ESBD_File_340905_24-08 RFP Athletic League Uniforms.pdf

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RFP Athletic League Uniforms
Solicitation number
24-08
Issued by
Bell County, Killeen City, Texas

About this file

This document is a Request for Proposal (RFP) issued by the City of Killeen, Texas for Athletic League Uniforms. The City is seeking proposals from vendors to provide youth athletics uniforms for its Recreation Services Athletic Programs, which include 11 youth leagues with a total of 2,002 participants annually, as well as 6 adult leagues. The RFP has a response deadline of November 9, 2023 at 2:00 pm CST, and the City intends to award the contract on December 12, 2023, with an estimated contract start date of December 19, 2023. The initial contract term is for one year, with up to four additional one-year renewal terms.

The RFP outlines the submission requirements, including the vendor's profile, experience and qualifications, references, invoice plan, draft contract, and capacity to deliver services. Pricing cannot be increased by more than 10% per year upon renewal. The City reserves the right to negotiate the final fee and take various other actions during the evaluation and selection process.

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REQUEST FOR PROPOSAL

24-08

ATHLETIC LEAGUE UNIFORMS

City of Killeen

802 N 2nd St

Killeen, TX 76541

RELEASE DATE: October 23, 2023

DEADLINE FOR QUESTIONS: November 2, 2023

RESPONSE DEADLINE: November 9, 2023, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/killeentexas

City of Killeen

REQUEST FOR PROPOSAL

Athletic League Uniforms

I. Notice to Proposers II. Introduction and Instructions

III. Evaluation of Proposals IV. Vendor’s Questionnaire

Attachments:

A - Recreation Services League Participation

B - Cost Proposal

C - Letter of Agreement

Request For Proposal #24-08 Title: Athletic League Uniforms

1. Notice to Proposers

1.1. Summary

RFP NO. 24-08

Athletic League Uniforms

CITY OF KILLEEN, TEXAS

Notice is hereby given that the City of Killeen will receive request for proposals for Athletic League Uniforms electronically through the City's OpenGov e-Procurement Portal or mailed to the City of Killeen, Attn: Purchasing Division, 802 N. 2nd Street, Building E 2nd Floor, Killeen, Texas 76541 until 2:00 pm on Thursday, November 9, 2023.

Submittals received after the closing time will be returned unopened.

Vendors may register and submit bids electronically on City's OpenGov e-Procurement Portal at https://procurement.opengov.com/login

No pre-proposal conference will be held.

Questions will be accepted on the City's OpenGov e-Procurement Portal (https://procurement.opengov.com/login), through Thursday, November 2, 2023, at 2:00 pm.

Questions will be answered in the form of an addendum and posted on the City’s OpenGov e-bidding site. It is the proposer’s responsibility to obtain and acknowledge all addendums.

Complete information regarding this solicitation may be obtained from the City of Killeen website (https://www.killeentexas.gov/414/Purchasing), Demand Star (http://www.demandstar.com/), ESBD (http://www.txsmartbuy.com), and OpenGov E-Procurement Portal (https://procurement.opengov.com/login).

The City of Killeen reserves the right to reject any or all proposals and waive any irregularities.

CITY OF KILLEEN, TEXAS

Lorianne Luciano

Director of Procurement & Contract Management

1.2. Contact Information

Lorianne Luciano Director of Procurement and Contract Management 802 N. 2nd Street Killeen, TX 76541 Email: lluciano@killeentexas.gov Phone: (254) 501-7729 https://procurement.opengov.com/login https://procurement.opengov.com/portal/killeentexas https://procurement.opengov.com/login https://procurement.opengov.com/portal/killeentexas https://procurement.opengov.com/login) https://procurement.opengov.com/portal/killeentexas https://procurement.opengov.com/portal/killeentexas https://www.killeentexas.gov/414/Purchasing) http://www.demandstar.com/) http://www.txsmartbuy.com/ https://procurement.opengov.com/login) mailto:lluciano@killeentexas.gov tel:(254)501-7729

Department:

Recreation Services

1.3. Timeline

The proposed schedule of events is tentative and may be modified throughout the RFP process as events unfold.

