ESBD_File_329774_2 Submittal Forms Grounds - Athletics.pdf

Submitta l Forms

Submittal Form A Proposer Information

Submittal Form B Qualifications & Experience

Submittal Form C Approach & Methodology

Submittal Form D Obstacles, Challenges, & Risks

Submittal Form E Alternatives, Opportunities, & Innovation

Submittal Form F Cost & Fee Schedule

Submitta l Form A Proposer Information

RFP Number: 2023-0251 Project Name: Grounds Services – Athletics

C o m p a n y I n f o r m a t i o n Company Name Office Location

Year in Business

C o n t a c t I n f o r m a t i o n Identify an individual that will be the point of contact for you company regarding this Proposal.

Contact Name Title

Email Telephone

A d d e n d a A c k n o w l e d g e m e n t

The Proposer acknowledges receipt of the following addenda:

The Proposer certifies that they have incorporated the requirements of such addenda into their proposal. Failure of a Proposer to acknowledge any addenda shall not relieve that Proposer of responsibility for complying with the terms thereof.

R e s p o n s i b i l i t y C e r t i f i c a t i o n s The University, in its sole discretion, may reject any proposal in which the Proposer has had a contract terminated by the University and/or is engaged in litigation with the University. The Proposer shall respond to each question below:

No Criteria Response*

1 The Proposer has read the entire RFP and understands the intent of the scope. True False

2 The Proposer is presently engaged in the business of providing the services & work required in this RFP.

True False

3 The Proposer has all appropriate licenses necessary for this work. True False

4 The Proposer confirms that it has the financial strength to perform the services required under this RFP.

True False

5 The Proposer can provide (if requested) financial records for the organization for the past three years.

True False

6 The Proposer certifies that it is not currently debarred, suspended, proposed for debarment, or declared ineligible for award by any Public entity in Texas.

True False

Within the past five years, the Proposer certifies that they have not been convicted or had civil judgment rendered against them for: fraud, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or tax evasion.

True False

8 The Proposer certifies that the Proposer has not been a party to a criminal proceeding in the past 10 years.

True False

* Failure to answer, or answering “False” may be grounds for disqualification. Please attach additional information on any subject where the Proposer responded “False” to a question above.

C o n f l i c t o f I n t e r e s t Baylor University conflict of interest policies require the University to avoid any potential material conflicts in fact or appearance, and to appropriately manage any potential conflicts that arise. Proposers must disclose with their proposal response any business or personal dealings that might create the appearance of a conflict, including, but not limited to, any monetary or personal benefits that have been provided to a Baylor employee, or any Baylor employee(s) or their immediate family members with a material personal interest in the Proposer’s business or operations. Any disclosures of potential conflicts of interest submitted by a Proposer will be evaluated and the University will determine if the disclosed conflict can be appropriately mitigated or if it would disqualify the Proposer from award of contract through this RFP process. Select an option below:

The proposer declares that there are no potential, perceived, or actual conflicts of interest that may arise as a result of their response to this RFP and/or subsequent award of Contract.

The proposer declares that there are potential, perceived, or actual conflicts of interest that may arise as a result of their response to this RFP and/or subsequent award of Contract. The proposer must attach additional information on the conflicts.

K e y P e r s o n n e l Identify the key personnel that will be assigned to this Contract once an award is made. The Proposer will not be permitted to remove or replace these individuals during the first twelve (12) months of the Contract, unless requested and approved by the University (with the exception of uncontrollable events such as: retirement, resignation, medical emergency, injury, sickness, or death). See RFP Section 4.3 for a definition of these roles.

Account Manager Secondary Manager

A u t h o r i z e d R e p r e s e n t a t i v e This Submittal must be dated and signed by an officer or agent (“Representative”) duly authorized to execute contracts for the Proposer. The Proposer’s name must be fully stated.

Name of Representative:

Title of Representative:

Proposer Firm Name:

Date:

Signature of Representative:

Submitta l Form B Qualifications & Experience See Section 2.6 for special requirements regarding page limits and anonymity and Section 3.2 for instructions.

Submitta l Form C Approach & Methodology See Section 2.6 for special requirements regarding page limits and anonymity and Section 3.3 for instructions.

Submitta l Form D Obstacles, Challenges, & Risks See Section 2.6 for special requirements regarding page limits and anonymity and Section 3.4 for instructions.

SECTION 1 – CONTROLLABLE ITEMS

Item #1:

Strategy:

Item #2:

Item #3:

Item #4:

Item #5:

SECTION 2 – NON-CONTROLLABLE ITEMS

Item #1:

Item #2:

Item #3:

Item #4:

Item #5:

Submitta l Form E Alternatives, Opportunities, & Innovation See Section 2.6 for special requirements regarding page limits and anonymity and Section 3.5 for instructions.

Idea #1:

Idea #2:

Idea #3:

Idea #4:

Idea #5:

Submitta l Form F Cost & Fee Schedule

Grounds Service (Athletics)

Instructions: Provide the yearly costs and total five (5) year cost as requested below. The costs shall include everything that is necessary to meet the intent of the University as described in this RFP. This includes, but is not limited to: materials, products, labor, suppliers, subcontractors or subconsultants, suppliers, equipment, applicable taxes, fees, insurance, overhead, profits, travel, administrative costs, and all direct and indirect costs.

YEAR COST

Year 1 (2024-2025) $ Year 2 (2025-2026) $ Year 3 (2026-2027) $ Year 4 (2027-2028) $ Year 5 (2028-2029) $

TOTAL: $