ESBD_575247_1794253252780_RFP769-27-974AW - Real Estate Advisory Services.pdf

Request for Proposal

REAL ESTATE ADVISORY

SERVICES

RFP769-27-974AW

Issue Date November 9, 2026

RFP769-27-974AW

Real Estate Advisory Services

REQUEST FOR PROPOSAL

Request for Proposal #:

Request for Proposal Name:

RFP PRE-PROPOSAL MEETING DATE & TIME:

RFP DUE DATE AND TIME:

RFP PUBLIC OPENING DATE & TIME:

RFP769-27-974AW

Real Estate Advisory Services Not Applicable January 12, 2027 @ 2:00p.m.

Not Public

RETURN SEALED PROPOSALS TO:

Electronic Submission:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg

=UNTS

If there are any questions regarding this RFP, please submit solicitation questions to Aurika Weaver-White at aurika.weaver-white@untsystem.edu. All questions must be received no later than November 23, 2026 at 2:00p.m. CST.

All questions and answers will be posted to the website by 5:00p.m. on December 11, 2026.

A copy of this proposal form is posted at and may be downloaded from https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php;

https://bids.sciquest.com/apps/Router/PublicEvent?Custom erOrg=UNTS; and https://www.txsmartbuy.com/esbd .

Check below if preference claimed under TAC, Title 34, as amended

� Supplies, materials, or equipment produced in Texas/offered by Texas bidders

� Agricultural products produced or grown in Texas � Agricultural products and services offered by TX bidders

USA produced supplies, materials, or equipment � Products of persons with mental or physical disabilities � Recycled, remanufactured, or environmentally sensitive products, including recycled steel products � Energy efficient products � Rubberized asphalt paving material � Recycled motor oil and lubricants � Products produced at facilities located on formally contaminated property � Products and services from economically depressed or blighted areas � Vendors that meet or exceed air quality standards

By signing this proposal, proposer certifies that if a Texas address is shown as the address of the proposer, proposer qualifies as a Texas Resident Bidder as defined in Texas Administrative Code (TAC), Title 34, as amended.

In accordance with the Texas Government Code, Sections 2161.181-182 and the Texas Administrative Code (TAC), Title 34, as amended, state agencies shall make a good faith effort to utilize Veteran Heroes United in Business (VetHUBS) in contracts for construction, services, including professional and consulting services and commodities contracts. The Texas Comptroller of Public Accounts HUB Rules, TAC, Title 34, as amended, encourages the use of HUBs by implementing these policies.

Are you a certified VetHUB? (circle one) YES or NO If yes, please circle the organization or entity certified with below and include a copy of your certificate:

Texas Comptroller of Public Accounts; NCTRCA; MBDC;

Other____________________

IF SUBMITTING A PROPOSAL, RFP MUST BE SIGNED and ALL attached files must be submitted with proposal package. You shall submit electronically at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg =UNTS . Electronic proposals should be received NO LATER THAN the specified due date and time. UNTS reserves the right to accept late proposals, however proposals received after opening time will not be accepted.

Incomplete proposals will be disqualified.

PROPOSER MUST FILL IN AND SIGN BELOW:

(FAILURE TO SIGN WILL DISQUALIFY PROPOSAL)

COMPANY NAME:

ADDRESS:

CITY,STATE,ZIP:_____________________________________

PAYEE ID#:

AUTHORIZE AGENT:

(Print or Type Name)

AUTHORIZED SIGNATURE:____________________________

DATE:

PHONE NUMBER:

FAX NUMBER:

EMAIL ADDRESS: ____________________________________

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS mailto:aurika.weaver-white@untsystem.edu https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://www.txsmartbuy.com/esbd https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

RFP769-27-974AW

Real Estate Advisory Services

TABLE OF CONTENTS

Section 1.0 Scope of Work

Section 1.1 Specifications

Section 1.10 Contract

Section 1.11 Option to Renew and Escalation Clause

Section 1.12 Cancellation

Section 2.0 VetHUB Subcontracting Opportunities and Forms

Section 3.0 Pre-Proposal Meeting - Not applicable

Section 4.0 Evaluation

Section 5.0 Selection Process

Section 5.1 Criteria for Selection

Section 5.2 Proposer’s Acceptance of Offer

Section 6.0 Submittal Deadline

Section 7.0 Questions

Section 8.0 Schedule of Events

Section 8.1 Revisions to Schedule

Section 9.0 Public Opening – Not public

Section 10.0 References

Section 11.0 Insurance Requirements

Attachment A UNTS Terms and Conditions

Attachment B Pricing

Attachment C Proposer Submission Requirements and Qualifications

Attachment D VetHUB Subcontracting Form

Attachment E Sample contract

RFP Checklist-Please use this checklist to make sure you are providing all the proper documents

