ESBD_File_346564_Addendum 1 - Final.pdf

Finance Department, Procurement Division P.O. Box 839966San Antonio, Texas 78283-3966

ADDENDUM NO. I

SUBJECT: Request for Qualifications – Ella Austin Community Center Renovation

RFQ#: 2024-053 | WBS#: 23-04035

FROM: Jonathan Miranda, Procurement Administrator

DATE: February 02, 2024

THIS NOTICE SHALL SERVE AS ADDENDUM NO. I –

TO THE ABOVE REFERENCED CONSTRUCTION MANAGER AT RISK (CMAR) –

ELLA AUSTIN COMMUNITY CENTER RENOVATION

REQUEST FOR QUALIFICATIONS

This addendum is separated into sections for convenience; however, all Respondents, and other parties shall be responsible for reading the entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. These documents shall be attached to and become part of the Contract Documents for this project. The Respondent shall be required to acknowledge the receipt of this addendum.

1. The following changes and/or additions to the Contract Documents, via this addendum, shall apply to submittals made for and to the execution of the various parts of the work affected thereby.

2. Careful note of the addendum shall be taken by all interested parties and all trades affected shall be fully advised in their performance of the work involved.

GENERAL INFORMATION:

1. Revised Exhibit D Wage Decision.

a. General Decision Number: TX20240231 01/12/2024.

2. Pre-Submittal Conference Presentation is attached.

3. Pre-Submittal Conference Sign-In Sheet is attached.

4. Site-Visit Sign-In Sheet is attached.

5. Local Preference Program Identification Form 7 is attached.

6. Veteran-Owned Small Business Program Tracking Form 8 is attached.

7. Revised Submittal Checklist and Table of Contents Form 1.

CHANGES TO RFQ:

1. Addition to Section V. Required Forms (to be uploaded individually).

9. LOCAL PREFERENCE PROGRAM (LPP) ORDINANCE IDENTIFICATION (FORM #7)

- Respondent must submit a completed and signed LPP Tracking form with this solicitation. The

City of San Antonio Local Preference Program, described in the San Antonio City Code Chapter 2, Article XII, establishes a local preference for specific contracting categories. Each time a bidder or respondent submits a bid for a solicitation, this Local Preference Program Identification Form must be completed and turned in with the solicitation response in order to be identified as a City Business and receive the preference described below. The City will not rely on Local Preference Program

Identification Forms submitted with prior or contemporaneous bids or proposals.

10. VETERAN-OWNED SMALL BUSINESS (VOSB) TRACKING FORM (Form #8) -

Respondent must submit a completed and signed VOSB Tracking form with this solicitation. This solicitation is not eligible for a preference based on status as a veteran-owned small business

(VOSB). Nevertheless, in order to determine whether the program can be expanded at a later date, the City tracks VOSB participation at both prime contract and subcontract levels. San Antonio City

Code Chapter 2, Article XI describes the City’s veteran-owned small business preference program.

QUESTIONS SUBMITTED ON CIVCAST IN ACCORDANCE WITH SECTION VIII, RESTRICTION OF

COMMUNICATIONS:

Question 1: Is there anyone currently working on the door, frame and hardware specifications for this project at this time?

Response: No, the process will begin in the Design Development phase.

Question 2: We came across this bid just today, Jan 17, and wish to provide subcontracted services to CMAR for

Asbestos Surveying and/or Abatement. We also perform Mold and Lead Remediation. Do you have any previous Asbestos Reports for this property?

Response: CoSA has obtained Hazmat Reports on all the structures at Ella Austin. These will be provided to the shortlisted contractors in the RFP phase of this solicitation.

QUESTIONS SUBMITTED AT PRE-SUBMITTAL IN ACCORDANCE WITH SECTION VIII,

RESTRICTION OF COMMUNICATIONS:

Question 1: Is the Architect that is current, will be the same one going forward?

Response: Yes, West East Design is the architect for this project.

Question 2: Clarity regarding the 20% and 3% vs the 51% retention of the scope.

Response: The SBEDA Prime Contract Program preference points are awarded to a prime contractor that is

SBEDA eligible. Five (5) points will be awarded to SBEDA eligible SBE prime respondents that retain at least 51% of the project scope for either themselves or other SBEDA eligible SBEs (i.e., the prime respondent will not subcontract more than 49% of the contract’s value to a non-SBE firm).

Another five (5) points will be awarded to SBEDA eligible Minority and/or Woman-owned Business

Enterprise (M/WBE) prime respondents that retain at least 51% of the project scope for either themselves or other SBEDA eligible M/WBEs (i.e., the prime respondent will not subcontract more than 49% of the contract’s value to a non-M/WBE firm). Please note that not meeting the requirements to earn these points will not deem your bid non-responsive.

With regards to the subcontracting goals, the prime respondent must subcontract twenty percent (20%) of the contract’s value to a SBEDA eligible M/WBE subcontractor(s) and three percent (3%) of the contract’s value to a SBEDA eligible African American Business Enterprise (AABE) subcontractor(s);

please note that the required AABE subcontracting goal is segmented into the required M/WBE subcontracting goal, and will count towards that goal (i.e., three percent utilization of a SBEDA eligible AABE subcontractor is also three percent utilization of a SBEDA eligible M/WBE subcontractor). Please note that self-performance is not allowed for this solicitation, and that you must subcontract to SBEDA eligible M/WBE and AABE subcontractors to meet the required subcontracting goals. Please note further that failure to acknowledge the subcontracting requirements as defined in the

Subcontractor/Supplier Commitment Form will deem your bid non-responsive.

