ESBD_File_329774_3 Exhibits Grounds - Athletics - 7.13.2023.pdf

Exhibit B1 Key Elements of the Contract Terms and Conditions

The below Key Contract Elements have been identified by the University to be incorporated within the final contract document, subject to any needed modifications. The language provided are not listed in any specific order or sequence.

1. Conduct

The Proposer’s employees shall always present themselves in a professional manner. The Proposer and its employees shall strictly adhere to the following University policies, including but not limited to:

o Tobacco-Free and Smoke-Free Campus o Alcohol and Other Drugs o Sexual Conduct o Workplace Harassment o Workplace Violence o Code of Ethics

The Proposer shall initiate the necessary disciplinary action towards any person caught failing to adhere to these policies and report back to the University. Catcalls, whistles, remarks, or any other type of inappropriate behavior will not be tolerated. The University may require the Proposer to immediately remove and/or dismiss any employee from this Contract for failing to follow University policies. Further information on these policies and other applicable policies, can be found at https://www.baylor.edu/risk/index.php?id=962845.

The Proposer’s staff shall not interfere with building or occupant's property. Building occupant's desk drawers or storage cabinets are not to be opened. The Proposer’s staff shall not disturb books, papers, etc. located on desks, counter tops, displays, etc. unless requested to do so by the University’s representative. The Proposer’s staff shall not use telephones (except in an emergency), office equipment (e.g., computers, photocopiers, calculators, radios, TV’s) or any other equipment belonging to the University or building occupants.

Vendor understands the mission of Baylor is to educate men and women for worldwide leadership and service by integrating academic excellence and Christian commitment within a caring community.

Baylor’s vision in carrying out its mission is to become the foremost university in the world committed to excellence in Christian higher education, where faithful scholars and a caring staff prepare students for leadership and service in the 21st century.

While on University campus or performing University Services, Vendor shall refrain from conduct that would reflect poorly on University’s Christian witness, and not engage in profane or abusive, discriminatory, or lewd behavior or expression.

Vendor agrees that its employees and subcontractors or agents with whom Vendor has a contractual relationship will comply with and observe all applicable policies, regulations, and rules of University concerning conduct on University’s premises that are applicable to University’s employees and students (to include but not limited to the sex discrimination, sexual violence, and sexual harassment policies (Title IX Policy), health and safety, firearms on campus, drug-free, alcohol-free, and smoke-free campus, any campus measures implemented due to current health conditions, and use of Baylor’s facilities, and supplies, as well as information technology, equipment, networks, and other resources, if applicable. University policies are available through https://www.baylor.edu/risk.

2. Employee Background/Drug Screenings/Health Checks

Vendor shall only assign duty on University's premises to acceptable employees. Vendor shall conduct a background evaluation including a criminal background evaluation/history for each employee assigned to duty on University’s premises. No individual will be assigned to duty on University’s premises who has been convicted of a crime other than a misdemeanor driving violation in the past seven (7) years. Depending on the nature of the conviction, individuals with convictions more than 7 years old may not be eligible. Employees who will operate Vehicles must have their driver’s records reviewed by Vendor annually. Vendor shall submit satisfactory evidence of such background checks and driving record reviews to the University upon request. In addition, if requested by the University, Vendor shall require an employee(s) to obtain a drug screening and provide the results to the University.

Vendor shall cause all of its employees assigned to duty on University's premises to submit to periodic health examinations as required by law and shall submit satisfactory evidence of compliance with all health regulations to University upon request.

The Proposer will provide a staffing plan that address how service levels/expectation will be met. The staffing plan will include a training program, recruitment, and retention plans.

The Proposer is responsible for reviewing all employee qualifications and background prior to assignment. As a condition of employment, security checks shall be performed on all employees including a criminal background and sex offender check. High-level security checks may be required for employees in some facilities.

The Proposer will reject any person whose criminal background demonstrates they failed to report criminal convictions accurately on the Proposer’s employment application form. Any person having a conviction for a felony involving theft, burglary, embezzlement, violence, or moral turpitude within the past 10 years, will be forbidden to work on this Contract. The Proposer shall not allow any sex offenders to be assigned to this Contract.

