITIONS AND EXCEPTIONS

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6.1 General Conditions

6.2 Insurance

6.3 Protest

6.4 Contract Terms and Solicitation Acceptance

6.5 Vendor Performance Reporting

6.6 Certificate of Interested Parties

6.7 Statements or Entries

ARTICLE VII. SUBMISSION CHECKLIST

EXHIBIT A. GENERAL AFFIRMATIONS AND SOLICITATION ACCEPTANCE .... A-1

EXHIBIT B. FEDERAL AFFIRMATIONS .......................................................................... B-1

EXHIBIT C. SAMPLE CONTRACT ..................................................................................... C-1

EXHIBIT D. SAMPLE WORK ORDER ............................................................................... D-1

EXHIBIT E. HUB SUBCONTRACTING PLAN & PRESENTATION ............................. E-1

EXHIBIT F. SELECTION FORM .......................................................................................... F-1

Texas General Land Office -1- RFQ No. 1111-RS

ARTICLE I. EXECUTIVE SUMMARY, DEFINITIONS, AND AUTHORITY

1.1 EXECUTIVE SUMMARY

The Texas General Land Office (“GLO”) is requesting Statements of Qualifications (“SOQs”) from qualified Respondents evidencing an ability to provide, or cause to be provided, residential construction repair services for single-family housing in support of the GLO’s administration of long-term disaster recovery and mitigation missions in Texas to be funded through Community Development Block Grants for Disaster Recovery (CDBG-DR) and/or Mitigation (CDBG-MIT), or related allocations. Services may include demolition, rehabilitation, and reconstruction.

Required services are described in detail in Article II of this Solicitation, Scope of Work, and shall be performed in compliance with all applicable federal, state, and local laws, ordinances, and regulations which include, but are not limited to, the Code of Federal Regulations, (“C.F.R.”), U.S. Department of Housing and Urban Development (“HUD”) requirements, and CDBG-DR and CDBG-MIT rules and regulations.

The GLO intends to issue multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to create a pool of contractors to perform the services requested under this Solicitation. The GLO will assign Projects to contractors based upon location, capacity, capability, and performance. Respondents to this Solicitation must demonstrate the ability to mobilize within 45 days of award and complete assigned construction projects within the contracted time (not to exceed 120 days) to reduce potential hazards to public welfare and safety.

Respondents must execute Exhibit A, General Affirmations and Solicitation Acceptance, and Exhibit B, Federal Affirmations, and complete other documentation listed on the Submission Checklist in Article VII of this RFQ to be considered. Additional information about the GLO and its programs can be found at http://www.glo.texas.gov/ recovery/index.html.

1.2 DEFINITIONS

“ADA” means the Americans with Disabilities Act of 1990.

“Addendum” means a written clarification or revision to the Request for Qualifications issued by the General Land Office. Respondents must acknowledge receipt of any Addenda in the submission of the Solicitation Response.

“Affiliate” means any individual or entity that, directly or indirectly, is in control of, is controlled by, or is under common control with, Respondent. Respondent shall be deemed to control another entity if either possesses, directly or indirectly, the power to direct or cause the direction of the management and policies of the other entity, whether through the ownership of voting securities, membership interests, by contract, or otherwise.

http://www.glo.texas.gov/recovery/index.html http://www.glo.texas.gov/recovery/index.html

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"CDBG-DR" means the Community Development Block Grant - Disaster Recovery Program, authorized under Title I of the Housing and Community Development Act of 1974, as amended.

"CDBG-MIT" means the Community Development Block Grant - Mitigation program, authorized under Title I of the Housing and Community Development Act of 1974, as amended.

“C.F.R.” means the Code of Federal Regulations, the codification of the general and permanent rules and regulations published in the Federal Register by the executive departments and agencies of the federal government of the United States.

“CMBL” means the Centralized Master Bidders List.

“Deliverable” means a unit or increment of work to include any item, task, report, data, document, photograph, drawing, process, computer program or code, or other submission required to be delivered or completed under a contract or Work Order issued under the

RFQ.

“Disaster” means the occurrence or imminent threat of widespread or severe damage, injury, or loss of life or property resulting from any natural or man-made cause. To qualify for services under this RFQ, an event must be declared a “major disaster” by the President of the United States, pursuant to Title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. § 5121, et seq.), or give rise to a declaration of a “state of disaster” by the Governor of the State of Texas, pursuant to Tex. Gov’t. Code § 418.014.

“ESBD” means Electronic State Business Daily, the electronic marketplace where State of Texas bid opportunities over $25,000 are posted. The ESBD may be accessed at http://www.txsmartbuy.com/sp.

“GLO” means the Texas General Land Office and its officers, employees, and designees, acting in their official capacities.

“HUB” means Historically Underutilized Business, as defined by Chapter 2161 of the Texas Government Code.

“HUB Subcontracting Plan” or “HSP” means the form required by Texas Government Code §2161.252 and 34 Texas Administrative Code §20.285 for each contract with an expected value of $100,000 or more, in which Respondent must demonstrate a good faith effort to subcontract with HUBs. The HSP is posted to the ESBD as a separate file accompanying this Solicitation and must be included with the Solicitation Response.

“HUD” means the U.S. Department of Housing and Urban Development.