To be SBEDA eligible, a vendor must meet the following criteria:

1. You must be certified as a Small Business Enterprise (SBE) by the South-Central Texas

Regional Certification Agency (SCTRCA).

a. Additional certifications are available to help meet subcontracting goals (Minority-owned

Business Enterprise [MBE], Woman-owned Business Enterprise [WBE], Asian Business

Enterprise [ABE], African American Business Enterprise [AABE], Hispanic American

Business Enterprise [HABE], Native American Business Enterprise [NABE], Emerging Small

Business Enterprise [ESBE])

b. Note that the City of San Antonio accepts certifications from the SCTRCA only.

2. You must be headquartered in one of the following eight counties: Atascosa, Bexar, Bandera, Comal, Guadalupe, Kendall, Medina and Wilson (San Antonio Metropolitan Statistical Area)

OR show significant business presence if located in San Antonio Metropolitan Statistical Area for at least 1 year (per response due date) AND have 20% of their total employees located in the branch location.

QUESTIONS SUBMITTED AT SITE-VISIT IN ACCORDANCE WITH SECTION VIII, RESTRICTION OF

COMMUNICATIONS:

Question 1: Lighting upgrades or will they be cosmetic?

Response: Yes, upgrades, because the lighting must meet modern energy codes.

Question 2: Asbestos survey?

Response: These will be provided to the shortlisted contractors in the RFP phase of this solicitation.

Question 3: Owner Remediation?

Response: This has not been determined

Question 4: Windows will need to be wood appearing?

Response: TBD, we will need to mimic historic windows as required by HDRC.

Question 5: Will this building be occupied?

Response: No, the tenants will vacate the building for the construction period.

Question 6: Phased building, will need badging?

Response: No personnel present

Question 7: Furniture will be gone?

Response: The tenant is responsible for removing all furniture from the building. Anything left behind is to be discarded by the awarded firm.

Question 8: Brand new tech?

Response: AVL and Data will need to be replaced. Existing transformer should be good.

Question 9: Status of exterior masonry?

Response: Masonry will have to be cleaned. Areas with painted masonry we may attempt to remove paint, or re-paint depending on HDRC requirements. Minor re-pointing in limited locations as necessary

Question 10: OHP requiring cast stone replicas?

Response: We are not aware of any cast stone requiring replacement/replica. There are cast concrete caps on fences and other site elements which will require replacement. We are not aware of cast stone requiring replacement at this time.

Question 11: Are there existing drawings?

Response: No, just a survey. There are some partial existing drawings from previous projects on site and the existing senior center.

Question 12: Will iron fencing remain around outside the basketball courts and gym?

Response: No, the 10’ chainlink fencing around the basketball court will be removed. The iron fencing on the north side of the project will also be removed. The iron and brick fencing on the East side of the project around the daycare playground will be removed and replaced. The remaining iron fencing elsewhere on the project will remain and receive minor adjustments.

Question 13: New Senior Center will connect into gym?

Response: Yes, it will be connected.

Question 14: Will tile stay on slab near garden?

Response: Currently, the tile is planned to be removed from the slab. However, circumstances could arise that require it to be left in place.

Question 15: Exercise slabs need to be removed?

Response: Yes, equipment to be relocated onto new slabs

END OF ADDENDUM No. 1

Jonathan Miranda

Procurement Administrator

Finance Department – Procurement Division

BUILDING WAGE DECISION TX20240231 MOD#1 Published 01/12/2024 Page 1

General Decision Number: TX20240231 01/12/2024

Superseded General Decision Number: TX20230231

State: Texas

Construction Type: Building

County: Bexar County in Texas.

BUILDING CONSTRUCTION PROJECTS (does not include single family homes or apartments up to and including 4 stories).

Note: Contracts subject to the Davis-Bacon Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

Please note that these Executive Orders apply to covered contracts entered into by the federal government that are subject to the Davis-Bacon Act itself, but do not apply to contracts subject only to the Davis-Bacon Related Acts, including those set forth at 29 CFR 5.1(a)(1).

|If the contract is entered |. Executive Order 14026 | |into on or after January 30, | generally applies to the | |2022, or the contract is | contract. | |renewed or extended (e.g., an |. The contractor must pay | |option is exercised) on or | all covered workers at | |after January 30, 2022: | least $17.20 per hour (or | | | the applicable wage rate | | | listed on this wage | | | determination, if it is | | | higher) for all hours | | | spent performing on the | | | contract in 2024. | |If the contract was awarded on|. Executive Order 13658 | |or between January 1, 2015 and| generally applies to the | |January 29, 2022, and the | contract. | |contract is not renewed or |. The contractor must pay all| |extended on or after January | covered workers at least | |30, 2022: | $12.90 per hour (or the | | | applicable wage rate listed| | | on this wage determination,| | | if it is higher) for all | | | hours spent performing on | | | that contract in 2024. |

The applicable Executive Order minimum wage rate will be adjusted annually. If this contract is covered by one of the Executive Orders and a classification considered necessary for performance of work on the contract does not appear on this wage determination, the contractor must still submit a conformance request.

BUILDING WAGE DECISION TX20240231 MOD#1 Published 01/12/2024 Page 2

Additional information on contractor requirements and worker protections under the Executive Orders is available at http://www.dol.gov/whd/govcontracts.

