ESBD_File_330311_601310000083006_Solicitation Package.pdf

INSTRUCTIONS TO RESPONDENTS

USE OF NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING CODE

The Texas Department of Transportation (TxDOT) uses the National Institute of Governmental Purchasing, Inc., (NIGP) code to standardize purchases by conforming to the class, item, and group structure of the code. The NIGP code is used to select vendors for our master vendor file from the Texas Comptroller of Public Accounts (CPA) Centralized Master Bidders List (CMBL).

New suppliers and other vendors wishing to furnish materials, equipment, supplies and services to TxDOT should apply to be on the CMBL to receive bidding opportunities.

Existing TxDOT vendors need only be concerned that the information listed on the CMBL file is correct, and that the applicable NIGP class and item are selected for those you can provide.

CMBL information is available online at: https://comptroller.texas.gov/purchasing/vendor/cmbl/ or by phoning 1-512-463-3459.

Early Payment Program - TxDOT is offering an important program to all respondents that provide prioritized invoice processing and payments (prior to the 30th day after receipt of a correct invoice). The program provides enrolled vendors enhanced benefits from improved invoice processing to priority handling to cash advancement and technology efficiencies.

Respondents offering a cash discount in exchange for TxDOT’s priority invoice processing and early payment agreement should complete and return the attached form entitled “Priority Invoice and Early Payment Program” with the response.

Additional information may be found at the following website: http://www.txdot.gov/business/vendors/epp.html

Revised 03/23/2021

THE ATTACHED SOLICITATION SHOULD BE RETURNED AS FOLLOWS:

must be received before the hour and dateAll responses for Solicitation No.

specified

All reference to time in the solicitation shall mean Central Time.

Email responses must be sent to PRO_Bids@txdot.gov. Email responses must not exceed 20 MB and be in portable document format (PDF) or Excel format for pricing schedules, signed by respondent, and attached to the email to be considered for award. Emails exceeding 20 MB must be sent to PRO_Bids@txdot.gov through managed file transfer services such as, but not restricted to, Dropbox™. TxDOT will not be responsible for failure of electronic equipment, operator error, server delays, or system outages. Responses that are late, illegible, incomplete, file corrupted, flagged as a virus, or otherwise non-responsive will not be considered.

Respondent must place the following in the subject line of their email submission: Solicitation Number, Company Name.

The response must be sent only to PRO_Bids@txdot.gov. Any response sent to any email address other than PRO_Bids@txdot.gov - whether directly, courtesy copy (cc), or blind copy (bcc) - will be considered non-responsive.

For hand delivery or courier service, United States Postal Service, Federal Express, United Parcel Service, or other mail delivery service, contact the purchaser for assistance.

SHIP TO THE FOLLOWING LOCATION

UNLESS OTHERWISE NOTED

THIS IS A SERVICE AND NO

SHIPPING IS REQUIRED.

United States

SEE SPECIFIC INSTRUCTIONS FOR

EACH LINE ITEM

1 150.00 EA 91216305002

CORE DRILLING SERVICES,

PAVEMENT.SAMPLES, VARIOUS PAVEMENTS,

CONCRETEWITH OR WITHOUT STEEL REBAR,

CEMENT,STABILIZED BASE, FLEXIBLE BASE,

HOT MIX,

SHIP THIS ITEM TO THE FOLLOWING LOCATION

THIS IS A SERVICE AND NO

SHIPPING IS REQUIRED.

United States

Core Drilling Service, rate per each sample.

Reference paragraph 6.14 of SOW No.

912-12-83006.

Please enter line item pricing under unit price on solicitation.

2 30.00 EA 96339333500

FEES (NOT OTHERWISE CLASSIFIED)

MOBILIZATION FEE

Page 1INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Item Item Quantity Unit Make/ Unit Extended No. Description Model Price Price

IF RESPONDING, FORM MUST BE SIGNED. IF NOT RESPONDING. DO NOT RETURN THIS FORM.

Failure to sign will disqualify response.

Authorized Signature Date

Printed Name

By signing solicitation, respondent certifies that if the Texas address is shown as the address of the respondent, respondent qualifies as a Texas Bidder as defined in 34 T AC Rule 20.306

SHIP THIS ITEM TO THE FOLLOWING LOCATION

THIS IS A SERVICE AND NO

SHIPPING IS REQUIRED.

United States

Mobilization Charges, 1 per day.

Mobilization charges is defined as:

Travel of Personnel, equipment, supplies and incidentals necessary to perform the work.

*TXDOT will pay one mobilization fee per day for work performed. Vendor will invoice at the price(s) indicated on the IFB for work authorized.

TxDOT will not pay a charge for locations within 25 miles of the vendor's service location.