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“HVAC” means heating, ventilation, and air conditioning.

“Notice to Proceed” or “NTP” means the written authorization from the GLO giving a Provider the authority to commence Work for a specified project.

“PIA” means the Public Information Act, Chapter 552 of the Texas Government Code.

“Project” means the work described in Article II of this Solicitation and further detailed in Work Orders issued to selected Provider(s) under any contracts awarded pursuant to this

RFQ.

“Project Manager” or “PM” means the authorized GLO representative responsible for the day-to-day management of the Project and the direction of GLO staff and independent contractors performing work relating thereto.

“Provider” means the Respondent(s) awarded a contract under this Solicitation.

“Respondent” means an entity responding to this Solicitation.

“RFQ” means Request for Qualifications.

“Solicitation” means this RFQ No. X001111-RS.

“Solicitation Response” means a Respondent’s entire response to this Solicitation, including all documents requested in this Solicitation.

“SOQ” means Statement of Qualifications.

“State” means the State of Texas, any state agency, and officers, employees, or authorized agents of the State of Texas.

“TAC” means Texas Administrative Code.

“TIGR” means Texas Integrated Grant Reporting System.

“U.S.C.” means United States Code.

“Work Order” means specific, written authorization issued to a Provider under a contract awarded pursuant to this RFQ to perform the task(s) listed therein.

1.3 AUTHORITY

The GLO is soliciting the services listed herein under Chapters 2155-2156 of the Texas Government Code, in conjunction with 2 C.F.R. Part 200.317.

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ARTICLE II. SCOPE OF WORK

2.1 SCOPE OF SERVICES REQUESTED

2.1.1 Project Overview

At the discretion of the GLO and upon issuance of one or more Work Orders, the selected Provider(s) will perform, or cause to be performed, residential construction repair services for single-family dwellings, in support of the GLO’s administration of long-term disaster recovery and mitigation missions in Texas to be funded through Community Development Block Grants for Disaster Recovery (CDBG-DR) and/or Mitigation (CDBG-MIT), or related allocations. Selected Providers will be required to implement these services in compliance with all applicable federal, state, and local laws, ordinances, and regulations which include, but are not limited to, the C.F.R., HUD requirements, and any specific requirements properly imposed by the GLO. Services will be defined more specifically in issued Work Orders.

Respondent must demonstrate the ability to perform all of the residential construction repair services listed herein to be considered eligible for an award under this Solicitation.

Respondent must further demonstrate the ability to provide services in one or more of the zones specified in Section 2.1.2 of this Solicitation and listed on Exhibit F, Selection Form.

Respondent shall indicate on the Selection Form the zones for which it requests to be considered for award and submit the form in its Solicitation Response. Respondent should provide a detailed narrative of its experience in its SOQ as relates to each of the service categories. Respondent must indicate if it intends to provide these services in house with existing staff or through subcontracting or partnership arrangements.

Provider shall deliver residential construction repair services to areas of the State declared by the governor or President of the United States under law to be Disaster areas. To limit travel expense, the GLO requests that Respondents have the capability to staff field offices located in the areas impacted by Disasters, with some staff located in the Austin, Texas area. The GLO may require Austin staff members to embed at GLO or federal funding agency offices. Some travel to Austin, Texas, may be required for field staff. Expenses for travel outside the State of Texas will not be reimbursed and such expenses may not be included in hourly rates or other fees. Mandatory weekly meetings may require some senior staff to participate by conference call if they are located outside of the Austin area. Any of Provider’s staff embedded in GLO offices will participate in a GLO orientation session and shall be subject to a state and federal background check. Specific requirements for embedded staff will be specified during the Request for Work Order Proposal process described in Section 2.5, Work Order Authorization.

2.1.2 Zones

Respondent must be able to perform the services in one or more of the zones listed below.

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Zone 1 includes properties located in the following Texas counties: Anderson, Bosque, Bowie, Camp, Cass, Cherokee, Collin, Cooke, Dallas, Delta, Denton, Ellis, Erath, Falls, Fannin, Franklin, Freestone, Grayson, Gregg, Harrison, Henderson, Hill, Hood, Hopkins, Hunt, Johnson, Kaufman, Lamar, Limestone, Marion, McLennan, Morris, Navarro, Parker, Palo Pinto, Panola, Rains, Red River, Rockwall, Rusk, Smith, Somervell, Tarrant, Titus, Upshur, Van Zandt, Wise, and Wood.

Zone 2 includes properties located in the following Texas counties: Angelina, Austin, Brazoria, Brazos, Burleson, Chambers, Colorado, Fort Bend, Galveston, Grimes, Hardin, Harris, Houston, Jasper, Jefferson, Leon, Liberty, Madison, Matagorda, Montgomery, Nacogdoches, Newton, Orange, Polk, Robertson, Sabine, San Augustine, San Jacinto, Shelby, Trinity, Tyler, Walker, Waller, Washington, and Wharton.

Zone 3 includes properties located in the following Texas counties: Aransas, Bee, Brooks, Cameron, Duval, Hidalgo, Jim Hogg, Jim Wells, Kenedy, Kleberg, Live Oak, Nueces, Refugio, San Patricio, Starr, Webb, Willacy, and Zapata.

