ESBD_File_353184_Addendum 1 RFQ 1111-RS Residential Construction QA.pdf

Texas General Land Office -3- RFQ No. 1111-RS Addendum No. 1

TEXAS GENERAL LAND OFFICE

is

REQUESTING QUALIFICATIONS

for

Pre-Positioned Residential Construction Repair Services related to

Disaster Recovery and Mitigation Programs

REQUEST FOR QUALIFICATIONS NO. 1111-RS

Class 909 / Item 23, 54, 62; Class 910 / Item 52, 65

ADDENDUM NO. 1

Solicitation Release Date: March 11, 2024

Addendum No. 1 Issue Date: March 20, 2024

Questions and Answers

Deadline for Submission: April 10, 2024 at 2:00 PM CT

Solicitation Point of Contact: Bob Sonnier, CTCM, CTPM bob.sonnier@glo.texas.gov

You are responsible for checking the Electronic State Business Daily (ESBD) website, http://www.txsmartbuy.com/sp, for any Addenda to this Solicitation. Please search under Agency Code 305 (General Land Office and Veterans Land Board). Respondent’s failure to periodically check the ESBD will in no way release that Respondent from Addenda or additional information resulting in additional requirements of the Solicitation.

mailto:bob.sonnier@glo.texas.gov http://www.txsmartbuy.com/sp

Texas General Land Office -4- RFQ No. 1111-RS Addendum No. 1

In the submission of the Solicitation Response, the Respondent shall acknowledge receipt of this addendum; otherwise, the Solicitation Response may not be given consideration. The Respondent shall acknowledge receipt by returning a signed copy of this notice with the solicitation response.

Please note - Addendum 1 is to:

Address Respondent’s questions through GLO’s responses.

Addendum 1

I. QUESTIONS and ANSWERS

All questions/requests for clarification received in writing on or before the February 8, 2023, 5 PM CT deadline are listed below with the GLO’s responses.

Q# Section # Text of Passage being questioned

Question GLO Response

1 General General Question

How does this solicitation differ from the solicitation issued and awarded in 2023

(RFQ NO. X0028075-

RS)?

The purpose of RFQ No.

1111-RS is to contract with qualified Providers to repair (reconstruct or rehabilitate) single-family housing as part of the GLO’s CDBG-DR and CDBG-MIT long-term disaster recovery/mitigation programs. The purpose of RFQ NO. X0028075-RS was to contract with qualified Providers to perform repair services necessary for potential future short-term disaster response programs (examples of similar past programs include PREPS and

DALHR).

2 General General Question

If a contractor was awarded RFQ NO.

X0028075-RS, are they allowed to also submit a proposal on this solicitation?

Yes.

3 General General Question

If 2023 year end financials are not yet completed, what should a prospective bidder

We can accept unaudited 09/30/2023 financial data.

Texas General Land Office -5- RFQ No. 1111-RS Addendum No. 1 provide for financial capabilities?

4 General General Question

In what instance would the resulting award from RFQ NO.

X0028075-RS be utilized and engaged in lieu of this new solicitation RFQ No.

1111-RS? Is there a differing factor between the two solicitations that would affect which one of these would be engaged in the event of a disaster requiring Residential Construction Repairs?

See answer provided for Question No. 1. The solicitations cover similar services for two different purposes and funding sources.

5 General Clarification

Who is responsible for estimating the project/projects?

The Provider is responsible for developing a detailed estimate for cost of repairs (ECR) for each project assigned. Separately, the GLO develops an ECR through a third-party vendor, which is compared to the Provider’s ECR for scope and cost reasonableness.

6 General General Question How are discrepancies in estimates addressed?

If the two ECRs are within 15% of each other, the Provider’s estimate is used for the project. If there is more than a 15% difference, the GLO has a process to determine the final estimate on a case-by-case basis.

7 General General

Can a chosen contractor decline a project/project?

No. Providers are expected to complete all projects assigned to them.

Texas General Land Office -6- RFQ No. 1111-RS Addendum No. 1

8 General Clarification

If significant reconstruction is required 120 Days from NP may not be enough time to complete a project. What lenience is there for projects that will go over 120 Days?

A 120-day construction period is standard for our programs and Providers are expected to complete construction within that allotted time. However, Providers are not held responsible for delays outside of their control (ex. weather, homeowner moveouts, utility delays, municipal delays, etc.). Such cases are considered on a case-by-case basis.

9 General Question

In the past 3 years what type of event in TX could we associate with GLO stepping in with assistance for residential customers?

The GLO is still actively rebuilding single-family housing damaged or destroyed by Hurricane Harvey, 2018 Flood Events, and 2019 Disasters. Providers awarded a contract under this solicitation may be used to support active grants or future events for which the GLO receives a grant allocation.

