ESBD_File_335207_RFPCWOSDue9.12.23at1.30PM.pdf

Texarkana Independent School District Request for Proposal for Calendar-Work Order System

Proposal Due by 1:30 P.M., Tuesday, September 12, 2023

The Texarkana Independent School District is requesting proposals for Calendar-Work Order System. The following criteria will be used in determining the vendors to award the contract to:

a. the cost (short term 40 pts. and long term 5 pts.); 45 points

b. the reputation of the vendor and of the vendor’s goods or services and quality of the vendor’s goods or services (reputation 10 pts. and quality 20 pts): 30 points

c. the vendor’s past relationship with the district; 2 points

d. the extent to which the goods or services meet the district’s needs; 20 points

e. the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses; 1 point

f. for a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner: (A) has its principal place of business in this state; or (B) employs at least 500 persons in the state of Texas; 2 points Total possible points 100

Vendors should submit their proposal to the Texarkana Independent School District by the 1:30 P.M., Tuesday, September 12, 2023. Proposals should be mailed or delivered to the address below:

Texarkana Independent School District Attn: Purchasing Department Proposal for CWO System

4241 Summerhill Road Texarkana, TX 75503

The District does not have policy in place to accept electronic submissions of proposal documents. Electronic submissions may not be accepted. The Proposal should be signed and all certifications and acknowledgements of terms and conditions initialed by an authorized agent of the entity proposing.

Please fill out all the required terms and conditions, certifications, and forms and return to the Purchasing Department by the initial proposal opening deadline or thereafter for future consideration.

Texarkana ISD reserves the right to accept or reject any and all proposals, waive technicalities, and award the proposal to best serve the interest of the District.

Please direct questions in writing via email to all: david.defoy@txkisd.net , and angel@txkisd.net with solicitation number listed above in subject line.

Sincerely, David DeFoy Director of Purchasing and Special Events

24-23.9.SEP-08

mailto:david.defoy@txkisd.net mailto:angel@txkisd.net

Request for Proposals for Calendar – Work Order System Proposals Due by 1:30 PM, Tuesday, September 12, 2023

Proposal Specifications

The District is seeking a calendar and work order solution to facilitate becoming more efficient at scheduling events and communicating those events’ needs to the appropriate employees of the District. The District will consider current calendar-work order system programs and custom written program options. For proposal purposes, I am including information from our current systems and what we would like in a new system.

The District currently uses Google Calendar, a custom written special event work order system, and custom written facility usage application, to handle its needs. We would like improvements from what we currently have in the following areas:

• One system instead of three to minimize data entry.

• Report generating capability for all users.

• Approval system with multiple approval levels for events.

• Help desk/tech support.

• Facility maps that would show availability of specific areas.

• Accessibility for all users.

• Written with up to date compatible code.

The current work order system is accessed via secured log-in through our “intranet” and brings up an entry form to enter event information and after submission of the form, it generates an email that is sent to the appropriate departments per the event location and needs based on assigned roles of the users in the system and by campus and position. Each recipient of the email must click on a link to save it to their personal calendar. As edits and cancellations are made, another email is generated with a new calendar link to be saved to the calendar. There is no good reporting printing feature with Google calendar or in the work order system.

Included below is a screenshot our current special event work order system, our event entry form, and our facility usage application. District information may be obtained at www.txkisd.net.

Please provide a proposal that includes answers to the questions and information requested that follows and return that along with all required forms and any other information about your company and product that may help us make an award.

Request for Proposals for Calendar – Work Order System Proposals Due by 1:30 PM, Tuesday, September 12, 2023

Vendor Questions- Signature Page

1) Provide a brief overview of your business, including how long has your company been in business, how you have recently served the interest of similar requests, and why you think you would be able to provide the District with the best solution to meet its needs.

2) Provide information on key employees that would be involved with our project, such as education, qualifications, and experience with similar projects.

3) Provide detailed information about the product/solution you are proposing.

4) Provide initial cost and on-going annual costs for your proposal.

5) Provide timeline for installation, assuming you were given notice October 1, 2023.

By signing below you are indicating that you are authorized to bind your company to a contract.