Zone 4 includes properties located in the following Texas counties: Atascosa, Bandera, Bastrop, Bell, Bexar, Blanco, Burnet, Caldwell, Calhoun, Concho, Coke, Comal, Coryell, Crockett, DeWitt, Dimmit, Edwards, Fayette, Frio, Gillespie, Goliad, Gonzales, Guadalupe, Hamilton, Hays, Irion, Jackson, Karnes, Kendall, Kerr, Kimble, Kinney, Lampasas, Lavaca, La Salle, Lee, Llano, Martin, Mason, Maverick, McCulloch, McMullen, Medina, Menard, Milam, Mills, Reagan, Real, San Saba, Schleicher, Sterling, Sutton, Tom Green, Travis, Uvalde, Val Verde, Victoria, Williamson, Wilson, and Zavala.

Zone 5 includes properties located in the following Texas counties: Andrews, Armstrong, Archer, Bailey, Baylor, Borden Brewster, Briscoe, Brown, Callahan, Carson, Castro, Childress, Clay, Cochran, Coleman, Collingsworth, Comanche, Cottle, Crane, Crosby, Culberson, Dallam, Dawson, Deaf Smith, Dickens, Donley, Eastland, Ector, El Paso, Fisher, Floyd, Foard, Gaines, Garza, Glasscock, Gray, Hale, Hall, Hansford, Hardeman, Hartley, Haskell, Hemphill, Hockley, Howard, Hudspeth, Hutchinson, Jack, Jeff Davis, Jones, Kent, King, Knox, Lamb, Lipscomb, Loving, Lubbock, Lynn, Midland, Mitchell, Montague, Moore, Motley, Nolan, Ochiltree, Oldham, Parmer, Pecos, Potter, Presidio, Randall, Reeves, Roberts, Runnels, Scurry, Shackelford, Sherman, Stephens, Stonewall, Swisher, Taylor, Terry, Throckmorton, Upton, Ward, Wheeler, Wichita, Wilbarger, Winkler, Yoakum, and Young.

2.1.3 Construction Repair Services

It is anticipated that homes eligible for residential construction repair services will require an array of repairs or replacements ranging from minor to major construction. Respondent shall be capable of performing, at a minimum, the following rehabilitation or reconstruction services for assigned residential dwellings in some or all of the zones specified in Section 2.1.2 of this Solicitation:

a) Damage Assessments

• Develop a thorough scope of necessary repairs using a GLO-prescribed form.

Texas General Land Office -6- RFQ No. 1111-RS

b) Structural Repair and Reconstruction

• Demolition of existing structures;

• Foundation leveling, repair, and/or elevation;

• Site preparation;

• Structural damage repair; and

• Construction of new residential structures in accordance with all applicable local and state codes and standards as well as the specified Green Standard.

c) Interior of dwelling

• Demolish, remove, and properly dispose of debris;

• Clean and sanitize damaged materials;

• Repair and/or replace interior wall cover, including drywall;

• Repair and/or replace flooring, subfloor and/or floor covering;

• Repair and/or replace drywall;

• Repair and/or replace rough and trim carpentry;

• Repair and/or replace interior doors;

• Repair and/or replace cabinets;

• Repair and/or replace bathroom vanity;

• Repair and/or replace bathroom exhaust fan;

• Surface preparation and painting;

• Replace essential appliances;

• Perform lead-based paint mitigation; and

• Perform asbestos mitigation; and

• Perform mold mitigation.

d) Exterior of dwelling

• Demolish, remove, and properly dispose of debris;

• Repair and/or replace windows;

• Repair and/or replace exterior doors;

• Replace ceiling/wall insulation;

• Repair and/or replace siding/veneer;

• Repair and/or replace roof and attendant damage;

• Surface preparation and painting;

• Perform any required repairs to the building envelope; and

• Perform lead-based paint, mold, and/or asbestos mitigation, as necessary.

All repairs made to the exterior of a dwelling must meet Texas Department of Insurance (TDI) windstorm inspection requirements, available on the TDI website at https://www.tdi.texas.gov/wind/index.html, if applicable.

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e) Electrical/HVAC

Repair, install, and/or replace:

• Exterior electrical work, including weather, head, cable, and meter;

• Wiring;

• Electric panel: minimum 100-amp main breaker-18 circuit; 200-amp main breaker-40 circuit, as delegated by the GLO;

• Outlets or switches;

• Central air conditioner;

• Furnace;

• Duct work;

• Smoke detector(s);

• Carbon monoxide detector(s); and

• Light fixtures.

f) Plumbing

• Water heater;

• Water lines;

• Well pump;

• Pressure tank;

• Contaminated water supply;

• Septic tank;

• Distribution box;

• Drain field;

• Sewer lines;

• Gas lines;

• Sump pump;

• Kitchen sink;

• Bathroom sink;

• Faucets;

• Tub;

• Fiberglass shower; and

• Tank and toilet

g) Accessibility Related Requirements

• Grab bars around toilet, tub, shower stall, and shower seat;

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• Ramp(s);

• ADA-compliant thresholds, interior and exterior;

• ADA-compliant toilets;

• Faucet with single-lever faucet controls;

• Lever-type doorknobs and handles;

• Single-push door locks;

• Drawers and cabinets with D-loop or other easy-to-use handle pulls; and

• Low-pile carpet or smooth anti-slip flooring.

h) Miscellaneous

Provider(s) may be assigned to perform any other ancillary construction related services that may be required to complete Provider’s assignments. Said ancillary services may go beyond what would be required for the inspection of a property. Respondent must enumerate any other services that it may be able to provide in its SOQ.

