ESBD_File_347576_RFI 608-24-HB718IMS Statewide Inventory Management System for Metal Plates.pdf

*Please note this RFI is only a request for information and no contractual obligation whatsoever on behalf of the TxDMV shall arise from the RFI process. This RFI does not constitute a Request for Qualifications (RFQ), Request for Proposal (RFP), Request for Offer (RFO), Invitation for Bid (IFB), or other solicitation, nor does it constitute a commitment to issue any solicitation in the future. All costs associated with preparing a Response or submission to this RFI shall be borne solely by the Respondent. Potential Respondents to the RFI are responsible for monitoring the Electronic State Business Daily (ESBD) for additional information related to the RFI. Issued Jan 08, 2024

Finance and Operations Division – Purchasing Section

REQUEST FOR INFORMATION

RFI No. 608-24-HB718IMS

Statewide Inventory Management System for Metal Plates

In response to the passage of House Bill (HB) 718, the Texas Department of Motor Vehicles (TxDMV) is tasked with phasing out the currently used temporary paper license plates by July 1, 2025, and replacing them with metal license plates to better combat and deter fraud. As part of this RFI, TxDMV is requesting responses be submitted that propose a statewide inventory management system that securely tracks metal license plates from our Huntsville production facility to counties and motor vehicle dealerships throughout the state of Texas.

Background:

In fiscal year 2023, approximately 5.4 million plates were distributed to 422 county tax assessor-collector (TAC) & TxDMV Regional Service Centers (RSC) locations.

Under the current system, metal plates are distributed via two methods: 1) from a warehouse facility in Huntsville to county TAC offices and TxDMV RSCs across the state via less than load (LTL) freight or Federal Express. TAC offices then distribute plates to the general public at the time of vehicle registration; and 2) The Motor Vehicle Division (MVD) of TxDMV distributes metal dealer plates to individual motor vehicle dealerships via the US Postal Service.

Per HB 718, dealerships will discontinue printing temporary tags for their customers.

Consequently, there will be a significant increase in the distribution and tracking of metal vehicle plates to motor vehicle dealerships across Texas, extending beyond the current distribution to TAC and RSC offices. This change will require a fundamental overhaul of the current inventory management system and distribution model in use by the state. Subsequently, TxDMV is requesting written responses, presentations, and/or discussions with vendors experienced in software integration, logistics, and inventory management.

*Please note this RFI is only a request for information and no contractual obligation whatsoever on behalf of the TxDMV shall arise from the RFI process. This RFI does not constitute a Request for Qualifications (RFQ), Request for Proposal (RFP), Request for Offer (RFO), Invitation for Bid (IFB), or other solicitation, nor does it constitute a commitment to issue any solicitation in the future. All costs associated with preparing a Response or submission to this RFI shall be borne solely by the Respondent. Potential Respondents to the RFI are responsible for monitoring the Electronic State Business Daily (ESBD) for additional information related to the RFI. Issued Jan 08, 2024

Inventory management system models and other areas of interest include but are not limited to:

1. Ability to interface with other internal TxDMV solutions and applications.

2. Inventory management system methods/features/functionality of interest:

• Motor vehicle inventory software solutions to aid multiple stakeholder groups.

• Data integration and migration.

• Enhancement of existing workflows.

• Centralized order fulfillment/just-in-time management.

• Auditing, managing, reporting, and dashboard capabilities.

• Real-time or batch updates/alerts and control parameters.

• Barcode capabilities.

• “Out of the box” predictive inventory management analysis options.

• Scalable and flexible system configuration.

• Key integrations and interfaces offered.

• Ability to modify the solution to accommodate future needs and potential expansions.

3. Estimated pricing/licensing for the proposed inventory management system.

Written responses are requested by January 31, 2024, by 3:00 PM Central Time. TxDMV requests that responses be limited to no more than 15 pages and contain complete and detailed information regarding the respondent’s proposed inventory management system.

Presentations, if requested by Respondent, will be scheduled on a first-come, first-serve basis during the months of February or March 2024. Respondents must RSVP by February 16, 2024, by 3:00 PM Central Time.

Please submit written responses and RSVPs, if applicable, via email to: Nhi.Ge@TxDMV.gov

Nhi Ge, CTCD, CTCM Contract Specialist Texas Department of Motor Vehicles (TxDMV) mailto:nhi.ge@txdmv.gov