ESBD_File_332086_Addendum NO. 1 - NO. 23-57 RFI E-Procurement and Contract Management Solutions.pdf
PDF 103 KB Posted
- Solicitation number
- NO.23-57
- Issued by
- Walker County, Houston City, Texas
About this file
This document is an Addendum for the Request for Information (RFI) for E-Procurement and Contract Management Solutions issued by the City of Huntsville, Texas under Bid #23-57. The addendum extends the closing date to August 24, 2023 at 2:00 PM Central Standard Time. The RFI seeks information to assist the City on an administrative and conceptual level for an e-procurement and contract management system. The key requirements include the ability to scan contracts into the system, automated workflows for contract review and signature, support for electronic signatures, retention schedule automation, customizable metadata, and folder structures with unique permissions.
The RFI does not commit the City to any contract or purchase. The City will not pay for any information or administrative costs submitted in response to the RFI. The jurisdictions involved in this opportunity include Walker County and the City of Houston.
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| File | Type | Posted |
|---|---|---|
| ESBD_File_332086_NO 23-57 RFI E-Procurement and Contract Management.pdf |
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Text version
Page 1 of 2 Bid # 23-57
ADDENDUM #1
Title Bid Number Closing Date Issued Date
RFI E-Procurement and
Contract Management
23-57
August 24, 2023 at 2:00 P.M.
Central Standard Time
August 15, 2023
TO ALL PROSPECTIVE BIDDERS:
The information contained in this Addendum supersedes information contained in the Contract Documents to the extent indicated. All information contained in the Contract Documents remain in full force and effect unless specifically modified herein. All Respondents shall acknowledge the receipt of the Addendum in the space provided on this Addendum Form and submit this form with your bid packet. Failure to do so will result in Respondent disqualification.
The attention of all prospective Respondents is directed to the following modifications for the above referenced project.
Questions and Answers Question No. 1: Can the closing date and time be extended?
Answer: Yes. Please see above under “Closing Date”. (August 24, 2023 at 2:00 PM.)
D. Contract Management
f. The contract can be scanned into the system or an e-file as part of the procurement process.
g. Automated workflow to route contracts for review, and signature, save when completed to the appropriate folder, and email notification that the contract is fully executed.
h. Allow signatures from individuals with the City who do not have access to the City’s network. (ie:
City Attorney)
i. Protect users and electronic documents against fraud with digital signature encryption.
j. Automate the records retention schedule on each contract for destruction notification.
k. Custom tags or metadata for easy retrieval of the contract or agreements. (ie: Vendor name, Project name, project number, date executed, and expiration date)
l. Customizable folder structures and unique permissions for those folders to manage access.
City of Huntsville
1220 11th Street
Huntsville, TX 77320
Lucy Gonzalez
Procurement Manager
Telephone: (936) 291-5495
Email: lgonzalez@huntsvilletx.gov mailto:lgonzalez@huntsvilletx.gov
Page 2 of 2 Bid # 23-57
Please include signed copy of Addendum with submitted Solicitation Packet.
Responder Name: ____________________________________________________________________
Address: ___________________________________________________________________________
Telephone Number: ________________________ ________________________________
Printed Name of Contact
Fax Number: _____________________________
Email Address: ____________________________ ________________________________
Authorized Signature
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