ESBD_File_345215_RFQ 913 IDIQ MEP Engineering Services for Small Projects.pdf

REQUEST FOR QUALIFICATIONS

RFQ #913

INDEFINITE DELIVERY-INDEFINITE QUANTITY

MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING

SERVICES FOR SMALL PROJECTS

Proposals Due: Friday, January 26, 2024, at 11:00 a.m.

Issued By:

Lone Star College

5000 Research Forest Drive The Woodlands, Texas 77381

RFQ #913 IDIQ MEP Services for Small Projects

TABLE OF CONTENTS

RFQ # 913

INDEFINITE DELIVERY-INDEFINITE QUANTITY

MECHANICAL, ELECTRICAL AND PLUMBING ENGINEERING

SERVICES FOR SMALL PROJECTS

• BACKGROUND INFORMATION

• LSC SERVICE AREA

• CALENDAR OF EVENTS

• WEBEX INFORMATION

• INTRODUCTION

• CONTRACT TERMS

• REQUEST FOR INFORMATION

• SCOPE OF WORK

• QUALIFICATIONS EVALUATION CRITERIA AND REQUIREMENTS

• CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB) AND M/WBE

• FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) CONTRACT CLAUSES

• GENERAL TERMS AND CONDITIONS

• LSC’S RIGHTS AND PROVISIONS FOR RECOMMENDATION

• NOTICE TO RESPONDENT

• GENERAL SUBMITTAL INSTRUCTIONS TO RESPONDING PARTIES

• ELECTRONIC QUALIFICATIONS SUBMITTAL

• INTERPRETATION OR CORRECTION

• SUBMITTAL FORMAT

BACKGROUND INFORMATION

The voters of the Aldine, Spring, and Humble school districts created North Harris County College in 1972 and opened the college for classes in 1973. The district expanded in 1991 to cover neighboring Montgomery County and adopted the new name of North Harris Montgomery Community College District. As the district expanded to include areas outside north Harris and Montgomery Counties, the LSC Board of Trustees officially approved Lone Star College as the District’s new name.

Located in the Houston metropolitan area, Lone Star College is one of the fastest-growing and largest institutions of higher education in the nation. Lone Star College provides an annual economic impact of nearly $3 billion and is a major and growing contributor to the local economy.

As a leader in community college innovations and learning outcomes, Lone Star College has been recognized nationally for many of its student success and completion initiatives. Lone Star College enrolled over 86,000 students in credit and non-credit classes for fall 2022, providing flexible and affordable classes close to home.

Lone Star College is fully accredited and offers industry-specific certifications, and associate’s and workforce bachelor’s degrees. Lone Star College transferred more than 138,000 students to more than 1,500 universities from 2010-2020, including many of the top colleges in the country.

Mario K. Castillo serves as chancellor of Lone Star College, which consists of eight campuses, five centers, eight Workforce Centers of Excellence, and Lone Star Corporate College.

To learn more visit www.LoneStar.edu.

http://www.lonestar.edu/

CALENDAR OF EVENTS

Listed below are the dates and times by which stated actions must be completed. If LSC determines, in its sole discretion, that it is necessary to change any of the dates and times, LSC will issue a written Addendum to this RFQ. All listed times are Central Standard Time.

DAY / DATE ACTION

Wednesday, December 13, 2023

1st Legal advertising

Wednesday, December 20, 2023

2nd Legal advertising

Tuesday, January 9, 2024 @ 10:00 a.m.

Web-Ex Pre-Proposal Tutorial (non-mandatory)

*This is a demo of the iStar Bid Submission process.

Friday, January 12, 2024

Last day and time for Respondents to submit email communications and inquiries:

Lydia.Sterling@lonestar.edu

Friday, January 19, 2024

Addenda, if any, responding to written communications/inquiries available for download from the LSC iStar Vendor Portal.

Friday, January 26, 2023 @ 11:00 a.m.

ELECTRONIC RESPONSE DUE

Deadline for electronic qualifications submission in LSC iStar Vendor Portal.

This is the official submission process.

Please give yourself ample time and call if you run into trouble before the deadline.

We will not be able to accept your submission after 11:00 a.m.

April 4, 2024 Recommendation to Board of Trustees

WEB-EX PRE-PROPOSAL TUTORIAL

You are invited and strongly encouraged to join the WebEx meeting:

RFQ #913 IDIQ MECHANICAL, ELECTRICAL, AND PLUMBING

ENGINEERING SERVICES FOR SMALL PROJECTS

Tuesday, January 9, 2023

10:00 AM | (UTC-05:00) Central Time (US & Canada) | 1 hr.

