ESBD_File_342665_RFP_918-_I.T._Asset_Recovery_and_Re-Marketing__Services.pdf

RFP #918 Information Technology Asset Recovery Services

REQUEST FOR PROPOSAL

RFP #918

INFORMATION TECHNOLOGY ASSET RECOVERY SERVICES

Bids due: Tuesday, December 05, 2023, at 4:00PM

Issued By:

Lone Star College 5000 Research Forest Drive

The Woodlands, Texas 77381

TABLE OF CONTENTS RFP #918

I.T. Asset Recovery Services

• BACKGROUND INFORMATION

• LSC SERVICE AREA

• CALENDAR OF EVENTS

• WEBEX INFORMATION

• PUBLIC BID OPENING

• CONTRACT TERMS

• SCOPE OF WORK

• EVALUATION CRITERIA PROCESS

• CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB) AND M/WBE

• PROVISIONS FOR RECOMMENDATION

• INTERPRETATION OR CORRECTION

• SUBMITTAL FORMAT

• IMPORTANT iSTAR VENDOR PORTAL NOTES

BACKGROUND INFORMATION

The voters of the Aldine, Spring, and Humble school districts created North Harris County College in 1972 and opened the college for classes in 1973. The district expanded in 1991 to cover neighboring Montgomery County and adopted the new name of North Harris Montgomery Community College District. As the district expanded to include areas outside north Harris and Montgomery Counties, the College Board of Trustees officially approved Lone Star College as the District’s new name.

Located in the Houston metropolitan area, Lone Star College is one of the fastest growing and largest institutions of higher education in the nation. Lone Star College provides an annual economic impact of nearly $3 billion and is a major and growing contributor to the local economy.

As a leader in community college innovations and learning outcomes, Lone Star College has been recognized nationally for many of its student success and completion initiatives.

Lone Star College enrolled over 86,000 students in credit and non-credit classes for fall 2022, providing flexible and affordable classes close to home.

Lone Star College is fully accredited and offers industry-specific certifications, associates, and workforce bachelor’s degrees. Lone Star College transferred more than 138,000 students to more than 1,500 universities from 2010-2020, including many of the top colleges in the country.

Mario K. Castillo J.D. serves as chancellor of Lone Star College, which consists of eight campuses, five centers, eight Workforce Centers of Excellence, and Lone Star Corporate College.

To learn more visit www.LoneStar.edu.

http://www.lonestar.edu/

CALENDAR OF EVENTS

Listed below are the dates and times by which stated actions need to be completed. If LSC determines, in its sole discretion, that it is necessary to change any of the dates and times, LSC will issue a written Addendum to this LSC. All listed times are Central Standard Time.

DATE / TIME ACTION

Tuesday, November 14, 2023 1st Legal advertising

Tuesday, November 21, 2023 2nd Legal advertising

Tuesday, November 21, 2023, 9:00AM Web-Ex Pre-proposal Tutorial (non-mandatory) *

N/A Site Visit (Highly Recommended)

Tuesday, November 28, 2023, at 2:00 PM

Last day and time for Respondents to submit email communications and inquiries to:

Dina.Sauser@lonestar.edu

Friday, December 01, 2023, at 4:00 PM Addenda, if any, responding to written communications/inquiries will be emailed to Respondents

Tuesday, December 05, 2023, at 5:00 PM Deadline for proposal submission

December 6-7, 2023 Evaluation of Proposals & Notification to Selected Respondents of Presentation/Interview Date

Week of December 11, 2023 Presentations/Interviews from selected Respondents

March 07, 2024 Recommendation of selected Respondent to Board of Trustees for approval mailto:Dina.Sauser@lonestar.edu

PRE-PROPOSAL iSTAR TUTORIAL WEBEX INFORMATION

Tuesday, November 21, 2023, 9:00 AM Central Standard Time | 1 hr.

