ESBD_File_346791_601440000042359_Solicitation Package.pdf

INSTRUCTIONS TO RESPONDENTS

USE OF NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING CODE

The Texas Department of Transportation (TxDOT) uses the National Institute of Governmental Purchasing, Inc., (NIGP) code to standardize purchases by conforming to the class, item, and group structure of the code. The NIGP code is used to select vendors for our master vendor file from the Texas Comptroller of Public Accounts (CPA) Centralized Master Bidders List (CMBL).

New suppliers and other vendors wishing to furnish materials, equipment, supplies and services to TxDOT should apply to be on the CMBL to receive bidding opportunities.

Existing TxDOT vendors need only be concerned that the information listed on the CMBL file is correct, and that the applicable NIGP class and item are selected for those you can provide.

CMBL information is available online at: https://comptroller.texas.gov/purchasing/vendor/cmbl/ or by phoning 1-512-463-3459.

Early Payment Program - TxDOT is offering an important program to all respondents that provide prioritized invoice processing and payments (prior to the 30th day after receipt of a correct invoice). The program provides enrolled vendors enhanced benefits from improved invoice processing to priority handling to cash advancement and technology efficiencies.

Respondents offering a cash discount in exchange for TxDOT’s priority invoice processing and early payment agreement should complete and return the attached form entitled “Priority Invoice and Early Payment Program” with the response.

Additional information may be found at the following website: http://www.txdot.gov/business/vendors/epp.html

Revised 04/13/2022

THE ATTACHED SOLICITATION SHOULD BE RETURNED AS FOLLOWS:

must be received before the hour and dateAll responses for Solicitation No.

specified

All reference to time in the solicitation shall mean Central Time.

Email responses must be sent to . Email responses must not exceed 20 MB and be in portable document format (PDF) or Excel format for pricing schedules, signed by respondent, and attached to the email to be considered for award. Emails exceeding 20 MB must be sent to through managed file transfer services such as, but not restricted to, Dropbox™. TxDOT will not be responsible for failure of electronic equipment, operator error, server delays, or system outages. Responses that are late, illegible, incomplete, file corrupted, flagged as a virus, or otherwise non-responsive will not be considered.

Respondent must place the following in the subject line of their email submission: Solicitation Number, Company Name.

The response must be sent only to . Any response sent to any email address other than

- whether directly, courtesy copy (cc), or blind copy (bcc) - will be considered non-responsive.

For hand delivery or courier service, United States Postal Service, Federal Express, United Parcel Service, or other mail delivery service, contact the purchaser for assistance.

601440000042359

01/09/2024 10:00AM

Taylor.Blevins@txdot.gov

Taylor.Blevins@txdot.gov

Taylor.Blevins@txdot.gov Taylor.Blevins@txdot.gov

SHIP TO THE FOLLOWING LOCATION

UNLESS OTHERWISE NOTED

SEE SPECIFIC INSTRUCTIONS FOR

EACH LINE ITEM.

United States

SEE SPECIFIC INSTRUCTIONS FOR

EACH LINE ITEM

1 8.00 EA 55091780000

DETECTION SYSTEM, VEHICLE

SHIP THIS ITEM TO THE FOLLOWING LOCATION

LUBBOCK-A COUNTY MAINTENANCE

2710 E MUNICIPAL DRIVE

LUBBOCK TX 79403

United States

Example: GridSmart Product Code:

GS-3-CBL

F.O.B. Destination; Freight to be included in unit price.

Manufacturer ____________________ Part Number _____________________ Delivery in _______ days

2 8.00 EA 55091780000

DETECTION SYSTEM, VEHICLE

SHIP THIS ITEM TO THE FOLLOWING LOCATION

LUBBOCK-A COUNTY MAINTENANCE

Page 1INVITATION FOR BID 10/27/2023

SOLICITATION NO: 601440000042359

OPENING DATE 10:00 AM Jan 09, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Blevins, Taylor

PHONE: 903/427-3561

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Item Item Quantity Unit Make/ Unit Extended No. Description Model Price Price

IF RESPONDING, FORM MUST BE SIGNED. IF NOT RESPONDING. DO NOT RETURN THIS FORM.

Failure to sign will disqualify response.

Authorized Signature Date

Printed Name

By signing solicitation, respondent certifies that if the Texas address is shown as the address of the respondent, respondent qualifies as a Texas Bidder as defined in 34 T AC Rule 20.306

Example: GridSmart Product Code:

GS-3-SMK

F.O.B. Destination; Freight to be included in unit price.

Manufacturer ____________________

3 4.00 EA 55091780000

SHIP THIS ITEM TO THE FOLLOWING LOCATION

LUBBOCK-A COUNTY MAINTENANCE

2710 E MUNICIPAL DRIVE

LUBBOCK TX 79403

United States

Example: GridSmart Product Code:

GS-3-CAT5

F.O.B. Destination; Freight to be included in unit price.

Manufacturer ____________________

4 8.00 EA 55091780000

SHIP THIS ITEM TO THE FOLLOWING LOCATION

LUBBOCK-A COUNTY MAINTENANCE

2710 E MUNICIPAL DRIVE

LUBBOCK TX 79403

United States

Example: GridSmart Product Code:

GS-3-SYS

F.O.B. Destination; Freight to be included in unit price.