2.1.4 Additional Requirements

In addition to performing the services listed above, Respondent shall demonstrate its ability to meet the following requirements:

a) Provide case management coordination with homeowners from assignment to construction completion and acceptance;

b) Obtain all necessary state and local permits and approvals, including any required homeowner association approval, prior to the commencement of the work under any Work Order (if applicable);

c) Familiarity with specialty construction elements associated with historic properties, including coordination with the Texas Historical Commission and local commissions, historic districts, and stakeholders;

d) Provide professional labor, equipment and materials adequate to perform assigned work in accordance with the written scope of work issued for each residential structure while ensuring that all applicable housing standards and codes are met;

e) Perform all reconstruction and repairs in a manner consistent with current deed restrictions, local building codes, standards, or minimal acceptable construction industry standards by the area, permitting, inspection requirements, and all applicable environmental planning and historic preservation (EHP) laws and regulations, including the specified Green Standard as well as, at a minimum, 2012 and 2021 International Residential

Texas General Land Office -9- RFQ No. 1111-RS

Code (IRC) regulations. Items will be repaired when feasible, but may be replaced when cost-effective to the government or when necessary to ensure the health and safety of the occupant;

f) Provide documentation and tracking of construction progress;

g) Meet with individual homeowners to review the scope of work to be performed;

h) Provide all necessary bonding and insurance requirements;

i) Provide a one-year warranty applicable specifically to work performed, a third-party ten-year structural warranty, and, when necessary, a third-party one-year flood insurance policy; and

j) Assist survivors in vacating the damaged property, if necessary;

k) Meet the GLO’s 120-day work completion requirement from the issuance of an NTP;

l) Respond to GLO open records requests in a timely manner within 15 calendar days or by request of an extension of 21 calendar days;

m) Maintain all aspects of Project documentation;

n) Perform repairs using materials of standard grade quality used in current new construction, in accordance with 44 C.F.R. § 206.117(b)(4)(iii), and taking into account the accessibility needs of the occupant; and

o) Perform repairs to accessibility features and accessible routes according to the Americans with Disabilities Act Accessibility Guidelines (ADAAG) and Department of Housing and Urban Development (“HUD”) Design Details for Accessible Disaster Relief Housing;

p) Disconnect and deactivate utilities as needed;

q) Provide legible documentation of completed or verified removal of hazardous, mitigated materials to registered landfills (“dump tickets”) with the address of the applicant’s damaged property;

r) Provide copies of architectural and house plan renderings;

s) Provide Project cost estimates in a timely manner as stated by the GLO;

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t) Conduct a close-out for each project, which may include obtaining certificate(s) of occupancy from applicable state and local authorities.

u) Perform any other reasonable activity associated with these services that may arise during the course of work.

2.2 EXTRAORDINARY COSTS

The GLO may allow for, in its sole discretion, reasonable expenses associated with unforeseen extraordinary circumstances related to the services solicited herein. All additional charges for unforeseen extraordinary costs must be documented (including photographs, where applicable), justified, and pre-approved in writing by the GLO. Final approval of the extraordinary costs must be obtained from the federal funding agency before reimbursement.

2.3 CONTRACT AND TERM

The GLO intends to award one or more indefinite delivery/indefinite quantity (IDIQ) contracts for the services requested under this Solicitation. Any IDIQ contract resulting from this Solicitation shall have an initial four (4) year term. The GLO, at its own discretion, may extend the contract term for a Provider, from time to time, for a total extension period not to exceed the expiration date of the latest expiring funding source applicable to any Work Orders issued to Provider during the initial four-year contract term.

A sample contract is included with this Solicitation as Exhibit C. These terms and conditions are subject to change prior to the execution of any contract that may result from this Solicitation.

The GLO reserves the right to utilize the vendors qualified under this RFQ for any disaster recovery projects within the State of Texas for which the GLO becomes the contracting authority.

2.4 NO GUARANTEE OF VOLUME OR USAGE

The GLO makes no guarantee of volume or usage under any contract resulting from this Solicitation.

2.5 WORK ORDER AUTHORIZATION

Upon the issuance of a presidential or gubernatorial disaster declaration during the initial four (4) year term of any contracts issuing under this Solicitation, the GLO may identify from time to time specific Work within the scope of the contracts to be performed. Work Orders will be assigned to Contractors based on demonstrated capacity in accordance with each zone’s rebuilding needs and demands at program implementation. A procedure for assigning individual projects to builders will be finalized once a pool of eligible applicants

Texas General Land Office -11- RFQ No. 1111-RS has been determined and will be provided to Contractors prior to work being assigned. The GLO may either: 1) issue a Work Order directly to a Provider from the pool of qualified vendors solicited under this Solicitation to perform the identified services, as allowed by state law; or 2) present a competitive Request For Work Order Proposals (“RFWOP”) to all Providers qualified under this RFQ for the relevant service category or categories, select the proposal that represents the best value to the State, and issue a Work Order to that Provider. The GLO may reject all proposals if none are found to be acceptable and may request additional proposals from other Providers. No Work Orders shall issue to Providers outside of the initial four (4) year contract term.