Release Project Date October 23, 2023

Question Submission Deadline November 2, 2023, 2:00pm

Proposal Submission Deadline November 9, 2023, 2:00pm Submit solicitation documents electronically on OpenGov:

https://procurement.opengov.com/login

OR

Mailed or delivered submissions:

City of Killeen, Attn: Purchasing Division 802 N. 2nd Street Building E, 2nd Floor Killeen, Texas 76541

Contractor Selection Date December 12, 2023 https://procurement.opengov.com/login

2. Introduction and Instructions

The City of Killeen is soliciting Request for Proposals (RFP) from vendors that are interested and qualified to provide youth athletics uniforms for the City’s Recreation Services Athletic Programs. Services according to these specifications shall commence at an agreed upon time by both parties to this agreement.

2.1. Scope of Contract

The City of Killeen Recreation Services department hosts four seasons of youth sport leagues each year:

Winter, Spring, Fall and Summer. Recreation Services offers 11 youth leagues that see a total of 2,002 participants each year. Recreation Services also offers 6 adult leagues and provide shirts (18 shirts per league) to the champions of those leagues. Recreations Services provides uniforms (jersey tops and hats) for each of these youth leagues and is seeking proposal for uniform and clothing services to fulfill this need.

2.2. Term

The term of the agreement will be for an initial one (1) year term, with up to four (4) additional one (1) year renewal terms if both parties agree in writing at least ninety (90) days before the end of the initial term. Any price increases, when renewing the agreement, must be submitted to the City at least one hundred and twenty (120) days prior to a potential renewal. Prices may not be increased by more than 10% per year.

2.3. RFP Schedule

TASK/EVENT TIME/DATE

Deadline for questions Thursday, November 2, 2023 at 2:00 pm CST

RFP Closing Date Thursday, November 9, 2023 at 2:00 pm CST

Recommendation to City Council/Award December 12, 2023

Estimated Contract Start date December 19, 2023

The proposed schedule of events is tentative and may be modified throughout the RFP process as events unfold.

2.4. Questions and Updates

All questions regarding the RFP process will be accepted on the City's OpenGov e-Procurement Portal until 2:00 pm central standard time on Thursday, November 2, 2023.

Questions will be answered in the form of an addendum and posted on the City's OpenGov e- Procurement Portal. It is the proposer’s responsibility to obtain and acknowledge all addendums.

Respondents to the RFP shall not contact the City Staff or any member of the City Council or the Mayor during the proposal process and evaluation phase except as provided herein.

https://procurement.opengov.com/portal/killeentexas

2.5. Response Due Date

The city encourages all respondents to submit proposals electronically on the City's OpenGov e- Procurement Portal.

Hand delivered or mailed in submittals shall include one (1) sealed original copy and one (1) electronic copy on a flash drive of the RFP and all required attachments. Proposals submitted must be received and time stamped by Thursday, November 9, 2023, at 2:00 pm central standard time. Sealed RFP submittals will only be accepted at the following location with the name and address of the respondent “24-08 Athletic League Uniforms” clearly marked on the outside of the package.

Delivery Address

City of Killeen

Purchasing Division

802 N. 2nd Street

Building E, 2nd Floor

Killeen, Texas 76541

It is the sole responsibility of the respondent to ensure that the sealed RFP submittal arrives at the above location by the specified deadline regardless of the method chosen for delivery. Facsimile and/or email transmittals will not be accepted in response to this RFP.

Proposers are encouraged to submit concise and clear responses to the RFP. The City reserves the right to include the proposal or any part of the selected proposal in the final contract.

Until award of contract is made, per section 252.049 (b) of the Texas Local Government Code, there will be no disclosure of contents to competing respondents. All proposals will be kept confidential during the negotiating process. Except for the trade secrets and confidential information, which the respondent identifies as proprietary, all proposals will be open for public inspection after the contract is awarded, or as otherwise required by the Texas Public Information Act.