3 6.00 EA 91216305507

CORE DRILLING SERVICES, PAVEMENT.STAND

BY TIME

SHIP THIS ITEM TO THE FOLLOWING LOCATION

THIS IS A SERVICE AND NO

SHIPPING IS REQUIRED.

United States

Core Drilling Services - Stand-By Time Hourly Rate

Reference paragraph 5: Work Hours of the

IFB

The following comments apply to the entire Solicitation

1. Description of Services:

This solicitation is to establish a contract for coring and drilling

Page 2INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Item Item Quantity Unit Make/ Unit Extended No. Description Model Price Price services to include, but not be limited to, pavement samples, various pavements, concrete with or without steel rebar, cement, stabilized base, flexible base, hot mix, and roadway subsurface exploration for locations throughout the Paris District.

2. Term of Service:

The initial term of one year commences upon the issuance of a contract by TxDOT and expires on September 4, 2024 with the option to renew for three one-year periods at TxDOT’s sole discretion.

TxDOT will provide an intent to renew notice, in writing, 30 calendar days prior to expiration of the current term.

1st Renewal Option September 5, 2024 Through September 4, 2025 2nd Renewal Option September 5, 2025 through September 4, 2026 3rd Renewal Option September 5, 2026 through September 4, 2027

NOTE: The dates are estimated based on the anticipated award.

3. Electronic State Business Daily

(ESBD):

This solicitation is posted on the ESBD.

It is the responsibility of the interested parties to periodically check the ESBD for updates to the procurement prior to submitting a response. The respondent’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the solicitation.

http://www.txsmartbuy.com/esbd

4. Order of Precedence:

In the event of any conflict, terms contained in the following documents shall prevail in the order as listed below:

4.1. Solicitation No. 601310000083006

4.2. Statement of Work (SOW), TxDOT

Page 3INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

912-16-83006

4.3. TxDOT Terms and Conditions, June

2022. Payment will be made in accordance with Part 4, Para. 4.04 (b)

4.4. HUB Subcontracting Plan

5. Work Hours:

Work hours may be flexible, based on type of work and TxDOT requirements. All work performed by the successful respondent must be in accordance with a TxDOT-approved work schedule. The successful respondent employees must be available to work on an as needed basis.

Work performed by the successful respondent during the work hours noted on the approved schedule must be billed as regular-shift hours.

Hours that the successful respondent and respondent’s equipment are on stand-by at a job site location, per TxDOT’s request, must be billed as stand-by hours. Stand-by hours must not exceed four hours per day.

6. Insurance Requirements:

The successful respondent must provide to TxDOT an executed Certificate of Insurance for Services, Form 1950, per TxDOT Terms and Conditions, paragraph 5, within seven business days of request by TxDOT.

7. Estimated Quantities:

Quantities are estimates only to be used for the purpose of comparing responses.

The respondent must enter their unit price on the solicitation. Total price will be evaluated by multiplying the unit price for each line by the estimated quantities listed on solicitation.

TxDOT will order only the amount needed to satisfy operating requirements; no guarantee of any minimum or maximum purchase is made or implied. Total amount ordered must not exceed the aggregate contract amount unless

Page 4INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

additional funds are allocated, and the total contract amount is increased in accordance with the terms and conditions.

8. Price Adjustments:

Prices may be adjusted annually when correlated with index below at successful respondents(s) request;

acceptance is at the sole discretion of TxDOT. Successful respondent must provide supporting documentation to justify all price increase requests.

Any request submitted by the successful respondent that fails to use the formula as indicated below for calculating the price increase will not be considered a complete, properly submitted price increase request. Unless otherwise indicated, the price index below is the specified index as published by the Bureau of Labor Statistics, Washington, DC 20212.

Index to be used: CPI-W

BLS website: https://www.bls.gov/data/

When using the most recent monthly information from the index, the following applies:

A = Index from the month of the due date for the response, or of the month of last price increase

B = Current or latest baseline index posted at the time of respondent request or TxDOT decision to adjust price.

The allowable percent change must be calculated as follows:

(B-A) ÷ A x 100 = Percent of allowable price increase.

The allowable percent change shall be rounded to the nearest one-hundredth of one percent and shall be the maximum unit price adjustment permitted, except that the respondent may offer price decreases in excess of the allowable percent change.

The respondent may offer price decreases

Page 5INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

in excess of the allowable percent change at any time during the term of the contract.

9. Texas HUB Subcontracting Plan:

TxDOT has determined that subcontracting opportunities are probable in connection with this solicitation (Reference Attachment A).

10. Disclosure of Interested Parties:

The contract resulting from this solicitation is estimated to exceed $1 million. The vendor must provide to TxDOT an executed Texas Ethics Commission, Form 1295, Disclosure of Interested Parties, within seven business days of request. Failure to provide an executed Form 1295 may result in the vendor’s response being declared non-responsive and the contract being awarded to the next responsive, responsible respondent.