Modification Number Publication Date 0 01/05/2024 1 01/12/2024

ASBE0087-014 06/04/2023

Rates Fringes

ASBESTOS WORKER/HEAT & FROST

INSULATOR (Duct, Pipe and Mechanical System Insulation)....$ 28.95 8.39

BOIL0074-003 07/01/2023

Rates Fringes

BOILERMAKER......................$ 37.00 24.64

ELEC0060-003 06/05/2023

Rates Fringes

ELECTRICIAN (Communication Technician Only).................$ 33.00 18%+5.45

ELEC0060-004 06/05/2023

Rates Fringes

ELECTRICIAN (Excludes Low Voltage Wiring)..................$ 33.00 18%+5.45

ELEV0081-001 01/01/2023

Rates Fringes

ELEVATOR MECHANIC................$ 46.83 37.335+a+b

FOOTNOTES:

a. 6% under 5 years based on regular hourly rate for all hours worked. 8% over 5 years based on regular hourly rate for all hours worked.

b. Holidays: New Year's Day; Memorial Day; Independence Day;

Labor Day; Thanksgiving Day; Friday after Thanksgiving Day;

Christmas Day; and Veterans Day.

BUILDING WAGE DECISION TX20240231 MOD#1 Published 01/12/2024 Page 3

ENGI0450-002 04/01/2014

Rates Fringes

POWER EQUIPMENT OPERATOR

Cranes......................$ 34.85 9.85

IRON0066-013 06/01/2023

Rates Fringes

IRONWORKER, STRUCTURAL...........$ 26.00 7.53

IRON0084-011 06/01/2023

Rates Fringes

IRONWORKER, ORNAMENTAL...........$ 27.51 8.13

PLUM0142-009 07/01/2023

Rates Fringes

HVAC MECHANIC (Electrical Temperature Control Installation & Unit Installation Only)...............$ 35.95 11.25 PIPEFITTER (Including HVAC Pipe Installation)...............$ 35.95 11.25 Including HVAC Pipe Installation

PLUMBER..........................$ 35.95 11.25

Excludes HVAC Pipe Installation

* SFTX0669-002 01/01/2024

Rates Fringes

SPRINKLER FITTER (Fire Sprinklers)......................$ 34.60 23.88

SHEE0067-004 07/03/2023

Rates Fringes

Sheet metal worker Excludes HVAC Duct Installation................$ 30.24 15.89 HVAC Duct Installation Only.$ 30.24 15.89

** SUCOSA 1/5/2024

GLAZIER........................ $ 12.59 0.87

BUILDING WAGE DECISION TX20240231 MOD#1 Published 01/12/2024 Page 4

* SUTX2014-006 07/21/2014

BRICKLAYER.......................$ 22.15 0.00

CARPENTER (Acoustical Ceiling Installation Only)...............$ 17.83 0.00

CARPENTER (Form Work Only).......$ 13.63 ** 0.00

CARPENTER, Excludes Acoustical Ceiling Installation, Drywall Hanging, Form Work, and Metal Stud Installation................$ 16.86 ** 4.17

CAULKER..........................$ 15.00 ** 0.00

CEMENT MASON/CONCRETE FINISHER...$ 22.27 5.30

DRYWALL FINISHER/TAPER...........$ 13.81 ** 0.00

DRYWALL HANGER AND METAL STUD

INSTALLER........................$ 15.18 ** 0.00

ELECTRICIAN (Low Voltage Wiring Only).....................$ 20.39 3.04

IRONWORKER, REINFORCING..........$ 12.27 ** 0.00

LABORER: Common or General......$ 10.75 ** 0.00

LABORER: Mason Tender - Brick...$ 11.88 ** 0.00

LABORER: Mason Tender - Cement/Concrete..................$ 12.00 ** 0.00

LABORER: Pipelayer..............$ 11.00 ** 0.00

LABORER: Roof Tearoff...........$ 11.28 ** 0.00

LABORER: Landscape and Irrigation.......................$ 8.00 ** 0.00

OPERATOR:

Backhoe/Excavator/Trackhoe.......$ 15.98 ** 0.00

OPERATOR: Bobcat/Skid Steer/Skid Loader................$ 14.00 ** 0.00

OPERATOR: Bulldozer.............$ 14.00 ** 0.00

OPERATOR: Drill.................$ 14.50 ** 0.00

OPERATOR: Forklift..............$ 12.50 ** 0.00

BUILDING WAGE DECISION TX20240231 MOD#1 Published 01/12/2024 Page 5

OPERATOR: Grader/Blade..........$ 23.00 5.07

OPERATOR: Loader................$ 12.79 ** 0.00

OPERATOR: Mechanic..............$ 18.75 5.12

OPERATOR: Paver (Asphalt, Aggregate, and Concrete).........$ 16.03 ** 0.00

OPERATOR: Roller................$ 12.00 ** 0.00

PAINTER (Brush, Roller and Spray), Excludes Drywall Finishing/Taping.................$ 13.07 ** 0.00

ROOFER...........................$ 12.00 ** 0.00

TILE FINISHER....................$ 11.32 ** 0.00

TILE SETTER......................$ 14.94 ** 0.00

TRUCK DRIVER: Dump Truck........$ 12.39 ** 1.18

TRUCK DRIVER: Flatbed Truck.....$ 19.65 8.57

TRUCK DRIVER: Semi-Trailer Truck............................$ 12.50 ** 0.00

TRUCK DRIVER: Water Truck.......$ 12.00 ** 4.11

WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental.

** Workers in this classification may be entitled to a higher minimum wage under Executive Order 14026 ($17.20) or 13658 ($12.90). Please see the Note at the top of the wage determination for more information. Please also note that the minimum wage requirements of Executive Order 14026 are not currently being enforced as to any contract or subcontract to which the states of Texas, Louisiana, or Mississippi, including their agencies, are a party.

Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year.

Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons

BUILDING WAGE DECISION TX20240231 MOD#1 Published 01/12/2024 Page 6 resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at https://www.dol.gov/agencies/whd/government-contracts.

Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (iii)).

The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of ""identifiers"" that indicate whether the particular rate is a union rate (current union negotiated rate for local), a survey rate (weighted average rate) or a union average rate (weighted union average rate).

Union Rate Identifiers

A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than ""SU"" or ""UAVG"" denotes that the union classification and rate were prevailing for that classification in the survey. Example:

PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014.

Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate.

Survey Rate Identifiers

Classifications listed under the ""SU"" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SULA2012-007 5/13/2014. SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the

BUILDING WAGE DECISION TX20240231 MOD#1 Published 01/12/2024 Page 7 wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier.

Survey wage rates are not updated and remain in effect until a new survey is conducted.

Union Average Rate Identifiers

Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date for the classifications and rates under that identifier.

A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based.

WAGE DETERMINATION APPEALS PROCESS

1.) Has there been an initial decision in the matter? This can be:

* an existing published wage determination

* a survey underlying a wage determination

* a Wage and Hour Division letter setting forth a position on a wage determination matter

* a conformance (additional classification and rate) ruling

On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour National Office because National Office has responsibility for the Davis-Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed.

With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to:

Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W.

Washington, DC 20210

2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to:

BUILDING WAGE DECISION TX20240231 MOD#1 Published 01/12/2024 Page 8

Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W.

Washington, DC 20210

The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue.

3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to:

Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W.

Washington, DC 20210

4.) All decisions by the Administrative Review Board are final.

END OF GENERAL DECISION

Request for Qualifications

Pre-Submittal Meeting for the Ella Austin

Community Center Renovation Project

Wednesday, January 17, 2024

RFQ# 2024-053 | WBS: 23-04035

Sign-In Instructions

Finance Department – Construction Services 2

Everyone attending today’s Pre-

Submittal must scan the QR Code with your phone/tablet or type the URL on your laptop/desktop computer and complete the Sign-In Form.

This will confirm your attendance for today’s meeting. If you do not complete the form, your name will not be added to the sign in sheet. The sign-in form will not be available after the meeting.

Sign-In Form: https://forms.office.com/g/y61NCryziQ https://forms.office.com/g/y61NCryziQ

Introductions

City Staff Only:

We will begin with the introductions of city staff attending today’s pre-submittal meeting.

Finance Department – Construction Services 3

Solicitation Background The City of San Antonio (City) Public Works Department is seeking an experienced Construction Manager at Risk (CMAR) firm (Respondent) with demonstrated technical capabilities and architecture construction experience to provide Pre-Construction and Construction services for the Ella Austin Community Center Project. The CMAR firm will be integrated into a city-led team as part of a progressive Construction Manager at Risk delivery method. The operational complexity of these projects will require the CMAR to provide specific expertise and specialty technical services for the project to be successful.

This Request for Qualifications (hereafter referred to as “RFQ”) is the first of a two-phase solicitation process. Through the first phase of the solicitation process, the City anticipates shortlisting up to five (5) CMAR firms that submit responses to this RFQ. The City reserves the right to shortlist fewer teams, depending on qualifications and the number of submittals. Only the shortlisted Respondents will be eligible to participate in the second phase of the solicitation process, which will be initiated by the City’s issuance of a request for proposals (RFP) and may include other procurement-related activities as will be described in the RFP.

Finance Department – Construction Services 4

Scope of Services

The City anticipates that the Ella Austin Community Center

Project will include components including building and site development necessary to facilitate operation of the Ella Austin

Community Center, including:

Finance Department – Construction Services 5

• Demolition of several buildings on campus • Renovation of the existing 2 story 39,894 SF main building

• New 4,600 SF Senior Center

• Patrial renovation of the Gymnasium • New parking lot • Upgrade of existing parking lot

• New drop off driveway • New central courtyard area with shade structures • New playground area

• Relocate Community Garden • Utilities upgrade

Scope of Services In May 2017, voters approved the 2012-2027 Bond Program, which authorized $23 Million for renovation of the Ella Austin Community Center Campus. Additional funding of $11.5 Million will be leveraged from the Inner-City Tax Increment Reinvestment Zone (TIRZ) for a total project budget of $23 Million. The City of San Antonio selected West East Design to perform a facility assessment and a highest and best use analysis of the Ella Austin Community Campus located in the Digniwity Hill neighborhood on the City’s Eastside. This project consists of the demolition and abatement of several existing buildings on the campus, full renovation of the 2 story, 39,894 sf main building, cosmetic renovation of the auditorium, partial renovation of the existing gymnasium, and the construction of a new approximately 4,600 sf Senior Center building. Site development is to include new parking lot, upgrade and modifications to the existing parking lot, new vehicular drop off, new central courtyard area including shade structures and new playground, and relocation of the community garden. The City of San Antonio desires the Project to be designed with sustainability in mind where practical. Specific sustainability measures which may be considered include, EV stations, energy efficiency in mechanical and electrical systems, and the like.

