ESBD_File_329784_Solicitation Synopsis - on callStormwater.pdf

Finance Department, Purchasing Division PO Box 839966 San Antonio, TX 78283-3966 Tel: 210-207-5734

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Solicitation Type and Name: Request for Qualifications – On-Call Storm Water Engineering Services Solicitation Number: RFQ# - PW071223DH

Description: The Public Works Department is seeking approval to release a solicitation for On-Call Storm Water Engineering Services to provide timely completion of storm water capital projects. Projects may include preliminary and final documents, cost estimates, plan and/or reports, which discuss findings, engineering calculations, recommendations, and work product.

The City intends to award up to three (3) contracts, as a result of this RFQ; however, the final number of awarded contracts will be determined by the number of proposals received and the outcome of evaluation process. The base contract term shall be an initial period of three (3) years. At City’s option, this Contract may be renewed annually under the same terms and conditions for up to two (2), one (1) year period(s). The City hereby establishes the maximum estimated aggregate contract price of $20,000,000.00, which includes the initial term and all renewals for all awarded contracts. Each contract is anticipated to be for an estimated amount not to exceed $1,330,000.00 per term for an estimated total of $6,600,000.00 per contract for all terms. The City does not guarantee the entire contract capacity amount will be spent under these on-call contracts, any number of works to be authorized, or any dollar value of jobs, tasks or purchase orders allocated for each contract. Work will be performed on an as needed basis and the execution of a contract does not guarantee the issuance of work/task orders during the term of the contract.

Applicable Product Categories:

90738- Drafting Services 92517- Civil Engineering 92546- Geotechnical Engineering 92586- Surveyor Services, Land

Date Issued: Wednesday, July 12, 2023 Due Date & Time: Monday, August 28, 2023, 10:00 a.m. Central Time (CT)

Pre-Submittal Conference: A Pre-Submittal Conference is scheduled, for July 27, 2023, at 10:00 a.m. CT. The Pre-Submittal Conference will be held via WebEx meeting. Respondents may join the WebEx using the following instructions:

Join by phone: 1-415-655-0001 Meeting number (access code): 2633 742 4315 Meeting password: zmXj6hU2aJ7 Join meeting: https://sanantonio.webex.com/sanantonio/j.php?MTID=m0099d755444d3f420591b22df8bb7fc5

Staff Contact Person: Donna Hull, Procurement Specialist III, Donna.Hull@sanantonio.gov.

Evaluation Committee Voting Members:

Roderick Sanchez, Assistant City Manager, City Manager’s Office Roberto Reyna, P.E., CFM, Assistant Director, Public Works Department Victoria Escobedo, P.E., CFM, Interim Engineering Programs Manager, Public Works Department Jeremy George, P.E., CFM, Senior Engineer, Public Works Department Lee Muniz, P.E., CFM, Engineer, San Antonio River Authority (SARA)

Pursuant to Section 003 – In accordance with §2-61 of the City Code, Respondents are prohibited from communicating with 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFQ or proposal from the time the RFQ has been released until the contract is posted for consideration as an agenda item during a meeting designated as an A session; and 2) City employees from the time the RFCSP has been released until the contract is awarded. Restrictions extend to “thank you” letters, phone calls, emails and any contact that results in the direct or indirect discussion of the RFQ and/or proposal submitted by Respondent.

Violation of this provision by Respondent and/or its agent may lead to disqualification of Respondent’s proposal from consideration.

Exceptions to the Restrictions on Communications: Respondent is highly encouraged to submit written questions concerning this RFQ through the CivCast website at https://www.civcastusa.com/bids until August 3, 2023, at 4:00P.M. CT. Questions received after the stated deadline shall not be answered.

Questions submitted at the Pre-Submittal Conference and the City’s responses will be posted on the CivCast website at https://www.civcastusa.com/bids.

To view this solicitation, go to http://www.sanantonio.gov/purchasing/biddingcontract/opportunities.aspx or https://www.civcastusa.com/bids.

https://sanantonio.webex.com/sanantonio/j.php?MTID=m0099d755444d3f420591b22df8bb7fc5 mailto:Donna.Hull@sanantonio.gov https://www.civcastusa.com/bids https://www.civcastusa.com/bids http://www.sanantonio.gov/purchasing/biddingcontract/opportunities.aspx https://www.civcastusa.com/bids