Manufacturer ____________________

Page 2INVITATION FOR BID 10/27/2023

SOLICITATION NO: 601440000042359

OPENING DATE 10:00 AM Jan 09, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Blevins, Taylor

PHONE: 903/427-3561

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Item Item Quantity Unit Make/ Unit Extended No. Description Model Price Price

5 8.00 EA 55091780000

DETECTION SYSTEM, VEHICLE

SHIP THIS ITEM TO THE FOLLOWING LOCATION

LUBBOCK-A COUNTY MAINTENANCE

2710 E MUNICIPAL DRIVE

LUBBOCK TX 79403

United States

Example: GridSmart Product Code:

GS-3-TS2

F.O.B. Destination; Freight to be included in unit price.

Manufacturer ____________________

6 8.00 EA 55091780000

SHIP THIS ITEM TO THE FOLLOWING LOCATION

LUBBOCK-A COUNTY MAINTENANCE

2710 E MUNICIPAL DRIVE

LUBBOCK TX 79403

United States

Example: GridSmart Product Code:

GS-3-OPT

F.O.B. Destination; Freight to be included in unit price.

Manufacturer ____________________

The following comments apply to the entire Solicitation

Page 3INVITATION FOR BID 10/27/2023

SOLICITATION NO: 601440000042359

OPENING DATE 10:00 AM Jan 09, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Blevins, Taylor

PHONE: 903/427-3561

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

1. Description of Goods: This solicitation is to establish a contract for vehicle detection systems for Amarillo District.

2. Emergency This solicitation is for an emergency purchase made under Texas Government Code, §2155.137 and 34 TAC 20.82.

3. Electronic State Business Daily (ESBD): This solicitation is posted on the ESBD.

It is the responsibility of the interested parties to periodically check the ESBD for updates to the procurement prior to submitting a response. The respondent’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the solicitation.

http://www.txsmartbuy.com/esbd

4. Proprietary This solicitation is being advertised under Texas Government Code, §2155.067.

TxDOT believes the requested items are proprietary to one manufacturer and/or specification. Only responses conforming exactly to the specifications will be considered in determining award. The issuing office strongly encourages responses from all qualified vendors who may be able to provide the specified items.

5. Order of Precedence: In the event of any conflict, terms contained in the document shall prevail in the order as listed below:

5.1. Solicitation No. 601440000042359

5.2. Specification No. TO-6291

5.3. TxDOT Terms and Conditions, October

5.3.1. Payment will be made in

accordance with Part 4, Para. 4.04 (b)

Page 4INVITATION FOR BID 10/27/2023

SOLICITATION NO: 601440000042359

OPENING DATE 10:00 AM Jan 09, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Blevins, Taylor

PHONE: 903/427-3561

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Ability to make early delivery may be a factor in the award.

6. Estimated Quantities Quantities are estimates only to be used for the purpose of comparing responses.

The respondent must enter their unit price on Solicitation. Total price will be evaluated by multiplying the unit price for each line by the estimated quantities listed on Solicitation.

TxDOT will order only the amount needed to satisfy operating requirements; no guarantee of any minimum or maximum purchase is made or implied. Total amount ordered must not exceed the aggregate contract amount unless additional funds are allocated, and the total contract amount is increased in accordance with the terms and conditions.

7. Delivery Delivery must be made between 8:00 a.m.

and 3:30 p.m Monday through Friday except on regularly observed state or federal holidays, unless prior approval has been obtained from TxDOT.

8. Contact Information The individuals listed below are the only authorized TxDOT contacts.

Contacting any other TxDOT personnel regarding this solicitation, may result in the respondent being disqualified.

Any changes as a result of questions will be made by TxDOT in the form of an addendum to the solicitation; no oral changes will be considered.

For clarification or questions regarding this solicitation, respondents may contact:

Add certification after each contact’s name:

Primary Contact Name: Taylor Blevins, CTCD Phone: 903-737-9293 Email: taylor.blevins@txdot.gov

Secondary Contact Name: Kevin McIntyre, CPM, CTCD, CTCM Phone: 512-416-4775 Email: Kevin.McIntyre@txdot.gov

Page 5INVITATION FOR BID 10/27/2023

SOLICITATION NO: 601440000042359

OPENING DATE 10:00 AM Jan 09, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Blevins, Taylor

PHONE: 903/427-3561

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

9. Vendor Performance: TxDOT will monitor performance on a regular basis.

9.1. TxDOT may consider the following

performance by the vendor as unsatisfactory performance - An unsatisfactory performance determination includes, but is not limited to:

9.1.1. Failure to deliver any portion of

the work product.

9.1.2. Failure to deliver a useable work

product during the term of the contract

9.2. Exceptional performance

determination includes, but is not limited to:

9.2.1. Deliverables made early upon

TxDOT member request.

9.2.2. Vendor commended for exceptional

customer service

10. Response Submission

10.1. GENERAL FORMAT: The respondent

must submit one signed and dated response to include the documentation required per response paragraph 10.3 to the email address indicated on the “instructions to respondents” page.

10.2. The respondent shall not encrypt

or password protect response or embed documents within the response; each section must be its own separate document.