Finance Department – Construction Services 6

Construction Manager at Risk for the

Ella Austin Community Center

Economic Development Department, Small Business Office

Economic Development 8

Doing Business with the City

SBEDA Eligibility & SAePS Registration

SBEDA Eligibility

Certified by the SCTRCA as a Small

Business Enterprise (SBE)

Note: Other certifications such as MBE, WBE or

AABE may be needed to fulfill other SBEDA requirements or obtain certain SBEDA incentives

Economic Development 9

HQ or a Significant Business Presence in SAMSA

Significant business presence requires a firm to have an office in the SAMSA for 1 year and 20% of the firm’s employees must work out of that SAMSA office

Economic Development 10

Register Your Business with the City

• To register, please follow the link:

www.sanantonio.gov/purchasing/saeps.aspx

• Once registered, the SAePS System will state online if your firm is

SBEDA eligible or not

• Prime awardees must be registered in the Central Vendor Registry;

however, the City encourages all vendors to register in SAePS

• SAePS is a great way to market your business and learn about upcoming solicitation opportunities http://www.sanantonio.gov/purchasing/saeps.aspx

Economic Development 11

SBEDA Tools

Prime Contract & Subcontracting Programs, Mentor Protégé Program

Economic Development 12

Prime Contract Program

S B E S B E D A

E l i g i b l e P r i m e

5 1 % S B E

P r i m e a n d / o r S u b

P o i n t s+ =

M / W B E S B E D A

E l i g i b l e P r i m e

5 1 % M / W B E

P r i m e a n d / o r S u b

P o i n t s+ =

Subcontracting Program

For a Subcontractor to count toward a City required subcontracting goal(s), the

Subcontractor must be SBEDA eligible and have the same certification(s) as the City required goal(s)

Note that self performance by the Prime

Contractor is NOT allowed

Economic Development 13

Goal Type Percentage

M/WBE 20%

AABE 3%

Subcontracting Program Important Notes

• Self-Performance of subcontracting goals by the Prime respondent IS NOT ALLOWED for this solicitation

• Not meeting the subcontracting goals at the time bids are due will deem a bid non-responsive

• The City of San Antonio has a vendor search function to find SBEDA eligible S/M/WBEs.

Please visit the COSA vendor Listing to view or to download a listing of SBEDA eligible vendors registered with the City www.sanantonio.gov/purchasing/vendorinformation/cosavendorlisting.aspx

• ASSISTANCE IS AVAILABLE FOR COMPLETING THE UTILIZATION PLAN

Economic Development 14 http://www.sanantonio.gov/purchasing/vendorinformation/cosavendorlisting.aspx

Economic Development 15

Mentorship Requirement

• The prime respondent awarded this contract is required to serve in the City’s Mentor Protégé Program

• If matched with a protégé, your firm must participate in the partnership for 2 years

• Developing an action plan and meeting its objectives with your protégé is required

• Mentor and protégé must meet monthly

• To learn more about the program, please visit besanantonio.com

Economic Development 16

SBEDA Forms

Commitment Form and Post-Award Waiver Requests

Commitment Form

Economic Development 17

• See subcontracting requirements of

M/WBE 20% and AABE 3%

• A Commitment Form should be completed and submitted at the time bids are due

• Prime Contractor will identify

Subcontractors/Suppliers after the contract has been awarded

• Evaluation preference points (if applied) will be awarded based on

SBEDA-eligibility and certifications

Post-Award Waiver Request

Economic Development 18

• Once awarded, if a Prime

Contractor can not meet a committed goal, a Waiver Request should be submitted for consideration and approval by the

Small Business Office

• For more details see this link:

https://www.sanantonio.gov/SBO/

Form https://www.sanantonio.gov/SBO/Form https://www.sanantonio.gov/SBO/Form

Economic Development 19

Post-Award Information

CCMS Reporting and Mentor Protégé Program

20Economic Development

Post-Award Requirements

City Contract Management System

• Report payments to subcontractors and monitor attainment of the

SBEDA goals on a monthly basis

• Submit Change of Utilization Plans if the value of the contract changes or if subcontractors are added, removed, or reduced in value with proper documentation

21Economic Development

Mentor Protégé Program

• The City of San Antonio has partnered with Alamo Colleges to establish a Mentor Protégé Program.

• The Program starts with a series of classes to help S/M/WBEs write a business plan, understand financials, learn how to market, etc.

• S/M/WBEs are then partnered with mentors for a 2-year period to learn best business practices.

Contact Us SBEDA Program

• Email: SBEDAdocs@sanantonio.gov

• Phone: 210-207-3922

• Website: www.sanantonio.gov/sbo

Economic Development 22

SCTRCA

• Phone: 210-227-4722

• Website: www.sctrca.org

Central Vendor Registry Contact

• Phone: 210-207-0118

• Website:

www.sanantonio.gov/purchasing/saeps

Mentor Protégé Program

Mario Hernandez, Program Manager

• Email: mhernandez1665@alamo.edu

• Phone: 210-486-0821

• Website: www.besanantonio.com mailto:SBEDAdocs@sanantonio.gov http://www.sanantonio.gov/sbo http://www.sctrca.org/ http://www.sanantonio.gov/purchasing/saeps mailto:mhernandez1665@alamo.edu http://www.besanantonio.com/

Thank You

End of Presentation

• Prevailing wage requirements will only be applied to construction activities, as per guidelines through the Wage and Hour Labor Standard Provisions Ordinance #2008-11-20-1045

• City of San Antonio – Labor Compliance Office - enforces compliance

• LCP Tracker - web-based application – utilized to monitor certified payrolls

• Underpayments will result in penalties = $60 per day per occurrence per employee

• Employee interviews will be conducted on a routine basis

• The City assigned Wage Decision will be locked-in for the duration of the Project

• City staff will coordinate communication with the Labor Compliance Office when the Wage Decision is requested