Join from the meeting link https://lonestar.webex.com/lonestar/j.php?MTID=m1f47d03011c827eb0c268a3cb242b35d

Join the meeting number Meeting number (access code): 2630 919 9353 Meeting password: 5UTwVhxPM37

WebEx agenda:

1. How to register as a supplier.

2. Where to locate the bid documents.

3. How to successfully submit a bid proposal.

It is strongly recommended that the individual responsible for uploading the bid proposal submission attend this online meeting.

https://lonestar.webex.com/lonestar/j.php?MTID=m1f47d03011c827eb0c268a3cb242b35d

INTRODUCTION

Lone Star College (“LSC” or “College”) is soliciting Statements of Qualifications for the selection of firms (“Respondent” or “Consultant”), to provide Mechanical, Electrical & Plumbing Engineering Services (MEP) for planning, design renovation, and construction of facilities for small projects at the LSC various campuses on an hourly fee basis as needed.

This RFQ intends to develop a pool of qualified MEP firms and enter into Master Agreements for the College’s use. This RFQ will result in the award of Master Agreements to those firms deemed qualified to offer the “best overall value” to the College. Services under these Master Agreements will be purchased as needed and a firm quote will be required for each small project. All obtained quotes for services shall have a fixed fee, based on the unit prices previously established (after award with the selected firm) and a statement of work. Quotes and purchase orders will be required before any service is performed. Projects shall be awarded to the firm deemed to be the most highly qualified for a particular project.

Should your firm be selected for the MEP pool, LSC does not guarantee your firm will be engaged for any project. Because this RFQ is for services to be provided on multiple small projects, LSC reserves the right to award all projects to one responding party, award multiple projects to one responding party with others being awarded to other respondents, or individual projects to multiple responding parties.

Indefinite delivery and indefinite quantity services may require but are not limited to, pre-project planning, estimating, programming, design, bid, and construction phases of the project delivery process or any other service that is beneficial in the delivery of facilities. The Consultant will render these services as needed, with no minimum or maximum number of projects specified.

The consultant must be capable of performing the services as specified by the project contract documents. Generally, small projects range from $10,000 to $2,000,000. Funding approval varies based on projects that have received approval, funding approval that is pending, and funding approval anticipated at a future date.

In particular, the Consultant must be prepared to assign at least one person with significant related experience to be available as the point of contact for all oversight efforts for Lone Star College.

CONTRACT TERMS

A contract with the selected firm(s) will be issued as an indefinite delivery and indefinite quantity contract up to a five (5) year term.

LSC will reserve the right to cancel such contract with or without cause at any time within thirty (30) days' written notice. This contract shall not be assigned to a third party. In the event the awarded company merges, sells, or dissolves, the awarded company shall promptly notify LSC in writing of such changes.

There is no amount of business guaranteed under this RFQ, either stated or implied.

REQUEST FOR INFORMATION

Please email all inquiries, requests for clarification, changes of conditions or requirements, specification omissions, uncertainty as to meaning, or requests for additional information:

Lydia Sterling, Sr. Commodity Manager Email: lydia.sterling@lonestar.edu

In the written request, the Respondent must identify him/herself and provide the page number, section, and paragraph of the conditions or requirements in question.

All written inquiries or requests for changes or information shall be received by LSC no later than the scheduled date shown in the Calendar of Events previously outlined in this document.

Addenda, of all Respondent inquiries or requests and LSC responses, will be available for download from the LSC iStar Vendor Portal according to the published Calendar of Events previously outlined in this document.

All addenda issued by LSC shall become a part of the RFQ, and Respondents shall acknowledge receipt of each addendum by signing each published addendum and including it in their submittal response.

Web-Ex Pre-Proposal Tutorial A Pre-Proposal Tutorial is scheduled for a demo of the iStar Bid Submission Process for Tuesday, January 9, 2024, at 10:00 a.m.

Electronic Submittal Due Electronic Submittal is due by 11:00 a.m., Friday, January 26, 2024, via the LSC-iStar Vendor Portal.

mailto:lydia.sterling@lonestar.edu

SCOPE OF WORK

Professional MEP services may include but are not limited to, architectural, civil, structural, mechanical, plumbing, electrical, building envelope, and landscaping architects.

Project types may generally include new construction, improvements, renovations, alterations, expansions, repairs, graphic design, and wayfinding.

