ESBD_File_341486_00_01_20_RFP_24-002_Request_For__Proposal[1].pdf

RFP No.24-002 Request for Proposal Documents 00 01 20

Request For Competitive Sealed Proposals Page 1 of 15

REQUEST FOR COMPETITIVE SEALED PROPOSALS

FOR A GENERAL CONTRACTOR

The University of Texas Medical Branch at Galveston

RFP No.: 24-002

Pre-Submittal Conference: October 10, 2023, 10:00 AM

Proposal Submittal Deadline: October 26, 2023, 3:00 PM

Hub Plan Submittal Deadline: October 27, 2023, 3:00 PM

Prepared By:

Akan Hanson, Sr. Acquisition Specialist

Sourcing and Value Analysis 1302 Mechanic, Suite 3.106

Galveston, Texas 77555 Phone: 409-772-8706

Email: aehanson@utmb.edu

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TABLE OF CONTENTS

Section 1 - General Information and Requirements

1.1 General Information

1.2 Public Information

1.3 Type of Contract

1.4 Clarifications and Interpretations

1.5 Submission of Proposals

1.6 Point-Of-Contact

1.7 Owner’s Reservation of Rights

1.8 No Reimbursement for Costs

1.9 Eligible Respondents

1.10 Historically Underutilized Businesses

1.11 Sales and Use Taxes

1.12 Certification of Franchise Tax Status

1.13 Prevailing Wage Rate Determination

1.14 Delinquency in Paying Child Support

1.15 Policy Regarding Receiving Benefits, Gifts and Honoraria

1.16 Disclosure of Interested Parties Statute

Section 2 - Executive Summary

2.1 This Section Not Used

2.2 This Section Not Used

2.3 Project Description and Scope

2.4 Project Planning Schedule

Section 3 – Evaluation Criteria and Proposal Requirements

3.1 Respondent’s Technical Proposal

3.2 Evaluation of Proposals

3.3 Evaluation Criteria

3.4 Acceptance of Evaluation Methodology

Section 4 - Format of Proposals

4.1 Technical Proposal Format

4.2 Page Size, Binders, Dividers and Electronic Copy

4.3 Table of Contents

4.4 Pagination

Section 5 - Drawings and Specifications

5.1 Definition

5.2 Distribution

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Attachments and Exhibits

The following documents are hereto attached and made a part of this RFP.

Attachment No. 1 Company Overview Attachment No. 2 Key Personnel & Reference Sheet Attachment No. 3 Sample Agreement between Owner and Contractor Attachment No. 4 Security Clearance Requirements Exhibit A Security Clearance Contractor’s Certification Exhibit B Security Clearance General Information Attachment No. 5 Execution of Offer Attachment No. 6 Environmental Sustainability Questionnaire Attachment No. 7 Pricing and Delivery Proposal Form

Exhibit A Architectural Plans Exhibit B Uniform General Conditions and Supplemental General Conditions Exhibit C Special Conditions Appendix A - Prevailing Wage Guidelines Appendix B - Worker Classification Definition Sheet Appendix C - Weather Data Exhibit D Performance Bond Exhibit E Payment Bond Exhibit F Not Used Exhibit G Certification of Franchise Tax Payment Exhibit H Policy on Utilization of Historical Underutilized Business (HUB)

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SECTION 1 – GENERAL INFORMATION AND REQUIREMENTS

1.1 GENERAL INFORMATION: The University of Texas System (“Owner”) and The University of

Texas Medical Branch are soliciting Competitive Sealed Proposals (“Proposals”) for the selection of a General Contractor firm for Projects 40754 & 40755, John Sealy Hospital and Emergency (“Project”), in accordance with the terms, conditions, and requirements set forth in this Request for Competitive Sealed Proposals.

1.1.1 This Request for Competitive Sealed Proposals (“RFP”) is the only step for selecting a

General Contractor for the Project as provided by Texas Education Code §51.783(d). The RFP provides the information necessary to prepare and submit Competitive Sealed Proposals for consideration and ranking by the Owner.

1.1.2 The Owner may select the Proposal that offers the “best value” for the institution based on the published selection criteria stated in Section 3 and on its ranking evaluation. The Owner may first attempt to negotiate a contract with the selected offeror. The Owner may discuss with the selected offeror options for a scope or time modification and any price change associated with the modification. If the Owner is unable to reach a contract with the selected offeror, the Owner may formally end negotiations with that offeror and proceed to the next “best value” offeror in the order of the selection ranking until a contract is reached or all proposals are rejected.