The vendor must use the application available at the TEC website noted below to enter the information required on Form 1295. This website also contains frequently asked questions, instructions, and information regarding the rules. For questions regarding completion of this form or the rules, please contact the Texas Ethics Commission.

https://www.ethics.state.tx.us/File/ The Disclosure of Interested Parties is mandated by Government Code §2252.908 and 1 Tex. Admin. Code §46.5.

11. Contact Information:

The individuals listed below are the only authorized TxDOT contacts.

Contacting any other TxDOT personnel regarding this solicitation, may result in the respondent being disqualified.

Any changes as a result of questions will be made by TxDOT in the form of an addendum to the solicitation; no oral changes will be considered.

For clarification or questions regarding this solicitation, respondents may

Page 6INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

contact:

Primary Contact:

Krista Adams, CTCD Phone: (409)898-5751 Email: Krista.Adams@txdot.gov

Secondary Contact:

Tami Elias, CTCD, CTCM Phone: (512) 839-9434 Email: Tami.Elias@txdot.gov

12. Pre-Response Conference:

TxDOT will conduct a non-mandatory pre-response conference for all interested respondents to familiarize them with the requested goods and/or services and to give all potential respondents an opportunity to seek answers to any questions which they may have concerning the solicitation.

Respondents should arrive not later than the scheduled start time stated in the solicitation. TxDOT will not be responsible for repeating information already provided.

Respondent should have a representative attend the pre-response conference.

Respondent’s representative must sign a register.

Any changes to the solicitation requirements resulting from the pre-response conference will be made by TxDOT in the form of an addendum to the solicitation.

The pre-response conference information is shown below:

Date: 07/27/2023 Time: 10:00 AM

All personnel attending the pre-response conference must log in to WebEx using the following steps:

Respondent must list their name and company when attending the WebEx, as shown below:

Example: John Doe – TxDOT

Meeting number: 230 209 15060

Page 7INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Meeting password: 3rnGuSd27Ww

WebEx Link:

https://txdot.webex.com/txdot/j.php?MTID =maeca437bea7c0e8124e422b984f41e46

Call-in number: 1-415-655-0003

Conference Code: 230 209 15060

IMPORTANT NOTICE: Please note that this WebEx service allows audio and other information sent during the session to be recorded, which may be discoverable in a legal matter. By joining this session, you automatically consent to such recordings. If you do not consent to being recorded, discuss your concerns with the host, or do not join the session.

13. Response Submission

13.1. GENERAL FORMAT: The

respondent must submit one signed and dated response to include the documentation required per response paragraph 11 to the email address as indicated on the “Instructions to Respondents” page.

13.2. The respondent shall not

encrypt or password protect response or embed documents within the response;

each section must be its own separate document.

13.3. RESPONSE: Failure by the

respondent to submit the documentation listed below will result in the response being considered non-responsive. The response submission must be submitted with each section named with the “Section #” and brief description not to exceed 30 total characters as a separate document in the following format:

13.3.1. Section 1 – Signed Invitation

for Bid

13.3.2. Section 2 – Vendor

Qualifications and Experience Schedule:

Complete and return detailing respondent qualifications and experience to include certifications or licenses required.

Page 8INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

13.3.3. Section 3 – Vendor

Personnel Qualifications, Experience and References Schedule: Complete and return for each proposed key or respondent personnel position to include certifications or licenses required.

13.3.4. Section 4 – Texas Family Code

Schedule

13.3.5. Section 5 – HUB Subcontracting

Plan

13.3.6. Section 6 – Addenda (if

applicable)

14. Post-Award Meeting:

The successful respondent(s) may be required to attend a post award meeting with TxDOT within 10 business days after the award. If a post award meeting is scheduled, TxDOT will advise each respondent in writing of the location, date, and time. The purpose of the meeting is to discuss the terms and conditions of the award and to provide additional information regarding the contract. The vendor and TxDOT shall identify specific goals, strategies, and activities planned for meeting program area objectives.

15. Vendor Point of Contact:

Name:

Phone:

Email:

16. Vendor Verification of Federal Employer Identification Number:

Vendor to provide current company name:

Vendor to provide federal EIN:

If invoice will be submitted by, and/or payment made to an EIN or company name different from the vendor on the contract, vendor must complete the following to authorize payment:

EIN of company authorized to invoice for vendor:

Name of Invoicing Company:

Page 9INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

EIN of company authorized to receive payment:

Name of company to be paid:

17. Preferences:

Check below if preference claimed under rule 34TAC 20.306.

