ESBD_File_331998_RFI-Fleet Vehicle Management System.pdf

1 - 2

TEXAS DEPARTMENT OF TRANSPORTATION

REQUEST FOR INFORMATION (RFI)

FLEET VEHICLE MAINTENANCE MANAGEMENT SYSTEM

TxDOT is seeking information regarding industry standards, best practices, potential performance measures, cost structures or pricing methodologies and any additional information that would apply to an automated fleet vehicle management system to include equipment maintenance/repair management software, fuel management, vehicle reservation system, lifecycle and replacement and global position system, which includes mobile app capability.

General Information:

RFI Issuance Date: 08/03/2023

RFI Due Date: 08/25/2023

TxDOT Point of Contact

Name: Grazina Calhoun, CTCD, CTCM

Phone: 210-303-4515

E-mail: Grazina.Calhoun@txdot.gov

RFI SUBMISSION:

Email responses must be sent to Grazina.Calhoun@txdot.gov. Email responses must be received on or before the date specified in the General Information Section, shall not exceed 20 MB, and be in unsecured portable document.

Emails exceeding 20 MB must be sent to Grazina.Calhoun@txdot.gov through managed file transfer services such as, but not restricted to, Dropbox™.

QUESTIONS

Questions regarding this RFI must be submitted in writing by email to the TxDOT point of contact.

Verbal questions will NOT be accepted. Questions will be answered by posting answers to ESBD website; accordingly, questions should NOT contain proprietary or classified information. To access the ESBD website, go to https://www.txsmartbuy.com/esbd.

INDUSTRY DISCUSSIONS

TxDOT representatives may or may not choose to meet with vendors to request demonstrations or clarifications of the information submitted.

2 - 2

CONFIDENTIALITY/PUBLIC INFORMATION ACT

Respondents are advised that any responses TxDOT receives to this RFI will be made available to stakeholders and the public and may be posted on TxDOT’s website. Each respondent firm, by submitting a response to this RFI, consents to the disclosures described in this RFI and all other disclosures required by law, and expressly waives any right to contest, impede, prevent, or delay such disclosure or to initiate any proceeding that may have the effect of impeding, preventing, or delaying such disclosure, under Section 223.204 of the Code, the Rules, the Public Information Act, or any other law relating to the confidentiality or disclosure of information. Under no circumstances will TxDOT be responsible or liable to the respondent or any other party as a result of disclosing any such materials.

DISCLOSURE

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal/Request for Offer (RFP/RFO) or a promise to issue a formal solicitation in the future. This request for information does not commit TxDOT to contract for any supply or service whatsoever. Respondents are advised that TxDOT will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP/RFO, if any is issued. Please note that while a response to this RFI is not a prerequisite to participating in any resulting procurement process, potential respondents are encouraged to respond to the RFI.