ESBD_File_343758_7_Addendum No 1 680A3 Prison Commissary Goods.pdf

Statewide Procurement Division

IFB NO. 304T-24-680A3 ADDENDUM NO. # 1

CONTRACT SPECIALIST: Monica Suarez, CTCD, CTCM

The purpose of this addendum

REVISED MANDATORY PRICE SHEET:

The Mandatory Price Sheet has been revised. Respondent shall download the new price sheet, 304T-24-680A3 Mandatory Price Sheet Rev #1 and submit with Response.

Revisions:

1. Line 5: Hot Pot, Electric - Estimated Quantities From: 28,000 cases To: 19,240 cases

2. Line 12: T-Shirts, Cooling, Sport Performance – Estimated Quantities From: 80,000 cases To: 5,036 cases

3. Line 13: Towel, Cooling – Estimated Quantities From: 1,400,000 cases To: 920 cases

EXHIBIT A:

Reference pages 3–5 of this Addendum No. 1 for Exhibit A Line-Item Photos for photos of Line 1: Clock, Alarm and Line 4: Headphones, Stereo.

QUESTIONS AND ANSWERS:

Reference Page #2 of this Addendum

THIS ADDENDUM SHALL BE ATTACHED TO AND FORM A PART OF THE REFERENCED IFB AND

THE CONTRACT.

RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM, BY SIGNING AND

RETURNING WITH RESPONSE. FAILURE TO SUBMIT THE SIGNED ADDENDUM MAY DISQUALIFY

THE RESPONSE.

RESPONDENT COMPANY NAME AUTHORIZED REPRESENTATIVE SIGNATURE

AUTHORIZED REPRESENTATIVE PRINTED NAME

Questions and Answers IFB No. 304T-24-680A3 Title:

Question No. Question Answer

1 My system is unable to open the .xml format link included

Instructions for opening the Mandatory Price Sheet.

1. Ensure you have enabled pop-ups.

2. Right click on the “xml” file and SAVE AS:

CompanyName_SolicitationID.xml on your computer (example:

ABCCompany_304T-FY-###X#.xml).

3. Locate the file on your computer, right click and select PROPERTIES.

4. Click the CHANGE button; select Microsoft Excel; select OK; select APPLY and OK to close the Properties window. (For a Mac, select the "Open with" drop-down menu, select Microsoft Excel and close window in the upper left.)

5. To open the file and complete, highlight the selection and double click.

6. Click on “Enable Editing” in the yellow ribbon at the top of the page.

7. Click on “Enable Content” in the next yellow ribbon that appears on the top of the page.

I was just wondering why this is on the solicitation since we were awarded Extension of Contract 680A3-"REDACTED". I know it states “unless a new contract under different solicitation occurs”.

The Contract resulting from this Solicitation will replace the current 680A3 Contract.

3 Can we get images of line item #1: Clear Tech #CTAC50? See Exhibit A Line-Item Photos of this Addendum No. 1.

Can line item #1 Clear Tech #CTAC50 specification #3 be amended to allow for AAA or AA batteries?

AAA batteries are not acceptable.

5 Can we get images of line item #4: Headphones, Stereo:

Sunsport #HP-500?

See Exhibit A Line-Item Photos of this Addendum No. 1.

Can line item #7: Lamp, Clamp On, West Bend, Clamp on lamp #51066 specification #2. Lamp Construction: a. Materials: “Clear yellow plastic” be amended to “Clear or Clear yellow plastic”?

No, this is not acceptable.

Can line item #7: Lamp, Clamp On, West Bend, Clamp on lamp #51066 specification #4. Cord: b.

Color: “Clear yellow” be amended to “Clear or Clear yellow”?

No, this is not acceptable.

Can line item #7: Lamp, Clamp On, West Bend, Clamp on lamp #51066 specification #4. Cord: d.

Plug Casing: “Clear yellow” be amended to “Clear or Clear yellow”?

No, this is not acceptable.

9 Can you confirm the accuracy of the quantities in the XML file for Commissary goods?

Refer to Part A, Section A.7.6 - Quantities, also see the REVISED Mandatory Price Sheet.

10 I believe cooling towels is not accurate and has an extra 0, should be 140,000 and not 1,400,000, correct?

See page 1 of this Addendum No. 1 and REVISED Mandatory Price Sheet.

Also, can you confirm 28,000 cases is accurate for the hot pots?

That is roughly 112,000 units estimated over 4 years? Perhaps this also was intended to be 2,800 cases (11,200 hot pots estimated over 4 years?)

See page 1 of this Addendum No. 1 and REVISED Mandatory Price Sheet.

12 The price sheet also states 80,000 cases of shirts - over four years this is about 6,000,000 shirts. Is that accurate?

See page 1 of this Addendum No. 1 and REVISED Mandatory Price Sheet.

Prison Commissary Goods

Question No. Question Answer

In order to provide 1 price for all sizes ranging up to 4XL, is there a way to know the average annual order quantity by size?

In many instances the material cost for a 4XL shirt is double that of a small. It can be very difficult to settle on a single price.

Small: As Needed Med: 54 cases Large: 285 cases Xlarge: 270 cases 2XL: 210 cases 3XL: 330 cases 4XL: 110 cases

14 Regarding a sample being sent, does the sample need to arrive before proposal due date?

Refer to Part A, Section A.7.3 - Sample Requirements, Submitted with Response: Respondent must submit samples on or before the solicitation due date at the specified time and place for evaluation purposes.

Texas Comptroller of Public Accounts

Statewide Procurement Division

IFB No. 304T-24-680A3

Prison Commissary Goods

Exhibit A

Line-Item Photos

Line 1: Clock, Alarm – Reference Brand Clear Tech #CTAC50

Line 4: Headphones, Stereo – Reference Brand Sunsport #HP-500

7_Exhibit A 680A3 Prison Commissary Equipment