The scope of services is to provide, upon notification of a need, after negotiating a fee (providing a quote), and after contracting through a properly executed assignment document, MEP services may include but are not limited to the following:

• Provide design services to include preliminary design, working drawings, and specifications for new construction and renovation projects, including preparation of cost estimates and bidding documents as well as assist in the procurement of construction services.

• Studies, preparation of reports, including schematic plans and photographic documentation, detailing existing building conditions and deficiencies, preliminary construction cost estimates, renderings, measurements, and project analysis and project studies for facilities on any of the Lone Star College locations.

• Provide design, and construction administration including on-site inspections during construction, estimating services, programming, scope development, planning, interior design and furnishings, technical studies, feasibility studies, problem analysis, design reviews, and other architectural, engineering technical services- structural, mechanical, electrical, plumbing, civil and other sub-consultants as may be necessary to the firm in fulfillment of its assignment.

• Recommend options for additions, remodeling, replacement, or new construction including project cost analysis, adaptive reuse of facilities, interfacing new construction with existing structures, evaluating accessibility compliance of buildings and property, preparing specifications to remediate, and inspecting for accessibility compliance.

A/V and IT Programming Unless otherwise instructed, Audio Visual, and IT Programming quotes shall be provided by existing awarded suppliers who currently hold contracts with LSC. The project director shall indicate the direction of each project as it relates to A/V and IT Services with the selected firm.

Firm Performance LSC shall evaluate the performance of the selected MEP firm(s) on an ongoing basis and contract renewals will be contingent upon satisfactory performance.

State Registration of Architectural Firms: Respondents are advised that the Texas Board of Professional Architects requires that any entity providing architectural services to the public must register with the Texas Board of Professional Architects. An entity is defined as a sole proprietorship, firm, partnership, corporation, or joint stock association.

State Registration of Engineering Firms: Respondents are advised that the Texas Board of Professional Engineers requires that any entity providing engineering services to the public must register with the Texas Board of Professional Engineers. An entity is defined as a sole proprietorship, firm, partnership, corporation, or joint stock association.

Subcontractors: Subcontractors providing service under any subsequent agreement shall meet the same requirements and level of experience as required of the respondent. No subcontractor under the agreement shall relieve the primary respondent of responsibility for the service. If the respondent uses a subcontractor for any or all the work required, the following conditions shall apply under the listed circumstances:

• Respondent planning to subcontract all or a portion of the work shall identify the proposed subcontractors.

• Subcontracting shall be at the respondent’s expense.

• LSC retains the right to check the subcontractor’s background and make the determination to approve or reject the use of submitted subcontractors.

• The respondent shall be the only contact for LSC and subcontractors.

Respondent shall list a designated point of contact for all LSC and subcontractor inquiries.

QUALIFICATIONS EVALUATION CRITERIA AND

REQUIREMENTS

Statements of Qualifications submittals should not include any information regarding t h e respondent’s proposed fees, pricing, or other compensation considerations as these will not be a factor in the selection of the best-qualified firm(s).

All qualifications will be evaluated based on the criteria listed below by members of an advisory evaluation committee. The advisory committee shall consist of individuals who have knowledge or experience of the subject matter in the RFQ; or beneficiaries and/or users of the RFQ's subject matter. All committee member scores will be combined and subsequently averaged. At LSC’s determination, the top-scoring firms will be selected to participate in the interview step two of the

QUALIFICATIONS EVALUATION

CRITERIA

1. Statement of Respondent’s Qualifications and Availability to provide Indefinite Quantity – Indefinite Delivery of MEP services, References, and Past Relevant Higher Education MEP services experience.

2. Experience of Proposed Personnel and Their Roles 35

3. Firm's Approach/Methodology to MEP Services and Knowledge of

Best Practices

4. Extent to which Certified HUB, Minority and/or Veteran or Woman

Owned Businesses are Utilized

Total Score 100

The following information is required to be included in the qualification’s submittal for step one at a minimum. The below descriptions correspond directly to the scoring factors outlined above. Failure to include all the information listed below may result in low scores during the evaluation process.

1. Statement of Respondent’s Qualifications and Availability to provide Indefinite Quantity – Indefinite Delivery of MEP services as it pertains to Qualifications, References, and Past Relevant Higher Education MEP Services Experience.

a. Provide a statement of interest for the project including a narrative describing the Firm’s unique qualifications as they pertain to MEP Services described in this RFQ.

b. Provide the following information for the firm:

1. Legal name of the company as registered with the Secretary of State of Texas.

2. Address of the office that will be providing services.

3. Number of years in business.

4. Type of Operation (Individual, Partnership, Corporation, Joint

Venture, etc.).

