ESBD_File_330311_601310000083006_IFB dated 8-1-2023.PDF

SHIP TO THE FOLLOWING LOCATION

UNLESS OTHERWISE NOTED

THIS IS A SERVICE AND NO

SHIPPING IS REQUIRED.

United States

SEE SPECIFIC INSTRUCTIONS FOR

EACH LINE ITEM

1 150.00 EA 91216305002

CORE DRILLING SERVICES,

PAVEMENT.SAMPLES, VARIOUS PAVEMENTS,

CONCRETEWITH OR WITHOUT STEEL REBAR,

CEMENT,STABILIZED BASE, FLEXIBLE BASE,

HOT MIX,

SHIP THIS ITEM TO THE FOLLOWING LOCATION

THIS IS A SERVICE AND NO

SHIPPING IS REQUIRED.

United States

Pavement Core Sampling Service, rate per each sample. Enter pricing on line 1 of pricing schedule. Reference paragraph

6.19 of SOW No. 912-12-83006.

Thin Wall Tube Sampling, rate per each sample. Enter pricing on line 2 of pricing schedule. Reference paragraph

6.19 of SOW No. 912-12-83006.

Once the award is made, the unit of measure will be converted to service (SVC) in the amount TxDOT estimates to spend.

Each SVC (Service) is priced at $1.00.

A SVC is a TxDOT internal system unit of measure. Vendor must invoice at the price(s) indicated on the pricing schedule for work authorized.

Page 1INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Item Item Quantity Unit Make/ Unit Extended No. Description Model Price Price

IF RESPONDING, FORM MUST BE SIGNED. IF NOT RESPONDING. DO NOT RETURN THIS FORM.

Failure to sign will disqualify response.

Authorized Signature Date

Printed Name

By signing solicitation, respondent certifies that if the Texas address is shown as the address of the respondent, respondent qualifies as a Texas Bidder as defined in 34 T AC Rule 20.306

2 30.00 EA 96339333500

FEES (NOT OTHERWISE CLASSIFIED)

MOBILIZATION FEE

SHIP THIS ITEM TO THE FOLLOWING LOCATION

THIS IS A SERVICE AND NO

SHIPPING IS REQUIRED.

United States

Pavement Core Sampling Mobilization Charge, one per day. Enter pricing on line 3 of pricing schedule. Reference paragraph 10 of SOW No. 912-12-83006.

Thin Wall Tube Sampling Mobilization Charge, one per day. Enter pricing on line 4 of pricing schedule. Reference paragraph 10 of SOW No. 912-12-83006.

Mobilization charges is defined as:

Travel of Personnel, equipment, supplies and incidentals necessary to perform the work.

*TXDOT will pay one mobilization fee per day for work performed. Vendor will invoice at the price(s) indicated on the IFB for work authorized.

TxDOT will not pay a charge for locations within 25 miles of the vendor's service location.

Once the award is made, the unit of measure will be converted to service (SVC) in the amount TxDOT estimates to spend.

Each SVC (Service) is priced at $1.00.

A SVC is a TxDOT internal system unit of measure. Vendor must invoice at the price(s) indicated on the pricing schedule for work authorized.

Page 2INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Item Item Quantity Unit Make/ Unit Extended No. Description Model Price Price

3 6.00 EA 91216305507

CORE DRILLING SERVICES, PAVEMENT.STAND

BY TIME

SHIP THIS ITEM TO THE FOLLOWING LOCATION

THIS IS A SERVICE AND NO

SHIPPING IS REQUIRED.

United States

Pavement Core Sampling, Stand-By Time Hourly Rate. Enter pricing on line 5 of pricing schedule. Reference paragraph 5 of IFB.

Thin Wall Tube Sampling, Stand-By Time Hourly Rate. Enter pricing on line 6 of pricing schedule. Reference paragraph 5 of IFB.

Once the award is made, the unit of measure will be converted to service (SVC) in the amount TxDOT estimates to spend.

Each SVC (Service) is priced at $1.00.

A SVC is a TxDOT internal system unit of measure. Vendor must invoice at the price(s) indicated on the pricing schedule for work authorized.

The following comments apply to the entire Solicitation

1. Description of Services:

This solicitation is to establish a contract for pavement core and thin wall tube sampling services to include, but not be limited to, pavement samples, various pavements, concrete with or without steel rebar, cement, stabilized base, flexible base, hot mix, and roadway subsurface exploration for locations throughout the Paris District.

2. Term of Service:

Page 3INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

The initial term of one year commences upon the issuance of a contract by TxDOT and expires on September 4, 2024 with the option to renew for three one-year periods at TxDOT’s sole discretion.

TxDOT will provide an intent to renew notice, in writing, 30 calendar days prior to expiration of the current term.

1st Renewal Option September 5, 2024 Through September 4, 2025 2nd Renewal Option September 5, 2025 through September 4, 2026 3rd Renewal Option September 5, 2026 through September 4, 2027

NOTE: The dates are estimated based on the anticipated award.

3. Electronic State Business Daily

(ESBD):

This solicitation is posted on the ESBD.