Join from the meeting link https://lonestar.webex.com/lonestar/j.php?MTID=m74e2a9516319dbfc247ee1cfd5ae751a

Join by meeting number Meeting number (access code): 2631 372 8076 Meeting password: JpuV9ik3TR8

Tap to join from a mobile device (attendees only) +1-408-792-6300,26313728076## Call-in toll number (US/Canada)

Join by phone 1-408-792-6300 Call-in toll number (US/Canada)

Join from a video system or application Dial 26313728076@lonestar.webex.com You can also dial 173.243.2.68 and enter your meeting number.

WebEx pre-demonstration of the LSC iStar Vendor Portal including:

1. How to register as a supplier,

2. Where to locate the bid documents, and

3. How to successfully submit a bid proposal.

*It is strongly recommended that the individual responsible for uploading the bid proposal submission attend this online meeting.

CONTRACT TERMS

This Request for Proposal (“RFP”) and the information contained within is an invitation to bid and is provided to assist qualified bidders in formulating proposals. This RFP is not a contract nor an offer to contract. No contractual obligations shall arise until a formal agreement between Lone Star College and the successful respondent is executed.

The initial term of the contract resulting from this RFP may be for up to five (5) years.

Per Lone Star College Policy Manual, Section III.D.1.4 and III.D.1.7, all vendors are responsible for verifying an individual’s or organization’s authority before any purchase, contract, or debt is incurred. Persons making unauthorized purchases are entirely liable for such debts. Therefore, vendors are not to render services or provide goods to Lone Star College until an executed contract is in place.

https://lonestar.webex.com/lonestar/j.php?MTID=m74e2a9516319dbfc247ee1cfd5ae751a%20

SCOPE OF WORK

Lone Star College (“LSC”) invites proposals from adept firms with a robust track record in providing IT asset recovery services. The ideal firm should offer comprehensive asset tracking capabilities, accurate, fair market value assessments, and data sanitization processes compliant with DOD data erasure standards. We emphasize the need for tangible and quantifiable reporting delivered promptly.

The firm should adeptly minimize costs associated with end-of-life assets and strictly adhere to a zero-landfill policy in line with EPA guidelines. A specialization in Green Recovery of IT Assets is paramount. This RFP seeks detailed descriptions of the Respondent's capabilities, services, and adherence to EPA standards within their program framework.

Potential assets for recovery encompass desktops, laptops, printers, scanners, phones, servers, tape backups, server racks, cables, monitors, and an array of network hardware – including but not limited to switches, routers, gateways, network modules, cards, racks, video conferencing equipment, and other related IT equipment.

Asset Recovery:

On-site Retrieval: Coordinate with LSC departments to schedule and manage the secure retrieval of assets from specified LSC campuses and facilities.

Transportation: Safely transport assets to a central processing facility using vehicles that handle delicate and high-value equipment.

Initial Assessment: On receipt, conduct a preliminary assessment to categorize assets based on their type, age, and apparent condition.

Single Point of Contact: Provide a single point of contact for LSC’s Technology Support Department

Inventory and Assessment:

Detailed Cataloging: Create a digital catalog of all received assets, capturing essential details such as brand, model, serial number, and specifications.

Condition Assessment: Employ specialists to evaluate each asset's functional status, cosmetic appearance, and potential refurbishment needs.

Value Estimation: Determine assets' potential resale or remarketing value post-refurbishment, considering market trends and demand.

Data Sanitization:

Secure Data Wiping: Use DOD industry-standard software and techniques to ensure that all data-bearing assets are thoroughly wiped clean of institutional data.

Certification: Provide certificates of data destruction for each processed asset, ensuring LSC's compliance with data protection regulations.

Physical Destruction: For assets where data cannot be wiped electronically, ensure secure physical destruction of data storage components.

Refurbishing:

Component Replacement: Replace faulty or outdated components with genuine and compatible parts to enhance the asset's performance.

Cosmetic Restoration: Address cosmetic issues such as scratches, dents, or worn-out parts to improve the asset's appearance.

Software Updates: Ensure that all IT assets have the latest firmware, drivers, and essential software installed, ensuring they are market-ready.

Quality Assurance: After refurbishment, conduct thorough testing to ensure assets function optimally and meet market standards.

Remarketing:

Market Analysis: Regularly analyze and determine the best channels and pricing strategies for different asset categories.

Sales Channels: Utilize multiple sales channels, including online platforms, offline stores, auctions, and bulk sales to B2B clients.

Promotions: Develop and execute promotional strategies to boost sales during peak demand seasons or to move slow-selling inventory.

Customer Support: To enhance customer confidence and satisfaction, offer post-sale support, including warranties.

Recycling:

Eco-friendly Disposal: Partner with certified e-waste disposal agencies to ensure that non-remarketable assets are disposed of in an environmentally responsible manner.

Materials Recovery: Where possible, recover and repurpose valuable materials from assets beyond repair or refurbishment.

Reporting:

Monthly Summaries: Provide detailed monthly reports capturing the number of assets received, refurbished, sold, and recycled.

Financial Reporting: A breakdown of revenues generated, costs incurred, and net profits from the remarketing efforts.

Quarterly Trends Analysis: Provide insights on market trends, customer preferences, and future asset acquisitions or disposal strategies recommendations.

Sustainability: quarterly provide tangible, quantifiable results regarding their sustainability efforts. These reports must contain meaningful metrics that include pounds of toxic chemicals avoided, electricity saved, gallons of water conserved, gasoline saved, equivalent number of autos removed from the road, and numbers of lethal doses avoided.

Asset Pick-up:

Asset pick-up from the LSC locations must be completed within 96 hours of notice. The estimated pick-up schedule should be monthly, unless otherwise communicated by an LSC staff member.

HISTORICAL DATA

Annual Sales

FY2020 $55,246.75 FY2021 $157,448.37

FY2022 $145,848.60 FY2023 $198,092.43

FY2024 $31,409.43

LSC CAMPUS AND SATELLITE CENTER LOCATIONS

LSC-System Office 5000 Research Forest Dr., The Woodlands, 77381

LSC-Montgomery 3200 College Park Drive, Conroe, TX 77303

LSC-Conroe Center 777 Conroe Park North Drive, Conroe, TX 77384

LSC-North Harris 2700 WW Thorne Drive, Houston, TX 77073

LSC-Health Professions Building 17200 & 17202 Red Oak Drive, Houston, TX 77090

LSC-CHI 910 E. Richey Rd. Houston, TX 77073

LSC-Houston North Greenspoint 250 N. Sam Houston Pkwy E., Houston, TX 77060

LSC-Houston North Victory 4141 Victory Drive, Houston, TX 77088

LSC-Houston North Fallbrook 12750 Walters Rd. Houston, Texas 77014

LSC-Houston North Fairbanks 14955 Northwest Freeway, Houston, TX 77040

LSC-CyFair 9191 Barker Cypress, Cypress, TX 77433

LSC-Cypress Center 19710 Clay Road, Katy TX

LSC-Westway Park Technology Center 5060 Westway Park Blvd. Houston, TX 77041

LSC-Kingwood 20000 Kingwood Drive, Kingwood, TX 77339

LSC-Atascocita Center 15903 W.Lake Houston Pkwy, Atascocita, TX 77044

LSC-East Aldine Center 2430 Aldine Mail Route Rd Houston, TX 77039

LSC-Process Technology Center 14001 Lockwood Rd Houston, TX 77044

LSC-Tomball 30555 Tomball Pkwy,Tomball, TX 77375

LSC-Health Science Building 700 Graham Street, Tomball, TX 77375

LSC-Creekside Center 8747 W New Harmony Trl, The Woodlands,TX 77375

LSC-Transportation & Global Logistics Technology Center 1200 E Cypresswood Dr. Spring, TX 77373

LSC-University Center 3232 College Park Drive, Conroe, TX 77303

LSC-University Park 20515 State Highway 249, Houston, TX 77070

EVALUATION CRITERIA PROCESS

All Requests for Proposals shall be evaluated based on the following criteria listed below by members of an evaluation committee. The committee consists of individuals who are well-versed with the subject matter as well as those who will be the beneficiaries or users of said

RFP.

