ESBD_File_305618_Sign-In Sheet & Pre-bid Meeting Slide Deck.pdf

SIGN-IN SHEET

RFP783-22013 Source-to-Pay E-Procurement System

Name (Original Name) User Email Jeffrey Thompson - UHV 08 - Guidehouse (Jeffrey Thompson) jethompson@guidehouse.com Dakarai Campbell- Sr HUB Specialist (Dakarai Campbell) dcampbe4@central.uh.edu David Perry david.perry@coupa.com Segay Ward seward@deloitte.com Thomas Neeley tneeley@guidehouse.com David Lawrence david.lawrence@tradeshift.com

RFP783-22013

Source-to-Pay/E-Procurement Systems

Non-Mandatory Pre-Proposal Meeting October 25, 2022

Point of Contact:

Tim Henry, Purchasing Manager tshenry2@central.uh.edu mailto:tshenry2@central.uh.edu

Agenda

1. Introductions

2. RFP Overview—Tim Henry, Purchasing Manager

3. HUB Overview—Dakarai Campbell

4. Project Overview—Robert Adkins, Purchasing Director

5. Questions

1.3 PRE-PROPOSAL MEETING

There will be a non-mandatory pre-proposal “Zoom” meeting on the following date: October 25, 2022 @ 10:30 am CT. Please use log-in below to log-in. When: Oct 25, 2022, 10:30 AM Central Time (US and Canada)

2.6 KEY EVENTS SCHEDULE:

Note: The University reserves the right to change or extend any and all dates including the due date for proposals for any reason and at any time including after the due date for proposals.

The University will be closed in observance of the following holiday:

https://www.uh.edu/human-resources/payroll/holiday-schedule/

Note: COMMUNICATION RESTRICTIONS. Respondents may communicate only with the Point of Contact and no other person regarding this RFQ or the Project, or concerning matters related to them.

RFP Overview

SECTION 9 – Evaluation Criteria

SECTION 10 - EXHIBITS

Exhibits can be found on the Electronic State Business Daily (ESBD)

Exhibits A, B, D, G, and H must be completed, signed, and included as part of the response.

RFP Overview

Exhibit B - HUB Subcontracting Plan (“HSP”) and TIP Sheet is included and part of the Exhibits Package.

3.12 Historically Underutilized Businesses: Based on an analysis conducted by the Owner’s Purchasing Department, subcontracting was determined to be probable. Therefore, a HUB Subcontracting Plan will be required (not counted toward the page or size limit). Any Qualification submitted without a completed HUB Subcontracting Plan will be rejected as non-responsive.

3.12.1 The HUB Subcontracting Goal for this project is 21.1%.

HUB offers a courtesy review. Contact HUB Operations Department at hubdocs@uh.edu.

• 4 day turn around time

HUB Overview mailto:hubdocs@uh.edu

Courtesy Review (very important)

• Examples of missed opportunities

• Self Performing without Justification or adequate description

• Reaching out to non-responsive HUBs that were indicated in previous HSPs

• Utilizing different trade organizations specific to your industry

• HSPs have to comply with the law, we don’t have legal authority to accept HSPs that are not correct after the bid closing date

• We do have authority over the HSP Courtesy Review

FREQUENTLY ASKED QUESTIONS AND ANSWERS

Is a HSP Required?

Yes. UH Purchasing Department has determined that subcontracting is probable for this contract.

How do we submit the HSP?

Respondents must return the HSP plan in a separate envelope, USB, and it must be sealed with the reference number.

What is the HUB Goal for this project?

The HUB Subcontracting Goal for this RFQ is 21.1%.

Do we HAVE TO Subcontract?

Successful respondents will be required to make a good faith effort to award subcontracts in at least the specified percentage of the value of the awarded contract to historically underutilized businesses.

Questions?