1.1.3 Responding Contractor represents that he has the knowledge, ability, skills, resources and experience to provide such services in accordance with the terms and requirements of this

RFP.

1.1.4 THIS RFP IS A SOLICITATION FOR PROPOSAL AND IS NOT A CONTRACT

OR AN OFFER TO CONTRACT.

1.1.5 SUBMITTAL DEADLINE:

1.1.5.1 Owner will accept proposals until Thursday, October 26, 2023, by 3pm CST, Galveston, Texas. Said proposals shall be submitted to Owner in accordance with the submittal instructions specified in Subsection 1.5.

1.1.5.2 Hub Subcontracting Plans (HSP) must be submitted as a part of the proposal. HSPs shall be accepted until Friday, October 27, 2023, by 3pm CST, Galveston, Texas (24 hours / one business day after the proposal due date). Failure to submit an HSP by the required due date will result in the disqualification of the submitted proposal (Ref. Subsection 1.10 and Exhibit H).

1.1.6 PRE-PROPOSAL CONFERENCE AND SITE INSPECTION: All Respondents interested in submitting a proposal are strongly encouraged to attend a hybrid online/In-person Pre- Proposal Conference on Tuesday, October 10, 2023, 10:00 am CST using the following link: Click here to join the meeting or in person at the Health Education Center, located at 301 11th Street, Galveston, Texas, Room 3.206.

Site Inspection immediately following the pre-proposal meeting on Tuesday, October 10, 2023, 11:00 am CST.

No additional Site Inspections will be scheduled.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGFhZTczYjktMjU5Yy00NzdiLTg2ODctNjg4NjJmZWVlMDJj%40thread.v2/0?context=%7b%22Tid%22%3a%227bef256d-85db-4526-a72d-31aea2546852%22%2c%22Oid%22%3a%224d3b2fdb-1d59-4d29-b858-346ff978d856%22%7d

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1.1.7 Respondents are advised that all surrounding the UTMB campus buildings are paid parking. Respondent must allow time to obtain parking and arrive at the conference on time. The meeting shall begin promptly at the time specified above. Respondents may view the UTMB Campus Map by visiting the following website:

http://www.utmb.edu/map

1.1.8 CONTRACT ADMINISTRATION: Respondents are advised that the successful

Respondent will be required to attend a preconstruction conference before beginning work on the project. At the conference, the requirements and procedures involved in administering the Contract will be explained.

1.2 PUBLIC INFORMATION: All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after the solicitation is completed.

1.2.1 The Owner strictly complies with all statutes, court decisions, and opinions of the Texas

Attorney General with respect to disclosure of RFP information.

1.3 TYPE OF CONTRACT: Any contract resulting from this solicitation will be in the form of the

Standard Agreement between Owner and Contractor (Reference Attachment No. 3).

1.3.1 The work will be awarded under as a Lump-Sum contract to the Respondent offering the “best value” to the Owner.

1.4 CLARIFICATIONS AND INTERPRETATIONS: Any clarifications or interpretations of this RFP that materially affect or change its requirements will be issued by the Owner as an Addendum. It is the responsibility of all respondents to obtain this information in a timely manner. All such Addenda issued by the Owner before the proposals are due as part of the RFP, and respondents shall acknowledge receipt of each Addendum to the RFP and/or the RFP Documents in its Proposal.

1.4.1 A NOTICE OF ADDENDUM MAY BE ISSUED BY THE POINT-OF-CONTACT FOR

THIS RFP VIA EMAIL TO THE ATTENDEES OF THE PRE-PROPOSAL

MEETING. THE ADDENDUM NARATIVE WILL BE POSTED TO THE UTMB WEB

SITE AT

https://www.utmb.edu/supplychain/purchasing/bidops.asp

1.4.2 ANY REVISED SPECIFICATIONS AND/OR DRAWINGS WILL BE SUBMITTED

BY THE PROJECT ARCHITECT/ENGINEER TO BE INCLUDED IN THE RFP

DOCUMENTS VIA THE PRINT COMPANIES LISTED IN SECTION 5.