10.3. RESPONSE: Failure by the

respondent to submit the documentation listed below will result in the response being considered non-responsive. The response submission must be submitted with each section named with the “Section #” and brief description not to exceed 30 total characters as a separate document in the following format:

10.3.1. Section 1 – Signed invitation

for Bid

10.3.2. Section 5 – Texas Family Code

Schedule

Page 6INVITATION FOR BID 10/27/2023

SOLICITATION NO: 601440000042359

OPENING DATE 10:00 AM Jan 09, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Blevins, Taylor

PHONE: 903/427-3561

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

11. Vendor Point of Contact:

Name: ___________________________ Phone:___________________________ Email: ___________________________

12. Vendor Verification of Federal Employer Identification Number:

Vendor to provide current company name:¬¬¬_____________________ Vendor to provide federal

EIN:______________________

If invoice will be submitted by, and/or payment made to, an EIN or company name different from the vendor on the contract, vendor must complete the following to authorize payment:

EIN of company authorized to invoice for vendor: ____________________ Name of Invoicing Company:__________________________ EIN of company authorized to receive payment:_________________ Name of company to be paid:___________________________

13. Preferences Check below if preference claimed under rule 34TAC 20.306.

Tie-Bid Preferences:

__ Supplies, materials or equipment produced in Texas or offered by a Texas bidder __ Agricultural products produced or grown in Texas __ Agricultural products and services offered by Texas bidder __ USA produced supplies, material or equipment __ Products produced at facilities located on formerly contaminated property __ Products and services from economically depressed or blighted areas __ Goods produced or offered by a Texas bidder that is owned by a service-disabled veteran who is a Texas resident

Source Preferences:

__ Products of persons with mental or physical disabilities __ Vendors that meet or exceed air

Page 7INVITATION FOR BID 10/27/2023

SOLICITATION NO: 601440000042359

OPENING DATE 10:00 AM Jan 09, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Blevins, Taylor

PHONE: 903/427-3561

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

quality standards. For contracts to be performed, in whole or in part, in a designated non-attainment area or an affected county, as those terms are defined by Health and Safety Code

386.001 Texas emission reduction plan

__ Manufacturer that has a recycle program for computer equipment __ Contractor providing foods of higher nutritional value Specification Preferences:

__ Point lines made of recycled materials, remanufactured, or environmentally sensitive materials including recycled steel __ Energy efficient products __ Rubberized asphalt paving materials __ Recycled motor oil and lubricants

If the name of your company is not printed on the heading of this solicitation, you must write the full name of company, full name of signer, mailing address, and respondent's employer identification number (EIN) on the face of the solicitation. To minimize identity theft, every company must have an employer Identification number (EIN), also known as a federal tax identification number, prior to award of a contract.

For information on obtaining your EIN, call 800-829-4933 or visit the following website:

https://www.irs.gov/businesses/small-bus inesses-self-employed/employer-id-number s

(NOTE: This link will not work if capitalization is used. Type in navigation bar using lower case letters)

14. Calendar of Events

Estimated Solicitation Posting Date:

01/03/2024

Response Due Date: 01/09/2024 10:00am

Tentative Date for Contract Award:

01/26/2024

Page 8INVITATION FOR BID 10/27/2023

SOLICITATION NO: 601440000042359

OPENING DATE 10:00 AM Jan 09, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Blevins, Taylor

PHONE: 903/427-3561

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Traffic Operations Traffic Management Division Section

TEXAS DEPARTMENT OF TRANSPORTATION

SPECIAL SPECIFICATION TO-6291

VIDEO IMAGING VEHICLE DETECTION SYSTEM

(for Intersection Stop Line Detection)

1.0 GENERAL

This special specification sets forth the minimum requirements for a Video Imaging Vehicle Detection System (VIVDS) that monitors and provides vehicle stop line detection at a roadway intersection via processing of video images and provides detector outputs to a traffic controller or similar device.

1.1 A VIVDS configuration for a single intersection will consist of sufficient cameras, the field communications link, VIVDS card rack or shelf mounted processor system, and all associated equipment required to setup and operate in a field environment including a video monitor, mouse and set-up software with interface cable (if required), connectors and camera mounting hardware.

1.2 The system is composed of these principal items: the camera(s), the field communications link between the camera and the VIVDS processor unit, and the VIVDS processor unit along with a PC if required, video monitor or associated equipment required to setup the VIVDS and if required, central control software to communicate to the VIVDS processor.

1.3 The VIVDS processor unit(s) must be compatible with NEMA TS1, NEMA TS2 TYPE 1, TYPE 2 and Type 170/2070 equipment. The VIVDS processor shall either be pluggable in a NEMA TS2 detector rack, or a shelf mount unit that functions as direct replacement for the detector rack assembly (rack and bus interface unit(s).

1.4 Definitions

1.4.1 VIVDS Processor Unit: The electronic unit that converts the video image provided by the cameras generates vehicle detections for defined zones and collects vehicular data as specified.

1.4.2 VIVDS Processor System: One (1) or more VIVDS processor modular unit(s) required to handle the number of camera inputs.

1.4.3 Central Control: A remotely located control center, which communicates with the VIVDS. The VIVDS operator at the central control has the ability to monitor the operation and modify detector placement and configuration parameters. If required, the equipment that constitutes central control is comprised of a workstation microcomputer along with the associated peripherals.