All employees assigned by Proposer to perform work under this Contract shall be physically able to do their assigned work. All personnel employed by Proposer shall be trained and qualified in their assigned type of work.

The Proposer shall comply with all applicable government regulations related to the employment, compensation, and payment of their personnel.

The Proposer will supply the University with a complete list of employees assigned to this Contract. The list shall include the assigned work area for each individual, the job title/duties, and hourly rates or wages. The University will require updates of this list throughout the Contract as necessary. The Proposer’s team employees shall be subject to approval by the University.

The University reserves the right, with thirty (30) days’ notice, to request the replacement of any personnel for any reason.

3. Student Employees

University shall take reasonable steps to assist Vendor in obtaining student employees. Vendor will not permit student employees to work in excess of 20 hours per week. Vendor shall reimburse University as a direct cost of operation for such labor.

4. Non-Solicitation

During the Term of this Agreement and for a period of TWO YEARS following the termination or expiration of this Agreement, Vendor shall not make any solicitation to employ University’s supervisory employees without written consent of University to be given or withheld in University’s sole discretion.

For the purposes of this clause, a general advertisement or notice of a job listing or opening or other similar general publication of a job search or availability to fill employment positions, including on the internet, shall not be construed as a solicitation or inducement, and the hiring of any such employees or independent Vendor who freely responds thereto shall not be a breach of this clause.

5. Discrimination

In performing this Agreement, All Parties agree, consistent with Baylor policy, not to discriminate on the grounds of race, color, sex, national origin or citizenship status, age, disability, or veteran status and to provide reasonable accommodations to qualified individuals with disabilities upon request.

Vendor certifies and represents that in its performance it will comply with the provisions of all applicable federal, state and local laws, regulations, rules and orders. Any provision which is required to be a part of the Terms by virtue of any such law, regulation, rule or order is incorporated reference:

including but not limited to Executive Order 11246, as amended; Section 503 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 793); Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended (38 U.S.C. 4212), and their respective implementing regulations at 41 CFR part 60; and Executive Order 13465 (Employment Eligibility Verification); and Executive Order 13496 (Employee Rights Under National Labor Relations Act). Compliance means that a disabled person can acquire the same information, engage in the same interactions, and enjoy the same services as a nondisabled person, in an equally effective and integrated manner, with substantially equivalent ease of use.

6. Use of Subcontractors

To the extent Vendor uses subcontractors to provide certain of the Services on its behalf hereunder, Vendor shall remain liable to University for the actions of such subcontractors in the course of their performance of the subcontracted services. Vendor must notify subcontractors that while on campus premises, subcontractors will be subject to the same University policies and procedures as Vendor.

University considers Vendor to be the sole point of contact with regard to all contractual matters with such subcontractors and Vendor is totally responsible for payment of all subcontractors.

7. Provision of Personnel

Vendor shall provide and pay a staff of its employees on duty on University's premises for the efficient management of the Services. As an independent Vendor, Vendor shall be solely responsible for the staff’s supervision, daily direction and control, payment of compensation, and payroll withholding and income taxes, unemployment insurance, workers’ compensation, and Social Security and the like, as required by applicable federal, state, and local laws. Vendor employees shall not be entitled to participate in health or disability insurance, retirement benefits to which employees of University may be entitled. University shall have no responsibility for fines Incurred due to acts or omissions of Vendor, its employees, agents or subcontractors.

8. Compliance

Vendor shall obtain all federal, state and local licenses and permits required for the Services, and shall be responsible for all sales, use, excise, state and local business and income taxes attributable to the Services.

Vendor will comply with all federal, state and local health and safety laws and regulations with respect to sanitation and use of University’s equipment and facilities. Vendor shall immediately notify University of any pending or threatened violation of any health or safety laws or regulations with respect to the Services of which it becomes aware in the ordinary course of its day-to-day business. In such event, the parties shall work together in good faith to ensure timely compliance, with the responsible party paying the costs of any necessary remedy.

Both Parties shall comply with the applicable provisions of the Family Educational Rights and Privacy Act of 1974, 20 USC 1232 (g), otherwise known as FERPA or the Buckley Amendment, and shall take all measures necessary to ensure the confidentiality of any and all information in their possession regarding the University’s students. Both Parties agree to limit the use of such information only for the purpose for which they obtained such information.