You are also indicating that you have read the specifications and made any and all changes in writing.

Authorized signature: _______________________________________________________

Printed name: ______________________________________________________________

Vendor name: _____________________________________________________________

Vendor address: ____________________________________________________________

Phone number: _____________________________________________________________

Email address: ______________________________________________________________

Logout

Special Event Request Form Date Requested: 08-27-2023

Requestor: David DeFoy Email: David.DeFoy@txkisd.net

Event Name:

Event Start Date: (mm-dd-yy)

Event Start: am pm

Event End Date: (mm-dd-yy)

Event End: am pm

District Location: Other Location:

What area of the building will be used? please select the area Other Area(s): (If applicable, please list other building areas you will be using at the selected district location)

Contact Number: Ext.:

Expected Attendance:

Attendance Groups: Board of Trustees Parents

School Administration Teachers

Partners In Education Students

Non-District Group Public

Services Needed:

specify needs below

Maintenance, custodial, police, & admin are selected by default for all events

Maintenance Custodial

Technology Police

Food Service Administration

Transportation Athletics

(optional) Additional contact for this event.

Name: Email:

Event Description:

http://old.txkisd.net/secure/wo/events/logout.php

District Wide Dunbar Highland Park Morriss Nash Options Spring Lake Park Texas Middle Texas High Theron Jones ELC Waggoner Creek Wake Village Westlawn

Maintenance Needs:

HVAC

Custodial Needs:

Be aware of event.

Police Needs:

Be aware of event.

Administration Needs:

Be aware of event.

Add to Web Event Calendars:

Select a campus below to add this event to it's web event calendar. Leave it unselected if you wish to not add this event to the web event calendar.

Note: Make sure you have at least one 'Services Needed:' selected above if you wish for this event to also be added to the special events system. Otherwise it will only be added to the web event calendar.

Reset Form Request Event

© Copyright TISD 2003-2023

Facilities Usage Application

Date of Application: ______ School: _______________________________

Facility Requested: _________________________________

Event Classification: You must provide a 501c3 for Non-Profit events.

Non-Profit For Profit

Indicate day, date and time Of use below:

DAY DATE TIME(hh:mm)(select am or pm)

: to

Expected Attendance Count:

Equipment Needed:

Name of Program:

Type of Target Audience:

Expected Audience Age Range:

Educational Purpose of Program:

Websites Associated with Program:

Speaker or Performers:

http://www.txkisd.net/facilities/index.php

All Other Information Necessary to Evaluate Program:

We hereby certify that we shall be personally responsible, on behalf of our organization, for any damage or abuse of school buildings, grounds, or equipment growing out of the occupancy of said premises by our organization. We agree to abide by and enforce the rules and regulations of Texarkana Independent School District governing the non-school use of buildings, grounds, and equipment as delineated in "Rules and Regulations for Non-School Use of School Property" found at the following link.

Facilities Usage Information Packet

We agree and undertake to save and hold harmless the Texarkana Independent School District from any and all claims for damages, personal or otherwise, that may arise out of the use of said property, whether by a member of our organization or by other person using or enjoying said property, and without regard to whether damage, personal or otherwise, is brought about or caused by the negligent operation of said property by us.

Name and Type of Organization (Service, Civic, Church, Educational, or Other. If Other, specify):

Name and Title of Authorized Agent Signature of Authorized Agent

How Sponsoring Organization will be identified in advertising and program:

Billing Address: Street Address:

City: State: Zip Code:

Phone: Fax:

Mobile/Cell: E-Mail:

Drivers License State: Drivers License Number:

License information is required for a possible criminal history background check.

For TISD Use Only:

Classification: ________________________________________ Fee Charged: $_____________

Approved (Principal or Administrator):

Date Approved:

http://www.txkisd.net/facilities/UsagePacketFull.pdf

EDGAR, FEDERAL, and TEXAS CERTIFICATIONS

ADDENDUM

FOR ALL TEXARKANA INDEPENDENT SCHOOL DISTRICT

PROCUREMENT CONTRACTS

The following certifications and provisions are required and apply when Texarkana Independent School District (“TISD”) expends federal funds for any contract resulting from this procurement process. Accordingly, the parties agree that the following terms and conditions apply to the Contract between the District and (“Vendor”) in all situations where Vendor has been paid or will be paid with federal funds and also includes terms and conditions which apply where Vendor has been paid or will be paid with State and Local funds:

REQUIRED CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS

APPENDIX II TO 2 CFR PART 200

(A) Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties asappropriate.

