ESBD_File_352336_Responses to Questions RQ24-0341DP FINAL 3.13.24.pdf

TEXAS LOTTERY COMMISSION

Invitation for Bids for

TEXAS TWO STEP DRAWING MACHINES AND BALL SETS

#RQ24-0341DP

RESPONSES TO BIDDERS’

QUESTIONS

AND

IFB AMENDMENT

March 13, 2024

INVITATION FOR BIDS

FOR

TEXAS TWO STEP DRAWING MACHINES AND BALL SETS

RESPONSES TO BIDDERS’ QUESTIONS

AND

IFB AMENDMENT

Note to All Prospective Bidders:

The following includes responses to questions submitted in writing by the required deadline.

The Texas Lottery Commission (TLC) has attempted to provide both accurate and thorough responses to all questions. Some responses may clarify or modify the IFB, and every Prospective Bidder is on notice of each answer’s content. Answers that modify the IFB are so noted. Answers apply only to the facts as presented in each specific question.

Bidder shall review all sections of the IFB along with this document to ensure a complete understanding of the requirements.

WRITTEN QUESTIONS RECEIVED BY MARCH 5, 2024 BY 4:00 p.m.

1. 1.6.4 For electronic submissions, Bidders shall submit one (1) signed original of its Bid, and one (1) signed original of the Cost Sheet for each design, (a total of two (2) Cost sheets), along with required Attachments

• Electronic signature on the pdf acceptable or does this mean a paper copy must come with the samples?

RESPONSE: Yes, electronic signature on the pdf is acceptable. If submitting an electronic bid, bidders are not required to also submit a signed paper copy with the samples. Refer to Section 1.6.

• Is a password protected pdf acceptable?

RESPONSE: No. Electronic bids must be in a searchable and unprotected portable document format (PDF). See Amendment No. 1 below.

IFB AMENDMENT:

The following have been adopted by Amendment to the IFB, as permitted by Section 2.2 of the IFB.

AMENDMENT NO: 1

The TLC is amending the IFB as follows. All other specifications under this section remain as written.

Section 1.6.4 is amended as follows:

1.6.4 For electronic submissions, Bidders shall submit one (1) signed original of its Bid, and one (1) signed original of the Cost Sheet for each design, (a total of two (2) Cost sheets), along with required Attachments that must be in a searchable and unprotected portable document format (PDF). Each PDF file attachment shall be a separate document and clearly named. TLC takes no responsibility for electronic submissions that are captured, blocked, filtered, quarantined, or otherwise prevented from reaching the proper destination server by any TLC anti-virus or other security software.

To confirm receipt of all electronic submissions, Bidders should request a confirmation by e-mail. If a Bidder submits multiple versions of the bid document, such as one by overnight and one by email, in the event of a conflict between the documents, the last received version that arrives before the Bid deadline will be considered the official version designated for evaluation by the Evaluation Committee.