Establishment of the price per square foot in each zone under a specific funding allocation may involve evaluating proposed unit pricing from the selected builders and/or utilizing standard pricing methods such as RS Means or a comparable cost estimation system. This standardized pricing approach may then be applied in the Builder Assignment Method, as amended, or in any Work Order(s) issued.

Total compensation under any Work Order awarded under a RFWOP will depend on the availability of funds as determined by a federal funding agency or the State of Texas.

Price Adjustments: Prices included in a Work Order budget at the time of execution shall be utilized for the first four (4) years of the Work Order term. At the end of that period, and at the end of each 24-month period thereafter, the GLO, at its sole discretion and upon submission of a written request by Provider, may amend the Work Order to allow for unit price adjustments in order to accommodate Provider’s increased costs due to market forces, if any. The GLO may permit unit price adjustments in correlation with RS Means values or a similar cost estimate system, but in no case will a unit price increase exceed 5% of the then-current unit price amount. Every twenty-four (24) months following a price increase under this Section, the GLO will reevaluate pricing and will adjust unit prices according to the percent change of any decrease, but in no event shall unit prices be decreased below the unit prices utilized for the first four (4) years of the Work Order term.

A sample Work Order is included with this Solicitation as Exhibit D. All Work Orders shall be in writing, signed by both Provider and the GLO, and shall include a scope of services, a list of tasks to be performed by Provider, a time schedule, a list of Deliverables if any, and such other information or special conditions as may be necessary for the work requested.

2.6 AUDIT

Provider must maintain accurate accounting records and other evidence pertaining to costs incurred while providing services. Such records and evidence must be made available to the GLO, state and federal auditors at all times during the contract period and for three

(3) years after the date of grant closeout for any particular allocation.

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2.7 COLLUSION

A Respondent and its officers, partners, owners, agents, representatives, or employees shall not in any way collude, conspire, connive, or agree, directly or indirectly, with any other Respondent, firm, or person to submit a collusive Solicitation Response in response to this Solicitation. A Respondent shall not, directly or indirectly, seek by agreement or collusion with any other Respondent, firm, or person to fix the price related to this Solicitation or to secure any advantage in the award of a contract resulting from this Solicitation.

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ARTICLE III. ADMINISTRATIVE INFORMATION

3.1 SCHEDULE OF EVENTS

EVENT DATE/TIME

Issue Solicitation March 11, 2024

Deadline for Submitting Questions March 18, 2024

2:00 PM CT

Anticipated Release Date of GLO’s Responses to Questions March 22, 2024

Deadline for Submission of Solicitation Responses April 10, 2024 at

2:00 PM CT

Evaluation Period April 11, 2024 to April 29, 2024

Selection and Award Notice May 8, 2024

Contract Formation, Negotiation, and Execution May 9, 2024 to May 23, 2024

Deadline for Insurance Prior to commencing work

NOTE: These dates represent a tentative schedule of events. The GLO reserves the right to modify these dates at any time prior to the deadline for submission of Solicitation Responses upon notice posted on the Electronic State Business Daily (ESBD) website at:

http://www.txsmartbuy.com/sp. Please search under Agency Code 305. Any modification of dates after the deadline for submission of Solicitation Responses will not be posted.

3.2 INQUIRIES

3.2.1 Contact

All requests, questions, or other communications about this Solicitation shall be made in writing to the GLO’s Purchasing Department, addressed to the person listed below.

Name Bob Sonnier, CTCD, CTCM Address 1700 N. Congress Ave., Austin, Texas 78701 Phone 800-998-4456 or 512-475-4109 Email Bob.Sonnier@GLO.Texas.Gov mailto:Bob.Sonnier@GLO.Texas.Gov

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Notwithstanding the above, Respondents may direct questions about the State’s Historically Underutilized Businesses (HUB) Program or HUB Subcontracting Plans (HSPs) to the GLO HUB Team contacts listed in Section 5.4 of this

3.2.2 Clarifications

The GLO will allow written requests for clarification of this Solicitation. Questions may be e-mailed to the point-of-contact listed in Section 3.2.1 above. Respondents’ names shall be removed from questions in the responses released. Questions shall be submitted in the following format. Submissions that deviate from this format may not be accepted.

a) Identifying Solicitation number

b) Section number

c) Paragraph number

d) Page number

e) Text of passage being questioned

f) Question

NOTE: The deadline for submitting questions is noted in Section 3.1 above.

Please provide company name, address, phone number, e-mail address, and name of contact person when submitting questions.

3.2.3 Responses

All accepted questions will result in written responses with copies posted to the ESBD at: http://www.txsmartbuy.com/sp. Responses shall be posted as an Addendum to the Solicitation. It is Respondent’s responsibility to check the ESBD for updated responses.