Pursuant to Federal Rule (A) above, when TISD expends federal funds, TISD reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.

Does Vendor agree? YES Initials of Authorized Representative of Vendor

(B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000)

Pursuant to Federal Rule (B) above, when TISD expends federal funds, TISD reserves the right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a breach or default of the agreement by Vendor in the event Vendor fails to: (1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. TISD also reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if TISD believes, in its sole discretion that it is in the best interest of TISD to do so. Vendor will be compensated for work performed and accepted and goods accepted by TISD as of the termination date if the contract is terminated for convenience of TISD. Any award under this procurement process is not exclusive and TISD reserves the right to purchase goods and services from other vendors when it is in TISD’s best interest.

(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

Pursuant to Federal Rule (C) above, when TISD expends federal funds on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein.

Does Vendor agree to abide by the above? YES Initials of Authorized Representative of Vendor

(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”).

In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity mustreport

Texarkana ISD EDGAR Certification and Addendum for all Purchasing Contracts Revised 11.7.21 all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

Pursuant to Federal Rule (D) above, when TISD expends federal funds during the term of an award for all contracts and subgrants for construction or repair, Vendor will be in compliance with all applicable Davis-Bacon Act provisions.

(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

Pursuant to Federal Rule (E) above, when TISD expends federal funds, Vendor certifies that Vendor will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for all contracts by TISD resulting from this procurement process.

(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

Pursuant to Federal Rule (F) above, when federal funds are expended by TISD, Vendor certifies that during the term of an award for all contracts by TISD resulting from this procurement process, Vendor agrees to comply with all applicable requirements as referenced in Federal Rule (F)above.

(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended— Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387).

Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA).

Pursuant to Federal Rule (G) above, when federal funds are expended by TISD, Vendor certifies that during the term of an award for all contracts by TISD resulting from this procurement process, Vendor agrees to comply with all applicable requirements as referenced in Federal Rule (G)above.

(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p.

189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Pursuant to Federal Rule (H) above, when federal funds are expended by TISD, Vendor certifies that during the term of an award for all contracts by TISD resulting from this procurement process, Vendor certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352.

Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

Pursuant to Federal Rule (I) above, when federal funds are expended by TISD, Vendor certifies that during the term and after the awarded term of an award for all contracts by TISD resulting from this procurement process, the vendor certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). The undersigned further certifies that:

(1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub-awards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.

(J) Certification of Procurement of Recovered Materials – 2 CFR §200.323 A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

Does Vendor agree to this guideline? YES Initials of Authorized Representative of Vendor

(K) §200.216 Prohibition on certain telecommunications and video surveillance services or equipment.

(a) Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to:

(1) Procure or obtain;

(2) Extend or renew a contract to procure or obtain; or

(3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

(i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

(ii) Telecommunications or video surveillance services provided by such entities or using such equipment.

(iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

(b) In implementing the prohibition under Public Law 115-232, section 889, subsection (f), paragraph (1), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained.

Pursuant to the Federal Rules above, vendor certifies that it will not enter into a contract with the District to provide any of the prohibited equipment listed above.

Does Vendor agree? Yes Initials of Authorized Representative of Vendor

(L) §200.322 Domestic preferences for procurements.

(a) As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award.

(b) For purposes of this section:

(1) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

(2) “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

Pursuant to the Federal Rule above, vendor certifies that it will, to the greatest extent practicable, enter into contracts with the District with items produced within the United States, as outlined above, and will include this requirement in any sub-awards for any District contract that is entered into.

Does Vendor agree? Yes Initials of Authorized Representative of Vendor

RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS

When federal funds are expended by TISD for any contract resulting from this procurement process, Vendor certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.334. Vendor further certifies that it will retain all records as required by 2 CFR § 200.334 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT

When TISD expends federal funds for any contract resulting from this procurement process, Vendor certifies that it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).