Weighted scoring criteria for the review of the submitted proposals in accordance with Texas Education Code 44.031 will be:

1 The purchase price 35%

2 The reputation of the vendor and of the vendor’s goods or services 20%

3 The quality of the vendor’s goods or services 20%

4 The extent to which the goods or services meet the College’s (LSC’s) needs 15%

5 The vendor’s past relationship with the College (LSC) 5%

6 The impact on the ability of the College to comply with laws and rules relating to historically underutilized businesses (HUB) 5%

7 The total long-term cost to the College to acquire the vendor’s goods or services N/A

The vendor’s ultimate parent company or majority owner has its principal place of business in Texas or employs at least 500 persons in Texas

N/A

9 Any other relevant factor specifically listed in this request for bids or proposals N/A

TOTAL 100%

The information that shall be provided under each of the above criteria factors shall be as follows:

1. The purchase prices

a. The vendor will include all applicable costs in their RFP response.

b. Respondent must agree to hold firm all pricing for the term of the agreement. Any changes to this must be submitted and approved in writing by a duly authorized representative of the College.

c. Lone Star College reserves the right to refuse any rate increase it may deem unreasonable. Respondent shall not consider a “no response” as an approval to proceed.

d. If the sum of the item is not included, the bid will be considered non-responsive. The unit price shall include all items required, including training, installation, shipping, and delivery charges.

e. Respondents shall complete the PROPOSAL FORM included in the RFP918_Bid Document Forms attachment (page 2).

2. The reputation of the vendor and of the vendor’s goods or services

a. Provide company name, address, telephone number and date the company was established under this proposal.

b. What is the experience providing goods and delivering services equal to those requested? Who will be the proposed account executive?

c. Provide detailed product specifications for any equivalents offered.

3. The quality of the vendor’s goods or services

a. Provide previous experience and references with providing similar goods/services for similar scopes of work (maximum of three (3) pages for submittal).

b. Provide a list of three (3) completed scopes of work with goods/services relevant under this RFP in accordance with the format included in this RFP.

4. The extent to which the goods or services meet the College’s needs

a. Provide the quality-control plan your company will follow to ensure the College will receive the best quality of service requested under this RFP.

b. Provide a summary of quality features included in the services proposed and why these features make these services better than other similar services.

5. The vendor’s past relationship with the College

a. Previous contract award and vendor’s track record.

b. This is an opportunity to evaluate how the vendor has performed on a previous contract award with LSC. New firms with no history with the College will receive three (3) points. No vendor response is needed here.

6. The impact on the ability of the College to comply with laws and rules relating to historically underutilized businesses (HUB) Certified HUB, Minority and/or Veteran and Women-Owned Businesses Participation:

a. If applicable, provide a copy of Certified HUB, Minority and/or Veteran and Women-

Owned Businesses certification.

b. If applicable, indicate the percentage Certified HUB, Minority and/or Veteran and

Women-Owned Businesses participation you wish to achieve.

c. Provide procedures to achieve established plan.

d. Provide an example of tools your Firm uses to report to Owners on actual use of

Certified HUB, Minority and/or Veteran and Women-Owned Businesses.

7. The total long-term cost to the College to acquire the vendor’s goods or services

a. Provide any other components that may add cost to the bid price.

8. The vendor’s ultimate parent company or majority owner has its principal place of business in Texas or employs at least 500 persons in Texas

a. Does your parent company or majority owner have its principal place of business in

Texas?

b. Does your parent company or majority owner employ at least 500 persons in Texas?

9. Any other relevant factor specifically listed in this request for bids or proposals

a. Provide any recommendations or enhanced services that your company can provide, which is relevant to the RFP.

b. This bid factor will evaluate the comprehensiveness of your company’s response to the proposal including all attachments and required information provided to assess your company’s capacity, experience, staffing and quality control measures.

c. Vendor must indicate whether it would be willing to accept payment from Buyer via credit card with JPMorgan Chase Bank. Such payment would result in quicker turnaround time of vendor’s invoice once it has been approved for payment, eliminating the possibility of lost checks, mail delays, etc. If the successful vendor has indicated that they will accept such payment, further information will be available at time of award. Vendor’s response to this section will be factored into the comparative analysis and final decision.

d. Attach a copy of your standard service level agreement (SLA) template.

CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB) and MINORITY, WOMEN, AND VETERAN BUSINESS ENTERPRISE (M/WVBE)

Lone Star College (LSC) promotes and encourages contracting and subcontracting opportunities for Certified HUB and Minority, Women, and Veteran Business Enterprises (M/WVBE) in all proposals/contracts. Respondents are encouraged to include Certified HUB and Minority, Women, and Veteran Business Enterprises whenever feasible which may include subcontracts for products and services. For non-HUB and non-M/WVBE firms, Respondents selected for an on-site interview will be asked to present a HUB/MWBE subcontractor plan as part of its presentation.

Noncompliance of Commitment Participation Utilization Goal:

A Respondent will propose a participation commitment utilization percentage (or goal), which will be tracked by a progress assessment report based on data provided monthly.

The monthly submittal of the Progress Assessment Report is mandatory, failure to meet the utilization goal will subject the Respondent to penalties based on the amount of the goal not achieved. Attached will be the mandated LSC Prime Contractor Progress Assessment Report form.

Utilization Goal and Penalty:

If a Respondent utilization goal is not met, there will be a penalty assessed on the amount not achieved using the following sliding scale.

Utilization Goal

Penalty Applied to

Amount not Achieved

0-20% 5% 21-40% 4% 41-60% 3% 61-80% 2.75% 81-100% 2.50%

A Respondent must recommend and receive approved written consent from LSC Supplier Diversity Department for any substitutions of Certified HUB and Minority, Women, and Veteran Business Enterprises related to maintaining the participation commitment or goal. A Respondent who intentionally and/or knowingly misrepresents facts may be suspended from participating in work for not less than one (1) year.

PROVISIONS FOR RECOMMENDATION

LSC reserves the right to:

1. Reject any and/or all Proposals.

2. Revise the RFP and/or issue addenda to the RFP in the event it becomes necessary.

Addenda will be provided to all those who received the RFP notice.

3. Accept any Proposals or portion thereof that, in the opinion of LSC, are the most advantageous to LSC.

4. Cancel this RFP in partial or total; to make a partial award, or to make no award if it determines that such action is in the best interest of the College.

5. Request additional references when deemed necessary.

6. Conduct a post-award meeting with the successful Respondent as deemed necessary.

7. Request additional information or clarifications from the Respondent(s), if needed.

8. Award of this RFP will be made to the vendor or vendors providing the best value for goods or services.

9. Pricing to be held firm for 180 days after bid closes.

INTERPRETATION OR CORRECTION

LSC is not liable for interpretations/misinterpretations or other errors, or omissions made by the respondent in responding to this RFP. Any required addendum to the CSP will be made in writing by the LSC purchasing department. Any person, firm, or corporation submitting a proposal is deemed to have read, understood, and agreed to all terms, conditions, and requirements set forth in the RFP. The respondent agrees to conform in general to the terms of the RFP, details of which will be set forth in a signed agreement between LSC and the respondent.

From the date of issuance of the RFP until a contract is fully executed, the respondent must not discuss the proposals or any part thereof with any employee, agent, or representative of LSC except as expressly requested by LSC in writing. Violation of this restriction will result in the rejection of the respondent’s proposal.

All inquiries, requests for clarification, or additional information must be submitted in writing to the commodity manager. In the written request, the respondent must identify him/herself and provide the page number, section, and paragraph in question. All written inquiries must be received by LSC no later than the scheduled date shown in the Calendar of Events outlined in this document.

All LSC responses will be provided to all prospective respondents. All addenda issued by LSC shall become a part of the RFP, and respondents shall acknowledge receipt of each addendum by corresponding number and date in its response.