3.2.4 Prohibited Communications

On issuance of this Solicitation, except for the written inquiries described in Section

3.2.1 above, the GLO, its representative(s), or partners will not answer questions or otherwise discuss the contents of this Solicitation with any potential Respondent or their representative(s). Attempts to ask questions by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify Respondent. Respondent shall rely only on written statements issued through or by the GLO’s purchasing staff. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this

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3.3 SOLICITATION RESPONSE COMPOSITION

3.3.1 General Requirements

Respondent shall complete and upload the documents listed below to the Box.com™ URL in Section 3.4.3:

3) One SOQ, including all documents requested in Part 1 of the Submission

Checklist, submitted as one Portable Document Format (.pdf) file titled “RFQ No. 1111-RS (Respondent name)_Part 1”;

b) One HUB subcontracting plan, submitted as one .pdf file titled “RFQ No.

1111-RS (Respondent name)_Part 2”.

Respondent shall prepare a clear and concise Solicitation Response that focuses on the instructions and requirements of the Solicitation. Respondent is responsible for all costs related to the preparation of their Solicitation Response.

Any terms and conditions attached to a Solicitation Response not specifically referred to in this RFQ will not be considered and may result in disqualification.

3.3.2 Solicitation Response Format

For ease of evaluation, the Solicitation Response shall be presented in a format that corresponds to the order requested in Article VII, Submission Checklist. Responses to each section and subsection shall be labeled clearly to indicate the item being addressed. Exceptions to this will be considered during the evaluation process.

3.3.3 Page Limit and Supporting Documentation

Solicitation Responses shall not exceed 25 pages in length. Exhibit A, General Affirmations and Solicitation Acceptance; Exhibit B, Federal Affirmations, signed acknowledgments of Addenda; résumés; tables of contents; annual report; HUB Subcontracting Plan; cover letter; cover page; title page; and divider pages are considered supporting documentation and are not included in the 25-page limit. The Solicitation Response should be formatted using 12-point or larger font, except for charts, graphs, or other graphical representations of data.

3.4 SOLICITATION RESPONSE SUBMISSION AND DELIVERY

3.4.1 Deadline

Solicitation Responses must be received at the Box™ URL in Section 3.4.3 no later than the date specified in Section 3.1. Respondents may submit their Solicitation Responses any time prior to that deadline. Box™ shall time stamp all

Texas General Land Office -16- RFQ No. 1111-RS uploaded Solicitation Responses; any other documentation of timely submission in lieu of the Box™ time stamp WILL NOT be accepted.

Upon written request by Respondent received by the GLO prior to the Solicitation Response submission deadline, the GLO Procurement Officer will provide a screenshot of the list of files uploaded by Respondent into the Box™ folder that includes the file names and sizes. Note: In accordance with state procurement law, the Procurement Officer is forbidden from opening uploaded files to confirm content.

3.4.2 Labeling

Each file uploaded to Box™ shall be labeled as specified in Section 3.3.1 above.

3.4.3 Delivery

Respondents must upload Solicitation Responses to the following Box™ URL:

Upload Here: UPLOAD RESPONSE

The GLO shall not accept Solicitation Responses submitted by any other means.

Please contact the point-of-contact listed in Section 3.2.1 above for assistance with Box™.

3.4.4 Alterations, Modifications, and Withdrawals

Solicitation Responses may be modified, altered, or withdrawn by e-mailing the point-of-contact listed in Section 3.2.1 above, provided such notice of modification, alteration, or withdrawal is received prior to the deadline for submission of Solicitation Responses.

https://txglo.app.box.com/f/3c52ed55ebd74735b38c897f84022f86

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ARTICLE IV. SOLICITATION RESPONSE EVALUATION & AWARD PROCESS

4.1 EVALUATION CRITERIA

4.1.1 Conformance with State Law

Solicitation Responses shall be evaluated in accordance with Chapters 2155-2156 of the Texas Government Code, and other applicable Texas laws and regulations.

The GLO shall make an award to a Respondent based on demonstrated competence and qualifications to perform the services. Solicitation Responses must not include any information regarding Respondent’s fees, pricing, or other compensation; the GLO and Provider shall negotiate a fair and reasonable price for the services.

4.1.2 Minimum Qualifications

Respondents must meet the minimum qualifications listed below. Furthermore, upon a unanimous decision of the selected evaluation committee, Solicitation Responses that are determined to be unrealistic in terms of technical commitment, show a lack of technical competence, or indicate a failure to comprehend the risk and complexity of a potential contract may be rejected.

Respondents shall submit a summary (not to exceed two pages) that provides specific support for meeting the minimum qualifications outlined in this Section.

This summary can specifically state how Respondent meets each minimum qualification or can direct the evaluators to the appropriate section of the Solicitation Response that provides support for Respondent satisfying each minimum qualification.

4.1.2.1 Respondent must have been in the residential construction business for a minimum of five years, or the principals/owners must have had a minimum of five years of ownership/executive management experience in previous companies that provided residential construction services.

4.1.2.2 Respondent must either: 1) hold a current license to do business in Texas (where applicable) issued by any jurisdictions which Respondent states are within the geographical boundaries in which they wish to work; or

2) commit to securing such licenses prior to entering into any contractual obligations to work within those areas.

4.1.2.3 Respondent must demonstrate the ability to perform, and have experience with, the repair of historic properties and coordination with the Texas Historical Commission and other local commissions, historic districts, and stakeholders in other jurisdictions.