Vendor shall assist the University in meeting environmental, energy and sustainability goals, maximize efficiencies, and meet budget limitations by developing a plan, for University approval, for providing the Services in compliance with University’s policies on sustainability, environmental stewardship, and the responsible use of resources. Vendor shall provide Services to ensure clean, sanitized, disinfected and safe environments that are conducive to learning. Vendor shall employ the latest technologies, and automation to work methods to continuously improve the service quality within budget.

9. Insurance And Indemnity

All insurance policies required to be maintained by the Vendor shall be written on an occurrence basis by companies authorized and admitted to do business in the State of Texas with at least an A-VII or better by A.M. Best Company. The insurance shall be evidenced by delivery to University of Certificates of Insurance executed by the insurer or its authorized agent stating all coverages, limits, policy numbers, expiration dates to reflect compliance with all applicable provisions. Policies must include an Other States Endorsement to include Texas if the business is domiciled outside the State of Texas. A copy of the endorsement to policy must be submitted to University’s Risk Management and Contract Services Departments prior to commencement of any work or service pursuant to any contract.

Vendor shall furnish to University, annually, or in the event of any change in coverage, a certificate of insurance indicating that such coverage is in effect. Certificates are to be issued to Senior Director of Risk Management at Risk@baylor.edu. In addition, upon request, University, and/or its agents, shall be entitled to receive without expense, copies of the policies and all endorsements. The Certificate[s] shall provide that, should any of the above policies be cancelled before the expiration date thereof, notice will be delivered in accordance with policy provisions. Vendor shall update all expired policies prior to submission to receive subsequent monthly payment(s). Failure to update policies shall be reason for withholding of payment until proof of renewal is provided to University.

All policies enacted to meet the requirements of this contract will name University as additional insured (except Workers Compensation, Cyber and PLL), provide a Waiver of Subrogation in favor of University and be primary and non-contributory.

Vendor shall provide and maintain, at its own expense, at least all insurance coverage with the minimum amounts described below until the end of the warranty period unless otherwise stated in the University’s insurance specifications. Failure to maintain required insurance coverage is grounds for suspension of Work

Vendor is required to carry Workers’ Compensation coverage. Until completion of Work (and during any periods thereafter when any corrective work is being performed by Vendor, any Subcontractors, or Sub-Subcontractors), Vendor shall furnish and maintain Workers’ Compensation/Employers Liability coverage as shall be required by Legal Requirements and as follows:

Workers’ Compensation Statutory Employers Liability

Each Accident $1,000,000 Policy Limit by Disease $1,000,000 Each Employee by Disease $1,000,000

Vendor shall furnish and maintain Commercial General Liability Insurance including premises, operations, independent Vendor’s liability, products and completed operations and Vendor’s liability, covering but not limited to, the liability assumed under the indemnification provisions of this contract, fully insuring the Vendor’s (Or Subcontractor’s) liability for bodily injury (Including death) and property damage with a minimum limit of no less than $1,000,000 per occurrence and $2,000,000 annual aggregate. The coverage shall be written on an occurrence basis.

Vendor shall furnish and maintain until completion of the Work (and during any periods thereafter when any corrective work is being performed by it or any Subcontractors or Sub-Subcontractors) Business Automobile Liability Insurance in amounts not less $1,000,000 combined single limits for bodily injury (Including death) and property damage per occurrence covering all owned, hired, and non-owned vehicles. Coverage for loading and unloading hazards must be included on the policy.

Vendor shall furnish and maintain for the life of the contract Cyber Insurance with limits of no less than $1,000,000 per occurrence and $3,000,000 aggregate.

Vendor shall furnish and maintain for the life of the contract Pollution Legal Liability (“PLL”) insurance with limits of no less than $1,000,000 per occurrence and $3,000,000 aggregate.

Vendor shall furnish and maintain for the life of the contract Umbrella coverage no less than $10,000,000 per occurrence.