( ) All UNTS provided RFP forms completed

( ) Proposal signed

( ) One electronic form filed online

( ) If requested, supporting product or service documentation provided

( ) Addendums included in response

NOTICE - IN ADDITION TO THE ITEMS LISTED BELOW, THE TERMS AND CONDITIONS OF THIS RFP ARE

ATTACHED AS ATTACHMENT “A”.

IMPORTANT NOTICE: ANY PROPOSED CHANGES TO THE TERMS AND CONDITIONS OUTLINED IN THIS RFP MUST BE SUBMITTED ALONG WITH YOUR RESPONSE TO THIS RFP. FAILURE TO PROVIDE SUCH MAY PREVENT UNT SYSTEM FROM AGREEING TO ANY CHANGES IN OUR STANDARD TERMS AND CONDITIONS AND COULD AFFECT THE AWARD OF THIS RFP. The laws of the State of Texas must prevail on all responses.

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1.0 SCOPE OF WORK/DESCRIPTION OF GOODS (COMMODITY CODE 958-83):

In accordance with Education Code 51.9335, the University of North Texas System (UNTS), subsequently referred to as the Owner, is accepting proposals and intends to enter into an agreement with a vendor(s) that specializes in Real Estate Advisory Services in accordance with the terms and conditions and requirements set forth in this Request for Proposal. UNTS intends to select multiple vendors as a result of this RFP. UNTS will assess the selected vendors on a rotational or qualifications basis as necessary for a given project. The selected vendor(s) may be awarded projects that are managed by UNTS or by any of its component institutions.

The resulting pricing, terms and conditions shall be extended to the University of North Texas System (UNTS), the University of North Texas (UNT), the University of North Texas Health Fort Worth (UNT Health FW), University of North Texas at Dallas (UNTD), UNT at Frisco and any other institutions of higher education interested in utilizing the agreement, as allowed by the Texas Education Code.

For the purpose of this solicitation the term Owner is utilized interchangeably to represent the University of North Texas System (UNTS) and or component campuses such as listed, the University of North Texas (UNT), the University of North Texas Health Fort Worth (UNT Health FW), University of North Texas at Dallas (UNTD), and UNT at Frisco.

The following is a list of the general tasks that are anticipated to be performed by the selected firm(s) as part of this solicitation. Note that these specifications are not comprehensive but serve to provide basic requirements.

UNTS’s expectation is that the expertise and experience of the firm(s) selected will also help define the tasks and delivered products.

1.1 Specifications – Real Estate Advisory Services

Expanded services include enterprise-wide portfolio assessments, lease audits, utilization and asset performance studies, market analyses and competitive benchmarking, financial and feasibility analyses transaction advisory services for acquisitions, dispositions and restructures, appraisal coordination, and development of a long-range institutional real estate portfolio strategy.

The selected firm(s) will be responsible for one or more of the following services as appropriate for each project including:

• Provide real estate advisory services in connection with developing, modeling and evaluating development programs and project financing plans; the acquisition, sale or lease of property;

development and implementation of acquisition or disposition strategies; the disposition and adaptive reuse of underused facilities; commercialization planning, revenue-generating asset strategies, and institutional asset activation initiatives; and financing strategies; including enterprise-wide portfolio planning, asset optimization, transaction advisory services, and institutional real estate strategy aligned with UNTS’ operational and long-range planning objectives;

• Analyze and make recommendations regarding the development potential of UNTS development sites, including project area boundaries, alternate land uses and development scenarios, taking into account market demand for various uses, adjacent land uses, physical condition of sites, infrastructure and utility requirements, easements and other encumbrances, estimated development costs and revenues, community concerns, public objectives, regulatory constraints and other relevant information; including commercialization feasibility, revenue activation opportunities, mixed-use strategies, asset repositioning opportunities, and highest and best use analyses for underutilized or surplus assets;