Tie-Bid Preferences:

__ Supplies, materials or equipment produced in Texas or offered by a Texas bidder __ Agricultural products produced or grown in Texas __ Agricultural products and services offered by Texas bidder __ USA produced supplies, material or equipment __ Products produced at facilities located on formerly contaminated property __ Products and services from economically depressed or blighted areas __ Goods produced or offered by a Texas bidder that is owned by a service-disabled veteran who is a Texas resident Source Preferences:

__ Products of persons with mental or physical disabilities __ Vendors that meet or exceed air quality standards. For contracts to be performed, in whole or in part, in a designated non-attainment area or an affected county, as those terms are defined by Health and Safety Code

386.001 Texas emission reduction plan

__ Manufacturer that has a recycle program for computer equipment __ Contractor providing foods of higher nutritional value Specification Preferences:

__ Point lines made of recycled materials, remanufactured, or environmentally sensitive materials including recycled steel __ Energy efficient products __ Rubberized asphalt paving materials __ Recycled motor oil and lubricants

If the name of your company is not printed on the heading of this

Page 10INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

solicitation, you must write the full name of company, full name of signer, mailing address, and respondent's employer identification number (EIN) on the face of the solicitation. To minimize identity theft, every company must have an employer Identification number (EIN), also known as a federal tax identification number, prior to award of a contract.

For information on obtaining your EIN, call 800-829-4933 or visit the following website:

https://www.irs.gov/businesses/small-bus inesses-self-employed/employer-id-number s

(NOTE: this link will not work if capitalization is used. Type in navigation bar using lower case letters)

18. Calendar of Events:

Estimated Solicitation Posting Date:

7/19/2023

Non-Mandatory Pre-Response Conference:

7/27/2023, 10 a.m. central time

Deadline for submission of questions:

7/31/2023

Reference Paragraph 11 – Contact Information.

TxDOT Response to Questions to be posted by: 8/3/2023

Response Due Date: 8/18/2023, 3:00 p.m.

central time

Tentative Date for Contract Award:

9/5/2023

Page 11INVITATION FOR BID 07/13/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

1 – 9

TEXAS DEPARTMENT OF TRANSPORTATION

CORING AND DRILLING SERVICES

PUBLICATION

STATEMENT OF WORK

TxDOT 912-16-83006

DATED: MAY 2023

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this specification is used in the procurement process by any other entity.

1. SCOPE: This SOW is to provide coring and drilling services to include, but not be limited to, pavement samples, various pavements, concrete with or without steel rebar, cement, stabilized base, flexible base, hot mix, and roadway subsurface exploration for locations throughout the Paris District. Sampling of pavements will utilize Continuous Sampling Method per ASTM D1587 with two inch to four inch diameter Shelby Push Tubes extruded in the field unless otherwise directed. Four inch diameter tubes will typically be used. Depth of sampling will be ten inches into sub grade or a total depth maximum depth of 48 inches.

2. DEFINITIONS OF TERMS AND ACRONYMS

2.1. Contract – Any Purchase Order (PO) or BPO resulting from this solicitation as listed in the Order of Precedence in the resulting PO or BPO

2.2. Coring – Core drilling

2.3. CRP – Contractor Responsible Person

2.4. CWZTCDL – Compliant Work Zone Traffic Control Device List

2.5. Drilling – Geotechnical drilling

2.6. Mobile Operations – Work that moves continuously or intermittently, stopping fewer than fifteen minutes at a time

2.7. OSHA – Occupational Safety and Health Administration

2.8. TMA – Truck Mounted Attenuator

2.9. TMUTCD – Texas Manual on Uniform Traffic Control Devices.

2.10. TCP – Traffic Control Plans

2.11. TxDOT – Texas Department of Transportation.

3. APPLICABLE LAWS AND STANDARDS: The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to:

3.1. Title 40 Code of Federal Regulations (CFR): Protection of Environment, Chapter

1: Environmental Protection Agency.

STATEMENT OF WORK

TxDOT 912-16-83006

DATED: MAY 2023

2 – 9

3.1.1. Subchapter D – Water Programs.

3.1.2. Subchapter I – Solid Wastes.

3.1.3. Subchapter N: Effluent Guidelines and Standards.

3.2. OSHA Safety and Health Information Bulletin (SHIB) 04-16-2008: Hazards of Auger Drilling.

3.3. American Society for Testing and Materials (ASTM) D1586: Standard Test Method for Standard Penetration Test (SPT) and Split-Barrel Sampling of Soils, Latest Edition. https://www.txdot.gov/business/resources/testing.html

3.4. CWZTCDL: ftp://ftp.txdot.gov/pub/txdot-info/trf/pdf/cwztcd.pdf

3.5. TMUTCD: https://ftp.txdot.gov/pub/txdot-info/trf/tmutcd/2011-rev-2/revision-2.pdf

3.6. TxDOT Designation TEX-132-E: https://ftp.dot.state.tx.us/pub/txdot-info/cst/TMS/100-E_series/pdfs/soi132.pdf

3.7. TxDOT’s Geotechnical Manual, latest edition:

http://onlinemanuals.dot.state.tx.us/txdotmanuals/geo/geo.pdf

4. VENDOR QUALIFICATIONS: The vendor must be a company or an individual engaged, or whose partners are engaged in the business of providing coring and drilling services for a minimum of three years within the past five years. Years of experience of an individual(s) or partner(s) with a minimum of 25% ownership of the company can be applied to the company’s years in business. Recent start-up businesses do not meet the requirements of this solicitation.