1.4.3 No oral explanation in regard to the meaning of the RFP Documents will be made and no oral instructions will be given before the award of the Contract. Discrepancies, omissions or doubts as to the meaning of Drawings and Specifications shall be communicated in writing to the Project Architect for interpretation, with a copy to be submitted to the Project Manager and Point of Contact as specified in Subsection 1.6. Any interpretation made will be in the form of an Addendum, which will be forwarded to all known plan holders and its receipt by the respondent shall be acknowledged on the Pricing and Delivery Proposal Form (Ref. Attachment No. 7).

http://www.utmb.edu/map https://www.utmb.edu/supplychain/purchasing/bidops.asp

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1.4.4 Respondents shall consider only those clarifications and interpretations to the Drawings and Specifications that the Project Architect issues by Addenda. Interpretations or clarifications in any other form, including oral statements, will not be binding on the Owner and should not be relied on in preparing Proposals.

1.5 SUBMISSION OF PROPOSALS:

1.5.1 Respondents should carefully read the information contained herein and submit a complete response to all requirements as directed.

1.5.2 Proposals which are qualified with conditional clauses, alterations, items not called for in the RFP documents, or irregularities of any kind are subject to disqualification by Owner at its option.

1.5.3 No proposal may be changed, amended, or modified, after the same has been submitted or filed in response to this notice, except for obvious errors in extension. However, a proposal may be withdrawn and resubmitted any time prior to the time set for receipt of proposals.

1.5.4 No proposal may be withdrawn after the proposal opening, for a period of ninety days subsequent to the opening date, without approval by Owner which shall be based on Respondent's submittal, in writing, of a reason acceptable to Owner.

1.5.5 Respondents wishing to submit a "No-Proposal" are requested to return Attachment No. 7 Pricing and Delivery Proposal Form and indicate respondent's name including "No- Proposal".

1.5.6 Failure to comply with the requirements contained in this Request for Proposal may result in the rejection of the proposal. Repeated failure to respond completely to proposal requirements may result in removal from the Owner's Notification List.

1.5.7 NUMBER OF COPIES:

1.5.7.1 Submit one (1) complete response in accordance with Section 1.5.8 below.

1.5.7.2 One (1) complete Hub Subcontracting Plan and one (1) supplemental package containing the selected Subcontractor’s qualifications as required in Attachment No. 1 Company Overview, Item 12.

1.5.7.3 All documents, electronic or otherwise must contain all required signatures.

1.5.8 SUBMISSION:

1.5.8.1 The above specified number of responses must be submitted and received on or before the time and date specified in Subsection 1.1.5 and delivered to the address stated in 1.5.8.2 below.

1.5.8.2 We will not accept hand-delivered or couriered submittals. Please email proposals, HUB plans, and associated attachments to vendor.bids@utmb.edu.

NOTE: DO NOT USE PURCHASING CONTACT’S E-MAIL ADDRESS

TO SUBMIT RESPONSES. EMAILED RESPONSES MUST BE SENT

TO THE ADDRESS STATED ABOVE.

mailto:vendor.bids@utmb.edu

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Instructions for e-mail responses:

• e-mail responses from UTMB to this solicitation are for convenience only.

• Respondent is responsible for verifying receipt of e-mail by UTMB.

• Submittal must be signed and in an Adobe Acrobat (.pdf) format, zip files are acceptable.

• Any e-mail response over ten megabytes (10MB) in size may be rejected.

• UTMB is not responsible for internet outages or other circumstances that may affect Respondent’s electronic submission.

• To confirm receipt of emailed proposals, contact Shanna Watts at shwatts@utmb.edu

• NOTE: Show the RFP number and submittal date in the subject line of your e-mail. . Please specify HSP on submittals for HUB Plans.

1.5.8.3 OFFICIAL TIME CLOCK:

• The official time clock for emailed responses shall be the date and time on the email received by UTMB in the email mailbox.

• Late responses properly identified will be returned to Respondent unopened.

Late responses will not be considered under any circumstances.

• The HSP shall be submitted within twenty-four (24) hours (one business day) after the proposal receipt deadline. (Ref. Subsection 1.10 and Exhibit H)

1.5.8.4 Properly submitted Proposals, Qualifications or HUB Subcontracting Plans will not be returned to the respondents.

1.5.8.5 Telephone and Facsimile (“FAX”) submittals are NOT acceptable when in response to this Request for Proposal.

1.5.8.6 Responses shall be submitted on the RFP forms, unless otherwise permitted herein. Names of firms or joint ventures submitting proposals shall be the same on both proposal form and proposal bond and subsequently on performance and payment bonds submitted by the successful Respondent.

1.5.8.7 RFP Submittal documents must be signed by Respondent's company official(s) authorized to commit such proposals. Failure to sign the required documents, together with all required copies of your proposal may be a basis for proposal disqualification.