5. Number of Employees on staff by skill group.

6. Annual revenue totals for the past ten (10) years.

7. Is your company currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, please explain the impact both in organizational and directional terms.

8. Provide any details of all past or pending litigation or claims filed against your company that would affect your company's performance under a Contract with LSC.

9. Is your company currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, specify the date(s), details, circumstances, and prospects for resolution.

10. Provide a claims history under professional malpractice insurance for the past five (5) years for the Firm and any team members proposed to provide professional services.

c. List a maximum of five (5) projects for which you have provided indefinite quantity indefinite delivery MEP Services that are most closely related to the services described in this RFQ. Any engagements with other Texas public institutions of higher education should be included; however, do not include LSC projects.

List the projects in order of priority, with the most relevant project listed first.

Provide the following information for each project listed:

1. Project name, location, contract delivery method, and description of the type of services provided and the reclaimed dollar savings provided because of these services.

2. Color images (photographic or machine reproductions).

3. Final construction cost denoting change orders by type

(i.e., scope change, unforeseen, errors, and omissions).

4. Programmed project size (if applicable).

5. Final project size in gross square feet.

6. Type of construction (new, renovation, or expansion).

References for three (3) most current projects listed above, identify the following:

1. Client’s name and representative who served as the day-to-day liaison(s) during the design and construction phases of the project, including telephone number.

2. Architect/Engineer’s name and representative who served as the day-to-day liaison(s) during the design and construction phase of the project, including telephone number.

3. Length of business relationship with Client.

4. References shall be considered relevant based on specific project participation and experience with the Respondent. LSC may contact references during any part of this process. LSC reserves the right to contact any other references at any time during the RFQ

2. Qualifications of Assigned Firm Personnel and their roles: LSC is interested in Engineers licensed in the State of Texas with superior experience, training, and qualifications. All persons shall have current licenses as required by the State of Texas for the provision of services requested.

a. Identify and provide a statement on the availability and commitment of the Firm and its principal(s) and assigned professional to undertake the services in this RFQ.

b. Provide a brief history of the firm and each consultant proposed for the services in this RFQ.

c. Identify the key professionals that will be involved in the indefinite quantity delivery of the MEP services and their likely roles. Specifically, name the person who will support the oversight efforts with LSC.

d. Provide resumes giving the experience and expertise of the professionals that will be involved in providing MEP Services, including their experience with the Scope of Services tasks stated in this RFQ, the number of years with the firm, and their city of residence.

e. Identify areas of specialty or expertise held by the in-house staff professionals.

f. Provide a graphic representation of the project team, identifying the Firm and any consultant proposed for the services described in this RFQ.

g. Indicate whether the firm intends to use consultants or sub-consultants in rendering professional services to LSC. If so, indicate the roles of such Consultants and describe the The firm’s process in working with the consultants and integrating them into the process of providing indefinite quantity and indefinite delivery for MEP services.

3. Firm's Approach/Methodology to provide indefinite delivery – indefinite quantity of MEP services.

a. Describe your Firm’s demonstrated technical competence and management qualifications with institutional projects, particularly those for higher education.

b. Discuss your Firm’s cost control plan and methodology. Discuss how the firm will approach working within the College’s budget. Describe your Firm’s methodology for job cost estimating. Please provide two examples.

c. Discuss your Firm’s approach and capabilities regarding the scope of services stated previously in this document, and identify any unique systems, practices, experience, or techniques used by your firm.

d. Discuss your Firm’s commitment to a collaborative management style that demonstrates sensitive, respectful, and effective interaction with people who are diverse in their interests, cultures, language groups, and disabilities.

e. Discuss your Firm’s approach to plan and execute work effectively, meet deadlines, and interface with board and College Staff.

f. Discuss or demonstrate the firm’s ability to incorporate various elements in the design of a project: artistry, functionality, ease of maintenance, durability, reliability, sustainability, and energy efficiency.

g. Discuss your Firm’s approach to match the College’s campus style, aesthetics, and appearance.