NOTE: A start-up business is defined as a new company that has no previous operational history or expertise in the relevant business.

5. VENDOR PERSONNEL QUALIFICATIONS AND REQUIREMENTS: provide the following key personnel with the listed qualifications:

5.1. Drill Operators must:

5.1.1. Have a minimum of three years of experience in coring and drilling services within the last five years. A minimum of two Drill operators is required.

5.1.2. Be primarily responsible for the day-to-day operation of the service in accordance with the requirements of the contract.

5.1.3. Be a permanent staff employee and serve as a point of contact for TxDOT.

5.2. All personnel who will be driving to and from TxDOT work locations must:

5.2.1. Possess a valid driver license acceptable in the state of Texas.

https://www.txdot.gov/business/resources/testing.html ftp://ftp.txdot.gov/pub/txdot-info/trf/pdf/cwztcd.pdf https://ftp.txdot.gov/pub/txdot-info/trf/tmutcd/2011-rev-2/revision-2.pdf https://ftp.dot.state.tx.us/pub/txdot-info/cst/TMS/100-E_series/pdfs/soi132.pdf https://ftp.dot.state.tx.us/pub/txdot-info/cst/TMS/100-E_series/pdfs/soi132.pdf http://onlinemanuals.dot.state.tx.us/txdotmanuals/geo/geo.pdf

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5.2.2. Have no Driving Under Influence (DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

5.2.3. Have no more than two moving violations on driving record within the past three years.

NOTE: TxDOT reserves the right to request proof of qualifications.

6. SERVICE REQUIREMENTS: The vendor must:

6.1. Begin work within 10 business days after the issuance of the contract.

6.2. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times including, but not limited to, wearing hard hats, reflective vests, gloves, safety shoes, goggles, or protective harness that meets OSHA requirements for high elevation working environment.

6.3. Provide all labor, materials, and equipment necessary to meet service requirements including, but not limited to, trick mounted auger rig, coring rig, and other coring supplies necessary to conduct continuous sampling throughout the term of the contract. Provide all labor, materials and equipment necessary to meet requirements including but not limited to:

Continuous Pavement Sampling Machinery using Shelby Push Tubes extruded in field, Shelby Tubes, all other sampling supplies needed to conduct continuous sampling operations throughout the term of the purchase order. When directed, pavement cores will be taken with a gasoline or hydraulic powered rotating core drilling machine with a six inch diameter bit capacity and 24 inch carriage travel.

This machine shall be able to take a 16 inch depth core at a minimum rate of one per fifteen minutes. Fifteen minutes is the maximum typical time expected for completion of a single location coring operation utilizing mobile operations traffic control.

6.4. Equip all vendor vehicles used for TxDOT field operations with amber and blue warning strobe lights.

6.5. Provide a primary point of contact.

6.6. Conduct driver license checks annually on vendor staff that drive to and from TxDOT work locations to verify compliance with paragraphs 5.2.

6.7. Provide an updated list of all vendor personnel or subcontractors at each job site and comply with all security measures required by TxDOT.

6.8. Make arrangements with the designated TxDOT representative prior to off-loading tools and equipment at the job site.

6.9. Only park in locations assigned by the designated TxDOT representative.

6.10. Not use restrooms for washing tools and equipment.

6.11. Ensure all personnel are fluent in English with the ability to receive, give, and understand written and oral instructions.

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6.12. Provide coring and drilling services within 72 hours after the issuance of written authorization from the authorized TxDOT representative and in accordance with TxDOT’s current Geotechnical Manual located on the TXDOT website (reference paragraph 3.7).

6.13. Make every effort to minimize damage to the drill site whether on TxDOT right of way or otherwise.

6.14. Maintain all equipment in good working condition necessary to perform the service throughout the term of the purchase order. NOTE: TxDOT is not responsible for damage or repair to the vendor’s equipment during the performance of these services.

6.15. Clear site utilities, determine and provide appropriate traffic control conforming to TxDOT Traffic Control Standard Sheets and the TMUTCD (Texas Manual on Uniform Traffic Control Devices) including road lane closures when necessary.

The expected traffic control operation shall be considered a mobile operation with the appropriate work zone signage.