10 General Question

Will the primary customer not have insurance to cover said loss (low income properties)?

Because program requirements prohibit any duplication of benefits, the primary customer will not have insurance to cover their loss. Historically, per CDBG requirements, the majority of our beneficiaries are considered low-to-moderate income.

Section No.

5.6 Financial

Capability, 5.6.1 Financial Capability Review

Within three (3) business days of a potential awardee’s acknowledgment of a Notice of Intent to Award issued by the GLO, the potential awardee is required to

Please confirm or clarify that we do not need to submit the Annual Report and Financial Statement Components Worksheet with our submission response, as we have done with the

Respondents do NOT need to submit the Annual Report and Financial Statement Components Worksheet with their submission response.

However, these documents will need to be provided within 3 business days after a

Texas General Land Office -7- RFQ No. 1111-RS Addendum No. 1 submit Annual Reports … and One completed Financial Statement Components Worksheet… previous GLO RFQ responses and that these are only to be provided after an intent to award is received by the proposer/potential awardee.

Notice of Intent to Award is received by the proposer/potential awardee.

12 General General

Who is current incumbent for this contract?

All current contracts can be viewed on the GLO’s website here:

https://s3.glo.texas.gov/sb20/

13 General General

Do you have a list or current tabulation for this contract?

All current contracts can be viewed on the GLO’s website here:

https://s3.glo.texas.gov/sb20/

14 General General

How is the Contractor to provide price(s) with the Bid? For example:

lump sum for one (1) year, per hour basis, or on an as needed whatever the type of work is to be done basis?

Solicitation Responses must not include any information regarding Respondent’s fees, pricing, or other compensation.

Selected Providers will be asked to provide prices during the RFWOP process as described in the RFQ.

15 General General

Are partial payments acceptable? Such as when the materials are delivered on the project site, can the contractor send a partial invoice?

No. Payments will be made according to the payment schedule in the contract.

Section number: 2.5 Work Order Authorization

“Price Adjustments:

Prices included in a Work Order budget at the time of execution shall be utilized for the first four (4) years of the Work Order term. At the end of that period, and at the end of each 24-month period thereafter, the GLO, at its sole discretion and upon submission of a written request by Provider, may amend the Work Order to

Price adjustment requests: In the event of significant construction price increase, will contractors be able to provide documentation to the GLO to demonstrate increases in the cost of supplies or labor? For example, COVID labor and supply issues led to

Yes - Providers will be allowed to submit a written request for a price adjustment after the first four years of any Work Order term and at the end of each 24-month period thereafter for the GLO’s consideration.

Texas General Land Office -8- RFQ No. 1111-RS Addendum No. 1 allow for unit price adjustments in order to accommodate Provider’s increased costs due to market forces, if any. The GLO may permit unit price adjustments in correlation with RS Means values or a similar cost estimate system, but in no case will a unit price increase exceed 5% of the then-current unit price amount. Every twenty-four (24) months following a price increase under this Section, the GLO will reevaluate pricing and will adjust unit prices according to the percent change of any decrease, but in no event shall unit prices be decreased below the unit prices utilized for the first four

(4) years of the Work Order term.

significant price increases which led to contractors having to increase their costs.

6.2

INSURANCE,

6.2.1.5

The required coverage is to be with companies licensed in the state of Texas, with an “A” rating from A.M. Best, and authorized to provide the corresponding coverage.

Will “A-“ rated insurers be acceptable? Yes.

Attachment B, Paragraph

Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a

Will contractors be required to purchase flood insurance?

Yes, Providers may be required to provide a third-party one-year flood insurance policy, when necessary.

Texas General Land Office -9- RFQ No. 1111-RS Addendum No. 1 special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.

19 General General

There are multiple sample contracts, work orders, and supplementary conditions included with the RFP. Could you please clarify what contract and supplementary conditions the GLO intends to utilize for this project?

A sample contract is provided in Exhibit C (PDF pages 55-138). A sample work order is provided in Exhibit D (PDF pages 140- 160).

The GLO intends to utilize both documents for future contracts and issued work.

Texas General Land Office -10- RFQ No. 1111-RS Addendum No. 1

In the submission of the Solicitation Response, the Respondent shall acknowledge receipt of this addendum; otherwise, the Solicitation Response may not be given consideration. The Respondent shall acknowledge receipt by returning a signed copy of this notice with the Solicitation Response.

RFP No. 1111-RS

Pre-Positioned Residential Construction Repair Services related to

Disaster Recovery and Mitigation Programs

Addendum No. 1

Respondent Name: ____________________________________________________________

Mailing Address: ____________________________________________________________

Email: ____________________________________________________________

Signature: ____________________________________________________________

THIS HEREBY COMPLETES ADDENDUM NO. 1.