ESBD_File_342330_Attachment 1 to Addendum 1.pdf

Pre-Proposal Conference Thursday, November 30, 2023

Executive Search Firm for TPI Request for Proposals No. HHS0014090

Introductions

Speakers

• Rene Perez, Contract Specialist, HHSC Procurement and Contracting Services

Topics

• Communication

• Schedule of Events

• Procurement Access

• Submission Requirements

• Proposal Screening and Evaluation

• Reminders

• Closing Comments

Communication

Sole Point of Contact All requests, questions, and other communication about the RFP must be made in writing to:

Rene Perez, CTCD HHSC Contract Specialist 1100 W. 49th Street, Mail Code 2020 Austin, TX 78756 Email: rene.perez03@hhs.texas.gov mailto:rene.perez03@hhs.texas.gov

Communication Sole Point of Contact

• All communication related to the RFP must be directed to the sole point of contact, Rene Perez.

• All communications between Respondents and other HHS staff members concerning the RFP are strictly prohibited.

• Failure to comply with these requirements may result in disqualification of the Respondent’s proposal.

Schedule of Events

Event Date/Time

RFP Release Date November 22, 2023

Deadline for Submitting Questions December 1, 2023, at 12:00 PM Central Time Tentative Date to Post Answers to Questions on ESBD December 6, 2023

Deadline for Submission of Responses December 22, 2023, at 10:30 AM Central Time

Anticipated Notice of Award February 2024

Anticipated Contract Start Date February 2024

Procurement Access

HHSC will post all official communication regarding this RFP on the following website, including the Notice of Award:

Texas ESBD website at http://www.txsmartbuy.com/esbd

HHSC reserves the right to cancel this RFP, or to make no award if it determines such action is in the best interest of the State. HHSC may, in its discretion, reject any and all proposals or portions thereof.

Note: Google Chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.

http://www.txsmartbuy.com/esbd

Procurement Access State of Texas ESBD Webpage

• The RFP and official materials are posted to the State of Texas ESBD webpages at: https://www.txsmartbuy.com/esbddetails/view/HHS0014090

• It is the responsibility of the Respondent to periodically check the ESBD website.

• All addenda, modifications, and changes to the schedule of events will be posted on ESBD website.

Note: Google chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.

https://www.txsmartbuy.com/esbddetails/view/HHS0014090

Submission Requirements Submission Options

Option 1 - USBs Option 2-Online Bid Room

U.S. Postal Service Express/ Overnight Delivery HHS Online Bid Room

HHSC Procurement & Contracting Services (PCS)

Bid Room Attn: Response Coordinator

P.O. Box 149166 Austin, TX 78714-9166

HHSC Procurement and Contracting Services

(PCS)

Bid Room

Attn: Response Coordinator 1100 West 49th Street;

Mail Code 2020 Building S

Austin, TX 78756

See Exhibit G, HHS Online Bid Room https://hhs.texas.gov/doing -business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room

3.6.3 Submission Checklist

Submission Checklist

A. Proposal and Respondent Information

1. Narrative Proposal (Section 5.1) SC

2. Company Information (Section 6.1) SC

3. Franchise Tax Information (Section 6.2) AC

4. References (Section 6.3) AC

5. Major Subcontractor Information (Section 6.4) SC

6. HHS Solicitation Affirmations Version 2.4 (Section 6.5, Exhibit A) SC

7. Exceptions (if applicable) (Section 3.5.4, Exhibit D) AC

10. Assumptions (if applicable) (Section 3.5.5, Exhibit E) AC

11. Dun and Bradstreet Report (Section 6.6.1) AC

12. Financial Statements and Financial Solvency (Section 6.6.2) AC

13. Corporate Guarantee (Section 6.7) AC

15. Certificate of Authority (Section 6.9) AC

B. Cost Workbook (Exhibit I, Article VII) SC

Submissions must be received by HHSC no later than:

Friday, December 22, 2023, at 10:30 AM CT

Proposal Screening & Evaluation

Evaluation and Award Process

• Initial Screening of Minimum Qualifications (see RFP Section 4.2.3)

• Responses which meet the Minimum Qualifications shall be consistently evaluated and scored in accordance with the evaluation criteria per Exhibit F, Evaluation Tool (See RFP Section 4.2.5)

Reminders

• Read the RFP thoroughly and include all required documents.

• Deadline to Submit Questions: December 1, 2023, at 12:00 PM Central Time.

• Tentative Date Responses to Questions Posted on ESBD:

December 6, 2023.

• Proposals due: December 22, 2023, at 10:30 AM Central Time

• Late submissions will not be considered.

Vendor Questions

• All questions must be submitted in writing to the Contract Specialist at: rene.perez03@hhs.texas.gov

• Refer to RFP Section 3.3.4, for the format of submitting questions

• Do not submit in PDF, do not password protect.

• Reminder: All questions, requests for clarification, etc., are due in writing no later than December 1, 2023, at 12:00 PM Central Time.

Closing Comments

• Respondents are responsible for meeting the RFP requirements, including any addenda.

• Respondents must check the ESBD webpage frequently for any addendum that may have been added to this solicitation.

• All Addenda must be signed and submitted with the original response.

• Vendor questions and answers will be posted to the ESBD webpage.

GoTo Webinar Multi-Session Attendee Report Report Generated:

11/30/2023 02:27

PM CST

Webinar ID Title Attended Interest Rating Last Name First Name Email Address Unsubscribed Registration Date Registration Time Join Time - Leave Time (Time in Session) Time In Session Webinar TyDay Date Actual Start Time Actual Duration 387520323 HHS0014090 - Executive Search Firm - Texas Pharmaceutical Initiative (TPI) Yes 76 Norwood John jnorwood@recruiting-source.com No 11/28/2023 10:48:45 AM CST 11/30/2023 01:59 PM CST - 11/30/2023 02:06 PM CST (7 minutes) 7 minutes CLASSIC Thu 11/30/2023 01:54:16 PM CST 13 minutes 387520323 HHS0014090 - Executive Search Firm - Texas Pharmaceutical Initiative (TPI) Yes 34 Vaughan Michaella mvaughan@allenaustin.com No 11/30/2023 02:01:03 PM CST 11/30/2023 02:01 PM CST - 11/30/2023 02:06 PM CST (5 minutes) 5 minutes CLASSIC Thu 11/30/2023 01:54:16 PM CST 13 minutes 387520323 HHS0014090 - Executive Search Firm - Texas Pharmaceutical Initiative (TPI) Yes 80 McQuarry Nicholas nmcquarry@allenaustin.com No 11/27/2023 08:13:39 AM CST 11/30/2023 02:01 PM CST - 11/30/2023 02:06 PM CST (5 minutes) 5 minutes CLASSIC Thu 11/30/2023 01:54:16 PM CST 13 minutes 387520323 HHS0014090 - Executive Search Firm - Texas Pharmaceutical Initiative (TPI) Yes 100 Miller Paul business.coordinator@diskriter.com No 11/23/2023 02:18:57 PM CST 11/30/2023 01:54 PM CST - 11/30/2023 02:06 PM CST (12 minutes) 12 minutes CLASSIC Thu 11/30/2023 01:54:16 PM CST 13 minutes