1.4.4 Field Setup Computer: A portable microcomputer used to set up and monitor the operation of the VIVDS processor unit. If required to interface with the VIVDS processor unit, the field setup computer with the associated peripherals described in this special specification and a video monitor, also described in this special specification, shall be supplied as part of the VIVDS.

SIGNAL OPERATIONS TO-6291, rev. 7/2011

1-10

1.4.5 Field Communications Link: The communications connection between the camera and the VIVDS processor unit. The primary communications link media may be coaxial cable with integral power cable, twisted pair high signal integrity cable, Ethernet cable (Category 5) or fiber optic cable.

1.4.6 Remote Communications Link: The communications connection between the

VIVDS processor unit and the central control and may have a network address.

1.4.7 Camera Assembly: The complete camera or optical device assembly used to collect the visual image. The camera assembly consists of a charged coupled device (CCD) or complimentary metal-oxide semiconductor CMOS camera, environmental enclosure, sun shield, temperature control mechanism, and all necessary mounting hardware.

1.4.8 Occlusion: The phenomenon when a vehicle passes through the detection zone but the view from the sensor is obstructed by another vehicle. This type of occlusion results in the vehicle not being detected by the sensor.

Or

When a vehicle in one lane passes through the detection zone of an adjacent lane. This type of occlusion can result in the same vehicle being counted in more than one lane.

1.4.9 Detection zone: The detection zone is a line or area selected through the VIVDS processor unit, when occupied by a vehicle, sends vehicle detection to the traffic controller or freeway management system.

1.4.10 Detection Accuracy: The measure of the basic operation of a detection system

(shows detection when a vehicle is in the detection zone AND shows no detection when there is not a vehicle in the detection zone).

1.4.11 Live Video: Video being viewed and/or processed at 30 to 60 frames per second.

Digital video being viewed and processed at 5 to 24 frames per second.

1.4.12 Lux: The unit of light intensity used to determine the minimum and maximum values of light in which a camera may operate.

1.4.13 Video Monitor: As a minimum must be a 9 inch color or black and white monitor with suitable connectors (BNC or other as needed) for video in and out or an industrial hardened PC monitor when applicable.

2.0 FUNCTIONAL CAPABILITIES

2.1 The system software must be able to detect either approaching or departing vehicles in multiple traffic lanes. Each zone and output must be user definable through interactive graphics by placing lines and/or boxes in an image on a video or VGA monitor. The user must be able to redefine previously defined detection zones.

2.2 Detection zones must be provided that are specific to the direction of vehicle travel. The direction to be detected by each detection zone must be user programmable. The vehicle detection zone should not activate if a vehicle traveling any direction other than the one specified for detection occupies the detection zone. Cross-street and wrong way traffic should not cause detection.

2-10

2.3 The VIVDS processor unit must compensate for minor camera movement (up to 2% of the field of view at 400 foot) without falsely detecting vehicles. The camera movement must be measured on the unprocessed video input to the VIVDS processor unit.

2.4 The camera must operate while directly connected to VIVDS processor unit.

2.5 Once the detector configuration has been downloaded or saved into the VIVDS processor unit, the video detection system must operate with the monitoring equipment (monitor and/or laptop) disconnected or on-line.

2.6 When the monitoring equipment is directly connected to the VIVDS processor unit, it must be possible to view vehicle detections in real time as they occur on the field setup computer's color VGA display or the video monitor.

2.7 For systems that utilize video processor module card(s) a minimum of 4 detector outputs per module is required and each module card must have a minimum of 24 detection zones.

2.8 For systems that utilize a shelf mounted processor that connects directly to the Port 1 communication cable (SDLC) the processor must be capable of providing up to 64 detector outputs in a NEMA TS2 cabinet. For a NEMA TS1 cabinet the shelf mount processor must provide 24 detector outputs through a port via input/output cables.

2.9 The VIVDS must provide real time vehicle detection (within a maximum of 700 milliseconds (ms) of vehicle arrival).

2.10 The VIVDS processor unit must be capable of simultaneously processing information from various video sources, including video players and either CCTV or CMOS video image sensors. The video sources may be, but are not required to be, synchronized or line-locked. The video must be processed at a rate of 5 to 30 frames per second by the VIVDS processor unit.

2.11 The system must be able to detect the presence of vehicles in a minimum of 12 detection zones within the combined field of view of all cameras (a minimum of 12 detection zones per camera input to the VIVDS processor unit). Shelf mount systems that utilize a fixed wide angle lens shall be capable of providing a minimum of 24 detection zone outputs for TS1 and a minimum of 64 detection zone outputs for TS2 within a 300 foot radius of a camera mounted at 30 foot.

3.0 VEHICLE DETECTION

3.1 Detection Zone Placement

The video detection system shall provide flexible detection zone placement anywhere within the combined field of view of the image sensors. Preferred presence detector configurations shall be lines or boxes placed in the lanes, or lines or boxes placed in-line with lanes of traffic. A single detector shall be able to replace one or more conventional detector loops. Detection zones shall be able to be fully overlapped. In addition, detection zones should have the capability of implementing “AND” and “OR” logical functions including presence, extension and delay timing. These logical functions may be excluded if provisions are made to bring each detector separately into the controller and the controller can provide these functions.

3.2 Detection Zone Programming

3-10

3.2.1 Placement of detection zones shall be by means of a graphical interface using the video image of the roadway. The monitor shall show images of the detection zones superimposed on the video image of traffic while the VIVDS processor is running.