6.16. Traffic control personnel including flaggers shall be trained and certified in traffic control operations per TxDOT requirements. The requirements are available on TxDOT’s website at ftp://ftp.dot.state.tx.us/pub/txdot info/cmd/cserve/specs/2014/prov/sp007001.pdf

6.17. Determine exact sampling locations per guidance provided by TxDOT contact, and as follows: No samples shall be taken in a patched area, and locations are to be adjusted to obtain representative samples of the test site area. All samples shall be taken in the outside lane alternating from one side of the roadway to the other, i.e., for a two lane roadway, northbound and southbound lanes unless otherwise directed. Identify existing layer materials, retain intact Shelby Push Tube samples of materials, and obtain samples of sub grade materials for Plasticity and Sulfates testing. Identify cement treated materials in the field using Phenolphthalein sprayed on material surface.

6.18. CORING: The vendor must:

6.18.1. Provide pavement sampling using a continuous Shelby Tube sampling machine, unless directed to use a rotational coring machine. Diameter of Shelby Tube size will be 4 inches unless otherwise directed or allowed. Diameter of rotational cut core will be 6 inches unless otherwise directed or allowed.

6.18.2. Obtain continuous cores up to a maximum of 48 inches in length.

6.18.3. Repair core holes with non-shrink grout (concrete pavement) or approved asphaltic patching material (asphaltic concrete pavement immediately after each coring.

6.19. SAMPLES: The Vendor must:

6.19.1. Provide acceptable core samples. (Reference paragraphs 6.18).

ftp://ftp.dot.state.tx.us/pub/txdot%20info/cmd/cserve/specs/2014/prov/sp007001.pdf ftp://ftp.dot.state.tx.us/pub/txdot%20info/cmd/cserve/specs/2014/prov/sp007001.pdf

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6.19.2. Provide one core sample per location using the below procedure.

6.19.3. Wrap samples in plastic and seal with tape.

6.19.4. Label samples with the highway number, location coordinates, and core number.

6.19.5. Perform TxDOT Plasticity Index determination tests including Tex-104 and 105-E on soils from each sampling location.

6.19.6. Perform TxDOT Tex-145-E Determining Sulfate Content in Soils – Colorimetric Method on soils from each sampling location.

6.19.7. Retain, store, and make available to TXDOT physical cores in a location protected from adverse weather for one year from collection date unless otherwise directed.

6.19.8. Upon request, deliver samples in a sturdy container to:

TxDOT Paris District Lab 1365 North Main Street Paris, Texas 75460

6.20. DAILY DRILLING SUMMARY SHEETS: Provide summary sheets as follows:

6.20.1. Prepare, sign, and deliver accurate Daily Drilling Summary Sheets to the designated TXDOT representative for signature within seven working days of obtaining samples.

6.20.2. GPS collected information: Pavement sample information shall be recorded using a Handheld Global Positioning System (GPS) unit with coordinates, layer data and pictures of cores and roadway coring location collected. This GPS recorded information is to be provided to the TxDOT representative within one week after samples are taken from each roadway and includes a file in the .kmz format.

6.21. WORK ZONES: The vendor must provide, install, maintain, and remove signs, devices and materials for Work Zone Traffic Control as shown in TxDOT Standard Traffic Control Standard Sheets, Barricade and Construction Standard Sheets, TMUTCD (reference paragraph 4.5), and the CWZTCDL (reference paragraph 4.4) as required to safely handle traffic to facilitate coring on roadways.

No more than two TMA’s will be required at any one time.

6.21.1. Traffic control personnel including flaggers shall be trained and certified in traffic control operations per TxDOT requirements. The requirements are available on TxDOT’s website atßtp://ftp.dot.state.tx.us/pub/txdot-info/cmd/cserve/specs/2014/prov/sp007001.pdf

6.22. Provide Traffic Control for vendor work operations. Typical traffic control would be Mobile Operations - 15 minutes maximum at each location. For work periods longer than 15 minutes - provide Traffic Control per outlined references in section

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6.21 "Work Zones" in this document.

6.23. TRAINING: The vendor must ensure that all drill operators successfully complete one of the three below TxDOT- approved training classes. The vendor is responsible for coordinating enrollment and paying the associated fees for the training. All training certifications will be valid for a period as indicated by the course provider. In the event the training provider does not indicate a certification expiration, then the valid certification will expire three years after the successful date of completion.

6.23.1. Provider: American Traffic Safety Services Association

Course Title: Traffic Control Supervisor, Work Zone Traffic Control for CRPs

6.23.2. Provider: Texas Engineering Extension Service

Course Title: Work Zone Traffic Control for CRPs

6.23.3. Provider: University of Texas at Arlington, Division for Enterprise Course Title: Traffic Control Supervisor

7. VENDOR PERFORMANCE: Vendor performance will be monitored on a regular basis by

TxDOT.