2.6. General Requirements

1. Proposer is required to include a combination of factors in the proposal that demonstrates the proposer’s ability to perform the services as defined in the RFP.

2. Governing Law. The agreement for the services contemplated herein shall be construed and governed by law of the State of Texas.

2.7. Submission Requirements

To achieve a uniform review process and obtain the maximum degree of comparability, the responses shall be organized in the manner specified below. Proposals shall not exceed the requested information.

Information in excess of the information requested will not be evaluated.

The proposal and any accompanying documentation submitted becomes property of the City of Killeen and will not be returned.

1. Vendor’s profile

A. Tax ID Number

B. Full legal name of business

C. Brief history of business including year established

D. Address

E. City, State & Zip

F. Point of contact of individual(s) at your business that would handle any issues that may arise with customer service or billing concerns during the term of agreement

G. Telephone Number

H. Business Entity Type

I. Email Address

J. Authorized Signature

K. Printed Name

2. Experience and Qualifications

A. Describe your company’s expertise and knowledge with providing athletic uniform services in similar format(s)

B. Describe your company’s plan to objectively meet the needs of our request

C. How long has your company been providing athletic uniform services?

3. References

A. Provide a minimum of three (3) references of organizations (ISD’s, teams, governmental organizations, etc.) for which your company has provided athletic uniform services to in the past. Each reference should include, organization name, name, title, email address and phone number of the point of contact at the organization referenced, and the time services were conducted.

4. Invoice plan

A. Describe how your company invoices and if it meets the requirements.

B. Provide a sample invoice.

5. Draft contract

A. A draft contract including the services and terms outlined within this RFP must be submitted with the proposal submission.

6. Capacity to Deliver Services

A. What is the standard turnaround time on production and delivery of uniforms?

B. Can you provide custom logos/designs per sport?

C. What procedures are in place to complete an order in the event of a supply shortage?

D. Explain policy and procedure for re-order of uniforms.

7. Disclosure of Interested Parties

A. Texas Government Code Section 2252.908 requires that parties contracting with governmental entities submit a disclosure of interest parties form for contracts entered into after January 1, 2016. Successful proposers shall electronically submit the form at the following website:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and provide the City with a certified copy prior to Council approval of the contract award.

8. Attachments

A. The following forms shall be attached with the proposal submittal

i. Cost Proposal

ii. Conflict of Interest Questionnaire (CIQ)

2.8. Statement of Compliance

By submission of a response to this RFP, Proposer acknowledges full compliance with required specifications and all terms and conditions as detailed in the RFP.

2.9. Reimbursements

There is no express or implied obligation for the City of Killeen to reimburse responding Proposers for any expenses incurred in preparing proposals in response to this RFP and the City of Killeen will not reimburse responding Proposers for these expenses, nor will the City pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a contract for these services.

2.10. Errors and Omissions

Approval by the City shall not constitute nor be deemed a release of the responsibility and liability of the Proposer, its employees, subcontractors, agents and consultants for the accuracy and competency of its supplies, equipment, or services provided hereunder; nor shall such approval be deemed to be an assumption of such responsibility by City of Killeen, its officers, elected officials, agents and employees from any loss, damage, liability or expense, including reasonable attorney’s fees, on account of damage to property and injuries, including death, to all persons, including employees of the Proposer or any of its consultants, which may arise from any negligent act, error or omission, on the part of the Proposer, its employees, agents, and consultants, pursuant to this contract.

2.11. Receipt of proposals

The submitted proposal must be received by the Purchasing Division prior to the time and date specified. The mere fact that the proposal was dispatched will not be considered; the Proposer must ensure that the proposal is actually delivered. All proposals received after the deadline will be rejected upon a delivery attempt or returned to the Proposer unopened.

A proposal may not be withdrawn or cancelled by the Proposer without the permission of the City of Killeen for a period of ninety (90) days following the date the proposal is opened, and the Proposer agrees to this upon submittal of its proposal. Proposals cannot be altered or amended after the submission deadline. Any interlineations, alterations or erasures made before the opening of the proposal(s) shall be initialed guaranteeing their authenticity.

The Proposer shall sign and date each proposal in the packet that is representative of the Proposer’s offer. The person signing the proposal must have the authority to bind the Proposer in a contract.

Proposals received which are not signed and dated in this manner may be rejected.

2.12. Negotiations

Negotiations may be conducted with responsible Proposer(s) who submit proposals. All Proposer(s) based on criteria set forth in this RFP may be given an opportunity to make a presentation and/or interview with the selection committee. Following any presentation and/or interviews, Proposers will be ranked in order of preference and contract negotiations will begin with the top ranked Proposer. Should negotiations with the highest ranked Proposer fail to yield a contract, or if the Proposer is unable to execute a contract, negotiations will be formally ended and then commence with the second highest ranked Proposer, etc. However, the City may in its sole discretion, award a contract without interviews, based solely on information supplied in the proposal.

2.13. Venue for Legal Action

Any agreement resulting from this solicitation shall be governed and construed according to the laws of the State of Texas. Venue for purposes of any and all lawsuits, causes of actions, claims or disputes shall be in Bell County, Texas.

2.14. Management Changes

Should there be a change in ownership or management of the Proposer awarded a contract, the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. The awarded contract shall not be transferable by either party.

2.15. Ex Parte Communication

Please note that to ensure the proper and fair evaluation of a proposal, the City prohibits ex parte communication (e.g., unsolicited) initiated by the Proposer to a City Official or employee evaluating or considering the proposal prior to the time a formal decision has been made. Questions and other communication from proposers will be permissible with only the Director of Procurement and Contract Management until the time and the day specified as the deadline for questions. Any communication between Proposer and the City after the deadline for questions will be initiated by the appropriate City Official or employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the proposals. Participation in any ex parte communication, whether or not initiated by the Proposer, may be grounds for disqualifying the offending proposer from consideration or award of the solicitation then in evaluation, or any future solicitation.

Additionally, neither the City of Killeen City Council nor City staff, except in the course of City-Sponsored inquiries, briefings, interviews, or presentations, shall initiate any contact with a Proposer or directly discuss or promote any proposal with any Proposers, including their agents and representatives.

2.16. Excluded Parties List Certification

By submitting a proposal, the proposer certifies that it is not currently debarred from receiving contracts from any political subdivision or agency of the State of Texas and that it is not an agent of a person or entity that is currently debarred from receiving contracts from any political subdivision or agency of the State of Texas.

2.17. Indemnity Against Loss

The successful Proposer shall defend, indemnify, and hold harmless the City of Killeen and its elected officials, officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney’s fees/expenses brought for any injuries to persons or damages to property in connection with any awarded contract. Any money due the successful Proposer under an awarded Contract, as shall be considered necessary to the City of Killeen, may be retained for the use of the City to secure this indemnity. The successful Proposer expressly agrees to defend, indemnify, and hold harmless the City of Killeen and its elected officials, officers, agents, and employees in accordance with this clause regardless of whether the injury or damage is caused in whole or in part by the acts of omissions, including negligence, of the City of Killeen, its officer, agents, or employees.

2.18. Safeguarding Information and Data

The Proposer shall safeguard all information and data provided by the City. Further, Proposer shall not sell or make available data or mailing lists compiled from data received from the City without the express written approval of the City Council, through the City Manager, with appropriate remuneration to the City. All data collected during the contract terms belongs to the City of Killeen.

2.19. License and Permits

Proposer shall be responsible for maintaining all required certifications, permits, and licenses throughout the term of the agreement.

2.20. The City of Killeen, TX – Reservation of Rights

In connection with the RFP, the City of Killeen reserves all rights (which rights may be exercised by the City in its sole discretion) available to it under applicable laws, including without limitation, and with or without cause and with or without notice, the right to:

A. Cancel this RFP, in whole or in part at any time before the execution of a contract by the City of Killeen, without incurring any cost, obligations, or liabilities.

B. Issue addenda, supplements, and modifications to this RFP.

C. Revise and modify, at any time before the RFP submittal due date, the factors and/or weights of factors the City will consider in evaluating RFP submittals and to otherwise revise or expand its evaluation methodology as set forth herein.

D. Extend the RFP submittal due date.

E. Investigate the qualifications of any vendor under consideration and require confirmation of information furnished by a vendor.

F. Require additional information from a vendor concerning contents of its RFP submittal and/or require additional evidence of qualifications.

G. Waive or permit corrections to data submitted with any response to this RFP until such time as the City declares, in writing, that a particular stage or phase of its review of the responses has been completed or closed.

H. Reject at any time, any or all submittals, responses and RFP submittals received.

I. Terminate, at any time, evaluations of responses received.

J. Appoint an evaluation committee to review RFP submittals or responses and make recommendations.

K. Hold interviews and conduct discussions and correspondence with one or more of the vendors responding to this RFP to seek an improved understanding and evaluation of the responses to this RFP.

L. Seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFP.

M. Disclose information contained in an RFP submittal to the public as required under the Texas Public Information Act.

N. Authorize vendors to substitute key personnel until the City declares, in writing, that a particular stage or phase of its review has been completed and closed.

O. Waive deficiencies in an RFP submittal, accept and review a non-conforming RFP submittal, or seek clarifications or supplements to an RFP submittal.

P. Disqualify any vendor that changes its RFP submittal without the City’s authorization.

Q. Exercise any other right reserved or afforded to the City of Killeen under this RFP. The City reserves the right to modify the process, in its sole discretion, to address applicable law and/or the best interest of the City.

The City shall not, under any circumstances, be bound by or be liable for any obligations until such time (if at all) a contract has been awarded and all approvals obtained in form and substance satisfactory to the City, have been executed and authorized by the City, and then only to the extent of such agreements.

All proposers shall have the appropriate amount of insurance while delivering the items once awarded.

This coverage shall be present as to cover all losses.

2.21. Insurance

All bidders shall have the appropriate amount of insurance while delivering the items once awarded, this coverage shall be present as to cover all losses up until the City accepts the items in writing.

A. Comprehensive General Liability and Property Damage Insurance.

The bidder shall take out and maintain during the life of this Contract such Comprehensive General Liability and Property Damage Insurance as shall protect the City from claims for damages or personal injury, including accidental death, as well as from claims for property damages which may arise from delivering the item under this contract, whether such operations be by himself or by an subcontractor or by anyone directly or indirectly employed by either of them, and the minimum amounts of such insurance shall be as follows:

Bodily Injury.

(1) Each Occurrence - $1,000,000

(2) Annual Aggregate - $2,000,000 Property Damage Insurance.

(1) Each Occurrence - $1,000,000

(2) Annual Aggregate - $2,000,000

B. Comprehensive Automobile Liability.

Bodily Injury

(1) Each Person - $500,000

(2) Each Accident - $1,000,000 Property Damage

(1) Each Occurrence - $1,000,000

3. Evaluation of Proposals

Proposals will be evaluated by an evaluation committee with a minimum of three (3) to five (5) employees of the City. The recommendation of the evaluation committee is subject to approval by the City Manager and/or City Council.

During the evaluation process, the Committee and the City reserves the right, where it may serve the City’s best interest, to request additional information or clarification from submitting entities. The award of a contract does not guarantee that services or any given quantity of services will be utilized by an individual vendor.

At the City’s discretion, submitting entities may be requested to make oral presentations as part of the evaluation process.

Proposals will be evaluated on the following criteria.

Once proposals are scored, the evaluation team will select finalists and decide whether interviews should be conducted. After interviews are performed, if needed, the evaluation team may request the finalists to submit a Best and Final Offer.

Should negotiations be unsuccessful, the City shall enter into negotiations with the next, highest ranked proposer. The process shall continue until an agreement is reached with a qualified proposer.

The City reserves the right to negotiate the final fee prior to recommending any proposer for a contract.

The City reserves the right to use all pertinent information (also learned from sources other than disclosed in the RFP process) that might affect the City’s judgment as to the appropriateness of an award to the best evaluated Proposer. This information may be appended to the proposal evaluation process results.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience

Give a brief description of your company’s history. Explain your company and the employee structure. Demonstrate experience in contracts similar in scope.

Points Based 30 (30% of Total)

2. Capacity to deliver services

Provide examples and demonstrate that the company can deliver all services without interruptions.

Points Based 40 (40% of Total)

3. Overall Cost

The vendor will show a breakout and be able fit all services under the pre budgeted amount.

Points Based 20 (20% of Total)

4. References

Provide three (3) references, to include the most recent organization for programs and services that were provided similar in nature and functionally.

Points Based 10 (10% of Total)

4. Vendor’s Questionnaire

To achieve a uniform review process and obtain the maximum degree of comparability, the responses shall be organized in the manner specified below. Proposals shall not exceed 10 pages in length (excluding title pages and indexable of contents, attachments or dividers and draft contract).

The proposal and any accompanying documentation submitted becomes property of the City of Killeen and will not be returned.

4.1. Conflict of Interest Questionnaire (Form CIQ)*

Please download the document below, complete, and upload.

• Conflict_of_Interest_Questi...

*Response required

4.2. How long has your company been providing athletic uniform services?* *Response required

4.3. References*

Provide a minimum of three (3) references of organizations (ISD’s, teams, governmental organizations, etc.) for which your company has provided athletic uniform services to in the past. Each reference should include, organization name, name, title, email address and phone number of the point of contact at the organization referenced, and the time services were conducted.

Please download the below document, complete, and upload.

• References.pdf

*Response required

4.4. Invoice plan*

Describe how your company invoices and if it meets the requirements.

*Response required

4.5. Provide a sample invoice.*

*Response required

4.6. Draft Contract*

A draft contract including the services and terms outlined within this RFP must be submitted with the proposal submission.

Please provide a draft contract for review, notating the general requirements and terms within this request for proposal.

*Response required https://government-project.s3.us-west-2.amazonaws.com/27200/8b224dcd-b029-4393-ad37-2e0e9a8453a1_Conflict_of_Interest_Questionnaire_%28Form_CIQ%29.pdf?AWSAccessKeyId=AKIARC2J5PZDCCU66EXN&Expires=1698408977&Signature=37YTiQMU%2BncQqLUSBSLV%2BWGc%2By0%3D&response-content-disposition=attachment%3B%20filename%3D%22Conflict_of_Interest_Questionnaire_%28Form_CIQ%29.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/27200/9aa16b6a-96d8-44a0-9d71-f286185af4b5_References.pdf?AWSAccessKeyId=AKIARC2J5PZDCCU66EXN&Expires=1698408977&Signature=JfLO0I4OCWd75cZ5silLu5Zm9Ag%3D&response-content-disposition=attachment%3B%20filename%3D%22References.pdf%22

4.7. Capacity to Deliver Services*

What is the standard turnaround time on production and delivery of uniforms?

*Response required

4.8. What procedures are in place to complete an order in the event of a supply shortage?**

*Response required

4.9. Explain policy and procedure for re-order of uniforms.*

*Response required

4.10. Disclosure of Interested Parties (Form 1295)*

If awarded, vendor must submit the Certificate of Interested Parties form 1295 online.

Texas Government Code Section 2252.908 requires that parties contracting with governmental entities submit a disclosure of interested parties form for contracts entered into after January 1, 2016.

Successful bidders shall electronically submit the form at the following website:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and provide the City with a certified copy prior to Council approval of the Bid award.