3.2.2 The detection zones shall be created by using the mouse or keypad to draw detection zones on the monitor. The detection zones shall be capable of being sized, shaped and overlapped to provide optimal road coverage and detection. It shall be possible to save, upload and download the detector configurations to and from the VIVDS processor unit and to retrieve the detector configuration that is currently running in the VIVDS processor unit.

3.2.3 The mouse or keypad must be used to edit previously defined detector configurations so as to fine-tune the detection zone placement size and shape.

Once a detection configuration has been created, the system shall provide a graphic display of the new configuration on its monitor. While this fine-tuning is being done, the detection shall continue to operate from the detector configuration that is currently called.

3.2.4 When a vehicle occupies a detection zone, the detection zone on the live video must indicate the presence of a vehicle, thereby verifying proper operation of the detection system. With the absence of video, the card must have an LED indicator that will indicate proper operation of the detection zones. Shelf mounted units may provide an LED or LCD display indication to satisfy this requirement.

3.2.5 Detection zones shall be specific to the direction of vehicle travel. The specific direction to be detected by each detection zone shall be user programmable. The vehicle detection zone shall not activate if a vehicle traveling any direction other than the one specified for detection occupies the detection zone. Cross-street and wrong way traffic shall not cause detection. Programming delay timings (controller or processors) will not be allowed to correct for cross-street or wrong way detection.

3.3 Design Field of View

The video detection system shall reliably detect vehicle presence in the design field of view. The design field of view shall be defined as the sensor view when the image sensor is mounted 24 foot or higher above the roadway, when the camera is adjacent (within 15 foot) to the edge of the nearest vehicle travel lane, and when the distance to the detection area is not greater than ten (10) times the mounting height of the image sensor. Within this design field of view, the VIVDS processor unit shall be capable of setting up a single detection zone for point detection (equivalent to the operation of a 6 foot by 6 foot inductive loop). A single camera, placed at the proper mounting height with the proper lens, shall be able to monitor up to and including five (5) traffic lanes simultaneously.

3.4 Detection Performance

4-10

Detection accuracy of the video detection system shall be comparable to properly operating inductive loops. Detection accuracy shall include the presence of any vehicle in the defined detection zone regardless of the lane, which the vehicle is occupying.

Occlusion produced by vehicles in the same or adjacent lanes shall not be considered a failure of the VIVDS processor unit, but a limitation of the camera placement. A minimum of 95% detection accuracy shall be enforced for the entire design field of view on a lane by lane and on a time period basis. False detections shall not exceed 20 in an hour per approach. Missed or dropped calls not to exceed 10 in a 1 hour period per approach.

When specified in the plans, furnish up to 24 continuous hours of recorded video of all installed intersection cameras within the 30 day test period for verification of proper camera placement, field of view, focus, detection zone placement, processor setup and operation. The video from each camera must show vehicle detections.

3.5 Equipment failure, either camera or VIVDS processor unit, shall result in constant vehicle detection on affected detection zones.

4.0 VIVDS PROCESSOR UNIT

4.1 Cabinet Mounting - The VIVDS processor unit must be mountable in a NEMA TS2 detector rack or be a shelf mounted unit not to exceed 14 inch X 12 inch X 5.5 inch (W X D X H).

4.2 VIVDS Processor Unit - Environmental Requirements: The VIVDS processor unit shall be designed to operate reliably in the adverse environment found in the typical roadside traffic cabinet. It shall meet the environmental requirements set forth by the latest National Electrical Manufacturers Association (NEMA) TS1 and TS2 standards as well as the environmental requirements for Type 170 and 2070 controllers. Operating temperature shall be from –34 (-30 F) to +74 (+165 F) degrees C at 0 percent to 95 percent relative humidity, non-condensing.

4.3 VIVDS Processor Unit - Electrical

4.3.1 The VIVDS shall have a modular electrical design.

4.3.2 VIVDS processor units that utilize the detector rack must operate at 12V or 24V

DC. Shelf mounted units must operate within a range of 89V to 135V AC, 60 Hz single phase. Power to the VIVDS must be from the transient protected side of the AC power distribution system in the traffic control cabinet in which the VIVDS is installed.

4.3.3 If required in the plans, serial communications to the field setup computer shall be through an RS-232, USB or Ethernet port. This port shall be able to download the real-time detection information needed to show detector actuations. A connector on the front of the VIVDS processor unit shall be used for serial communications.

4.3.4 The VIVDS processor unit shall be equipped with RS-170 (monochrome), RS-170A (color) composite video or Ethernet inputs, so that signals from image sensors, IP based video or other synchronous or asynchronous video sources can be processed in real-time. BNC connectors or other approved connectors on the front of the VIVDS processor unit or detector input panel shall be used for all video inputs.

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4.3.6 Video outputs from the processor unit shall be capable of corresponding to any one of the video inputs, as selected remotely via an external graphical user interface on a laptop computer or front panel switch on the processor/ interface module. Multiple video outputs requiring external cable connections to create a combined single video output shall not be acceptable. A BNC, RCA or VGA connector shall be used for video output and/or RJ45 Ethernet port on the front of the processor unit. Any other video formats used must have prior approval by TxDOT TRF Signal Operations Engineer.