1.5.8.8 PROPOSAL SECURITY: A cashier’s check or certified check payable without recourse to UTMB Health or an acceptable Surety Proposal Bond, in an amount not less than five percent (5%) of the largest possible total proposal, including consideration of alternates, must accompany each proposal as a guarantee that, if awarded the Contract, the Respondent will promptly enter into a Contract and execute bonds on the forms provided and as outlined in the RFP Documents.

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1.5.8.9 Attachment 5 - Execution of Offer must be signed and returned with Qualifications.

1.5.8.10 By signing the Execution of Offer and submitting a proposal, Respondent certifies that any attached or referenced terms, conditions, or documents are applicable to this procurement only to the extent that they do not conflict with the statutes or Administrative Code of the State of Texas, or the advertised terms and conditions, and that they do not impose additional requirements on UTMB.

Respondent further certifies that the submission of a proposal is Respondent's good faith intent to contract with UTMB as specified herein and that such intent to contract is not contingent upon UTMB's acceptance or execution of any such attached or referenced terms, conditions, or other documents.

1.5.9 PROPOSAL CHECKLIST:

1.5.9.1 The following are to be submitted with Respondent’s Proposal. Failure to include these documents may result in disqualification of your proposal:

• Respondent’s Technical Proposal (Ref. Section 3)

• Letter of Bonding capacity (Ref. Attachment 1 Company Overview)

• Safety Program: (Ref. Attachment 1 Company Overview)

• Insurance Acknowledgement (Ref. Attachment 1 Company Overview)

• Signed Pricing and Delivery Form (Ref. Attachment 7)

• Signed Execution of Offer (Ref. Attachment 5)

• Environmental Sustainability Questionnaire (Ref. Attachment 6)

• Other applicable submittals required in this RFP

• Proposal Security (Ref. Subsection 1.5.8.7)

• The HUB Subcontracting Plan (HSP) (Ref. Subsection 1.10 and Exhibit H), shall be submitted within twenty-four (24) hours (one business day) after the proposal receipt deadline.

• Subcontractor Qualifications (Ref. Attachment No. 1 Company Overview, Item 12), shall be submitted as a supplement to the HSP within twenty-four (24) hours (one business day) after the proposal receipt deadline.

1.6 POINT-OF-CONTACT:

The Owner designates the following person(s), as its representative(s) and/or Point-of-Contact for this RFP. Respondents shall restrict all contact with the Owner and direct all questions regarding this RFP, including questions regarding terms and conditions, to the Point-of-Contact person(s).

Questions must be submitted in writing via e-mail to:

Akan Hanson, Sr. Acquisition Specialist The University of Texas Medical Branch 1302 Mechanic St, Suite 3.106 Galveston, TX 77555 Phone: 409-772-8706 e-mail: aehanson@utmb.edu mailto:aehanson@utmb.edu

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The last day to submit questions shall be Tuesday, October 17, 2023, at 3 pm CST

1.7 OWNER’S RESERVATION OF RIGHTS: The Owner may evaluate the Proposals based on the anticipated completion of all or any portion of the Project. The Owner reserves the right to divide the Project into multiple parts, to reject any and all Proposals and re-solicit for new Proposals, or to reject any and all Proposals and temporarily or permanently abandon the Project. Owner makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFP for any project and no such representation is intended or should be construed by the issuance of this RFP. Owner reserves the right to waive any formalities or minor technical inconsistencies or delete any item/requirement from this RFP.

1.8 NO REIMBURSEMENT FOR COSTS: Respondent acknowledges and accepts that any costs incurred from the Respondent’s participation in this RFP process shall be at the sole risk and responsibility of the Respondent. Respondents submit Proposals at their own risk and expense.

1.9 ELIGIBLE RESPONDENTS: Only individual firms or lawfully formed business organizations may apply. (This does not preclude a respondent from using consultants.) The Owner will contract only with the individual firm or formal organization that submits a Proposal.

1.10 HISTORICALLY UNDERUTILIZED BUSINESSES:

1.10.1 UTMB encourages and supports the participation of Historically Underutilized Businesses (HUBs) in responding to this RFP.

1.10.2 In accordance with Texas Government Code 2161, each state agency, including UTMB, is required to make a good faith effort to assist HUBs in competing for, and receiving, contracts awarded by the agency.