4. Certified HUB, Minority and/or Veteran or Woman Owned Businesses

Utilization

a. If applicable, provide a copy of the certified HUB/MVWO business certification.

b. Indicate the percentage of certified HUB/MVWO business utilization you wish to achieve.

c. Provide your company’s overall diversity plan.

d. LSC-HSP PAR SDD 2017 7.10.17 (include Blank Form if firm agrees to provide after award for monitoring HUB participation regularly)

CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESSES (HUB),

MINORITY AND/OR VETERAN OR WOMAN-OWNED (MVWO) BUSINESSES

LSC promotes and encourages contracting and subcontracting opportunities for certified HUB/MVWO businesses in all contracts. Respondents are encouraged to include certified HUB/MVWO businesses whenever feasible and appropriate including subcontracts for MEP services, and civil, structural, mechanical, plumbing, electrical, and landscape consultants. Respondents selected will present a HUB/MVWO subcontractor plan and/or Letter of Intent.

A Respondent must recommend and receive written consent/approval from LSC for any substitutions of certified HUB/MVWO businesses related to maintaining the utilization commitment or goal.

A Respondent, who intentionally and/or knowingly misrepresents facts, may be suspended from participating in LSC work for not less than one (1) year.

FEDERAL EMERGENCY MANAGEMENT AGENCY

(FEMA) CONTRACT CLAUSES

1.1 Clean Air Act

(1) CONTRACTOR agrees to comply with all applicable standards, orders, or regulations issued under the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.

(2) CONTRACTOR agrees to report each violation to the (name of the state agency or local or Indian tribal government) and understands and agrees that the (name of the state agency or local or Indian tribal government) will, in turn, report each violation as required to assure notification to the (name of recipient), Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

(3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.

Federal Water Pollution Control Act

(1) CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued under the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.

(2) CONTRACTOR agrees to report each violation to the (name of the state agency or local or Indian tribal government) and understands and agrees that the (name of the state agency or local or Indian tribal government) will, in turn, report each violation as required to assure notification to the (name of recipient), Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

(3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.”

1.2 Suspension and Debarment

(1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R.

§ 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).

(2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters.

(3) This certification is a material representation of fact relied upon by (insert name of subrecipient). If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to (name of state agency serving as recipient and name of subrecipient), the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.

(4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C, and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

1.3 Equal Employment Opportunity

During the performance of this contract, the contractor agrees as follows:

(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer;

recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

(3) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

(4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

(5) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts under procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

(7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued under section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action for any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States.

1.4 Compliance with the Contract Work Hours and Safety Standards Act.

(1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work over forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked over forty hours in such workweek.

(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause outlined in paragraph (1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages.

In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or territory, to such District or such territory), for liquidated damages. Such liquidated damages shall be computed for each laborer or mechanic, including watchmen and guards, employed in violation of the clause outlined in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work over the standard workweek of forty hours without payment of the overtime wages required by the clause outlined in paragraph (1) of this section.

(3) Withholding for unpaid wages and liquidated damages. The (write in the name of the Federal agency or the loan or grant recipient) shall upon its action or written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any money payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause outlined in paragraph (2) of this section.

(4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses outlined in paragraphs (1) through (4) of this section and a clause requiring the subcontractors to include these clauses in any lower-tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower-tier subcontractor with the clauses outlined in paragraphs (1) through (4) of this section.

1.5 Procurement of Recovered Materials

(1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA- EPA-designated items unless the product cannot be acquired

(i) Competitively within a timeframe providing for compliance with the contract performance schedule.

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) Information about this requirement, along with the list of EPA-designate items, is available at EPA’s Comprehensive Procurement Guidelines website, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

1.6 The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval.

1.7 The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party on any matter resulting from the contract.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

1.8 The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor’s actions on this contract.

1.9 This is an acknowledgment that FEMA financial assistance will be used to fund the contract. The contractor will comply will all applicable federal laws, regulations, executive orders, FEMA policies, procedures, and directives.

1.10 Access to Records. The following access to records requirements applies to this contract:

(1) The contractor agrees to provide MUNICIPALITY, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor that are directly pertinent to this contract to make audits, examinations, excerpts, and transcriptions.

(2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

(3) The contractor agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites on the work being completed under the contract.

GENERAL TERMS AND CONDITIONS

See stated Terms and Conditions in LSC iStar Vendor Portal Event Details 913 Appendix B: Terms and Conditions, Insurance requirements.

LSC’s RIGHTS AND PROVISIONS FOR

RECOMMENDATION

This RFQ solicitation does not in any way obligate LSC to select a particular or any, responding party for the provision of services outlined in this RFQ.

It is understood that LSC reserves the right to:

1. Accept or reject any or all submittals.

2. Revise the RFQ and/or issue an addendum to the RFQ in the event it becomes necessary. The addenda will be posted to the LSC iStar vendor portal according to the Calendar of Events provided in this RFQ.