4.3.7 Any deviation to hardware, software or accompanying elements without prior testing and approval from TxDOT, shall be grounds for automatic removal from the TxDOT Qualified Product List (QPL) for an undetermined time.

4.3.8 The VIVDS processor unit software and the supervisor software shall include diagnostic software to allow testing the VIVDS functions. This shall include the capability to set and clear individual detector outputs and display the status of video inputs to enable setup and troubleshooting in the field.

5.0 CAMERA ASSEMBLY

5.1 The cameras must be approved for use with the VIVDS processor unit by the supplier of the VIVDS. As a minimum, each camera shall provide the following capabilities:

5.1.1 Images must be produced with a Charge Coupled Device (CCD) or Digital CMOS sensing element with horizontal resolution of at least 480 lines for black and white or 470 lines for color and vertical resolution of at least 350 lines for black and white or color. Images must be output as a video signal conforming to RS170 or IP based video signal.

5.1.2 Useable video and resolvable features in the video image shall be produced when those features have luminance levels as low as 0.1 lux for black and white or as low as 1.0 lux for color for night use.

5.1.3 Useable video and resolvable features in the video image shall be produced when those features have luminance levels as high as 10,000 lux during the day.

5.1.4 The camera shall include an electronic shutter or auto-iris control based upon average scene luminance and shall be equipped with an electronic shutter or auto-iris lens with variable focal length and variable focus that can be adjusted without opening up the camera housing to suit the site geometry. The variable focal length shall be adjustable from 6 mm to 34 mm. Fixed focal length cameras may be approved for systems that utilize a wide angle lens.

5.2 The camera and lens assembly shall be housed in an environmental enclosure that provides the following capabilities:

5.2.1 The enclosure shall be waterproof and dust-tight to the latest NEMA-4 specifications.

5.2.2 The enclosure shall allow the camera to operate satisfactorily over an ambient temperature range from -34 C (-30 F) to +60 C (+140 F) while exposed to precipitation as well as direct sunlight.

5.2.3 The enclosure shall allow the camera horizon to be rotated in the field during installation.

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5.2.4 The enclosure must include a provision at the rear of the enclosure for connection of power and video signal cables fabricated at the factory. Input power to the environmental enclosure must be nominally 115V AC 60 Hz or power over Ethernet (POE) for IP based systems.

5.2.5 A thermostatically controlled heater must be provided to prevent the formation of ice and condensation, as well as to assure proper operation of the lens's iris mechanism. The heater must not interfere with the operation of the camera electronics, and it must not cause interference with the video signal.

5.2.6 The enclosure must be light colored or unfinished and must include a sun shield to minimize solar heating. The sunshield must protrude beyond the edges of the environmental enclosure and must include provision to divert water flow to the sides of the sunshield. The amount of overhang of the sun shield must be adjustable to block the view of the horizon to prevent direct sunlight from entering the lens. The requirement for overhang adjustment may be waved for cameras that mount normal to the horizon. Any plastics used in the enclosure must include ultra violet inhibitors.

5.2.7 The total weight of the image sensor in the environmental enclosure with sunshield shall be less than 11 pounds.

5.2.8 When operating in the environmental enclosure with power and video signal cables connected, the image sensor shall meet FCC class B requirements for electromagnetic interference emissions.

5.2.9 The cameras shall not be manufacturer specific or proprietary in nature.

5.3 The video output of the cameras shall be isolated from earth ground. All video connections for the cameras to the video interface panel shall also be isolated from earth ground.

5.4 Connections for both video and power shall be made to the image sensor using waterproof, quick disconnect connectors. Pigtails from the camera to a waterproof junction box (NEMA 4) or an approved waterproof connector shall be allowed for splicing. The pigtails shall not be longer than 3 foot. Use waterproof, quick disconnect connectors to the image sensor for both video and power.

5.5 A camera interface panel capable of being mounted to sidewalls of a controller cabinet shall be provided for protection of the VIVDS processor unit, camera video and power inputs/outputs. For cameras powered by utilizing 120V AC, the panel shall consist of a 10 amp breaker or blade type fuses and a power terminal strip with a minimum of eight (8) 8/32 binder head screws for the cameras. The panel shall also have, as a minimum, four

(4) coax protectors (EDCO CX06 or equivalent). Additional lightning and transient protection will be allowed. All components that reside on the panel shall be TxDOT approved. For cameras utilizing POE the interface panel shall consist of surge protection meeting GR 1089 standards.

5.6 When the connection between the image sensor and the VIVDS processor unit is coaxial cable, the coaxial cable used shall be a low loss, 75 ohm, precision video cable suited for outdoor installation, such as Belden 8281 or TxDOT approved equal.

5.7 Camera mounting hardware shall allow for vertical or horizontal mounting to the camera enclosure. Pelco AS-0166-4-62 or equivalent is acceptable.

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6.0 FIELD COMMUNICATIONS LINK

6.1 The field communications link shall be a one-way communications connection from the camera to the equipment cabinet. The primary communications link media may be coaxial cable or fiber optic cable accompanied by a three (3) conductor minimum 18 AWG, 24V DC or 115V AC camera power cable, a twisted pair high signal integrity Ethernet cable, or appropriate cable as approved by the engineer.