CERTIFICATION OF EQUAL EMPLOYMENT STATEMENT

It is the policy of TISD not to discriminate on the basis of race, color, national origin, gender, limited English proficiency or handicapping conditions in its programs. Vendor agrees not to discriminate against any employee or applicant for employment to be employed in the performance of this Contract, with respect to hire, tenure, terms, conditions and privileges of employment, or a matter directly or indirectly related to employment, because of age (except where based on a bona fide occupational qualification), sex (except where based on a bona fide occupational qualification) or race, color, religion, national origin, or ancestry. Vendor further agrees that every subcontract entered into for the performance of this Contract shall contain a provision requiring non- discrimination in employment herein specified, binding upon each subcontractor.

Breach of this covenant may be regarded as a material breach of the Contract.

CERTIFICATION OF COMPLIANCE WITH BUY AMERICAPROVISIONS

TISD has a preference for domestic end products for supplies acquired for use in the United States when spending federal funds (purchases that are made with non-federal funds or grants are excluded from the Buy America Act). Vendor certifies that it is in compliance with all applicable provisions of the Buy America Act.

CERTIFICATION OF ACCESS TO RECORDS – 2 C.F.R. § 200.337

Vendor agrees that the District’s Inspector General or any of their duly authorized representatives shall have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

Certification of Employment Verification FAR 22.18, 74 FR 2731, 48 CFR 52.222-54

As applicable, and as a condition for the award of any Federal contract at $150,000 or greater, Vendor certifies that vendor is enrolled in, and is currently participating in, E-Verify or any other equivalent electronic verification of work authorization program operated by the U.S. Department of Homeland Security and does not knowingly employ any person who is an unauthorized alien in conjunction with the contracted services. A breach in compliance with immigration laws and regulations shall be deemed a material breach of the contract and may be subject to penalties up to and including termination of the contract.

Does Vendor agree to? YES Initials of Authorized Representative of Vendor

Certification of Health and Safety Certifications, Licensing, and Regulations

As applicable to federal funds contracts, all contractors must meet applicable local, state, and federal health and safety certifications, licensing, or regulations which include, but are not limited, to facility use, food establishment, and authorized providers.

Certification of Compliance with S/M/WBE/Labor Surplus, 2 CFR 200.321

As applicable with certain federal funds contracts, requires contractors to encourage and facilitate participation by small businesses, minority owned firms, and women’s business enterprises, whenever to the maximum extent possible

Certification of Compliance with Texas Family Code

Pursuant to Texas Family Code, Section 231.006, a child support obligor who is more than thirty (30) days delinquent in paying child support or a business entity in which the child support obligor is a sole proprietor, partner, shareholder, or owner with an ownership interest of at least twenty-five percent (25%) is not eligible to receive payments from State funds under a contract to provide property, materials, or services until all arrearages have been paid; the obligor is in compliance with a written repayment agreement or court order as to the existing delinquency; or a court of continuing jurisdiction over the child support order has granted the obligor an exemption as part of a court-supervised effort to improve earnings and child support payments. The undersigned proposer certifies that he or she, as the proposing individual, or the proposing business entity named in this contract, bid or application, is not ineligible under Section 231.006 of the Texas Family Code, to receive the specified grant, loan or payment, and acknowledges that a contract resulting from this solicitation may be terminated and payment may be withheld if the certification provided herein is found to be inaccurate. NOTE: Owners not owning at least twenty-five percent (25%) of the business entity submitting this proposal need not execute this certification and acknowledgement.

CERTIFICATION OF HOUSE BILL 89, SECTION 2270.001 TEXAS GOVERNMENT CODE

Vendor agrees that, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:

Vendor does not boycott Israel currently; and Will not boycott Israel during the term of the contract.

“Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

CERTIFICATION OF SENATE BILL 252, SECTION 2252 TEXAS GOVERNMENT CODE

Vendor agrees that, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:

Vendor does not engage in business with Iran, Sudan, or foreign terrorist organizations and will not during the term of the contract.