To the extent allowable by law, Vendor shall indemnify, defend, and hold harmless Baylor and present and former Baylor affiliated or related persons or entities, to include but not limited to regents, officers, agents, employees, attorneys, servants, students, fiduciaries, insurers, representatives, volunteers, and employee benefit programs (“Other Indemnified Parties”), from, and against any and all suits, claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation, and litigation) arising out of and in connection with Vendor’s or Vendor Personnel performance under this Agreement, to include but not limited to: (i) negligent acts or omissions of Vendor, its officers, agents, employees and subcontractors (ii) breach of any representation, warranty, or obligation under this Agreement, or (iii) failure to comply with any applicable laws, codes, regulations, ordinances or statutory requirements of any governmental authority having jurisdiction over the Agreement or the Facilities (collectively or individually “Claims”), except for claims arising out of the sole negligence or willful misconduct of Baylor or Other Indemnified Parties.

Vendor shall indemnify, defend, and hold harmless University, its agents and employees, from and against any action or proceeding from and against all third-party claims, damages, loses and expenses, including reasonable attorney fees, based on any claim that Vendor’s or Vendor Personnel performance under this Agreement , or any part thereof, including equipment or materials incorporated into the Vendor’s or Vendor Personnel performance under this Agreement, constitutes infringement of any United States patent or copyright, now or hereafter issued or other intellectual property right. University shall give prompt written notice to Vendor of any such action or proceeding and will reasonably provide authority, information and assistance in the defense of same. VENDOR

SHALL INDEMNIFY DEFEND, AND HOLD HARMLESS UNIVERSITY FROM AND AGAINST ALL DAMAGES AND COSTS, INCLUDING BUT NOT LIMITED TO ATTORNEYS’ FEES AND EXPENSES AWARDED AGAINST UNIVERSITY OR VENDOR IN ANY SUCH ACTION OR PROCEEDING. VENDOR AGREES TO KEEP UNIVERSITY

INFORMED OF ALL DEVELOPMENTS IN THE DEFENSE OF SUCH ACTIONS.

10. Occupational Health and Safety.

Vendor shall comply with all applicable federal, state, and local laws relating to occupational health and safety. Vendor shall be responsible for all necessary safety precautions and programs in connection with the Services, including but not limited to providing whatever protection may be necessary to prevent injury to any persons, whether employees or business invitees of University or Vendor (including any subcontractor) who may be present on the site, or loss or damage to property of University, including all materials and equipment to be incorporated into the Services and all existing improvements which are not to be removed as part of the Services. If the Services might affect the owners or occupants of property adjacent or adjoining the site, Vendor shall notify such owners and occupants of the Services and its possible effect on their property. If the Services might affect any utilities, utility service or utility equipment, Vendor shall notify the utility companies or users of such utilities which might be affected by the Services, and if such utility equipment is not needed or interferes with the execution of the Services, Vendor shall remove or protect such utility equipment as required by such utility companies or users of such utility equipment.

11. Hazardous Material.

Vendor certifies and agrees to require and maintain records regarding the training of employees in the handling, use, transport or disposal of hazardous materials. Where services provided for the Project involves hazardous material, Vendor shall comply with all federal, state and local laws and regulations concerning the transportation, handling, and disposal of such materials. Compliance with the provisions of this clause by Vendor Personnel will be the responsibility of Vendor.

Vendor has no duty to investigate, detect, prevent, handle, encapsulate, remove, or dispose of asbestos, lead, fuel storage tanks or contents, items containing mercury, indoor air pollutants or contaminants, poor air quality, or hazardous, toxic, or regulated waste substances, mold, fungi, mildew, pollutants, or contaminants (collectively, the "Hazardous Substances") at University's Facilities or their surrounding premises unless such duties have been outlined in the Scope of the Services. Vendor agrees to neither knowingly utilize nor install components, materials or equipment that include Hazardous Substances. Vendor agrees to refrain from knowingly disturbing existing Hazardous Substances. In the event that an employee or subcontractor of Vendor knowingly disturbs a Hazardous Substance, Vendor will be liable for all resulting damages and expenses. University will comply with all applicable federal, state, and local laws and regulations, which have been or will be enacted during the Term of this Agreement, regarding such Hazardous Substances on the Facilities' premises.