Inquiries concerning this RFP should be addressed to LSC as follows:

Dina L. Sauser, Commodity Manager E-mail: Dina.Sauser@lonestar.edu & LSC-Purchasing@lonestar.edu Phone: (832) 813-6532

To safeguard the students, faculty, and staff, as well as the aesthetics of the LSC Colleges, the contractor shall adhere to the following rules and considerations when providing services on any of the LSC facilities:

Driving speeds on campus must be kept at a maximum of 25 mph to ensure maximum safety.

Pedestrians always have the right of way.

• All traffic signs, lights, or other indicators must be obeyed. This is of utmost importance given the number of pedestrians and other activities in LSC facilities.

• Driving on sidewalks, unless otherwise posted, is forbidden. Violators will be ticketed, and chronic violators may be barred from doing business with LSC.

SUBMITTAL FORMAT

Responses to this RFP shall be submitted online through the iStar Vendor Portal in the order outlined in the Table of Contents. No paper or email submissions will be accepted.

You will need to register and log on to submit a bid proposal or view online documents at http://wwwappsdstc.lonestar.edu/istar/supplier.htm

For assistance with the online registration process, contact MC-Vendors@lonestar.edu

IMPORTANT iSTAR VENDOR PORTAL NOTES:

It is the vendor’s responsibility to successfully submit bid proposals before the bid close date and time specified in the Calendar of Events.

Upload your bid proposal as one PDF attachment on line 1 in iStar and name your PDF file as such: RFP918_YourCompanyName.pdf

(Note: File name cannot exceed 19 characters).

Once your proposal has been submitted successfully in the iStar Vendor Portal, the email address that is associated with the registration will receive an automated confirmation email.

If you believe that you have successfully submitted your bid proposal and did not receive a confirmation email and you have confirmed that it did not go to your SPAM, then contact the Commodity Manager.

Please include in your bid submittal the documents listed on the attached Table of Contents.

mailto:Dina.Sauser@lonestar.edu http://wwwappsdstc.lonestar.edu/istar/supplier.htm

TABLE OF CONTENTS CHECKLIST

Your Company Name:

☐ 1. Table of Contents Checklist

☐ 2. Proposal Form

☐ 3. Primary Contact

☐ 4. Company Profile

☐ 5. References

☐ 6. Quality Plan

☐ 7. Long Term Costs

☐ 8. Other Relevant Factors

☐ 9. Exclusions and/or Substitutions to Proposal

☐ 10. Certified HUB, Minority and/or Veteran and Women-Owned Business

☐ 11. LSC-HSP PAR SDD 2017 7.10.17

☐ 12. Felony Conviction/Debarment Notice Clean Air & Water Act Notice

☐ 13. Federal Provisions Questionnaire

☐ 14. Conflict of Interest Questionnaire: Provide a SIGNED copy of the CIQ (State Required Form, provided in the iStar Vendor Portal)

☐ 15. Certificate of Insurance

☐ 16. Addenda, if any

(2) PROPOSAL FORM

1. Provide your company information on “How is Fair market Value” determined on collected equipment?

2. Describe Respondent’s collection (pick-up) policy:

3. What is the standard turnaround time after scheduling a collection or pick-up?

4. How is equipment bundled during collections? By Weight Per Box Per Pallet Other

5. Does your company offer Online Report Capabilities?

Yes No

6. Does your company offer Online Collection Request Capabilities?

7. Does your company provide Equipment collection Receipts/certificate to LSC campus?

8. Describe method mentioned above for #7:

9. How long after collecting equipment will LSCS receive payment:________________

RFP #918 I.T. Asset Recovery Services

(3) PRIMARY CONTACT

dba (if applicable):

Address:

Phone Number:

Primary Contact for Bid Clarification for this RFP (please print):

Primary Contact’s Phone Number: (if different from the above phone number):

Primary Contact’s email address required (please print):

Primary Contact’s Title:

(4) COMPANY PROFILE

Phone Number:

Web Page (if available):

Years of experience providing services equivalent to those requested in this proposal:

Number of employees:

Date company established under name stated in this proposal:

Company Principals:

Name: Title:

(5) REFERENCES

Reference # 1:

Is this reference one of your most current and relevant contracts similar in size and scope to this LSC RFP? ☐YES ☐NO

Company Name:

Contact Name:

Phone:

Email:

Brief description of services:

Term of Contract:

Comments:

Reference # 2:

Reference # 3:

(6) QUALITY PLAN

Insert your quality control plan here.