7.1. An unsatisfactory performance determination includes, but is not limited to:

7.1.1. Any instance of failing to provide equipment needed to perform work as defined in the statement of work.

7.1.2. Any instance of not wearing personal protective equipment (reference paragraph 6.2).

7.1.3. Any instance of failing to repair core holes with non-shrink grout immediately after coring operations (reference paragraph 6.18.3).

7.1.4. Any instance of failing to follow approved TCP’s.

7.1.5. Any requirement not met as outlined in the service requirements determined by TxDOT.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, liquidated damages and remedies provided by the contract or allowed by law.

7.2. An exceptional performance determination includes, but is not limited to, vendor being commended for exceptional customer service or exceptional service provided.

8. PERSONNEL CONTINUITY AND REPLACEMENT

8.1. The Drill Operators must remain available for the entire term of the contract as long as that individual is employed by the vendor.

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8.2. TxDOT recognizes that events beyond the control of the vendor such as the death, physical, or mental incapacity, long-term illness, or the voluntary termination of employment of the Drill Operators will require the vendor propose a replacement.

The vendor must notify TxDOT within 24 hours after the vendor is made aware of such a situation.

8.3. Proposed replacement personnel must:

8.3.1. Be submitted to TxDOT within 15 calendar day(s) of notification resulting from paragraph 9.1 or 9.2 above.

8.3.2. Meet minimum qualifications and have experience comparable to the person(s) being replaced. Résumé(s) and reference(s) may be requested for the proposed replacement(s).

8.3.3. Be provided at no additional cost to TxDOT.

8.3.4. Not begin work on the project without prior written approval from TxDOT.

NOTE: TxDOT may reject any replacement if references or past working performance is questionable or unfavorable. TxDOT will be the sole judge of the qualifications of the proposed replacement personnel.

9. TRAVEL: All travel and per diem must be included in the unit price.

10. CONFLICT OF INTEREST: The vendor, vendor’s personnel, and vendor’s subcontractor(s) affirm not to have acquired and agree not to acquire any interest during the term of the contract that would conflict in any manner with the performance of the vendor’s obligations in regards to services authorized.

10.1. To avoid an appearance of a conflict of interest, any qualified non-TxDOT laboratory shall perform only one of the following types of testing on the same project:

10.1.1. Quality assurance verification testing.

10.1.2. Quality control testing.

10.2. The vendor certifies and warrants that he or she and any relative to the first consanguinity (blood) or affinity (marriage) have not been employed or an employee or contracted agent for the firm in which he or she is performing inspections as required under the contract for a period not less than five years from the effective date of the contract. Furthermore, the vendor certifies and warrants that he or she and any relative to the first consanguinity (blood) or affinity (marriage) have no financial interests of any kind in the firm in which he or she is performing inspections as required under the contract. Violation of this provision may be grounds for termination of the contract.

10.2.1. First consanguinity (blood) is described as a person who is related to you by blood in the first degree: mother or father, brother or sister, son or daughter.

10.2.2. Affinity (marriage) is described as a person who is your spouse, spouse’s

8 – 9 mother or father, brother or sister, son or daughter; your brother’s or sister’s spouse; son’s or daughter’s spouse; stepmother or stepfather.

11. ADDITIONAL INVOICING INSTRUCTIONS: The vendor must:

11.1. Invoice in accordance with paragraph 4.03 of the Terms and Conditions attached and include the additional information listed below:

11.1.1. Location of service.

11.1.2. Number of locations cored or drilled.

11.1.3. Control Number provided by TxDOT.

11.1.4. Labor hours and rates detailed on each vendor invoice.

NOTE: Partial hours will be paid by rounding to the nearest half-hour as shown below:

Less than 15 minutes – round to zero hours.

Fifteen (15) minutes to 45 minutes (inclusive) – round to 1/2 hour.

Greater than 45 minutes – round to 1 hour.

11.2. Documentation validating the invoice charges must be emailed to the designated

TxDOT representative and include, but not be limited to: An itemized list of hours worked by the Technician must accompany each invoice. Hours will be approved daily by the designated TxDOT representative.

11.3. If service is scheduled and the vendor arrives as scheduled with equipment and then released by TxDOT due to TxDOT equipment failure, weather, or other extenuating circumstances beyond the control of the vendor, a minimum of four hours will be paid at the hourly rate bid on the solicitation.

12. TxDOT RESPONSIBILITIES: TxDOT will:

12.1. Provide a designated TxDOT representative and a primary point of contact. The designated TxDOT representative will handle decisions regarding problems that may arise during the services to include, but not be limited to:

12.1.1. Appropriate sampling method.

12.1.2. Whether to shift the boring location due to underground obstacles.

12.1.3. Ultimate depth of the boring.

12.1.4. Whether to stop drilling for the day for any reason.

12.2. Provide the locations where the borings will be drilled.

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12.3. Provide a Work Authorization Form when scheduling service.

