ESBD_File_336483_DOCUMENT - Addendum_3_-_Vendor_Questions_Response_Version_Final.docx

Texas Department of Agriculture

PURPOSE OF ADDENDUM: Response to Vendor Questions and Clarifications Except as provided herein, all terms and conditions of the document referenced herein, remain unchanged and in full force and effect. The following are specifications to this solicitation. This Addendum may be attached to and form a part of the referenced solicitation document and any resulting awarded contract and may be considered in your response.

Section 1: Response to Vendor Questions

1. Administrative Information: Section 2, Para. 3 Question: Are there specific metrics for the HUB/HSP requirement?

Answer: The HSP does not use metrics of any kind other than ensuring that all of the steps required within its directives are completed; i.e. determining the use of sub-contractors or self performing (completing the work specified in the scope of work) with your own resources. Completion of the HUB Subcontracting Plan is pass or fail. If you have any questions on how to complete the HSP, please contact the HUB office by phone or email:

HUB@texasagriculture.gov 512-463-5936

2. Scope of Work: Section 1, Para. 5.2 Question: Is there any estimate/projection on the pallet count by region?

Answer: TDA does not have a projection or estimate for the number of pallets.

3. Scope of Work: Section 1, Para. 5.2 Question: Would we be billing TXDOA or the schools/school districts for storage/transportation costs?

Answer: Awarded vendors would be billing the school districts for storage/transportation costs.

4. Scope of Work: Section 1, Para. 5.2 Question: Is there already a delivery schedule in place for the schools or do I need to work with them to make one?

Answer: Distribution vendors would create the delivery route schedule. Additional information of addresses for sites provided.

5. General Question: What are the requirements for drivers delivering to the schools (background checks, PPE, etc.)?

Answer: Drivers will need background checks, which can be done through the standard hiring process with the vendor, and standard motor insurance for commercial vehicles.

6. Scope of Work: Section 1, Para. 5.2 Question: Is there an estimated load value/liability limit for the loads?

Answer: There is not an estimated load value/liability, but details regarding losses can be found within the scope of work and in the FNS 709-5. The Attachment section has more information regarding bond details for insurance.

7. General Question: We would like to request a list of all delivery locations with addresses and zip codes for all 8 regions.

Answer: The request for this additional information has been provided.

8. General Question: Is there a way to estimate the items for the different areas of the warehouse?

Answer: The request for this additional information has been provided.

9. General Question: Can we bid on deliveries just to the SPA coop ?--or do we have to bid the entire region 3 Answer: Vendors must bid on entire regions as outlined in the solicitation. Bid responses that only address a partial region will not be considered responsive.

10. General Question: There is not a start date for the contract. We are the current provider which I believe the current contract goes through the end of this school year, which would be in May of 2024. Why is there not a firm start date?

Answer: The start date for current providers is June 1, 2024.

Section 7.1, Initial Contract Term, shows two start dates to allow for transition from current to new providers, where applicable.

11. General Question: Can you point me exactly where the guide for completing the bid that you showed in your power point is located online?

Answer: There is no “guide” for completing a bid proposal. The preproposal conference is to give generalized guidelines of the process and for vendors to ask clarifying questions about the solicitation.

Section 2. Addition of attachment 6 and 7

1. Attachment Six: Delivery Stop Addresses

2. Attachment Seven: Case County Data by County and Storage Type

End of Addendum 2 image1.png