Vendor shall provide University with prior written notice of any routine or non-routine work which Vendor believes could disturb Hazardous Substances. In such cases, University and Vendor shall determine whether additional testing is required, and if such testing is needed, University shall be responsible for its performance. University shall issue a "clearance to work" notice once such testing has been satisfactorily completed. University will inform Vendor of the presence of such Hazardous Substances and acknowledges that Vendor employees will not be required to work in any location where they could be exposed to such Hazardous Substances.

Vendor will be liable if mold, fungi, mildew, or indoor air quality issues are a result of its negligence or improper operation of mechanical systems.

In no case will any Vendor employee act in the capacity of a "Designated Person" (within the meaning of the Asbestos Hazard Emergency Response Act, "AHERA''), which duties remain solely with University.

Vendor will not be responsible for any conditions that existed in, on, or upon the Facilities prior to Effective Date (or with respect to Campus Housekeeping, Athletics Housekeeping, and Athletics Grounds services prior to Effective Date), the date on which Vendor commenced providing certain Services to University ("Pre-Existing Conditions"), including environmental impairments, and other conditions.

12. Dispute Resolution

If a dispute arises between the University and Vendor as to whether a material service or function related to the Services falls within the scope of the Services, if such service or function is consistent with, and reasonably inferable to be within, the scope of the Services as set forth in the Agreement and it more reasonably would be associated with the scope of Services than not, then such service or function will be documented in a duly executed amendment to this Agreement, including as the Parties may mutually agree, any corresponding adjustments to the Compensation, as defined herein. The parties may mutually agree that a disputed service is not a material service or function and does not require amendment under this section.

13. Force Majeure

Neither party shall be responsible to the other for any losses resulting from the failure to perform any terms or provisions of this Agreement, except for payments of monies owed for Services previously rendered, and the obligations of either Party to perform under this Agreement shall be suspended to the extent its performance or use of the services is prevented, hindered, or delayed by causes beyond its reasonable control and without its fault or negligence (a “Force Majeure Event”). A Force Majeure Event may include, but is not limited to, acts of God, war, terrorist events, government authority, national or regional emergencies, manmade or natural disasters, extreme weather events, or epidemics and pandemics, equipment breakdown, and accidents. In the event of a Force Majeure which interferes with the Services, upon request, Vendor shall take all reasonable steps to continue to provide service upon terms and conditions satisfactory to Vendor and University.

14. Accurate Books and Records

Vendor shall maintain accurate books and records in connection with the Services and shall retain such records for a period of three (3) years. Upon reasonable notice, Vendor shall provide University with full access to all books and records in connection with the Services.

15. Confidential Information

Vendor may receive from University, or otherwise be exposed to, confidential and restricted information, or proprietary information and trade secrets relating to University’s operations, administration, academics, ongoing projects, research, finances, as well as confidential or restricted information of University (collectively, “Confidential Information”). Confidential Information may include, but is not limited to, confidential and proprietary information supplied to Vendor with the legend “University Confidential and Proprietary,” or other designations of confidentiality. Vendor will not reproduce or otherwise use any Confidential Information except in the performance of the Services and will not disclose any University Confidential Information in any form to any third party, either during or after the Term, except with University’s prior written consent. Upon termination of this Agreement, Vendor will cease using, and will return to University, all originals and all copies of University Confidential Information, in all forms and media, in Vendor’s possession or under Vendor’s control. In addition, Vendor will not disclose or otherwise make available to University in any manner any confidential information of Vendor or received by Vendor from any third party. Confidential information does not include information that is otherwise generally available to the public other than through a breach of this agreement by Vendor; or information that is provided to Vendor by a third party with no confidentiality obligations with respect to such information. Vendor agrees a violation of this paragraph is a material violation of this Agreement.

16. Data Use and Ownership

University will own, or retain all its rights in, all data and information that University provides to Vendor, as well as all data managed by Vendor on behalf of University, including all output, reports, analyses, University lists, strategic plans, and other materials relating to or generated by the Services, even if generated by Vendor, as well as all data obtained or extracted through University’s or Vendor’s use of the Services (“University Data”). University Data includes student data, metadata, and user content.

The University Data will be University’s Intellectual Property and Vendor will treat it as University’s confidential and proprietary information. Vendor will not use, access, disclose, or license or provide to third parties, any University Data, or any materials derived therefrom without University’s prior written consent.