CERTIFICATION OF SENATE BILL 13, SECTIONS 809 and 2274 TEXAS GOVERNMENT CODE

Prohibition of Boycott Energy Companies. In accordance with Texas Government Code Chapter 2274, Professional (Contractor) verifies that it does not Boycott Energy Companies and agrees that during the term of this Agreement will not Boycott Energy Companies as that term is defined in Texas Government Code Section 809.001, as amended. This section does not apply if Professional (or Contractor) is a sole proprietor, a nonprofit entity, or a governmental entity; and only applies if: (i) Professional (or Contractor) has ten (10) or more fulltime employees and (ii) this Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement.

CERTIFICATION OF SENATE BILL 19, SECTION 2274 TEXAS GOVERNMENT CODE

In accordance with Texas Government Code Chapter 2274, Professional (Contractor) verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (ii) will not discriminate during the term of the contract against a firearm entity or firearm trade association. This section only applies if: (i) Professional (or Contractor) has ten (10) or more fulltime employees and (ii) this Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement; and does not apply: (i) if Professional (or Contractor) is a sole proprietor, a non-profit entity, or a governmental entity; (ii) to a contract with a sole-source provider; or (iii) to a contract for which none of the bids from a company were able to provide the required certification.

CERTIFICATION OF SENATE BILL 2116, SECTIONS 2274 and 113 TEXAS GOVERNMENT CODE

PROHIBITION ON AGREEMENTS WITH CERTAIN FOREIGN-OWNED COMPANIES IN CONNECTION WITH CRITICAL INFRASTRUCTURE PROHIBITED CONTRACTS: (a) Company verifies that it will not enter into a contract or other agreement relating to critical infrastructure in this state with the District : (1) if, under the contract or other agreement, the company would be granted direct or remote access to or control of critical infrastructure in this state, excluding access specifically allowed by the governmental entity for product warranty and support purposes; and (2) if the governmental entity knows that the company is (A) owned by or the majority of stock or other ownership interest of the company is held or controlled by: (i) individuals who are citizens of China, Iran, North Korea, Russia, or a designated country; or (ii) a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or (B) headquartered in China, Iran, North Korea, Russia, or a designated country. (b) The prohibition described by Subsection (a) applies regardless of whether: (1) the company's or its parent company's securities are publicly traded; or (2) the company or its parent company is listed on a public stock exchange as: (A) Chinese, Iranian, North Korean, or Russian company; or (B) a company of a designated country. DESIGNATION OF COUNTRY AS THREAT TO CRITICAL INFRASTRUCTURE. (a) The governor, after consultation with the public safety director of the Department of Public Safety, may designate a country as a threat to critical infrastructure for purposes of this chapter.

CERTIFICATION OF APPLICABILITY TOSUBCONTRACTRS

Vendor agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and conditions.

CERTIFICATION OF TEC 22.0834 Criminal History Record Information Review of Certain Employees: Fingerprint

Background Criminal History Information Checks

Vendors and all their employees that perform work and will have direct contact opportunities with Texarkana ISD students must undergo criminal history fingerprinting background checks and be approved by the District to be eligible to perform work at any District location. The District will be the final determiner of the definition of direct contact.

The vendor no longer has access to this required criminal history information to certify themselves so the approval must come from the District. Vendors must contact the District’s Human Resources Department to obtain instructions on how to complete this process and the Vendor or its employees will be responsible for the cost of these background checks.

The Local Education Entity (LEE) Fast Pass option will be required. The District has an IdentoGO service located in its facilities that utilizes this option.

This requirement will not apply to construction, alteration, or repair to an instructional facility if the contractor uses separate sanitary facilities, installs a barrier fence, and has a policy that employees may not interact with students or enter areas used by students.

Vendor acknowledges the above requirements and will ensure required applicable background checks will be completed and approved by the District before any on site work begins by them or their employees.

Does Vendor agree? YES________Initials of Authorized Representative of Vendor

CERTIFICATION OF GOVERNMENT CODE 552.104(c)

A person, including a board, may not include a provision in a contract related to a parade, concert, or other entertainment event paid for in whole or in part with public funds that prohibits or would otherwise prevent the disclosure of information relating to the receipt or expenditure of public or other funds by a board for the event. A contract provision that violates Government Code 552.104(c) is void.