1.10.3 UTMB has reviewed this RFP in accordance with the Texas Administrative Code (Title 34, Part 1, Chapter 20, Subchapter D, Rule 20.285) and has determined that subcontracting opportunities are probable under this solicitation. Accordingly, a HUB Subcontracting Plan (HSP) is required as a part of the proposal. The HSP shall be developed and administered in accordance with the UTMB Policy on Utilization of Historically Underutilized Businesses (HUBs) (Ref. Exhibit H). The

The HSP Package, including the required forms and instructions, can be obtained via the UTMB’s HUB Program website at:

https://www.utmb.edu/supplychain/hub/planform.asp

Select the HUB Plan for Construction Only.

1.10.4 Respondent must complete and submit the HSP Documents as part of its Proposal.

Failure to do so will result in the Proposal being disqualified.

1.10.5 The HSP shall be submitted within twenty-four (24) hours (one business day) after the proposal receipt deadline as specified in Subsection 1.1.5.

1.10.6 HUB Subcontracting Plan Review

HUB Plans may be submitted to Karen Gross at klgross@utmb.edu to verify the most current HUB Subcontracting Plan form is used. This review will not include content.

https://www.utmb.edu/supplychain/hub/planform.asp mailto:klgross@utmb.edu

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Respondent has the option to submit the HSP for a courtesy draft review. The HSP must be filled out in its’ entirety and sent to Karen Gross at klgross@utmb.edu. Place "Draft HSP" in your subject line of the email and submit no later than 72 hours in advance of the solicitation due date. The courtesy review is contingent upon HUB Program staff availability and is limited to one per vendor per solicitation.

1.10.7 For assistance with the State of Texas HUB Subcontracting Plan requirements, contact Karen Gross, Manager of Supplier Diversity Programs/HUB Coordinator, at 409-266-1094 or by email at klgross@utmb.edu

1.11 SALES AND USE TAXES: Texas Tax Code Section 151.311 provides that certain tangible personal property incorporated into realty or consumed at the jobsite in the performance of a contract for an improvement to realty for certain exempt entities, including The University of Texas System, are exempt from state sales tax. Section 150.311 also provides that certain otherwise taxable services performed at the jobsite are exempt from taxes on University of Texas System projects. It is the responsibility of the Respondent to incorporate allowable tax savings into its Proposal.

1.12 CERTIFICATION OF FRANCHISE TAX STATUS: Corporate or limited liability company

Respondents are advised that if successful it will be required to submit certification that it is not delinquent in the payment of any franchise tax status due under Chapter 171 of the Texas Tax Code, or that it is exempt from the payment of such taxes, or that it is an out-of-state legal entity and not subject to the Texas Franchise Tax, whichever is applicable. The Respondent further agrees that each subcontractor and supplier under contract will also provide an appropriate certification of franchise tax status.

1.13 PREVAILING MINIMUM WAGE RATE DETERMINATION: Respondents are advised that the

Texas Prevailing Wage Law applies to this Project will be administered in accordance with the University of Texas General Conditions for Building Construction Contracts and the policies and procedures set forth in the U. T. System document, entitled "Prevailing Wage Guidelines." A copy is attached to the Special Conditions.

1.14 DELINQUENCY IN PAYING CHILD SUPPORT: Pursuant to Texas Family Code Section

231.006, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the award of or payment for the Project and acknowledges that any agreement may be terminated and payment may be withheld if this certification is inaccurate.

1.15 POLICY REGARDING RECEIVING BENEFITS, GIFTS AND HONORARIA: This administrative policy defines, and in most cases restricts, the benefits, gifts, honoraria and other entertainment activities all staff may be exposed to, and supplements any provisions of state law, UT System rule or UTMB policy that is less restrictive. The policy covers “Conflicts of Interest” not allowed and items typically allowed. Owner recommends that all respondents review the policies, which are available at the UTMB website links below, and endeavor to use appropriate judgment related to the requirements and actions defined in the policy, during both the procurement phase and the contracting phase.

IHOP - 06.05.01 - Research Conflicts of Interest IHOP - 06.05.02 - Ethical Interactions with Industry IHOP - 06.05.03 - Individual Conflicts of Interest, Conflicts of Commitment, and Outside Activities IHOP - 06.05.04 - Institutional Conflicts of Interest mailto:klgross@utmb.edu http://www.utmb.edu/policies_and_procedures/6074379 http://www.utmb.edu/policies_and_procedures/4662100 http://www.utmb.edu/policies_and_procedures/6074327 http://www.utmb.edu/policies_and_procedures/6074327 http://www.utmb.edu/policies_and_procedures/6486015

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IHOP - 06.05.05 - Gifts, Honoraria, Fundraising, and Other Activities IHOP - 06.05.06 - Code of Ethics

1.16 DISCLOSURE OF INTERESTED PARTIES STATUTE. In its proposal, Respondents must agree to comply with Section 2252.908, Texas Government Code (“Disclosure of Interested Parties Statute”) and 1 Texas Administrastion Code Sections 46.1 through 46.3 (“Disclosure of Interested Parties Regulations”) as implemented by the Texas Ethics Commission (“TEC”), including, among other things, providing the TEC and University with the information required by the Disclosure of Interested Parties Statute and the Disclosure of Interested Parties Regulations on the form promulgated by the TEC and set forth in APPENDIX EIGHT. The form will be required to be submitted to Owner prior to the countersigning of the final agreement and not submitted with this

RFP.

