ESBD_File_347714_PEST CONTROL-2024 - ADD 3.pdf

Stephen F. Austin State University RFP #PEST CONTROL-2024 ADDENDUM NO. 3

PROCUREMENT AND BUSINESS SERVICES

P. O. Box 13030

NACOGDOCHES, TX 75962

REQUEST FOR PROPOSAL

RFP NUMBER

PEST CONTROL-2024

ADDENDUM NO. 3

Dated: 1/29/24

PROPOSAL MUST BE RECEIVED BEFORE:

5:00 PM, TUESDAY FEBRUARY 20, 2024

MAIL PROPOSAL TO: HAND DELIVER AND/OR

EXPRESS MAIL TO:

Stephen F. Austin State University Stephen F. Austin State University Procurement and Business Services Procurement and Business Services

P. O. Box 13030, SFA Station 2102 Alumni Drive, Austin Bldg., Room 131 Nacogdoches, TX 75962-3030 Nacogdoches, TX 75962

Show RFP Number, Due Date and Time on Return Envelope

NOTE: PROPOSAL must be time stamped at Stephen F. Austin State University Procurement and

Business Services before the hour and date specified for receipt of proposal.

REFER INQUIRIES TO:

Nicole Ivancic

Purchasing Manager Stephen F. Austin State University

Procurement and Business Services 936.468.4472 email: ivancickn@sfasu.edu mailto:ivancickn@sfasu.edu

Stephen F. Austin State University RFP #PEST CONTROL-2024 ADDENDUM NO.3

STEPHEN F. AUSTIN STATE UNIVERSITY

Request for Proposal #PEST CONTROL-2024

ADDENDUM NO. 3

THIS ADDENDUM MUST BE ACKNOWLEDGED IN ORDER FOR THE RESPONSE TO

RECEIVE CONSIDERATION. FAILURE TO ACKNOWLEDGE THE ADDENDUM WILL

RESULT IN DISQUALIFICATION OF THE RESPONSE.

PROPOSAL MUST BE RECEIVED BEFORE:

5:00 PM, TUESDAY FEBRUARY 20, 2024

1. PROPOSAL DUE DATE HAS NOW BEEN EXTENDED TO 5:00 PM, TUESDAY

FEBRUARY 20, 2024

2. Service Schedule/Specifications – Exhibit C REVISED (See page 2)

3. Financial Proposal – Exhibit D REVISED (See pages 5-7)

EXHIBIT C-SERVICE SCHEDULE/SPECIFICATIONS

Service will be limited to the times designated for each area as set out in this bid. Treatments must be scheduled through the designated Director. SFA expects flexibility on the part of the contractor in setting and changing service schedules as required so that there is minimum operation interference. SFA agrees to provide access to all areas at all locations as required during the agreed upon service times in accordance with the attached specifications listed herein.

The frequency of treatment shown on this schedule is based on estimated needs. SFA reserves the right to increase or decrease frequencies to meet actual needs.

UNIVERSITY STUDENT CENTER

Student Center Building

The entire building shall be fogged underneath a minimum of THREE TIMES PER YEAR. Spot treatment spraying shall occur as needed and billed at the contracted hourly rate.

The entire Student Center Building shall be fogged underneath during the following times:

a) Christmas break (approx. December 24, 2024 through December 29, 2024)

b) Immediately following the Spring Semester (approx. May 12, 2024, through June 2, 2024)

c) Prior to beginning of Fall Semester (approx. August 18, 2024, through August 25, 2024)

Treatment must be scheduled through the Student Center Director. The Student Center Contact is Nick Stallworth (936) 468-1373. A Pest Control Form must be signed by the Director or their representative. An unsigned form will make any invoices for that day’s work null and void. Invoices will not be paid without the approval of the Student Center Associate Director or another authorized University representative.

ALL FOOD SERVICE AREAS

All Food Service areas are to be treated TWICE PER MONTH

Minimum service shall include spraying underneath, behind, and in-between all equipment; the entire eating area; and all storage areas.

a) Christmas break (approx. December 24, 2024 through December 29, 2024)

b) Immediately following the Spring Semester (approx. May 12, 2024, through June 2, 2024)

c) Prior to beginning of Fall Semester (approx. August 18, 2024, through August 25, 2024) Because of the timing of food preparation, bi-weekly treatment must be scheduled through each Area Director. A Pest Control Report Form must be filled out for each Food Service Area and signed by the Area Director or his representative, and sent in with the invoice. Any unsigned forms will make that area’s invoice amount null and void for that day’s work. Invoices will not be paid without the approval of the Food Service Director or another authorized University representative.

RESIDENCE HALLS

All residences are to be treated a minimum of three (3) times during the calendar year. The times specified are when the residence halls are empty between semesters. All the residence halls shall be treated during each of these two-to-three-week periods.

a) Christmas break (approx. December 24, 2024 through December 29, 2024)

b) Immediately following the Spring Semester (approx. May 12, 2024, through June 2, 2024)

c) Prior to beginning of Fall Semester (approx. August 18, 2024, through August 25, 2024)

Minimum service shall include fogging all basements and mechanical rooms and spraying all student rooms, mechanical rooms, lobbies, etc., and thorough bed bug inspection of all beds, bedding, bedside tables, closets, and other vulnerable areas. This service shall be guaranteed for four (4) months with call-backs at no additional charge. Infestations shall be checked and treated daily until they are brought under control.