Prevailing Wage Requirements

24Finance Department – Construction Services

Schedule of Events

Finance Department – Construction Services 25

• Jan. 2, 2024; RFQ Released

• Jan. 17, 2024; at 10:00AM: Pre-

Submittal Meeting

• Jan. 24, 2024; at 4:00PM: Deadline for Submission of Written Questions

• Feb. 16, 2024; at 10:00AM:

Submittals Due

• Mar. 22, 2024; Notification of

Shortlist and RFP Issuance

• Apr. 9, 2024; Proposal Due Date

• Apr. 11, 2024; Shortlisted

Respondent Interviews

• Apr. 15, 2024; Notification of

Selection and Negotiation

• Aug./Sep. 2024; Anticipated City

Council

January 2024 February / March 2024 April – Sep 2024

Proposal Document Requirements

Finance Department – Construction Services 26

TAB TITLE

Submittal Checklist and Table of

Contents (Form 1)

2 Executive Summary

Contract Template and General

Conditions Review

4 Letter of References

DESCRIPTION

Ensure all required information is in correct order.

Two page summary stating relevant information of your team.

Must provide written acknowledgment that

Respondent accepts the terms, conditions and requirements of the City’s General

Conditions.

Maximum of 5 letters.

Evaluation Criteria

Finance Department – Construction Services 27

TAB TITLE

5 Experience

6 Project Sheets

Proposed Key

Personnel/Organizational Chart

8 Organization Chart Narrative

9 Resumes

DESCRIPTION

Respondent’s qualifications relating to scope.

Maximum of 3 project sheets.

Org. Chart of proposed team.

Up to two-page narrative description of the

Organizational Chart

Two-page maximum Resumes of key team members.

A: Experience, Background, Qualifications of Firm, Key Personnel, and Key Sub-Consultants (50 points)

Finance Department – Construction Services 28

TAB TITLE

Subcontractor Selection

Plan/Process

11 Pre-Construction Phase Work Plan

12 Construction Phase Work Plan

DESCRIPTION

Provide a maximum three-page narrative of your subcontractor selection process.

In five pages, describe Respondent’s management approach, approach to working with the design team and timely design reviews and input.

In five pages, describe Respondent’s management approach to coordination with stakeholders, implementation of the work and documentation and communications.

B: General Proposed Work Plan/ Approach (30 points)

Finance Department – Construction Services 29

TAB TITLE

Experience with the San Antonio

Region & Past Performance

DESCRIPTION

Narrative form. Work in San Antonio or surrounding area in past 5 years. Reference projects listed in the project sheets.

Describe the teams experience in the areas listed in the RFQ. A portion of the scoring for this section may be based on the City’s

Consultants’ Scorecard.

C: Experience with the San Antonio Region & Past Performance (10 points)

30Finance Department – Construction Services

Evaluation Criteria Summary

Evaluation Criteria Summary Maximum

Points

A. Experience, Background, Qualifications of Respondent, Key Personnel, and Key Sub-Consultants

B. General Proposed Work Plan/Approach 30

C. Experience with the San Antonio Region & Past Performance 10

D. SBEDA

SBE Prime Contract Program – 5 Points

M/WBE Prime Contract Program – 5 Points

Total Maximum 100 Points

31Finance Department – Construction Services

Required Uploads

Upload each document individually

Submittal Cover/Signature Page (Form 2) SOS Filing Number and SAMS DUNS and/or CAGE number

Contracts Disclosure Form (Form 3) https://www.sanantonio.gov/eforms/atty/ContractsDisclosureForm.pdf

Litigation Disclosure Form (Form 4)

SBEDA Utilization Commitment Form (Form 5)

Key Personnel Commitment Form (Form 6)

Financial Statement

Proof of Insurability

Proposal Guarantee

Certificate of Interested Parties TEC Form 1295 www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.sanantonio.gov/eforms/atty/ContractsDisclosureForm.pdf http://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Conflict of Interest Questionnaire

Completed CIQ and CIQ-A Forms shall be filed with the Office of the

City Clerk no later than the 7th business date after the person/entity submits to City a proposal with City.

Finance Department – Construction Services 32

City only requires Prime

Firms to submit the CIQ and

CIQ-A forms

Completed forms must be mailed to:

Office of the City Clerk, P.O. Box 839966, San Antonio, TX. 78283-3966

33Finance Department – Construction Services

Conflict of Interest

Questionnaire, cont.

• Go to: www.sanantonio.gov.

• Click the “Your Government” tab on top.

• Then click the “Ethics & Lobbyist” tab.

http://www.sanantonio.gov/

34Finance Department – Construction Services

Questionnaire, cont.

• In the Ethics & Lobbyist page.

• click on the “Forms & Resources”.

• The icon is in the middle of the page.

35Finance Department – Construction Services

Questionnaire, cont.

• In the Forms & Resources page, click on the “Conflict of Interest Forms”.

36Finance Department – Construction Services

Questionnaire, cont.

• Download and fill out Form CIQ and

CIQ - Addendum (CIQ-A).

Conflict of Interest Questionnaire, cont.

Finance Department – Construction Services 37

Submission Instructions

Online bidding will be utilized via Civcast at:

www.civcastusa.com/bids

• Online bid services opened for bidding on January 02, 2024; and will close on February 16, 2024; at 10:00 A.M. CT.

• Hard copies will not be accepted for this solicitation

• Utilize the Submittal Checklist & Table of Contents to ensure tabs and forms are in the identified order listed in RFQ

• Keep submittal relevant to project

• Company/Firm legal name must match the Texas Secretary of State website listing

Finance Department – Construction Services 38 https://www.civcastusa.com/bids

Award of Contract

• A contract or contracts, if awarded, shall be awarded to the selected Respondent(s) whose submittal(s) is/are deemed most advantageous to City, as determined by the selection committee and upon approval by City Council.