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4.1.2.4 Respondent must demonstrate the ability to perform, and have experience with, lead based paint, asbestos removal, and environmental mitigation related to the rehabilitation of residential properties.

4.1.2.5 Respondent must be a registered entity with SAM.gov (System for

Award Management) with an active Unique Entity Identifier (UEID) or the ability to obtain a UEID prior to contract execution.

4.1.3 Selection Criteria

Solicitation Responses shall be consistently evaluated and scored in accordance with the following criteria:

4.1.3.1 Demonstrated experience, qualifications, and past performance of

Respondent and proposed staff, as demonstrated by information provided by Respondent in accordance with Section 5.1 of the Solicitation, and the Texas Comptroller of Public Accounts Vendor Performance Tracking System (50%);

4.1.3.2 Demonstrated ability and capacity to provide the required services enumerated in Article II, Scope of Work (40%); and

4.1.3.3 Overall responsiveness, clarity, and organization of Solicitation

Response (10%).

NOTE: To clarify any response, the Solicitation evaluation committee may contact references provided in response to this Solicitation, contact Respondent’s clients, or solicit information from any available source concerning any aspect of the Solicitation deemed pertinent to the evaluation process.

4.2 MULTIPLE AWARDS

It is the intent of the GLO to award multiple contracts under this Solicitation. Award notice(s) will be sent to the selected Respondent(s). Neither the GLO’s issuance nor Respondent’s receipt or acceptance of an award notice forms a contract between the GLO and a selected Respondent. Any award is contingent upon the successful negotiation of final contract terms and upon approval from the Chief Clerk of the GLO. Negotiations shall be confidential and not subject to disclosure to competing Respondents unless and until an agreement is reached.

4.3 VERIFICATION OF MINIMUM QUALIFICATIONS

The GLO will confirm that each Provider continues to satisfy the minimum qualifications described in Section 4.1.2 of this RFQ throughout the term of any contract awarded. Any

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Provider who no longer satisfies the required minimum qualifications may be removed from the Provider pool at the sole discretion of the GLO.

NOTE: Solicitation Responses are subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code, and will be withheld from or released to the public only in accordance therewith.

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ARTICLE V. REQUIRED RESPONDENT INFORMATION

5.1 RESPONDENT INFORMATION

In addition to the summary of minimum qualifications required under Section 4.1.2 of this RFQ, Respondent must provide satisfactory evidence of its ability to manage and coordinate the types of activities described in this Solicitation and to produce the specified products or services on time. In accordance with this requirement, Respondent shall provide the following information:

5.1.1 Company Narrative

Provide a detailed narrative explaining why Respondent is qualified to provide the services enumerated in Article II, focusing on its company’s key strengths and competitive advantages.

5.1.2 Company Profile

Provide a company profile that identifies the following:

a) The company ownership structure (e.g., corporation, partnership, LLC, sole proprietorship, etc.), including any wholly-owned subsidiaries, affiliated companies, or joint ventures. (Please provide this information in a narrative and as a graphical representation). If Respondent is an Affiliate of, or has a joint venture or strategic alliance with, another company, please identify the percentage of ownership and the percentage of the parent’s ownership. Finally, please provide your proposed operating structure for the services requested under this Solicitation and which entities (i.e., parent company, Affiliate, Joint Venture, subcontractor) will be performing them;

b) The year the company was founded and/or legally organized. If the company was organized as a business entity other than a sole proprietorship (e.g., corporation, LLC, LLP, etc.), please indicate the type of entity, the state under whose laws the company is organized, and the date of organization;

c) The location of Respondent’s company headquarters and any field office(s), including subcontractors, that may provide services for any resulting contract under this Solicitation. Identify the specific zones listed in Section 2.1.2 served by Respondent.

d) The number of employees, excluding subcontractors, in Respondent’s company, both locally and nationally, and the location(s) from which employees may be assigned;

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e) The name, title, mailing address, e-mail address, and telephone number of Respondent’s point of contact for any resulting contract under this Solicitation;

and

f) Answer to whether Respondent’s company has ever been engaged under a contract by any Texas state agency. If “Yes,” specify when, for what duties, and for which agency.

NOTE: A Respondent that is not organized under the laws of the state of Texas must register with the Texas Secretary of State before it may transact business in Texas. Respondent must provide proof of registration before the GLO may award a contract under this Solicitation.

5.1.3 Key Staffing Profile

Respondent must provide a key staffing profile and résumés for key staff that will be responsible for the performance of the services requested under this Solicitation.

“Key staff” is defined as experienced, professional and/or technical personnel who will have major responsibilities under a contract and/or provide unusual or unique expertise essential for successful completion of the work performed. Provider shall ensure key staff remain available for the entire term of a contract. If key staff become unavailable for work, Provider shall promptly notify the GLO and assign alternative staff of equal ability and qualifications. The GLO reserves the right to approve changes to key staff.

Staff members listed in the Key Staffing Profile who are independent contractors, and not employees, of the Respondent may also qualify as subcontractors.

Respondents must evaluate their Key Staffing Profiles and HUB Subcontracting Plans accordingly.