SECTION 2 – EXECUTIVE SUMMARY

2.1 This Section Not Used

2.2 This Section Not Used

2.3 PROJECT DESCRIPTION AND SCOPE:

The proposed project is a combination of two projects in two separate buildings on the Galveston Campus: the John Sealy Hospital and the Emergency Room Building. This project will install essential mechanical, electrical, and plumbing (MEP) equipment from the first floor of each building to a mechanical space on a floor twenty feet or more above mean sea level. The equipment that will be moved includes the chilled water system and controls, the heated water system and controls, normal and emergency power systems, fire alarm system, domestic water system, domestic hot water system, medical vacuum pump and air receiver and medical compressed air, water softener system, fire pump system, instrument air compressor system. The project will remove and dispose of remaining decommissioned equipment from the first floors.

This Project is funded by a General Land Office (GLO) grant therefore we need to comply with HUD Section 3.

Section 3 is a provision of the Housing and Urban Development Act of 1968. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and regulations, be directed to low- and very low-income persons, particularly those who are recipients of government assistance for housing, and to business concerns which provide economic opportunities to low- and very low-income persons."

The Section 3 benchmarks are minimum targets that must be reached in order for the Department to consider a recipient in compliance. Recipient agencies are required to make best efforts, or to the greatest extent feasible, to achieve the benchmarks required for the number of labor hours performed by both Section 3 workers and Targeted Section 3 workers.

Benchmark

• 25% of all labor hours must be performed by a Section 3 worker

• 5% of all labor hours must be performed by Targeted Section 3 workers

The minimum target must be reached or good faith efforts to reach target must be demonstrated

The project has awarded a contract for a separate bid package Early Procurement Long Lead Electrical for Building M90 and Early Procurement Long Lead Electrical for Building M64. The http://www.utmb.edu/policies_and_procedures/6486058 http://www.utmb.edu/policies_and_procedures/4663202 http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2252.htm#2252.908 https://www.ethics.state.tx.us/rules/adopted_Nov_2015.html#Ch46.1

Request For Competitive Sealed Proposals Page 12 of 15

Vendor will be responsible for delivery to job site but off-loading, rigging, and setting in place are to be priced by base bid contractor in this proposal.

Early Procurement Long Lead Electrical for Building M90 is procuring Emergency Distribution Panel 2EQDPHB and excluded: SPD’s and VFD’s Early Procurement Long Lead Electrical for Building M64 is procuring:

A-Distribution Equipment (Items 1-11 ): 1 Main Switchboard MSB; 2 Distribution Panel DP3HC;

3 Emergency Switchboard ESB; 4 Transformer TESB; 5 800A 3P 480V Circuit Breaker 100KAIC;

6 Emergency Distribution Panel EDPX; 7 Emergency Distribution Panel EDPY; 8 Emergency Distribution Panel EDPZ; 9 Emergency Distribution Panel EDPZ2; 10 Emergency Distribution Panel EDP3C; 11 Distribution Panel DP1HA B- 800A 480V 3PH 3W Docking Station C- Automatic Transfer Switches (Items 13-16): 13 ATS-X; 14 ATS-Y; 15-ATS-Z; 16-ATS-Z2; 17 ATS RTU Cabinet

Base Bid Building M64 will have a base bid that covers the relocation of essential mechanical, electrical and plumbing systems to above 20ft elevation. There are several alternates identified that need to be priced separately. Building M64 is the Trauma Center Bldg. Systems shall be replaced prior to demolition of existing. Disruptions will be only while executing the switchovers or otherwise approved prior. Refer to the contract documents for strict requirements.

Work includes but not limited to new fire pump and associated controllers/ATS on Level 2.

Electrical equipment shall be installed on Level 3. Equipment pre-purchased by selected vendor shall be coordinated with the vendor. Work includes emergency power switchboard, ATS’s, distribution panels, normal power switchgear, and power feeders to new fire pump location. All work is performed in an occupied building requiring infection control requirements be complied with. Corridor work shall be performed without interruptions to access the occupied rooms.