Vendor acknowledges the above requirements and will not enter into such a contract with the District.

CERTIFICATION OF GOVERNMENT CODE 2272.003(a) A district may not enter into a taxpayer resource transaction with an abortion provider or an affiliate of an abortion provider.

Gov’t Code 2272.003(a) “Taxpayer resource transaction” means a sale, purchase, lease, donation of money, goods, services, or real property, or any other transaction between a governmental entity and a private entity that provides to the private entity something of value derived from state or local tax revenue, regardless of whether the governmental entity receives something of value in return.

“Affiliate” means a person or entity who enters into with another person or entity a legal relationship created or governed by at least one written instrument, including a certificate of formation, a fran-chise agreement, standards of affiliation, bylaws, or a license, that demonstrates:

1. Common ownership, management, or control between the parties to the relationship;

2. A franchise granted by the person or entity to the affiliate; or

3. The granting or extension of a license or other agreement au-thorizing the affiliate to use the other person’s or entity’s brand name, trademark, service mark, or other registered identifica-tion mark.

Vendor agrees that it is not an abortion provider or affiliate of an abortion provider as stated above.

CERTIFICATION OF GOVERNMENT CODE 403.1067(A) Lobbying Restriction – Tobacco Education Grant Funds

A district receiving funds or grants from the Permanent Fund for Health and Tobacco Education and Enforcement may not use the funds to pay:

1. Lobbying expenses incurred by the district;

2. A person or entity that is required to register with the Texas Ethics Commission under Government Code Chapter

305 (Registration of Lobbyists);

3. Any partner, employee, employer, relative, contractor, consultant, or related entity of a person or entity described by item 2; or

4. A person or entity who has been hired to represent associations or other entities for the purpose of affecting the outcome of legislation, agency rules, ordinances, or other government policies.

Vendor agrees that it will not provide services listed above to the District with said funds.

Does Vendor agree? YES________Initials of Authorized Representative of Vendor

VENDOR AGREES TO COMPLY WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS, RULES, REGULATIONS, AND ORDINANCES. IT IS FURTHER ACKNOWLEDGED THAT VENDOR CERTIFIES COMPLIANCE

WITH ALL PROVISIONS, LAWS, ACTS, REGULATIONS, ETC. AS SPECIFICALLY NOTEDABOVE.

Vendor’s Name:

Address, City, State, and Zip code:

Phone Number: Fax Number:

Printed Name and Title of Authorized Representative:

Email Address:

Signature of Authorized Representative:

Date:

If part of an RFP/CSP/BID/RFQ, or other solicitation then return completed form with those documents, otherwise send to the Texarkana Independent School District Purchasing Department, 4241 Summerhill Road, Texarkana, Texas 75503, or email to Angel LeGrand, angel@txkisd.net or David DeFoy, david.defoy@txkisd.net . Questions may be directed to the above emails or by phone to 903.794.3651 ext.

1025 or 1028.

mailto:angel@txkisd.net

1.0 Agreement An agreement will be made and entered into by and between the Texarkana Independent School District (herein referred to as the "District" respectfully), a public school district and political subdivision of the State of Texas, having its principal place of business at 4241 Summerhill Road, Texarkana, Texas 75503 and an awarded Vendor (herein referred to "Vendor" respectfully). An awarded vendor will be a vendor that has responded to a solicitation as per the terms and conditions set forth herein and been evaluated, recommended to and approved by the District's Board of Trustees. The term "agreement" and "contract" may be used synonymously in the Agreement.

1.1 Length of

Agreement

Agreement term is (1) year with four (4) additional one (1) year automatic renewals for a total of five (5) possible years starting October 1, 2023.

1.2 Termination of

Agreement

The District or the awarded vendor may terminate an award under this solicitation at will for cause or no cause for convenience with written notice.

1.3 Incorporation of

Solicitation

The District solicitation, whether a Request for Proposals, the Request for Competitive Sealed Proposals or Request for Qualifications solicitation, or other, the Vendor's response to same and all associated documents and forms made part of the solicitation process, including any addenda, that resulted in the execution of this agreement are hereby incorporated by reference into the agreement as if copied verbatim.