• No work shall commence until City signs the executed agreement and Respondent provides the necessary evidence of insurance as required.

• In the event the parties cannot negotiate and execute a contract within the time specified by City, City reserves the right to terminate negotiations with that selected Respondent and commence negotiations with another Respondent.

• Final approval of the selected firm is subject to the action of the San Antonio City Council.

Finance Department – Construction Services 39

Finance Department – Construction Services 40

Questions and Answers

Reminders

• Today’s Pre-Submittal Presentation and Sign-In-Sheet will be posted on the Civcast website after the meeting.

• Site Visit is scheduled for Tuesday, January 17, 2024; at 2:00 PM CT.

Please refer to the RFQ for instructions.

• Failure to adhere to the restrictions on communication may deem your submittal non-responsive.

• Submit written questions through Civcast:

https://www.civcastusa.com/. Deadline for written questions is 4:00 PM, January 24, 2024. Responses will be addressed via addendum

• Bids must be uploaded by 10:00 AM, February 16, 2024. Please remember to click the “Submit Bid” button. If not, your bid will not be received by the City.

Finance Department – Construction Services 41 https://www.civcastusa.com/

Thank You for Attending

Reminder to sign-in

Sign-In Form: https://forms.office.com/g/y61NCryziQ

Construction Manager At Risk

Renovations January 18, 2024 at 10:00 AM

First Name Last Name Title Organization Phone Email2 Brian Sowell Project Manager WestEast 512.417.3062 Brians@westeastdesign.com Michael McCall STX Operations Manager Byrne Construction Services 210-330-4108 mmccall@tsbyrne.com Adrian Pena Procurement Specialist III CoSA 210-207-0634 adrian.pena@sanantonio.gov Eric Teague Special Projects Manager COSA-DHS 210-207-8370 eric.teague@sanantonio.gov Manuel Garcia Compliance Lead Analyst Public Works 210-207-7872 Manuel.g.garcia@sanantonio.gov Cathleen Crabb Sr Architect City of San Antonio 210 207 2737 Cathleen.crabb@sanantonio.gov Matthew Zuniga Senior Economic Development Specialist COSA EDD, SBEDA Initiation 210-207-8110 matthew.zuniga@sanantonio.gov John LeBlanc Estimator Nunnelly General Contractors 210-542-4848 JohnL@nunnelly.com Reid Schiffbauer Project Manager Nunnelly General Contractor 361-212-7343 Reid@nunnelly.com Jessica Allmendinger Marketing Specialist Turner Construction Company 2147702512 jallmendinge@tcco.com Zack Fischer Business Development Engineer Turner Construction 7143137212 zfischer@tcco.com Edward Spooner Division Manager Turner 214-687-1122 Espooner@tcco.com Marques Mitchell Sr. Director Turner Construction 210-381-9914 mmitchell@tcco.com Jorge Figueroa PS III COSA 2102071085 Jorge.figueroa@sanantonio.gov Japan Shah Procurement Specialist III City of San Antonio 210-207-2680 Japan.Shah@sanantonio.gov Randy Matyear Assistant Capital Programs Manager COSA 210-07-2155 Randy.matyear@sanantonio.gov Blaine Beckman President Nunnelly General Contractor 2105442033 Blaine@nunnelly.com Alexandria Hall Byrne Construction Services 972-408-8804 ahall@tsbyrne.com

Construction Manager At Risk

Renovations January 18, 2024 at 3:00 PM

First Name Last Name Title Organization Phone Email2 Adrian Pena Procurement Specialist III CoSA 210-207-0864 adrian.pena@sanantonio.gov Randy Matyear Assistant Capital Programs Managet COSA 210-207-2155 Randy.Matyear@sanantonio.gov Larry Ayers Chief Estimator Structure Tone Southwest 210.259.3343 Larry.ayers@structuretone.com Gustavo Flores Estimator J R Ramon Demolition 210-225-1583 gusf@ramondemolition.com Brian Sowell Project Manager WestEast 5124173062 Brians@westeastdesign.com José Eduardo de la Garza Architect WestEast Design Group 2105300755 delagarzaj@westeastdesign.com Michael McCall STX Operations Manager Byrne Construction Services 210-330-4108 mmccall@tsbyrne.com John LeBlanc Estimator Nunnelly General Contractors 210-542-4848 JohnL@nunnelly.com Reid Schiffbauer Project Manager Nunnelly General Contractor 361-212-7343 Reid@nunnelly.com Eric Teague Special Projects Manager COSA-DHS 210-207-8370 Eric.teague@sanantonio.gov Cesar Sostre Owner CESSOS Design Build 2104647119 cesar@cessosdb.com Zack Fischer Business development engineer Turner Constrctuion 7143137212 zfischer@tcco.com

City of San Antonio Finance Department - Procurement Division

Local Preference Program Identification (Form 7)

Local Preference Program Identification Form 01/01/2023

The City of San Antonio Local Preference Program, described in the San Antonio City Code Chapter 2, Article XII, establishes a local preference for specific contracting categories. Each time a bidder or respondent submits a bid for a solicitation, this Local Preference Program Identification Form must be completed and turned in with the solicitation response in order to be identified as a City Business and receive the preference described below. The City will not rely on Local Preference Program Identification Forms submitted with prior or contemporaneous bids or proposals.