17. University Marks

Vendor will not use any logos, names, service marks, trademarks, trade names, or other identifying names, domain names, or identifying marks of University (the “University Marks”), without in each case, the prior written consent of Baylor University, Baylor Collegiate Licensing at https://www.baylor.edu/licensing/. The use of any Baylor Marks must comply with Baylor’s Graphic Standards and Brand Guidelines (see https://www.baylor.edu/graphics/ and https://www.baylor.edu/brand/). Upon termination of this Agreement, Vendor shall discontinue the use and display of any University Marks and agrees to allow University to remove all goods bearing any University Marks. Vendor represents and warrants that it is authorized to use all names, logos, service marks, trademarks, trade names, and trade dress used or to be used by Vendor for the Services.

18. Warranties

Vendor represents and warrants that: (i) all of the Services will be performed in a professional and workmanlike manner and in conformity with best industry standards by persons reasonably suited by skill, training, and experience for the type of services they are assigned to perform; (ii) Vendor shall devote sufficient resources to ensure that the Services are performed in a timely and reliable manner;

(iii) Vendor has the right to enter into this Agreement and the ability and time to perform fully all of obligations in this Agreement; and (v) Vendor performance of the Services do not and will not conflict with or result in any breach or default under any other agreement to which Vendor is subject; (vi) University will receive good and valid title to all Services, free and clear of all encumbrances and liens of any kind; and (vii) Vendor’s Services and/or the University’s use of products, processes, techniques and methodologies provided by Vendor or developed by Vendor shall not infringe upon the copyright, patent, or other proprietary rights of others.

19. Inclement Weather

The Vendor shall proactively address weather-related challenges such as heavy rainfall, extreme temperatures, storms, or snowfall, ensuring that the grounds are appropriately prepared and maintained to minimize any adverse effects. In the event of severe weather conditions or weather alerts, the Vendor shall promptly implement necessary precautions and follow established safety protocols to protect the facility and its occupants. The Vendor shall maintain open communication with the facility management department regarding any weather-related issues and provide timely updates on the impact of weather conditions on the grounds management operations. All weather-related activities and adjustments shall be documented in accordance with the terms specified in this contract and any applicable regulations.

20. Grounds Contract

Vendor shall use its best efforts, skill, diligence, judgment, and abilities to perform the Services in accordance with the standards specified in this Agreement, all applicable laws and the highest recognized industry standards. Vendor shall follow the practices recognized by Professional Grounds Management Society; Professional Landcare Network; and International Society of Arboriculture.

Vendor shall perform the Services without interfering with the activities of University’s employees, agents, students, or visitors to the greatest extent possible.

Exhibit B2 NCAA Sport Surface Maintenance Frequencies

Allison Indoor Practice Facility

Baylor Ballpark Betty Lou Mays

Soccer Field

Clyde Hart Track and Field Stadium

Getterman Softball Stadium

Getterman Indoor Practice

Facility

Higher’s Football

Practice Fields McLane Stadium

Reel Mow NA 4-6x/week in season, 3x/week in summer

3-6x/week 3x/week NA NA Daily during season, 3-4x/week out of season

NA

Rotary Mow NA Berm 2x/week NA NA NA NA NA Berm 2x/week

Infill & Leveling

After home stands, before fall practice begins

NA NA

After home stands, before fall practice begins Monthly As needed indoor As needed, after concerts/events

Watering synthetic turf

NA NA NA NA NA NA NA NA

Aerate NA Monthly May- August

Monthly May- August

Monthly May- August

NA NA May 2x, June 1x, July 1x

NA

Deep Tine NA 1X Annually 1X Annually 1X Annually NA NA 1X Annually NA

Topdress

50 tons May- August, 12.5 tons

October for overseed

50 tons May- August, 12.5 tons

October for overseed

50 tons May- August, October for overseed NA NA 25 tons monthly

May-July, October

NA

Pre emergent

NA January, March, May, August

January, March, May, August

January, March, May, August

NA NA Feb & Sep January, May, August, November

Post emergent

NA As Needed, Ryegrass in May

As Needed, Ryegrass in April

As Needed, Ryegrass in April

NA NA As Needed As needed

Overseed NA Before October 15th

Before October 15th

Before October 15th

NA NA September- October

September- October

Grooming, Sweeping, Brushing

Weekly Weekly NA NA Weekly grooming, quarterly Unirake Quarterly

Groom indoor turf weekly, outdoor turf up to 3x/weekly due to newspaper infi l l

Weekly, as needed after concerts/camps/e vents/etc.