1.4 Estimated

Quantities

1.5 Discount Basis

1.6 Long Term Cost

Basis

Texarkana Independent School District Standard General Terms and Conditions

Does Vendor agree to Length of Agreement terms? Yes ________ Initials of Authorized Representative of Vendor

Does Vendor agree to Termination of Agreement terms? Yes ________ Initials of Authorized Representative of Vendor

Does Vendor agree to the Incorporation of Solicitation terms? Yes ________ Initials of Authorized Representative of Vendor

Does Vendor agree to Agreement terms? Yes ________ Initials of Authorized Representative of Vendor

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Standard General Terms and Conditions

2.1 Product

Standard

When a brand name and/or identification numbers are shown on the proposal pricing forms, they are descriptive and not restrictive and indicate an acceptable standard, the features of which must be considered when proposing equals. This brand name is used only to establish a quality level, and basic features required. Proposals on equivalent or better items are encouraged, but must be accompanied with appropriate information for evaluation purposes. Failure to include such information may disqualify the proposal on that item. If proposing on other than reference specifications, proposal must identify manufacturer, brand, model, etc., of the article being offered. If other than brand(s) specified is offered, complete descriptive information in literature form of each article being proposed must be included with the proposal. If proposer takes no exception to specifications of reference data, proposer will be required to furnish brand names, models, etc., as specified.

2.2 Samples/Demon

strations

Samples and/or demonstrations for evaluation purposes must be provided, by the Vendor, at no cost or obligation to the District, within (3) days of request unless specified otherwise in the Special Terms and Conditions.

Samples, if not destroyed in examination, will be returned to the bidder on request, at the Vendor's expense.

Each sample, when requested, should be marked "Product Sample" and include Vendor's name, address, phone number, solicitation number and item number.

2.3 Shipment /

Delivery / Inspection / Testing

The Vendor shall ship, deliver or provide ordered products or services within a commercially reasonable time after the receipt of the order from the District. If a delay in said delivery is anticipated, the Vendor shall notify the District as to why delivery is delayed and shall provide an estimated time for completion of the order. The District may cancel the order if estimated delivery time is not acceptable or not as agreed. The District expressly reserves all rights under law, including but not limited to the Texas Business and Commerce Code, to inspect the Deliverables at delivery, and up to thirty (30) days after District’s first use of the Deliverables, and to reject defective or non-conforming Deliverables All goods are subject to inspection and testing by the District for compliance with the Agreement and/or solicitation specifications by the District. When products tested fail to meet or exceed all applicable specifications, the cost of the sample used and the cost of any testing shall be borne by the Vendor.

Goods, which have been delivered and rejected in whole or in part, may be, at District's option, returned to the Vendor at Vendor's and expense or disposed of in accordance with District's policies. The vendor may request that rejected goods be held by District at District's risk for a reasonable period of time for later disposition at the Contractor's expense. Latent defects may result in revocation of acceptance of any product.

2.4 Payment The District shall not be liable for interest or late payment fees on past due balances at a rate higher than permitted by the laws or regulations of the jurisdiction of the District. The District will make payments directly to the Vendor after receiving invoice, and after item, work, or service is received/completed or in compliance with applicable statute, whichever is the greater time or as otherwise provided by an agreement of the parties.

Payment will be made by check or procurement card.

2.5 Non

Appropriation

This agreement is subject to the appropriation of funds by the District in its budget adopted for any fiscal year for the specific purpose of making payments pursuant to this Agreement for that fiscal year. The obligation of the District pursuant to this agreement in any fiscal year for which this Agreement is in effect shall constitute a current expense of the district for that fiscal year only, and shall not constitute an indebtedness of the District of any monies other than those lawfully appropriated in any fiscal year. In the event of non-appropriation of funds in any fiscal year to make payments pursuant to this Agreement, this Agreement may be terminated.

Does Vendor agree to Shipment / Delivery/ Inspection/ Testing terms? Yes ________ Initials of Authorized Representative of

Does Vendor agree…