The Local Preference Program allows the City to grant a preference to a business meeting the definition of City Business in the award of the following types of contracts, when selection is made based on price alone:

• Personal Property (Goods / Supplies): The local bidder’s price must be within 5% of the price of the lowest non-local bidder for contracts of $50,000 to under $500,000; or within 3% of the price of the lowest non-local bidder for contracts of $500,000 or more

• Non-professional Services: The local bidder’s price must be within 5% of the price of the lowest nonlocal bidder for contracts of $50,000 to under $500,000;

• Construction Services: The local bidder’s price must be within 5% of the price of the lowest non-local bidder for contracts of $50,000 to under $100,000, excluding contracts awarded using alternative delivery methods.

The Local Preference Program also allows the award of additional points, when multiple evaluation criteria are used in the award of professional service contracts, where the selection process is not governed by statute and in revenue generating and concession contracts. A business meeting the definition of City Business stated below may be awarded 10 points for being headquartered within the city, or 5 points for having a local office within the city.

Moreover, the program recognizes joint venture agreements and allows for apportioning of points based upon the percentage of ownership of joint ventures by City Businesses responding to solicitations for which discretionary points are applied. For solicitations where selection is made based on price alone, all members of a joint venture must be City Businesses for the preference to be applied.

Effective January 1, 2023, the Local Preference Program may be applicable to federally funded contracts where federal statutes or the federal grantor expressly mandates or encourages local geographic preference.

City Business is defined as a business, or non-profit organization, headquartered within the incorporated San Antonio city limits for one year or more OR one that meets the following conditions:

• Has an established place of business for one year or more in the incorporated limits of the City:

(a) from which at least 100 of its employees OR at least 20% of its total full-time, part-time and contract employees are regularly based; and

(b) from which a substantial role in the business’ performance of a commercially useful function or a substantial part of its operations is conducted by those employees.

A location utilized solely as a post office box, mail drop or telephone message center or any similar combination, with no other substantial work function, is not a City Business.

For the purposes of this program, Headquartered is defined as the place where a business entity’s officers direct, control, and coordinate the entity’s activities.

Local Preference Program Identification Form

Local Preference Program Identification Form 01/01/2023

NOTE: Bidders / Respondents are required to submit documentation to substantiate that the requirements of a City Business have been met. Examples of documentation may include, but are not limited to the following:

1. Existence of local headquarters or office: For corporations, Texas Comptroller’s listing of names/addresses of officers and directors. For partnerships, partnership agreement and any documents identifying the current managing partners and their current work addresses

2. Evidence of local headquarters or office in existence for one year or more: Utility bills, real property lease agreements, equipment leases, personal property taxes, real property taxes

3. Evidence of number of employees: Organizational charts, payroll records by location

CITY RESERVES THE RIGHT TO REQUEST ADDITIONAL INFORMATION TO VALIDATE

BIDDERS’/RESPONDENTS’ DESIGNATION AS A CITY BUSINESS.

COMPLETE THE FOLLOWING FORM AND SUBMIT WITH YOUR RESPONSE EVEN IF YOU ARE NOT

SEEKING A LOCAL PREFERENCE. THE BIDDER / RESPONDENT MUST COMPLETE THE FOLLOWING

FORM TO BE IDENTIFIED AS A CITY BUSINESS. IF BIDDER / RESPONDENT IS SUBMITTING AS A JOINT VENTURE, EACH CITY BUSINESS THAT IS A MEMBER OF THE JOINT VENTURE MUST COMPLETE AND

SIGN THIS FORM.

PROVIDE THE FOLLOWING INFORMATION IF BIDDER/ RESPONDENT IS SUBMITTING AS PART OF A JOINT VENTURE. Joint Venture means a collaboration of business or non-profit entities, in response to a solicitation, which is manifested by a written agreement, between two or more independently owned/governed and controlled business firms to form a third business entity solely for purposes of undertaking distinct roles and responsibilities in the completion of a given contract. Under this business arrangement, each joint venture partner shares in the management of the joint venture and also shares in the profits or losses/surplus or deficits of the joint venture enterprise commensurately with its contribution to the venture.

STATE BIDDER’S / RESPONDENT’S PERCENTAGE OF OWNERSHIP IN THE JOINT VENTURE: ______%

SUBMIT A COPY OF THE JOINT VENTURE AGREEMENT. SUBMIT ANY OTHER DOCUMENTATION

REQUESTED BY CITY TO SUBSTANTIATE THE EXISTANCE OF AND/OR PARTICIPATION IN THE JOINT

VENTURE. NO PREFERENCE POINTS WILL BE ALLOCATED TO A JOINT VENTURE THAT FAILS TO

SUBMIT REQUIRED DOCUMENTATION.

SOLICITATION NAME/NUMBER: Construction Manager at Risk for Carver Branch Library Renovation

RFQ: 24-042| WBS: 23-04032

PROVIDE THE FOLLOWING INFORMATION REGARDING BIDDER’S /

RESPONDENT’S HEADQUARTERS:

Name of Business or Non-Profit Entity:

Physical Address:

City, State, Zip Code:

Phone Number:

Email Address:

Provide the total number of full-time, part-time, and contract personnel employed by Bidder / Respondent: __________

Local Preference Program Identification Form

Local Preference Program Identification Form 01/01/2023

Is Business or Non-Profit Entity headquartered within the incorporated San Antonio city limits? (circle one)

Yes No

Has the business or non-profit entity been headquartered in the incorporated San Antonio city limits for one year or more? (circle one)

Yes No

If the answers to the questions above are “Yes”, stop here. If the answer to either of the above questions is “No”, provide responses to the following questions:

PROVIDE THE FOLLOWING INFORMATION REGARDING BIDDER’S / RESPONDENT’S LOCAL…