M64 Alternates to be priced separately as standalone:

B6 - Medical Gas (vacuum & oxygen) B7 - Heating Water B8 - Chilled Water A4 - Plumbing (domestic water pump, heat exchangers, water softener)

Base Bid Building M90 will have a base bid that covers the relocation of essential mechanical, electrical and plumbing systems to above 20ft elevation. There is one alternate identified that needs to be priced separately. Building M90 is John Sealy Hospital. Systems shall be replaced prior to demolition of existing. Disruptions will be only while executing the switchovers or otherwise approved prior. Refer to the contract documents for strict requirements.

Work includes but not limited to new fire pump and associated controllers/ATS on Level 2.

Electrical equipment shall be installed on Level 2. New domestic water heater exchangers, domestic hot water circulating pumps, domestic booster skid water softeners, air compressors and domestic water filtration system shall be installed in the existing mechanical room on Level 2. The installation of the Emergency Distribution Panel 2EQDPHB pre-purchased by vendor shall be coordinated with the vendor. Work in this proposal includes power feeders to new fire pump location. All work is performed in an occupied building requiring infection control requirements be complied with. Corridor work shall be performed without interruptions to access the occupied rooms.

The Level 2 Mechanical Room will require routing of an emergency fire exit path. Due to impacts from the new installation, the Mechanical Room will be deemed a “Confined Space” due to the impact for Fire Exiting. Upon becoming a Confined Space, entry into the Mechanical Room shall need to comply with Confined Space requirements.

M90 Alternates to be priced separately as standalone:

B6 - Medical Gas (vacuum skid)

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2.4 PROJECT PLANNING SCHEDULE:

2.4.1 The following anticipated dates are for planning purposes only. The contractual dates required by the Owner of the “best value” Respondent will be identified in the executed Agreement.

• Pre-Proposal Conference Tuesday, October 10, 2023, 10:00 am CST

• Deadline for Questions Tuesday, October 17, 2023, COB

• Proposals Submittal Dealine Thursday, October 26, 2023, 3:00 pm CST

• HUB Submittal Dealine Friday, October 27, 2023, 3:00 pm CST

• Vendor Presentation ( if needed) Week of, November 13th, 2023

• Vendor Negotiations Week of November 20th, 2023

• Estimated Award Date December 5, 2023

SECTION 3 – EVALUATION CRITERIA AND PROPOSAL REQUIREMENTS

Respondents shall submit a complete Proposal addressing all questions in Attachment 1 Company Overview and formatted as directed in Section 3 of this RFP. Incomplete Proposals may be considered non-responsive and be subject to rejection.

3.1 RESPONDENT’S TECHNICAL PROPOSAL:

Respondent’s Proposal should contain a response to the following:

3.1.1 Company Overview: (Complete and return Attachment 1 – Company Overview)

3.1.2 GC Key Personnel and Experience: (Ref. Attachment 1 – Company Overview and

Attachment 2 – Key Personnel and Reference Sheet)

3.1.3 Subcontractor Experience (to be submitted as a supplement to the Hub Subcontracting

Plan): (Ref. Attachment 1 – Company Overview)

3.1.4 Project Management: (Ref. Attachment 1 – Company Overview)

3.1.5 Safety Program: (Ref. Attachment 2 – Company Overview)

3.1.6 Quality Control and Commissioning Program: (Ref. Attachment 2 – Company Overview)

3.1.7 Other Consideration: (Ref. Attachment 2 – Company Overview)

3.1.8 Acknowledgment of Addenda: (Ref. Attachment 2 – Company Overview)

3.1.9 Insurance Acknowledgement: (Ref. Attachment 2 – Company Overview)

3.1.10 Proposed Cost: (Ref. Attachment 7 – Pricing and Delivery Proposal Form)

3.1.11 Other applicable submittals required in this RFP.

3.2 EVALUATION OF PROPOSALS: The evaluation of the Proposals shall be based on the requirements described in this RFP. A portion of the evaluation will be based on the Respondent’s Pricing and Delivery Proposal; the remaining evaluation will be based on the Respondent’s Technical Proposal. All properly submitted Proposals will be reviewed, evaluated, and ranked by the Owner.

3.3 EVALUATION CRITERIA: After the Public Opening, all received Proposals shall be held until the submitted HUB Subcontracting Plans (HSPs) have been reviewed and accepted by the UTMB HUB Coordinator. Any Proposal received, in which the HSP was not accepted by UTMB, shall not be considered in the evaluation process for the award of this project.