3. Accept any submittal or portion thereof that, in the opinion of LSC, is the most advantageous to LSC.

4. May evaluate the Statement of Qualifications based on the anticipated completion of all or any portion of the Project. LSC reserves the right to divide the Project into multiple parts, to reject any and/or all Qualifications and re-solicit for new Statement of Qualifications, or to reject any and/or all submissions and temporarily or permanently abandon the Project.

5. Makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFQ for any project and no such representation is intended or should be construed by the issuance of this

RFQ.

6. Request Clarifications from Respondent(s).

7. Negotiate with the Respondent(s).

8. Request additional references when deemed necessary.

9. Conduct a post-award meeting with the successful Respondent (s) when deemed necessary.

10. Request additional information from the Respondent(s).

11. Modify timelines as necessary.

12. Issue one or multiple contracts.

13. Contract only with the individual firm that submits a Statement of

Qualifications. Only individual firms or lawfully formed business organizations may apply (This does not preclude a respondent from using consultants.)

NOTICE TO RESPONDENTS

By submitting a Statement of Qualifications in response to this RFQ:

Respondent accepts the evaluation process and acknowledges and accepts that the determination of the “most qualified” firm(s) will require subjective judgments by

LSC.

Respondent acknowledges and accepts that any costs incurred from the respondent’s participation in this RFQ shall be at the sole risk and responsibility of the respondent.

Respondent acknowledges and agrees that (1) this RFQ is a solicitation for a Statement of Qualifications and is not a contract or an offer to contract; (2) the submission of Qualifications by Respondent in response to this RFQ will not create a contract between LSC and Respondent; and

(3) LSC has made no representation or warranty, written or oral, that one or more contracts with LSC will be awarded under this RFQ.

Respondent agrees to furnish to LSC the products and/or services more particularly described in its Statement of Qualifications and to comply with all terms, conditions, and requirements outlined in the RFQ documents and contained herein.

All statements, information, and representations prepared and submitted in response to this RFQ are current, complete, true, and accurate. Respondent acknowledges that LSC will rely on such statements, information, and representations in selecting the successful Respondent. If selected by LSC as the successful Respondent, Respondent will notify LSC immediately of any material change in any matters about which Respondent has made a statement or representation or provided information.

Respondents shall carefully read the information contained in this RFQ and submit a complete response to all requirements and questions as directed.

Incomplete Qualifications will be considered non-responsive and subject to rejection.

Qualifications and any other information submitted by respondents in response to this RFQ shall become the property of LSC.

Qualifications that are qualified with conditional clauses, alterations, items not c a l l e d for in the RFQ documents, or irregularities of any kind are subject to rejection by LSC, at its option.

LSC makes no representations of any kind that an award will be made because of this RFQ. LSC reserves the right to accept or reject any or all Qualifications, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this RFQ when deemed to be in LSC's best interest.

GENERAL SUBMITTAL INSTRUCTIONS TO RESPONDING PARTIES

Qualifications shall be prepared SIMPLY AND ECONOMICALLY, providing a straightforward, CONCISE description of the respondent's ability to meet the requirements of this RFQ. Emphasis shall be on QUALITY, completeness, clarity of content, responsiveness to the requirements, and an understanding of LSC’s needs.

Submittals shall include a “Table of Contents” and give page numbers for each part of the Qualifications.

The Statement of Qualifications shall not be more than 50 printed pages. The cover, table of contents, and divider sheets do not count as printed pages.

Responses to RFQ #913 Mechanical, Electrical, and Plumbing Engineering Services for Small Projects for Lone Star College will be submitted electronically through the LSC iStar Vendor Portal by the Respondent.

Submittal guidelines are provided herein and must be adhered to for LSC to complete the evaluation process efficiently and effectively. Refer to the section entitled “Submittal Format” for instructions and requirements of the response.

Withdrawal of submittal will be accepted until the submission due date and time above. No submittal may be withdrawn after the deadline.

ELECTRONIC QUALIFICATIONS SUBMITTAL

Submittals to this request must be submitted online in the LSC iStar Vendor Portal.

A copy of the firm’s complete PDF document must be submitted in the order outlined in the Table of Contents document that is attached to this RFQ. No paper copies will be accepted.