RESIDENCE LIFE HOUSING OPERATIONS BUILDING

Building to be treated 3 times per year

Treatment shall be scheduled through the Housing Operations Manager (located at 1924 University Drive) contact Bradley Cobb, 936-468-6601 or 468-6602. A Pest control Report Form shall be filled out for each dormitory and signed by the Housing Operations Manager or his representative, and sent in with the invoice.

Any unsigned reports will make that dorm’s invoice amount null and void.

Invoices will not be paid without the approval of the Operations Manager or another authorized University representative.

SFASU PATIO SQUARE APARTMENTS

All apartment complexes are to be treated QUARTERLY.

Minimum service shall include fogging underneath apartments; spraying lobby and basement of apartments; fogging all mechanical rooms; and spraying all rooms, including laundry houses, thorough bed bug inspection. This service shall be guaranteed for three (3) months with call backs at no additional charge. Infestations shall be checked and treated daily until they are brought under control.

Treatment shall be scheduled through the Student Center Director. The Student Center Contact is Nick Stallworth (936) 468-1373. A Pest control Report Form must be filled out for and signed by the Associate Director or his representative, and sent in with the invoice. Any unsigned reports will make the invoice amount null and void. Invoices will not be paid without the approval of the Director or another authorized University representative.

Ralph W. Steen Library Treatment shall be monthly by either rotation spraying of one of each of the (4) four floors each month or by a complete building treatment. All work is to be scheduled through Jeanne Porterfield (936)-468-1085.

Other Buildings as requested-Additional SPOT Treatment:

To provide spot spraying for other buildings both on and off campus or areas NOT specified that would be requested on a “call out” basis for particular areas or departments (offices) with a specific treatment need as requested. The first follow up visit for inspection related to a requested treatment area to be provided at no additional charge including required call backs.

EXHIBIT D- FINANCIAL PROPOSAL

Having carefully reviewed the specifications and related documents affecting the proposal to provide pest control services to Stephen F. Austin State University, the undersigned submits the following Financial Proposal in accordance with the Request for Proposal documents:

Respondent Name:

Authorized Signature:

BAKER PATTILLO STUDENT

CENTER

$ /treatment

224,021 sq ft, fogging under building 3X per year

ALL FOOD SERVICE AREAS

Excluding the non-food service areas of the Baker Pattillo Student Center Monthly Treatment Required (Twice Per Month)

Student Center Cafeteria, 20,448 sq.ft. 12 mos. $ /mo.

Salty Tom's, Sal's, 1,664 sq ft 12 mos $ /mo

Chick-Fil-A, 713 sq ft 12 mos $ /mo

Starbucks, 492 sq ft 12 mos $ /mo

Ace Sushi, approx. 1,000 sq ft 12 mos $ /mo

Panda Express, approx 1,000 sq ft 12 mos $ /mo

Tu Taco, approx. 1,000 sq ft 12 mos $ /mo

Student Center Convenience Store, 1,050 sq ft 12 mos $ /mo

Movie Concession stand, 112 sq ft 12 mos $ /mo

Library/ Einstein Brothers Bagels, approx 600 sq ft 12 mos $ /mo

East College Cafeteria, 42,480 sq ft 12 mos $ /mo

RESIDENCE HALLS

Student rooms -estimates provided 3 treatments per year required Mays Hall 1950 30,156 sq.ft. 86 rooms $ /treatment

Wisely Hall 1935 27,456 sq.ft. 52 rooms $ /treatment

North Hall 1960 17,407 sq.ft. 52 rooms $ /treatment

South Hall 1960 17,407 sq.ft. 54 rooms $ /treatment

Griffith Hall 1965 93.133 sq.ft. 270 rooms $ /treatment

Hall 10 1963 26,928 sq.ft. 72 rooms $ /treatment

Hall 14 1964 69,595 sq.ft 220 rooms $ /treatment

Steen Hall 1968 128,382 sq.ft. 382 rooms $ /treatment

Kerr Hall 1968 93,133 sq.ft. 270 rooms $ /treatment

Hall 20 1985 93,133 sq. ft 270 rooms $ /treatment

Lumberjack Village:

311 units

-Buildings 1, 2 &3

318,875 sq.ft

-Community Building

7,772 sq.ft

-Lumberjack Lodge

126,327 sq.ft 102 units $ /treatment

-Lumberjack Landing

210 units $ /treatment

SFASU APARTMENTS

Quarterly treatments required

Patio Square Apartments $ /treatment

Residents live in the apartments year-round, and they are notified properly of the agreed upon time of treatment. If residents refuse treatment, the Contractor is to notify the Housing Operations Manager within 24 hours of the refusal. Upon dealing with the situation, the Contractor will be scheduled to complete the job at a later time.

Residence Life Housing Operations Building

30,644 sq ft

Ralph W. Steen Library Monthly Pest Control treatments required 12 mos $ /mo

237,044 sq ft

ADDITIONAL SPOT

TREATMENT:

$ /per hour

Respondents are requested to provide pricing for additional “spot spraying” for other buildings both on and off-campus or areas NOT specified on this service that would be requested on a “call out” basis for particular areas or departments (offices) with a specific treatment need. First follow up visit to be provided free of charge.

ADDITIONAL SPOT TREATMENT-

FOLLOW UP VISIT:

ADDITIONAL FLEA TREATMENTS FOR

RESIDENCE HALLS:

Residence Halls which house therapy animals

TRAPPING AND REMOVAL OF SMALL

ANIMALS:

Including but not limited to: bats, squirrels, racoons, skunks, cats

Optional annual escalation rate, if any %

EXHIBIT D- FINANCIAL PROPOSAL