(7) LONG TERM COSTS

Insert your long-term costs here.

(8) OTHER RELEVANT FACTORS

Insert any other relevant factors here, including but not limited to any recommendations or enhanced goods or services that your company can provide.

(9) EXCLUSIONS AND/OR SUBSTITUTIONS TO PROPOSAL

☐ We DO have exclusions and/or substitutions included for this Event (see details listed below)

☐ We DO NOT have any exclusions and/or substitutions included for this Event

Details: (Please list all exclusions and/or substitutions or attach a separate sheet)

(10) CERTIFIED HUB, MINORITY AND/OR VETERAN

AND WOMEN-OWNED BUSINESS

1. Complete Section I to indicate what kind of certifications you have as a HUB. (If you are not a HUB, continue to Section II.)

2. Complete Section II if your company is not planning to utilize HUB or minority sub-contractor(s) and explain the reasons. (Do not fill out Sections III and IV, and then continue to Section V and VI.)

3. Complete Section III if your company plans to utilize HUB or minority sub-contractor(s). List the subcontractors and attach the certification with each sub-contractor in a separate attachment.

4. Complete Section IV to describe your sub-contracting plan.

5. Complete Section V to provide information about your supplier diversity practices.

6. Complete Section VI to do your self-assessment.

Section I: Certifications for HUB Please check the appropriate group and attach your Certification(s) behind this form in your proposal submittal. Upon the receipt of valid certification, HUBs will obtain 5 points on the HUB evaluation.

☐ City of Austin ☐ Southwest Minority Supplier Development Council

☐ City of Houston ☐ State of Texas HUB ☐ Dallas/Fort Worth Minority Supplier Development Council

☐ Texas Department of Transportation

☐ El Paso Hispanic Chamber of Commerce

☐ Women’s Business Council Southwest

☐ Golden Triangle Minority Business Council

☐ Women’s Business Enterprise Alliance

☐ Houston Minority Supplier Development Council

☐ U.S. Department of Veteran Affairs

☐ South Central Texas Regional Certification Agency

☐ National Minority Supplier Development Council

☐ Women’s Business Enterprise National Council

Please state your business utilization goal with your own workforce that you wish to achieve. % of our business utilization goal is with our own workforce.

Section II: Not Presenting a Subcontracting Plan

Section III – Sub-contracting Plan If you are going to utilize HUB or minority businesses, fill out the percentage of utilization goal and the list of subcontractors.

% of our business utilization goal with other Certified HUB or minority businesses.

Sub-Contractors

In the table below write the company name, the service they will provide, the contact information, and the estimated of the utilization goal.

Insert certification(s) for each Company after this page (Verify all certifications are valid and not expired) If additional space is required, please attach information in the below format behind this form in your proposal.

Company Name

Services Address Company Contact

Phone # Subcontracting

Total estimated utilization goal for proposal:

Please provide an explanation of why you will not be presenting a sub-contracting plan.

Section IV: Description of the Sub-contracting Plan

Please provide information about the subcontracting plan. Presenting a strong and coherent sub-contracting plan will allow you to get 2.75 points on the HUB evaluation.

a) Describe the principal types of supplies and services to be subcontracted.

b) Describe your efforts to make sure that minority businesses have an equitable opportunity to compete for subcontracts, and how you identify potential subcontractors.

c) Do you commit to submitting monthly reports so that Lone Star College can determine the extent of compliance with the subcontracting plan?

☐ YES ☐ NO

Section V: Diversity Practices

Please provide information about the diversity practices implemented in your business.

Presenting strong supplier diversity initiatives will allow you to get 2 points on the HUB evaluation.

a) Describe the initiatives performed by the company in supplier diversity and outreach efforts to contact business development organizations, trade associations, conferences, and trade fairs to locate HUB or minority businesses.

b) Share data regarding expenditures made to certified minority businesses or HUBs and has established goals based upon subcontracting activities in the past. (Write N/A if this information is not available).

c) Do you have a mentor-protégé program?