You will need to register and log in to load your submittal and/or view online documents at http://wwwappsdstc.lonestar.edu/istar/supplier.htm

For assistance with the online registration process, or to update your existing supplier information, contact: MC-Vendors@lonestar.edu http://wwwappsdstc.lonestar.edu/istar/supplier.htm mailto:MC-Vendors@lonestar.edu

INTERPRETATION OR CORRECTION

LSC is not liable for interpretations/misinterpretations or other errors or omissions made by the Respondent in responding to this RFQ.

Any person, firm, or corporation responding to this RFQ is deemed to have read, understood, and agreed to all terms, conditions, and requirements outlined in the RFQ. Respondent agrees to conform in general to the terms of the RFQ, details of which will be outlined in a signed agreement between LSC and the Respondent.

From the date of issuance, until LSC takes final agency action, the Respondent must not discuss the Qualifications submittals or any part thereof with any employee, agent, or representative of LSC except as expressly requested by LSC in writing. Violation of this restriction will result in rejection of the Respondent’s Submittal.

SUBMITTAL FORMAT

The responses in your submittal must follow the attached format and be organized as listed in the Table of Contents provided on the next page.

END OF REQUEST FOR QUALIFICATIONS

(1) TABLE OF CONTENTS CHECKLIST

Your Company Name:

☐ 1. Table of Contents Checklist

☐ 2. Primary Contact

☐ 3. Company Profile

4. References

☐ 5. Quality Plan

☐ 6. Qualifications/Service Needs Met

☐ 7. Long Term Costs

☐ 8. Other Relevant Factors

☐ 9. Exclusions and/or Substitutions to Proposal

☐ 10. Certified HUB, Minority and/or Veteran and Women-Owned Business

☐ 11. LSC-HSP PAR SDD 2017 7.10.17

☐ 12. Felony Conviction/Debarment Notice Clean Air & Water Act Notice

☐ 13. Federal Provisions Questionnaire

☐ 14. Conflict of Interest Questionnaire: Provide a SIGNED copy of the CIQ (State Required Form, provided in the iStar Vendor Portal)

☐ 15. Addenda, if any

(2) PRIMARY CONTACT

dba (if applicable):

Address:

Phone Number:

Primary Contact for Bid Clarification for this RFQ (please print):

Primary Contact’s Phone Number: (if different from the above phone number):

Primary Contact’s email address required (please print):

Primary Contact’s Title:

(3) COMPANY PROFILE

Phone Number:

Web Page (if available):

Years of experience providing services equivalent to those requested in this proposal:

Number of employees:

Date company established under name stated in this proposal:

Company Principals:

Name: Title:

(4) REFERENCES

Reference # 1:

Is this reference one of your most current and relevant contracts similar in size and scope to this LSC RFQ? ☐YES ☐NO

Company Name:

Contact Name:

Phone:

Email:

Brief description of services:

Term of Contract:

Comments:

Reference # 2:

Reference # 3:

(5) EXPERIENCE OF PROPOSED PERSONNEL AND THEIR ROLES

Insert response to Evaluation Criteria No. 2 here:

(6) STATEMENT OF RESPONDENT’S QUALIFICATIONS AND AVAILABILITY

TO PROVIDE INDEFINITE QUANTITY – INDEFINITE DELIVERY OF MEP

SERVICES, REFERENCES, AND PAST RELEVANT HIGHER EDUCATION FOR

MEP SERVICES.

Insert response to Evaluation Criteria No. 1 here.

(7) FIRM’S APPROACH/METHODOLOGY TO MEP ENGINEERING SERVICES

AND KNOWLEDGE OF BEST PRACTICES.

Insert response to Evaluation Criteria No. 3 here:

(8) OTHER RELEVANT FACTORS

Insert any other relevant factors here, including but not limited to any recommendations or enhanced goods or services that your company can provide.

(9) EXCLUSIONS AND/OR SUBSTITUTIONS TO PROPOSAL

☐ We DO have exclusions and/or substitutions included for this Event.

(See details listed below)

☐ We DO NOT have any exclusions and/or substitutions included for this Event.

Details: (Please list all exclusions and/or substitutions or attach a separate sheet)

(10) CERTIFIED HUB, MINORITY, AND/OR VETERAN

AND WOMEN-OWNED BUSINESS

1. Complete Section I to indicate what kind of certifications you have as a HUB. (If you are not a HUB, continue to Section II.)

2. Complete Section II if your company is not planning to utilize HUB or minority sub-contractor(s) and explain the reasons. (Do not fill out Sections III and IV, and then continue to Sections V and VI.)

3. Complete Section III if your company plans to utilize HUB or minority sub-contractor(s). List the subcontractors and attach the certification with each subcontractor in a separate attachment.