12.4. Provide a TxDOT representative on-site when work is to facilitate pavement layer depth checks.

12.5. Provide Daily Drilling Summary Sheets, if required.

12.6. Perform periodic audits or field reviews as needed to ensure that the vendor is operating the program under the requirements of state law, the terms of the program rules contained within, and the agreement executed between TxDOT and the vendor.

12.7. Provide traffic control for coring on IH30 and US 75, excluding service roads.

12.8. Provide additional TMAs as needed and determine if this number needs to be decreased depending on the job.

13. CONTRACT ADMINISTRATION: Administration of the contract is a joint responsibility of the TxDOT contract administrator and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

13.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice (POCN) signed by the authorized TxDOT purchasing agent.

13.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and point of contact between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management and contract administration responsibilities include, but are not limited to:

13.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

13.2.2. Managing the financial aspects of the contract including approval of payments.

13.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

13.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

13.2.5. Other areas as identified by the State of Texas Procurement and Contract

Management Guide version 2.1.

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PAR

A t t a c h m e n t A S o l i c i t a t i o n T i t l e : C o r i n g a n d D r i l l i n g S e r v i c e s

S o l i c i t a t i o n N o : 6 0 1 3 1 0 0 0 0 0 8 3 0 0 6

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VENDOR QUALIFICATIONS AND EXPERIENCE

SCHEDULE SOLICITATION NO: 601310000083006

Vendor must use this schedule or a reasonable facsimile to clearly demonstrate how they meet the qualifications and requirements set forth in the SOW.

Vendor Name:

Addresses Physical:

Mailing:

Phone Number:

E-mail address:

Legal Status: Type of Organization, i.e., corporation, partnership, sole proprietorship

Number of years in business and scope of operation.

DOCUMENTATION OF COMPANY QUALIFICATIONS AND EXPERIENCE: Provide your company’s experience and capabilities outlined in the SOW:

This form may be modified as needed to comply with the requirement to document company information.

THIS PAGE OR A REASONABLE FACSIMILE MUST BE RETURNED WITH THE RESPONSE.

FAILURE TO RETURN THIS PAGE OR A REASONABLE FACSIMILE WILL RESULT IN THE

RESPONSE BEING CONSIDERED NON-RESPONSIVE. ANY NEGATIVE RESPONSE(S) MAY

RESULT IN DISQUALIFICATION OF THE RESPONSE.

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VENDOR PERSONNEL QUALIFICATIONS, EXPERIENCE AND REFERENCES

SCHEDULE SOLICITATION NO: 601310000083006

Vendor Name:

The vendor must complete a schedule not to exceed 2 pages for each employee as listed in SOW.

TxDOT reserves the right to reject the vendor’s personnel if references or past working performance are questionable or unfavorable.

PERSONNEL INFORMATION RESPONSE AREA

Full Name:

Number of years employed by respondent:

Title as defined in Paragraph 5 of the SOW.

PERSONNEL QUALIFICATIONS AND REQUIREMENTS # YRS

EXP. HOW/WHERE OBTAINED

Number of years’ experience in coring and drilling services.

Specific education, qualifications, training, certifications:

PERSONNEL EXPERIENCE – Provide your qualifications and experience as outlined in SOW:

VENDOR PERSONNEL QUALIFICATIONS, EXPERIENCE AND REFERENCES

SCHEDULE SOLICITATION NO: 601310000083006

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Reference No.

Name of Organization:

Business Address:

Business City:

Business State: Zip:

Contact Person Name:

Contact Person Title:

Phone Number: E-Mail:

Project Title:

Project Description and dollar amount:

Roles and Responsibilities of the Proposed Staff during this project:

Project Start Date: Project End Date:

Reference No.

Name of Organization Business Address Business City Business State Zip

Contact Person Name:

Contact Person Title:

Phone Number Email:

Project Title

Project Description and dollar amount Roles and Responsibilities of the Proposed Staff during this project Project Start Date Project End Date

THIS PAGE OR A REASONABLE FACSIMILE MUST BE RETURNED WITH THE RESPONSE.

FAILURE TO RETURN THIS PAGE OR A REASONABLE FACSIMILE WILL RESULT IN THE

RESPONSE BEING CONSIDERED NON-RESPONSIVE. ANY NEGATIVE RESPONSE(S) MAY

RESULT IN DISQUALIFICATION OF THE RESPONSE.

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TEXAS FAMILY CODE SCHEDULE

SOLICITATION NO: 601310000083006

Ineligibility to Receive State Grants or Loans or Receive Payment on State Contracts Respondent shall fill out the appropriate information, sign and return the schedule.

Under Family Code §231.006, relating to child support obligations, Respondent and any other individual or business entity named in this…