6.2 The following requirements shall govern for the various types of field communications link media described on the plans:

6.2.1 Coaxial Cable - In locations where the plans indicate coaxial cable is required as the primary communications link, this cable shall be of the RG-59 or Siamese type with a nominal impedance of 75 ohms. All cable shall have a polyethylene dielectric with copper braid shield having a minimum of 95 percent shield coverage and not greater than 0.90 dB attenuation per 100 foot at 10 MHz with a minimum 18 AWG external three (3) conductor power cable or approved equivalent as directed by the engineer.

6.2.2 Fiber Optic Cable - If specified by the plans, shall be in accordance with the special specification for fiber optic cable.

6.2.3 Twisted wire pairs – Shall be Belden 9556 or equivalent 18 AWG TWP control cable.

6.2.4 Category 5 Cable, if specified must be in compliance with EIA/TIA 568 B.2-1, Commercial Buildings Telecommunications Wiring Standard, must be 24 AWG TWP burial grade, gel filled, cable with black, outdoor jacket, as recommended by the manufacturer. If cable runs exceed 100 meters, sufficient temperature and weather hardened POE extenders/repeaters shall be provided. POE extenders/ repeaters shall be provided with suitable waterproof enclosure.

6.3 All connection cables shall be continuous from the equipment cabinet to the camera locations.

6.4 Lightning and transient surge suppression devices shall be installed on the processor side of the field communications link to protect the peripheral devices. The suppression devices shall be all solid state. In the event a fiber optics communications, then no lightning protection is required for that communication line. The devices shall present high impedance to, and shall not interfere with, the communications lines during normal operation. The suppression devices shall not allow the peak voltage on any line to exceed 300 percent of the normal operating peak voltage at any time. The response time of the devices shall not exceed five (5) nanoseconds.

7.0 VIVDS SET-UP SYSTEM

7.1 The minimum VIVDS set-up system, as needed for detector setup and viewing of vehicle detections, shall consist of a field setup computer and Windows-based interface software (if required) and/or a video monitor and mouse or keypad with interface software built-in to the VIVDS processor unit. Live video (5 - 30 FPS) shall be available on the field setup computer to determine proper operation of detectors. The field set-up computer as a minimum, shall have an NTSC video input port, Ethernet port for IP based systems, or equivalent.

7.2 If a field setup computer is required for system set-up, it shall be supplied by the supplier of the VIVDS.

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7.3 The field setup computer shall include all necessary cabling and a Windows-based program to interface with the VIVDS processor unit. This software shall provide an easy to use graphical user interface and support all models/versions of the supplied VIVDS.

7.4 Live video with the detection overlaid is required for field verification of the system

8.0 CENTRAL CONTROL SOFTWARE

If required, the central control software shall transmit and receive all information needed for detector setup, monitor the vehicle detection, view the vehicle traffic flow at a rate of 2 FPS or greater for telephone, or 5 FPS or greater for ISDN lines and interrogate all required stored data.

The remote communications link between the VIVDS processor unit and central control may be dial-up (telephone or ISDN lines) or dedicated twisted wire pair communications cable which may be accompanied with coaxial cable or fiber-optic cable. Communications with the central control shall not interfere with the on-street detection of the VIVDS processor. Quality of the video at 2 FPS rate must be such that the view with the traffic flow is clear and in focus.

9.0 INSTALLATION AND TRAINING

9.1 The supplier of the video detection system shall supervise the installation and testing of the video and computer equipment. A factory certified representative from the supplier shall be on-site during installation.

9.2 In the event that the field setup computer is furnished by the contracting agency, such installation and testing shall be done at the time that training is conducted.

9.3 If requested, up to two days of training shall be provided to personnel of TxDOT in the operation, setup and maintenance of the video detection system. Instruction and materials shall be provided for a maximum of 20 persons and shall be conducted at a location selected by TxDOT. TxDOT shall be responsible for the cost of training.

9.4 Instruction personnel are required to be certified by the equipment manufacturer. The

User's Guide is not an adequate substitute for practical, classroom training and formal certification by an approved agency.

9.5 Formal levels of factory authorized training are required for installers, contractors and system operators. All training must be certified by the manufacturer.

10.0 WARRANTY, MAINTENANCE AND SUPPORT

10.1 The video detection system shall be warranted to be free of defects in material and workmanship for a period of 5 years from date of shipment from the supplier’s facility.

During the warranty period, the supplier shall repair with new or refurbished materials, or replace at no charge, any product containing a warranty defect provided the product is returned FOB to the supplier’s factory or authorized repair site. Product repair or replaced under warranty by the supplier will be returned with transportation prepaid. This warranty does not apply to products damaged by accident, improper operation, abused, serviced by unauthorized personnel or unauthorized modification.

10.2 During the warranty period, technical support shall be available from the supplier via telephone within 4 hours of the time a call is made by a user, and this support shall be available from factory certified personnel or factory certified installers.

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10.3 Ongoing software support by the supplier shall include updates of the VIVDS processor unit and supervisor software (if a field setup computer is required for set up). These updates shall be provided free of charge during the warranty period. The update of the VIVDS software shall be tested and approved by TxDOT before installation.

10.4 The supplier shall maintain a program for technical support and software updates following expiration of the warranty period. This program shall be made available to TxDOT in the form of a separate agreement for continuing support.