It is the responsibility of the interested parties to periodically check the ESBD for updates to the procurement prior to submitting a response. The respondent’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the solicitation.

http://www.txsmartbuy.com/esbd

4. Order of Precedence:

In the event of any conflict, terms contained in the following documents shall prevail in the order as listed below:

4.1. Solicitation No. 601310000083006

4.2. Statement of Work (SOW), TxDOT

912-16-83006, Dated August 2023

4.3. TxDOT Terms and Conditions, June

2022. Payment will be made in accordance with Part 4, Para. 4.04 (b)

4.4. HUB Subcontracting Plan

5. Work Hours:

Page 4INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Work hours may be flexible, based on type of work and TxDOT requirements. All work performed by the successful respondent must be in accordance with a TxDOT-approved work schedule. The successful respondent employees must be available to work on an as needed basis.

Work performed by the successful respondent during the work hours noted on the approved schedule must be billed as regular-shift hours.

Hours that the successful respondent and respondent’s equipment are on stand-by at a job site location, per TxDOT’s request, must be billed as stand-by hours. Stand-by hours must not exceed four hours per day.

6. Insurance Requirements:

The successful respondent must provide to TxDOT an executed Certificate of Insurance for Services, Form 1950, per TxDOT Terms and Conditions, paragraph 5, within seven business days of request by TxDOT.

7. Estimated Quantities:

Quantities are estimates only to be used for the purpose of comparing responses.

The respondent must enter their unit price on the solicitation. Total price will be evaluated by multiplying the unit price for each line by the estimated quantities listed on solicitation.

TxDOT will order only the amount needed to satisfy operating requirements; no guarantee of any minimum or maximum purchase is made or implied. Total amount ordered must not exceed the aggregate contract amount unless additional funds are allocated, and the total contract amount is increased in accordance with the terms and conditions.

8. Price Adjustments:

Prices may be adjusted annually when correlated with index below at

Page 5INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

successful respondents(s) request;

acceptance is at the sole discretion of TxDOT. Successful respondent must provide supporting documentation to justify all price increase requests.

Any request submitted by the successful respondent that fails to use the formula as indicated below for calculating the price increase will not be considered a complete, properly submitted price increase request. Unless otherwise indicated, the price index below is the specified index as published by the Bureau of Labor Statistics, Washington, DC 20212.

Index to be used: CPI-W

BLS website: https://www.bls.gov/data/

When using the most recent monthly information from the index, the following applies:

A = Index from the month of the due date for the response, or of the month of last price increase

B = Current or latest baseline index posted at the time of respondent request or TxDOT decision to adjust price.

The allowable percent change must be calculated as follows:

(B-A) ÷ A x 100 = Percent of allowable price increase.

The allowable percent change shall be rounded to the nearest one-hundredth of one percent and shall be the maximum unit price adjustment permitted, except that the respondent may offer price decreases in excess of the allowable percent change.

The respondent may offer price decreases in excess of the allowable percent change at any time during the term of the contract.

9. Texas HUB Subcontracting Plan:

TxDOT has determined that subcontracting opportunities are probable in connection with this solicitation (Reference

Page 6INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Attachment A).

10. Disclosure of Interested Parties:

The contract resulting from this solicitation is estimated to exceed $1 million. The vendor must provide to TxDOT an executed Texas Ethics Commission, Form 1295, Disclosure of Interested Parties, within seven business days of request. Failure to provide an executed Form 1295 may result in the vendor’s response being declared non-responsive and the contract being awarded to the next responsive, responsible respondent.

The vendor must use the application available at the TEC website noted below to enter the information required on Form 1295. This website also contains frequently asked questions, instructions, and information regarding the rules. For questions regarding completion of this form or the rules, please contact the Texas Ethics Commission.

https://www.ethics.state.tx.us/File/ The Disclosure of Interested Parties is mandated by Government Code §2252.908 and 1 Tex. Admin. Code §46.5.

11. Contact Information:

The individuals listed below are the only authorized TxDOT contacts.

Contacting any other TxDOT personnel regarding this solicitation, may result in the respondent being disqualified.

Any changes as a result of questions will be made by TxDOT in the form of an addendum to the solicitation; no oral changes will be considered.

For clarification or questions regarding this solicitation, respondents may contact:

Primary Contact:

Krista Adams, CTCD Phone: (409)898-5751 Email: Krista.Adams@txdot.gov

Secondary Contact:

Tami Elias, CTCD, CTCM

Page 7INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Phone: (512) 839-9434 Email: Tami.Elias@txdot.gov

12. Pre-Response Conference:

TxDOT will conduct a non-mandatory pre-response conference for all interested respondents to familiarize them with the requested goods and/or services and to give all potential respondents an opportunity to seek answers to any questions which they may have concerning the solicitation.

Respondents should arrive not later than the scheduled start time stated in the solicitation. TxDOT will not be responsible for repeating information already provided.

Respondent should have a representative attend the pre-response conference.

Respondent’s representative must sign a register.

Any changes to the solicitation requirements resulting from the pre-response conference will be made by TxDOT in the form of an addendum to the solicitation.

