ESBD_File_338348_4 RFP Evaluation Selection Criteria.pdf

Evaluation Selection Criteria

Evaluation/Selection Criteria

All Proposals received by the designated date and time will be evaluated based on the

Respondent's Proposal. Other information may be taken into consideration when that information potentially provides an additional benefit to the County, and further helps the County in receiving the services listed in the RFP.

Respondents' Proposals must meet all mandatory (minimum) requirements to be scored. Scoring may also be based on total information gathered by the County at its discretion, including but not limited to respondent's ability to perform "without delay or interference, character, responsibility, integrity, and experience or demonstrated capability; quality of prior work;

compliance with laws; and noncompliance with requirements as to submission of relevant information."

Evaluation Committee and Selection Process

All Proposals will be evaluated by a County-appointed Evaluation Committee. The

Evaluation Committee may be composed of County Staff that may have expertise, knowledge, or experience with the services and/or goods being procured hereunder. Those Respondents meeting all requirements and deemed most qualified may receive further evaluation via telephone or in-person interviews with members of the Evaluation Committee. The County will select a Respondent determined best and most responsible Respondent meeting minimum specifications and qualifications.

Respondents are advised that the Evaluation Committee, at its option, may recommend an award strictly based on the initial RFP responses, or in addition, may have interviews with firms to determine its final recommendation. The

Evaluation Committee will present its recommendation to the Williamson County

Commissioners' Court for approval and award of contract.

Finalist shall be determined by the Respondent receiving the most points in relation to the following Evaluation Criteria. Additional scoring may be conducted based upon

Respondent's presentation during the interview process and may or may not include previous scores from Respondent's Proposal. Respondent Interviews shall be conducted in person and not remote.

Mandatory Criteria

Minimum requirements must be passed to be considered for scoring.

Graded Evaluation Factors

The following graded evaluation factors will be used to determine how well a

Respondent(s) meet(s) the desired performance.

Williamson County will conduct a comprehensive, fair, and impartial evaluation of all proposals received in response to this RFP. Each proposal will be analyzed to determine overall responsiveness and qualifications under the RFP. Williamson

County may select some of the Respondent proposals for finalist presentations.

Criteria to be evaluated will include but are not limited to the items listed below:

Evaluation Criteria:

Maximum Score

Points

Process and Procedures

Quality of Goods and Services

Scheduling

Price

Total Evaluation Points 100

Interviews

Interview scoring (if applicable) will be provided along with invitation to interview candidates. Best and Final Offer may be requested from any Respondents scheduled for interviews.

Additional Evaluation Information

The County reserves the right to award a contract for any or all areas of this RFP.

It is the responsibility of the Respondent to provide sufficient information/data in a convincing manner to the County to assure all of the terms, conditions and expectations for satisfactory performance of the services requested herein will be met.

All contact during the evaluation phase shall be through the Williamson

County Purchasing Contact only. The Respondent shall neither contact nor lobby evaluators during the evaluation process. Attempts by the Respondent to contact and/or influence members of the Evaluation Committee may result in disqualification of Proposal.