Nailing NA Daily in season NA NA Daily in season NA NA NA

Laser Grade NA Annually NA NA Annually NA NA NA

Verticutting NA

Biweekly/ Monthly in Infield during growing growing season, as needed during transitions

Monthly during growing season, as needed during transition periods

Monthly during Bermuda season, as needed during transitions

NA NA

Biweekly during summer, as needed during transitions

NA

Lip Maintenance

NA

Daily blowing edges, monthly washing edges

NA NA

Daily blowing edges NA NA NA

Cover Field NA During Inclement Weather

NA NA During inclement weather

NA During cold periods

NA

Soil Analysis 2x/year 2x/year Yearly NA NA 2x/year NA

Marking / Painting

During spring/fall seasons, summer tournaments

Weekly January- April, June-

November; bi-weekly for

Thursday/Sunday matches

Meets only For camps NA

Yard l ines January- March, l ines/number/has h marks March-

April, weekly June- December

Media l ines/sideline boxes 2x during season

Irrigation inspection

Quarterly Quarterly Quarterly NA NA Quarterly Quarterly

TA

SK

Exhibit B3 Height and Fertility Schedule for Common Areas Surrounding Athletic Venues

Exhibit B4 Pesticide Recordkeeping Example

Exhibit B5 Facilities Management Department Organizational Chart

Blue = Filled Position

Green = Vacant Position

Orange = Future Position

Associate VP for Facilities & Operations

Responsible for providing guidance, oversite, and direction to Baylor University Facilities Management Department including all construction and maintenance activities.

Assistant VP of Facilities Services

Responsible for providing guidance, oversite, and direction to Baylor University Facilities Services team which manages all facilities service maintenance contracts.

Service Response Center Supervisor

Responsible for managing the Service Response Center (SRC) - Call Center- which receives and assigns work request to the responsible vendor/contractor.

Service Response Center Lead Customer Service Technician

Responsible for leading the Service Response Center (Call Center) in the absents of the SRC Supervisor and receiving and assigning work request to the responsible vendor/contractor.

Service Response Center Customer Service Technician (x3)

Responsible for leading the Service Response Center (Call Center) in the absents of the SRC Supervisor and receiving and assigning work request to the responsible vendor/contractor.

Events Support Coordinator

Responsible for receiving, coordinating, and assigning even support request to the responsible vendor/contractor to ensure customer satisfaction.

Campus Facilities Operations Manager

Responsible for providing guidance, oversite, and direction to facilities maintenance vendor.

Campus Facilities Operations Technician (x2)

Responsible for managing direct contracts/agreements with multiple vendors (i.e., elevator maintenance/repair, roof repairs, exterior window cleaning, etc.).

Custodial & Refuse Manager

Responsible for providing guidance, oversite, and direction to Baylor’s custodial vendors.

Grounds Maintenance & Horticulture Manager

Responsible for providing guidance, oversite, and direction to Baylor’s grounds and landscape vendors.

Asbestos & Indoor Air Quality Coordinator

Responsible for managing Baylor’s asbestos and mold program while providing guidance, oversite, and direction to its abatement and air monitoring vendors.

Mechanical Engineering Systems Director

Responsible for providing guidance, oversite, and direction to Baylor University MEP team, and BEC/MEP vendor.

Electrical Engineering Systems Manager

Responsible for providing guidance, oversite, and direction to Baylor’s BEC/MEP electrical vendor.

BEC & Mechanical Systems Maintenance Technician

Responsible for providing guidance, oversite, and direction to Baylor’s facilities maintenance vendor.

Buildings Automations Director

Responsible for managing the Universities building automation systems and contractor support for these systems across campus

Fire Protection, Prevention, and Services Manager

Responsible for providing guidance, oversite, and direction to Baylor’s fire systems vendor.