Request For Competitive Sealed Proposals Page 14 of 15

Proposals, in which the submitted HSP was accepted, shall be evaluated on the criteria as specified below.

• Cost

• Company Overview and Organization

• Company Project History, Past Experience and References

• Key Personnel

• Subcontractors

• Safety Program and Miscellaneous

• Quality Control and Commissioning

3.4 ACCEPTANCE OF EVALUATION METHODOLOGY: By submitting its Proposals in response to this RFP, the Respondent accepts the evaluation process and acknowledges and accepts that determination of the “best value” Respondent will require subjective judgments by the Owner.

3.4.1 The Owner reserves the right to consider any Proposal “non-responsive” if the Base

Proposal Cost is determined to be unreasonable or irresponsible in relation to the other submitted Proposals and/or the Owner’s estimate of the construction cost.

SECTION 4 – FORMAT OF PROPOSAL

4.1 TECHNICAL PROPOSAL FORMAT:

4.1.1 Proposals shall be prepared SIMPLY AND ECONOMICALLY. Emphasis shall be on the COMPLETENESS, CLARITY of content, and RESPONSIVENESS to the technical questions.

4.1.2 Please list each question/requirement and provide your response below the question.

Respondents shall carefully read the information contained in this RFP and submit a complete response to all requirements and questions as directed. Incomplete Proposals may be subject to rejection.

4.1.3 Respondent’s Technical Proposal shall be a MAXIMUM OF FIFTEEN (15) PRINTED PAGES and the Supplemental Subcontractor Qualifications shall be a MAXIMUM OF TWO (2) PRINTED PAGES PER SUBCONTRACTOR. The cover, table of contents, divider sheets, HUB Subcontracting Plan (Section 1.10), Pricing and Delivery Proposal Form, Environmental Sustainability Questionnaire, and Execution of Offer do not count as printed pages.

4.1.4 Proposals shall be submitted as FOUR (4) separate documents: 1) Completed Pricing and Delivery Proposal Form 2) Respondent’s Technical Response, 3) HUB Subcontracting Plan, and 4) Subcontractor Qualifications.

4.1.5 Supplemental documentation, such as Financial Statements, are not submitted as a part of the Proposal, unless specifically requested by UTMB.

4.1.6 Proposals, and any other information submitted by Respondents in response to this RFP, shall become the property of the Owner.

4.1.7 Failure to comply with all requirements contained in this Request for Proposals may result in the rejection of the Proposals.

Request For Competitive Sealed Proposals Page 15 of 15

4.2 TABLE OF CONTENTS:

Include with the proposal a Table of Contents that includes page number references. The Table of Contents should be in sufficient detail to facilitate easy reference of the sections of the proposal.

4.3 PAGINATION:

All pages of the Technical Proposal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.).

SECTION 5 - DRAWINGS AND SPECIFICATIONS

5.1 DEFINITION:

5.1.1 RFP Documents include the Proposal Requirements and the proposed Contract Documents. The Proposal Requirements consist of the Notice to Respondents, the Request for Competitive Sealed Proposals, Company Overview, Key Personnel & Reference Sheet, Sample Agreement, Security Requirements, Execution of Offer, Environmental Sustainability Questionnaire, and Pricing and Delivery Proposal Form.

5.1.2 The proposed Contract Documents consist of the Form of Agreement between the Owner and Contractor, Architectural Plans and Specifications, the RFP Documents, including but not limited to the Uniform General Conditions for The University of Texas System Building Construction Contracts, Owner’s Special Conditions, Performance and Payment Bonds, Contractor’s HUB Subcontracting Plan, Certification of Franchise Tax Payment, other forms and documents identified in the Agreement, all Addenda issued prior to receipt of Proposals, and Change Orders issued after execution of the Contract.

5.2 DISTRIBUTION:

5.2.1 Respondents and Subcontractors may purchase, view or download RFP Documents at the following links:

RFP 24-002 UTMB M64 MEP Mitigation - Drawings

RFP 24-002 UTMB M64 MEP Mitigation - Specifications

RFP 24-002 UTMB M90 JSH - MEP Mitigation - Drawings

RFP 24-002 UTMB M90 JSH - MEP Mitigation - Specifications

5.2.2 Respondents are requested to download and/or review the drawings and specifications prior to the Pre-Proposal Conference and Site Inspection specified in Subsection 1.1.6.

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