The pre-response conference information is shown below:

Date: 07/27/2023 Time: 10:00 AM

All personnel attending the pre-response conference must log in to WebEx using the following steps:

Respondent must list their name and company when attending the WebEx, as shown below:

Example: John Doe – TxDOT

Meeting number: 230 209 15060

Meeting password: 3rnGuSd27Ww

WebEx Link:

https://txdot.webex.com/txdot/j.php?MTID =maeca437bea7c0e8124e422b984f41e46

Call-in number: 1-415-655-0003

Conference Code: 230 209 15060

Page 8INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

IMPORTANT NOTICE: Please note that this WebEx service allows audio and other information sent during the session to be recorded, which may be discoverable in a legal matter. By joining this session, you automatically consent to such recordings. If you do not consent to being recorded, discuss your concerns with the host, or do not join the session.

13. Response Submission

13.1. GENERAL FORMAT: The

respondent must submit one signed and dated response to include the documentation required per response paragraph 11 to the email address as indicated on the “Instructions to Respondents” page.

13.2. The respondent shall not

encrypt or password protect response or embed documents within the response;

each section must be its own separate document.

13.3. RESPONSE: Failure by the

respondent to submit the documentation listed below will result in the response being considered non-responsive. The response submission must be submitted with each section named with the “Section #” and brief description not to exceed 30 total characters as a separate document in the following format:

13.3.1. Section 1 – Signed Invitation

for Bid

13.3.2. Section 2 – Vendor

Qualifications and Experience Schedule:

Complete and return detailing respondent qualifications and experience to include certifications or licenses required.

13.3.3. Section 3 – Vendor

Personnel Qualifications, Experience and References Schedule: Complete and return for each proposed key or respondent personnel position to include certifications or licenses required.

13.3.4. Section 4 – Texas Family Code

Schedule

Page 9INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

13.3.5. Section 5 – HUB Subcontracting

Plan

13.3.6. Section 6 – Addenda (if

applicable)

13.3.7.3 Section 7 – Pricing Schedule

14. Post-Award Meeting:

The successful respondent(s) may be required to attend a post award meeting with TxDOT within 10 business days after the award. If a post award meeting is scheduled, TxDOT will advise each respondent in writing of the location, date, and time. The purpose of the meeting is to discuss the terms and conditions of the award and to provide additional information regarding the contract. The vendor and TxDOT shall identify specific goals, strategies, and activities planned for meeting program area objectives.

15. Vendor Point of Contact:

Name:

Phone:

Email:

16. Vendor Verification of Federal Employer Identification Number:

Vendor to provide current company name:

Vendor to provide federal EIN:

If invoice will be submitted by, and/or payment made to an EIN or company name different from the vendor on the contract, vendor must complete the following to authorize payment:

EIN of company authorized to invoice for vendor:

Name of Invoicing Company:

EIN of company authorized to receive payment:

Page 10INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Name of company to be paid:

17. Preferences:

Check below if preference claimed under rule 34TAC 20.306.

Tie-Bid Preferences:

__ Supplies, materials or equipment produced in Texas or offered by a Texas bidder __ Agricultural products produced or grown in Texas __ Agricultural products and services offered by Texas bidder __ USA produced supplies, material or equipment __ Products produced at facilities located on formerly contaminated property __ Products and services from economically depressed or blighted areas __ Goods produced or offered by a Texas bidder that is owned by a service-disabled veteran who is a Texas resident Source Preferences:

__ Products of persons with mental or physical disabilities __ Vendors that meet or exceed air quality standards. For contracts to be performed, in whole or in part, in a designated non-attainment area or an affected county, as those terms are defined by Health and Safety Code

386.001 Texas emission reduction plan

__ Manufacturer that has a recycle program for computer equipment __ Contractor providing foods of higher nutritional value Specification Preferences:

__ Point lines made of recycled materials, remanufactured, or environmentally sensitive materials including recycled steel __ Energy efficient products __ Rubberized asphalt paving materials __ Recycled motor oil and lubricants

If the name of your company is not printed on the heading of this solicitation, you must write the full name of company, full name of signer, mailing address, and respondent's employer identification number (EIN) on

Page 11INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

the face of the solicitation. To minimize identity theft, every company must have an employer Identification number (EIN), also known as a federal tax identification number, prior to award of a contract.

For information on obtaining your EIN, call 800-829-4933 or visit the following website:

https://www.irs.gov/businesses/small-bus inesses-self-employed/employer-id-number s

(NOTE: this link will not work if capitalization is used. Type in navigation bar using lower case letters)

18. Calendar of Events:

Estimated Solicitation Posting Date:

7/19/2023

Non-Mandatory Pre-Response Conference:

7/27/2023, 10 a.m. central time

Deadline for submission of questions:

7/31/2023

Reference Paragraph 11 – Contact Information.

TxDOT Response to Questions to be posted by: 8/3/2023

Response Due Date: 8/18/2023, 3:00 p.m.

central time

Tentative Date for Contract Award:

9/5/2023

Page 12INVITATION FOR BID 08/01/2023

SOLICITATION NO: 601310000083006

OPENING DATE 03:00 PM Aug 18, 2023 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Weiss, Jennifer

PHONE: 325/307-6278

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION