ESBD_File_344217_PCS 121 - Solicitation Addendum 1 - HHS0014129.pdf
PDF 2 MB Posted
- Solicitation number
- HHS0014129
- Issued by
- Collin County, Alamo Heights City, Texas
About this file
This document is an Addendum to a solicitation issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS) division for Armed and Unarmed Security Guard Services for Region 3. The solicitation seeks bids from qualified security guard companies to provide on-site uniformed armed and unarmed plain-clothed security guards and dedicated patrol services at HHSC facilities in the Dallas-Fort Worth Metroplex on an as-needed basis. The solicitation has a response due date of January 8, 2024 at 10:30 AM Central Time. The anticipated contract start date is the date of award.
The addendum clarifies and modifies the schedule requirements for two of the specified locations. The 2700 Ben Ave, Fort Worth location is no longer a 24/7 requirement, with coverage now Monday through Friday from 6:00 AM to 6:00 PM. The 8700 North Stemmons, Dallas location also has reduced coverage, with Monday through Friday hours from 7:30 AM to 5:30 PM only. The addendum also adds a new location at 2220 Mall Circle, Fort Worth with Monday through Friday coverage from 8:00 AM to 5:30 PM. Pricing is required for both armed and unarmed security guards, as there may be requests for unarmed guards for special circumstances.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
For the best experience, open this PDF portfolio in
Acrobat X or Adobe Reader X, or later.
Get Adobe Reader Now!
http://www.adobe.com/go/reader
Please wait...
If this message is not eventually replaced by the proper contents of the document, your PDF viewer may not be able to display this type of document.
You can upgrade to the latest version of Adobe Reader for Windows®, Mac, or Linux® by visiting http://www.adobe.com/go/reader_download.
For more assistance with Adobe Reader visit http://www.adobe.com/go/acrreader.
Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Mac is a trademark of Apple Inc., registered in the United States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.
C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png
Effective 07/15/2016 Revised 12/30/2021
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: katrinia.ender@hhs.texas.gov
DueDate: 01/08/2024
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 12/22/2023
TextField30: 512-406-2428
TextField32:
Question and Answers:
PCS 134 Vendor Questions and Answers have been posted.
Correction to the below Section:
Section 7.1.2 Changes to the schedule for the following locations::
2700 Ben Ave, Fort Worth is not a 24/7 location.
Monday through Friday: 1 armed officer 6:00am to 6:00 pm (patrol), 1 armed officer 7:30am to 6:00pm (lobby). Removing all weekend and overnight coverage for 2700 Ben Ave, Fort Worth.
8700 North Stemmons, Dallas Monday through Friday: 1 armed officer 7:30am to 5:30pm (patrol), 1 armed officer 7:30am to 5:30pm (DFPS lobby), 1 armed officer 7:30am to 5:30pm (3rd floor visitation hall). Removing all overnight and weekend coverage for 8700 North Stemmons, Dallas.
Adding: 2220 Mall Circle, Fort Worth - Monday through Friday: 1 armed officer 8:00am - 5:30pm (lobby)
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
PCS 134 HHS Responses to Questions
Effective Date 06/26/2015 Version 1.00 Page 1 of 6 Revision Date 09/13/2023
Solicitation Title: Armed and Unarmed Security Guard Services for Region 3
Solicitation Number: HHS0014129
# Reference Question Response
1. Section 7.1.7 e)
On the Bid Solicitation page 22 section 7.1.7 e) states we need an office in the vicinity of the areas. If I continue with the RFP for as needed basis, will we be disqualified because our office is in Spring, TX and not in the vicinity?
The awarded Contractor must have an office located in the vicinity of Region 3 (Dallas, Fort Worth, and Metroplex).
2. Section 7.1.2
Is this total “as needed” contract? we had this region once before and the schedule was the same but the “as needed” component was the afterhours care when patients / clients could be placed during the normal business hours and our staff were required to stay until released. Further supporting the as needed the response time of four hours.
Also, assuming the schedule is a required posting - are the
Dallas hours Monday thru Friday?
Yes, this contract is for “as needed security guard services.”
Yes, the schedule is Monday thru Friday. There may be requests for weekend or overnight guards.
3.
Who is the incumbent vendor?
This information cannot be provided in the question and answers. You can request this information through our Open
Records division at OpenRecordsRequest@hhsc.state.tx.us.
4.
Can you provide the current turnover rate for the contract?
5.
Are current Security Officers expected to detain individuals?
6.
What are the current hourly bill rates for routine, emergency, and temporary services?
mailto:OpenRecordsRequest@hhsc.state.tx.us
Version 1.00 Page 2 of 6 Revision Date 09/13/2023
7.
What are the current wages?
8.
Does this contract currently have an assigned Site Supervisor or Account Manager? If so, are they billed separately or included in the hourly billing?
9.
If incumbent personnel are hired, will legacy benefits and current wage rate carry over?
No.
10.
Will the contractor who is awarded this contract be required to honor the legacy employee’s tenure and grandfather their vacations based on their time of service?
This is Contractor discretion.
11.
Are medical benefits to be included in our pricing or billed separately?
Include in pricing.
12.
Is there any specific equipment that the security vendor is to provide?
Awarded Contractor is responsible for all equipment that will be used. (Patrol vehicles, 2-way radios, etc.)
13. Section 7.1.14.6 Are there specific uniform requirements?
This is Contractor discretion. Solicitation requires for all uniforms to be clean and neatly pressed.