4. Complete Section IV to describe your sub-contracting plan.

5. Complete Section V to provide information about your supplier diversity practices.

6. Complete Section VI to do your self-assessment.

Section I: Certifications for HUB Please check the appropriate group and attach your Certification(s) behind this form in your proposal submittal. Upon the receipt of valid certification, HUBs will obtain 5 points on the HUB evaluation.

☐ City of Austin ☐ Southwest Minority Supplier

Development Council ☐ City of Houston ☐ State of Texas HUB ☐ Dallas/Fort Worth Minority Supplier Development Council

☐ Texas Department of Transportation

☐ El Paso Hispanic Chamber of Commerce

☐ Women’s Business Council Southwest

☐ Golden Triangle Minority Business Council

☐ Women’s Business Enterprise Alliance

☐ Houston Minority Supplier Development Council

☐ U.S. Department of Veteran Affairs

☐ South Central Texas Regional Certification Agency

☐ National Minority Supplier Development Council

☐ Women’s Business Enterprise National Council

Please state your business utilization goal with your own workforce that you wish to achieve.

% of our business utilization goal is with our own workforce.

Section II: Not Presenting a Subcontracting Plan

Section III – Sub-contracting Plan If you are going to utilize HUB or minority businesses, fill out the percentage of utilization goal and the list of subcontractors.

% of our business utilization goal with other Certified HUB or minority businesses.

Sub-Contractors In the table below write the company name, the service they will provide, the contact information, and the estimated utilization goal.

Insert certification(s) for each Company after this page (Verify all certifications are valid and not expired) If additional space is required, please attach the information in the below format behind this form in your proposal.

Company Name

Services Address Company Contact

Phone # Subcontracting

Total estimated utilization goal for proposal:

Please provide an explanation of why you will not be presenting a sub-contracting plan.

Section IV: Description of the Sub-contracting Plan

Please provide information about the subcontracting plan.

a) Describe the principal types of supplies and services to be subcontracted.

b) Describe your efforts to make sure that minority businesses have an equitable opportunity to compete for subcontracts, and how you identify potential subcontractors.

c) Do you commit to submitting monthly reports so that Lone Star College can determine the extent of compliance with the subcontracting plan?

☐ YES ☐ NO

Section V: Diversity Practices

Please provide information about the diversity practices implemented in your business.

a) Describe the initiatives performed by the company in supplier diversity and outreach efforts to contact business development organizations, trade associations, conferences, and trade fairs to locate HUB or minority businesses.

b) Share data regarding expenditures made to certified minority businesses or HUBs and have established goals based upon subcontracting activities in the past. (Write N/A if this information is not available).

c) Do you have a mentor-protégé program?

YES _____ NO _____

d) If the “c” is yes, please describe how your program works.

e) If you have a link with more information about your supplier diversity strategies on your website, please share the link here:

Section VI: Self-Assessment

Write an “X” according to the evaluation you give yourself for the criteria listed.

Description Strong Moderat e

Minimum Non e

The methods to calculate and develop a subcontracting goal are…

The system for identifying potential subcontractors for several projects is…

The efforts to make sure that minority businesses have an equitable opportunity to compete for subcontracts are…

The system for controlling the compliance of the subcontracting plan is…

The initiatives performed by the company in supplier diversity and outreach efforts to contact business development organizations, trade associations, conferences, and trade fairs to locate minority or HUB businesses are…

The system to obtain data regarding expenditures made to certified minority businesses or HUBs is…

The mentor-protégé program is…

The program to promote the use of minority businesses is…

Date: Printed Name:

Title: Signature:

(11) LSC-HSP PAR FORM

Do not complete or fill in this form currently; simply include a copy of this form in your proposal after the Certified HUB section. Including this form will be your acknowledgment and agreement your firm will utilize this progress assessment form after the award of this project.

(12) FELONY CONVICTION / DEBARMENT NOTICE

CLEAN AIR & WATER ACT NOTICE

Texas Education Code Section 44.034, Notification of Criminal History, Subsection (a) states “A person or business entity that enters a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states “A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” This notice is not required of a publicly held corporation. (Please CHECK APPROPRIATE BOX below and

COMPLETE ALL SIGNATURE BLOCKS.)

Company’s Name:

Authorized Company Official’s Name (printed):

☐ My firm is a publicly held corporation; therefore, this reporting requirement is not applicable ☐ My firm is not owned nor operated by anyone who has been convicted of a felony ☐ My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:

Name of Felon(s):

Details of Conviction(s):

Signature of…