YES _____ NO _____

d) If the “c” is yes, please describe how your program works.

e) If you have a link with more information about your supplier diversity strategies on your website, please share the link here:

Section VI: Self-Assessment

Write an “X” according to the evaluation you give yourself for the criteria listed.

Presenting the self-assessment coherent to the information provided in the other sections will allow you to get 0.25 points on the HUB evaluation.

Description Strong Moderate Minimum None

The methods to calculate and develop a subcontracting goal are…

The system for identifying potential subcontractors for the several projects is…

The efforts to make sure that minority businesses have an equitable opportunity to compete for subcontracts are…

The system for controlling the compliance of the subcontracting plan is…

The initiatives performed by the company in supplier diversity and outreach efforts to contact business development organizations, trade associations, conferences, and trade fairs to locate minority or HUB businesses are…

The system to obtain data regarding expenditures made to certified minority businesses or HUBs is…

The mentor-protégé program is…

The program to promote the use of minority businesses is…

Date: Printed Name:

Title: Signature:

(11) LSC-HSP PAR FORM

Do not complete or fill in this form at this time; simply include a copy of this form in your proposal after the Certified HUB section. Including this form will be your acknowledgement and agreement your firm will utilize this progress assessment form after award of this project.

(12) FELONY CONVICTION / DEBARMENT NOTICE

CLEAN AIR & WATER ACT NOTICE

Texas Education Code Section 44.034, Notification of Criminal History, Subsection (a) states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” This notice is not required of a publicly held corporation. (Please CHECK APPROPRIATE BOX below and COMPLETE ALL SIGNATURE BLOCKS.)

Company’s Name:

Authorized Company Official’s Name (printed):

☐ My firm is a publicly held corporation; therefore, this reporting requirement is not applicable ☐ My firm is not owned nor operated by anyone who has been convicted of a felony ☐ My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:

Name of Felon(s):

Details of Conviction(s):

Signature of Company Official:

I hereby further certify that my company has not been debarred, suspended, or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register and Rules and Regulations.

I, the vendor, am in compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. 7606), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 11738 and Environmental Protection Agency Regulation, 40 CFR Part 31 and as required under OMB Circular A-102, the grantor agency and to the United States Environment Protection Agency Assistant Administrator for the Enforcement.

(13) FEDERAL PROVISIONS QUESTIONNAIRE

(This form must be completed in its entirety and attached to your completed proposal)

Representative’s Name:

Title:

FEDERAL PROVISIONS

The following provisions are required and apply when federal funds are expended by Lone Star College for any contract resulting from this procurement process. Please acknowledge that you have read the provisions and will comply accordingly: (See terms and conditions for definition) ☐ Yes ☐ No Equal Employment Opportunity

☐ Yes ☐ No Copeland “Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C.

276c)

☐ Yes ☐ No Contract Work Hours and Safety Standards act (40 U.S.C. 3701- 3708)

☐ Yes ☐ No Rights to Inventions Made Under a Contract or Agreement (37

CFR PT 401)

☐ Yes ☐ No Davis-Bacon Act as amended (40 U.S.C. 3141-3148)

☐ Yes ☐ No Clean Air Act (42 U.S.C. 7401-7671 q.)

☐ Yes ☐ No Debarment and Suspension (Executive Orders 12549 and 12689)

☐ Yes ☐ No Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)

☐ Yes ☐ No Buy American Act (41 U.S.C. 10a-10d)

☐ Yes ☐ No Sherman Antitrust Act (15 U.S.C. 1-7)

Signature: Date:

(14) CONFLICT OF INTEREST QUESTIONNAIRE

Insert your conflict-of-interest questionnaire (CIQ) here.

(15) CERTIFICATE OF INSURANCE

Insert a copy of your certificate of insurance (COI) here.

(16) ADDENDA

Insert copies of all addenda here to acknowledge that you have received and read each one.

END OF DOCUMENT