5.2 MAJOR SUBCONTRACTOR INFORMATION

In addition to the requirements of Article II, Respondent must identify any major subcontractors whom Respondent intends to utilize in performing 15% or more of the work. Respondent must indicate whether or not Respondent holds any financial interest in any major subcontractor. It may be required as a condition of award that an authorized officer or agent of each proposed major subcontractor sign a statement to the effect that the subcontractor has read, and will agree to abide by, Respondent’s obligations under any contract awarded pursuant to this Solicitation.

Any major subcontractor Respondent intends to utilize in performance of the work must also be included in Respondent’s HUB Subcontracting Plan. If a major subcontractor will

Texas General Land Office -22- RFQ No. 1111-RS not be utilized, Respondent shall so indicate in the appropriate section of the Solicitation Response.

5.3 LITIGATION HISTORY

Respondent must include in its Solicitation Response a complete disclosure of any actual or alleged breaches of contract it has engaged in. In addition, Respondent must disclose any civil or criminal litigation or investigation pending at any time during the last three years to which Respondent is/was a party or in which Respondent has been judged guilty or liable. For each instance of litigation or investigation, Respondent shall list: basic case information (e.g., cause number/case number, venue information, names of parties, name of investigating entity); a description of claims alleged by or against Respondent or its parent, subsidiary, or other affiliate; for each resolved case, a description of the disposition of Respondent’s involvement (e.g., settled, dismissed, judgment entered, etc.). Failure to comply with the terms of this provision may disqualify Respondent. A Solicitation Response may be rejected based upon Respondent’s prior history with the State of Texas or with any other party that demonstrates, without limitation, unsatisfactory performance, adversarial or contentious demeanor, or significant failure(s) to meet contractual obligations.

If Respondent has no litigation history as described above, Respondent shall so indicate in the appropriate section of the Solicitation Response.

5.4 HISTORICALLY UNDERUTILIZED BUSINESS (HUB)

5.4.1 Introduction

The GLO is committed to promoting full and equal business opportunities for businesses in state contracting in accordance with the goals specified in the State of Texas Disparity Study. The GLO encourages the use of Historically Underutilized Businesses (HUBs) through race, ethnic, and gender-neutral means.

Pursuant to Texas Government Code §2161.181 and §2161.182 and the GLO’s HUB policy and rules, the GLO makes a good-faith effort to increase HUB participation in its contracts. The GLO does this by contracting directly with HUBs or indirectly through subcontracting.

The State of Texas HUB Subcontracting Plan form is included with this Solicitation as Exhibit E. A Solicitation Response that does not contain a HUB Subcontracting Plan (HSP) is not responsive and will be rejected without further evaluation. A Solicitation Response will also be rejected if the GLO determines that the HSP was not developed in good faith.

Please refer to the cover letter included with Exhibit E for specific instructions for locating potential HUB subcontractors utilizing the state’s CMBL.

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5.4.2 GLO HUB Team Contacts

Respondents may request courtesy reviews of HSPs and direct questions about HSPs or the HUB program to the HUB outreach staff listed below. All other questions about this Solicitation must be directed to the single point of contact listed in Section 3.2.1.

Stella Roland Stella.Roland@GLO.Texas.Gov 512.662-6899

Vonda White Vonda.White@GLO.Texas.Gov 512.947-6441

5.4.3 Post-award HSP Requirements

The GLO shall review and evaluate each HSP prior to contract award and, if accepted, the finalized HSP shall become part of each selected Provider’s contract.

After contract award, the GLO will coordinate post-award meetings with the selected Providers to discuss HSP reporting requirements. The selected Providers must maintain business records documenting compliance with their HSPs and must submit monthly subcontracting reports to the GLO by completing the HUB Prime Contractor Progress Assessment Report. This monthly report is required as a condition for payment to report to the GLO the identity of and the amount paid to all subcontractors. HUB Progress Assessment Reports will be sent to:

hub@glo.texas.gov.

As a condition of award, a selected Provider is required to send a notification to all selected subcontractors identified in the accepted/approved HSP. A copy of the notification must be provided to the HUB Program Office at hub@glo.texas.gov within ten (10) days of the contract award.

Provider shall obtain prior written approval from the GLO before making any changes to the HSP. Proposed changes must comply with the HUB Program good-faith effort requirements relating to the development and submission of a HSP. The requirements for an HSP change request will be covered in the post-award meeting.

Failure to meet the HSP post-award requirements will constitute a breach of contract and will be subject to remedial actions. The GLO may also report noncompliance to the CPA in accordance with the provisions of the Vendor Performance and Debarment Program (see 34 TAC §20.585 relating to Debarment and 34 TAC §20.586 relating to Procedures for Investigations and Debarment).

mailto:Stella.Roland@GLO.Texas.Gov mailto:Vonda.White@GLO.Texas.Gov mailto:hub@glo.texas.gov mailto:hub@glo.texas.gov

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5.4.4 Compliance with Federal Requirements

Provider’s compliance with this Section addresses the GLO’s requirement to promote “contracting with small and minority businesses, women's business enterprises, and labor surplus area firms” under 2 C.F.R. § 200.321.

5.5 CONFLICTS

Respondent must disclose any potential conflict of interest it may have in providing the services described in this Solicitation, including all existing or prior arrangements. Please include any activities of affiliated or parent organizations and individuals who may be assigned to manage this account.