☐ Please confirm

*Response required

4.11. Acknowledgement – “Boycott Israel” *

By submitting this bid the vendor hereby verifies that it does not boycott Israel and will not boycott Israel during the term of this contract. Boycotting Israel is defined in Texas Government Code section

808.001 to mean refusing to deal with, terminating business activities with, or taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.

☐ Please confirm

*Response required

4.12. Acknowledgement – "Boycott Energy Companies”*

By submitting this bid the vendor hereby verifies that it does not boycott energy companies and will not boycott energy companies during the term of the contract. “Boycott energy company” is defined in Texas Government Code section 809.001 to means, without an ordinary business purpose, refusing to deal with terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company:

(A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A).

☐ Please confirm

*Response required

4.13. Acknowledgement – “Prohibition on contracts with companies that discriminate against firearm and ammunition industries”*

By submitting this bid the vendor hereby verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm entity or firearm trade association. Discriminate against a firearm entity or a firearm trade association are defined in Texas Government Code section

2274.001 as (A) with respect to the entity or association, to (i) refuse to engage in the trade of any goods or services; (ii) refrain from continuing an existing business relationship; (iii) terminate an existing business relationship; or (iv) otherwise express a prejudice against the entity or association; and (B) does not include the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories.

☐ Please confirm

*Response required

4.14. Proposal Documents*

Please Upload your COMPLETE Proposal here.

*Response required

4.15. Vendor's Profile

4.15.1. Please provide the company's tax identification number* *Response required

4.15.2. Provide the full legal name of business.*

*Response required

4.15.3. Provide the address, city, state, and zip code.*

*Response required

4.15.4. Please provide the name and email address of the authorized signer* *Response required

4.15.5. Provide a brief history of the business including the year established.* *Response required

4.15.6. Point of contact to resolve issues (delivery or invoice):* Please provide the name, title, address, email, and phone number of contact.

*Response required

1. Notice to Proposers
1.1. Summary
1.2. Contact Information
1.3. Timeline
2. Introduction and Instructions
2.1. Scope of Contract
2.2. Term
2.3. RFP Schedule
2.4. Questions and Updates
2.5. Response Due Date
2.6. General Requirements
2.7. Submission Requirements
2.8. Statement of Compliance
2.9. Reimbursements
2.10. Errors and Omissions
2.11. Receipt of proposals
2.12. Negotiations
2.13. Venue for Legal Action
2.14. Management Changes
2.15. Ex Parte Communication
2.16. Excluded Parties List Certification
2.17. Indemnity Against Loss
2.18. Safeguarding Information and Data
2.19. License and Permits
2.20. The City of Killeen, TX – Reservation of Rights
2.21. Insurance
3. Evaluation of Proposals
4. Vendor’s Questionnaire
4.1. Conflict of Interest Questionnaire (Form CIQ)*
4.2. How long has your company been providing athletic uniform services?*
4.3. References*
4.4. Invoice plan*
4.5. Provide a sample invoice.*
4.6. Draft Contract*
4.7. Capacity to Deliver Services*
4.8. What procedures are in place to complete an order in the event of a supply shortage?**
4.9. Explain policy and procedure for re-order of uniforms.*
4.10. Disclosure of Interested Parties (Form 1295)*
4.11. Acknowledgement – “Boycott Israel” *
4.12. Acknowledgement – "Boycott Energy Companies”*
4.13. Acknowledgement – “Prohibition on contracts with companies that discriminate against firearm and ammunition industries”*
4.14. Proposal Documents*
4.15. Vendor's Profile
4.15.1. Please provide the company's tax identification number*
4.15.2. Provide the full legal name of business.*
4.15.3. Provide the address, city, state, and zip code.*
4.15.4. Please provide the name and email address of the authorized signer*
4.15.5. Provide a brief history of the business including the year established.*
4.15.6. Point of contact to resolve issues (delivery or invoice):*

File details come from the government source that posted it. Updated .