10.5 The supplier shall maintain an adequate inventory of parts to support maintenance and repair of the camera system.

Revised: September 27, 2023

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TEXAS FAMILY CODE SCHEDULE

SOLICITATION NO. 601440000042359

Ineligibility to Receive State Grants or Loans or Receive Payment on State Contracts Respondent shall fill out the appropriate information, sign and return the schedule.

Under Family Code §231.006, relating to child support obligations, Respondent and any other individual or business entity named in this solicitation are eligible to receive the specified payment and acknowledge that this contract may be terminated and payment withheld if this certification is inaccurate. Any response submitted under this solicitation shall contain the names and social security numbers of person or entity holding at least a twenty-five percent ownership interest in the business entity submitting the response.

Respondents meeting the ownership must complete the following:

XXX-XX-

Name Social Security Number

XXX-XX-

Name Social Security Number

XXX-XX

Name Social Security Number

If respondent does not meet the ownership criteria under Texas Family code - Section 231.006, check the box below, sign and return the schedule.

This Schedule is not applicable

FEDERAL PRIVACY ACT NOTICE: This notice is given pursuant to the Federal Privacy Act. Disclosure of your Social Security (SSN) is required under Section 231.006(c) and Section 231.302(c)(2) of the Texas Family Code. The SSN will be used to identify persons that may owe child support. The SSN will be kept confidential to the fullest extent allowed under Section 231.302(e), Texas Family Code.

Signature

Title

THIS PAGE MUST BE RETURNED WITH THE RESPONSE. FAILURE TO SIGN AND RETURN THIS

PAGE MAY RESULT IN THE RESPONSE BEING CONSIDERED NON-RESPONSIVE.

Revised October 2023 i

TERMS AND CONDITIONS

TABLE OF CONTENTS

PART 1. INTRODUCTION

1.01 GENERAL

1.02 STATUTORY AUTHORITY

1.03 TITLE VI ASSURANCE

1.04 ENVIRONMENTAL IMPACT

1.05 COMPLIANCE WITH LAWS

PART 2. GENERAL INSTRUCTIONS

2.01 SPECIFICATIONS

2.02 RESPONSE SUBMISSIONS

2.03 PRICING

2.04 ADA CONSIDERATIONS AND NOTIFICATION

2.05 RESPONSE OPENINGS AND DISCLOSURE OF INFORMATION

2.06 ALTERATIONS OR WITHDRAWAL OF RESPONSES

2.07 DETERMINING AWARD

2.08 PREFERENCES

2.09 DELIVERY

2.10 INSPECTIONS AND TESTS

2.11 VENDOR PERFORMANCE

PART 3. RESPONDENT AFFIRMATIONS

3.01 FALSE STATEMENTS

3.02 REPRESENTATIONS, WARRANTIES, AND COVENANTS

3.03 GRATUITIES

3.04 CERTAIN BIDS AND CONTRACTS PROHIBITED

3.05 ANTITRUST LAWS

3.06 DECEPTIVE TRADE PRACTICES; UNFAIR BUSINESS PRACTICES

3.07 COLLUSION

3.08 INELIGIBILITY UNDER FAMILY CODE

3.09 CONTRACTING WITH EX-TXDOT EXECUTIVE DIRECTOR

3.10 DEBT TO THE STATE

3.11 RESPONDENT ELIGIBILITY

3.12 NEPOTISM DISCLOSURE

3.13 BOYCOTTING ISRAEL

3.14 DISCLOSURE OF RESTRICTED EMPLOYMENT

3.15 ANTI-TERRORISM OR TERRORIST ORGANIZATION PROHIBITED

3.16 CONTRACTING INFORMATION RESPONSIBILITIES

3.17 HUMAN TRAFFICKING PROHIBITION

3.18 NO CONFLICTS OF INTEREST

3.19 COVID VACCINE PASSPORTS

3.20 FIREARM AND AMMUNITION DISCRIMINATION

3.21 LONE STAR INFRASTRUCTURE PROTECTION ACT

3.22 BOYCOTTING ENERGY COMPANIES

PART 4. GENERAL TERMS AND CONDITIONS

4.01 CONTRACTS

4.02 FUNDING

4.03 INVOICING

4.04 PAYMENT

ii

4.05 INTELLECTUAL PROPERTY

4.06 ELECTRONIC AND INFORMATION RESOURCES ACCESSIBILITY STANDARDS

4.07 CYBER SECURITY TRAINING

4.08 SITE VISITS

4.09 NON-WAIVER OF RIGHTS

4.10 LIMITATION ON AUTHORITY; NO OTHER OBLIGATIONS

4.11 VENUE AND JURISDICTION; APPLICABLE LAW

4.12 VENDOR ASSIGNMENTS

4.13 FORCE MAJEURE

4.14 RIGHT TO AUDIT

4.15 INDEMNIFICATION

4.16 DAMAGE TO TXDOT PROPERTY

4.17 PUBLIC INFORMATION ACT AND CONFIDENTIALITY

4.18 BUY TEXAS

4.19 COMPETENCE OF VENDOR

4.20 CORRECTIONS TO WORK

4.21 IT SERVICE CONTRACTS SECURITY

4.22 NOTICES

4.23 PUBLIC DISCLOSURE

4.24 DISASTER RECOVERY PLAN

PART 5. INSURANCE

5.01…