ESBD_File_350863_Addendum I - RFP 2024-003 Purchase of Childcare Quality Improvement Services.pdf

All parties shall be responsible for reading this entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. The addendum will form a part of the resulting contract document. All other conditions of this RFA remain unchanged.

100 N Santa Rosa Street I San Antonio, TX 78207 I (210) 224-4357 I workforcesolutionsalamo.org

March 1, 2024

ADDENDUM I

RFP 2024-003 Purchase of:

Childcare Quality (CCQ) Improvement Services

I. This Addendum is being issued in response to questions(s) received:

1. What does the reference to "American Job Centers" on page 18 mean? That is not mentioned elsewhere in the RFP. Can we get more information about that task?

Response: The reference to American Job Centers on page 18 has been revised and replaced with the following:

“American Job Centers” means Career Center locations, and would be the Data Point Career Center Location, although most staff can work remotely due to the nature of the work is visiting offsite locations. Proposals will be evaluated to identify the organization’s demonstrated organizational capacity, effectiveness, and competence in delivering comparable or related services.

Additionally, identify structure, staff qualifications, number of staff proposed, competency in childcare provider mentoring, Quality Initiatives, and the financial and technical resources necessary to maintain administrative and fiscal accountability. This information must be submitted on all entities in a Joint Venture.

2. Does the proposal need to include all services outlined in the RFP? Or is there a possibility of offering certain services without others?

Response: We are seeking proposals from offerors to provide all outlined services in the Scope of Work, all services outlined in the RFP would need to be included.

3. In terms of mentorship, is virtual communication with providers sufficient or is in-person training and meetings required?

Response: Communication with providers can be a mixture, but primarily the trainings and meetings are required to be in-person.

4. Was the pre bid conference recorded? If so, how do we get access?

Response: Yes, the pre-bid conference was recorded and will be uploaded to the Bonfire Portal.

5. Is there an incumbent and if so, which agency is it?

file:///C:/Users/ccase/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/W1JLKMYF/workforcesolutionsalmao.org

All parties shall be responsible for reading this entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. The addendum will form a part of the resulting contract document. All other conditions of this RFA remain unchanged.

100 N Santa Rosa Street I San Antonio, TX 78207 I (210) 224-4357 I workforcesolutionsalamo.org

Response: Yes, The City of San Antonio holds the current contract.

6. What supports/workflows are currently in place for the offeror to facilitate collaboration with CAE and the Children’s Learning Institute?

Response: Communication will primarily be through e-mail help ticket and has been added to the RFP requirements in Section 2.

7. Is the Offeror (Prime or subcontractor) required to have its trainers to be TX Certified to deliver the CDA requirements?

Response: Yes, please see page 13 of the RFP, Section C, Comprehensive Services for CCQ.

WSA requires that all staff development and training be in DFPS Child Care Regulation (CCR) core competencies and that trainers are registered with the Texas Early Childhood Professional Development System (TECPDS) Trainer Registry.

*************************END OF QUESTIONS RECEIVED************************

The RFP deadline to submit a proposal is April 2, 2024; By 2:00 PM CST.

II. Clarifications

1. For reference purposes only, the following links are provided.

• WD 25-23

• WD 10-23

• Section 809.96(a)

• WD Letter 19-21

• 45 CFR Section 98.51

• TWC Rule 809.134

• WD Letter 23-23

• Texas Workforce Commission’s (TWC) Financial Manual for Grants and Contracts

(FMGC)

2. For clarification purposes and in accordance with Section 1.11.13 the recommended Offeror will be subject to a Fiscal Integrity Review with our outside Fiscal Monitoring Agent. It is recommended that offerors submit their most recent Audited Fiscal Statements with their proposal.

3. The estimated award date is June 2024.

file:///C:/Users/ccase/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/W1JLKMYF/workforcesolutionsalmao.org https://www.twc.texas.gov/sites/default/files/wf/policy-letter/wd/25-23-twc.pdf https://www.twc.texas.gov/sites/default/files/2024-02/10-23-ch1-twc.pdf https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=40&pt=20&ch=809&rl=96 https://www.twc.texas.gov/sites/default/files/wf/policy-letter/wd/19-21-ch2-twc.pdf https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-A/part-98/subpart-F https://www.twc.texas.gov/sites/default/files/ogc/docs/rules-chapter-809-child-care-services-twc.pdf https://www.twc.texas.gov/sites/default/files/wf/policy-letter/wd/23-23-twc.pdf https://www.twc.texas.gov/agency/grant-administration-financial-reporting https://www.twc.texas.gov/agency/grant-administration-financial-reporting