14. Section 7.1. h) 4.
Page 16 – 7.1 h-4 states a deadline of 8 hours while 7.1 h-6 states that the contractor will have 4 hours to provide additional security. Can you please clarify which is the correct timeframe?
The Contractor is required to respond to initial requests within
4 hours, 8 hours to provide requested security.
Version 1.00 Page 3 of 6 Revision Date 09/13/2023
15. Section 7.1 h) 9.
Page 16- 7.1 h-9 - Does this only apply to additional security guards? Technically speaking the SOs are not required to have a driver’s license, and these duties imply leaving their post.
All security officers are required to have a valid drivers license to operate a motor vehicle. Any additional duties will be at the post.
16. Section 7.1 h) 10.
Page 17- 7.1 h-10 – Will armed plain ‘clothed guards be required to do personal protection… if so, they would be required to be level 4. How many times during this current contract have you requested officers providing 1 hours’ notice?
No, personal protection is not required unless there is an immediate threat on the HHSC facility and escort services are requested to and from HHSC employee’s personal vehicle.
17. Section 7.1 k)
Page 18- 7.1 k - Does this mean that HHS will not pay overtime if we decide to use someone in overtime, or does it mean we cannot use a guard who is already on an assigned shift?
HHSC does not pay overtime unless a location has reached
55-hour.
18. Section 7.1.2
Page 19 7.1.2 - Please clarify for 8700 North Stemmons Frwy, Dallas Next to last entry 1 guard from 5:30 PM to 7:30 PM (Mon-Fri), would that be Monday to Thursday night-Friday Morning or thru Friday night-Saturday Morning?
8700 N Stemmons does not require evening/weekend coverage. The schedule is 3-armed officer onsite Monday through Friday from 7:30am to 5:30pm
19. Section 7.1.3
Page 19- 7.1.3 - The Contractor shall be available for after-hours alarm response. Will this require an additional guard with a patrol vehicle in the evenings?
20. Section 7.6 c)
Page 21- 7.6.c - Can this 8-hour paid training be done per-location or must it be done all-locations on the same date/time?
This can be done per location.
21. Section 7.1.2 Page 19 – For locations with end time until “Last Employee Leaves” can you provide a range of time.
HHSC last employee normally varies between 6:30pm to
8:00pm.
22. Section 7.1.2
Page 19 – For locations with end time until “Last Employee Leaves” does the guard wait until last employee leaves or visitor leaves
The security guard must wait until HHSC last employee leaves the facility.
Version 1.00 Page 4 of 6 Revision Date 09/13/2023
23.
Exhibit D – Pricing
Sheet and Section
7.1.2
The pricing sheet asks for Armed and Unarmed guards yet the page 19 states all guards are armed. Please advise
Pricing is needed for both types of guards. There are times when HHSC will request an unarmed guard for a special request.
24. Section 7.1.2 The Ben location is 24/7 is the 8700 Stemmons location 24/7 or closed on weekends.
Both locations are closed on the weekends. Security coverage is not needed.
25. Section 7.1.2 The days at all locations that do not say weekend can you please confirm its just Monday thru Friday ?
Yes, Monday through Friday.
26.
Is there specific software needed to report to the agency.
27.
Is there a prevailing wage.
28. Section 7.1.7 e) 16.
The parking lots are small at these facilities can a golf cart be used.
Golf carts are acceptable. However, the Contractor will be responsible for any and all damages that may occur.
29.
Does the officers need any special training such as CPR, defib, etc…
30. Section 7.1.14.6 Is there any special uniform that needs to be worn
31. Section 7.1 g) 1.
When patrolling parking lots are officers required to be in parking lot at all times, what about personal breaks.
Officers are allowed to take a fifteen (15) minute personal break.
Version 1.00 Page 5 of 6 Revision Date 09/13/2023
32. Section 7.1 h)
The IFB requires a 1 hour replacement policy if officer calls off or sick, in the DFW area it is something that is hard to do is there any way to take exception to that.
Yes, the HHS representative will work with the Contractor on replacements.
33. Section 13.4 Are employee time sheets required with each invoice.
Yes.
34.
In facilities that do not separate outside parking lot officers do the inside officer need to patrol the parking lot once an hour.
35.
If IFB is won can winning company hire the existing officers.
36. Section 9.2 The price adjustment index are not automatic. Is there a certain time the IFB winner can ask for a price increase.
Price adjustments must be requested in writing prior to the start of the renewal period.
37.
After award how soon will be the start date.
This will vary based on when the contract is awarded.
38.
What is the amount spent in the last 12 months? (7.1.12
Performance Schedule page 18)
39.
What is the amount spent in the last billed month? (7.1.12
Performance Schedule page 18)
40.
What is the estimated total number of annual hours for this contract? (7.1.12 Performance Schedule page 18)
About 45,250hrs.
Version 1.00 Page 6 of 6 Revision Date 09/13/2023
41.
Are there any significant modifications from the previous contract to the new one? For instance, increase in hours, a change in guard type. (7.1.12 Performance Schedule page
18)
42.
Who is the current security Provider and what are their bill rates? (7.1.12 Performance Schedule page 18)
43.
Is the current contract using vehicles? If yes, how many?
(7.1.7 Contractor Responsibilities, e, 16 page 23)
File details come from the government source that posted it. Updated .