• Perform market analyses, competitive benchmarking, and commercialization demand studies for various uses to determine current lease rates and/or land values, vacancy rates, industry trends and typical lease terms. Such analyses may include user demand assessments, absorption trends, competitive positioning, and peer asset comparisons. Formulate financing plans, including presentations of alternative financial programs and strategies, taking into consideration various debt structures, project scope and phasing, and climate of capital markets;

• Conduct or support real estate appraisals, valuations, long-term leasehold valuations, or other valuation methods, as required to support strategic planning, transactions, portfolio optimization, and institutional decision-making;

• Assist UNTS in analyzing the feasibility of proposed development; Review project's appraisal, market study, and borrower/principal financial statements. Prepare financial models, financial analyses, and any other pertinent information as deemed necessary;

including commercialization models, operating structures, revenue-sharing analyses, lease

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Real Estate Advisory Services restructures, ground lease buyouts, acquisitions, dispositions, and capital investment strategies;

• Research, prepare and present reports relating to the fiscal impact of proposed development projects including revenue performance analyses, asset performance evaluations, and financial implications of repositioning or portfolio optimization strategies;

• Advise UNTS in negotiating and responding to business and design aspects of proposed projects

• Assist UNTS in determining business terms (e.g., minimum rent, percentage rent, lease terms, etc.), evaluation criteria, and other requirements of asset strategy, lease restructuring, disposition planning, and ground lease buyout analysis;

• Assist in evaluating respondent proposals to RFQ/RFPs for strategic real estate initiatives based on evaluation criteria and other requirements. Render an opinion regarding such matters as market demand, development cost estimates, and operating revenues and expenses;

• Review and analyze proposed transaction financials, pro formas, appraisals, market studies, and asset performance, to include cost estimates, revenue estimates, financing costs, and profit participation;

• Represent UNTS in negotiations with property owners, tenants, developers, and other third parties and broker the terms and conditions under which client would sell, lease, or otherwise dispose of properties for private development;

• Under direction of UNTS, work with regulatory agencies as needed to ensure that development projects are carried out in a timely and efficient manner, and in compliance with any applicable laws;

• Provide detailed reports following the closing of any financing transaction. Reports should include an opinion on the fairness of any negotiated pricing, as well as a summary of the critical elements and results of the transaction; including the strategic and financial impact of the transaction on the overall institutional portfolio;

• Attend and participate in presentations to the UNTS Board of Regents or other groups as necessary; and

• Provide expert advice and recommendations throughout the period of engagement.

1.2 Administrative and Contract Requirements:

• Firms do not have to provide all listed services in order to respond. Responses should specify which services the firm can provide directly and which services a sub-consultant would be utilized.

• Firms will be selected based on proposal. A fixed fee schedule by classification will be negotiated with selected firms and shall include profit and overhead. A maximum allowable markup for subconsultant services will also be defined.

When a qualified firm is selected for a project, the firm must submit a proposal for the project based on the applicable rates, fees, and pricing terms established in the resulting IDIQ Contract, as submitted in Attachment B – Pricing. Each project-specific proposal shall identify the proposed scope of services, applicable labor categories and hourly rates or fixed/not-to-exceed fees, estimated level of effort, and any applicable transaction-based compensation, subconsultant costs, or reimbursable expenses, consistent with the terms of the IDIQ Contract.

Proposers shall provide:

Minimum and maximum hourly rates for each blended labor category identified in Section

A of Attachment B.

Fixed or not-to-exceed fees for each of the four (4) standardized hypothetical assignments identified in Section B of Attachment B, for evaluation purposes only.

Disclosure of any proposed transaction-based compensation, commissions, or other contingent compensation applicable to transaction-related services, as required in Section C of Attachment B.

Disclosure of the methodology or calculation basis, applicable percentage, minimum fee, and maximum compensation cap for any proposed transaction-based or success-based compensation, as applicable.

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Disclosure of the maximum subconsultant markup, any third-party commission or compensation arrangements, and applicable reimbursable expense terms, as required in Section C of Attachment B.

All proposed pricing shall comply with the requirements and limitations established in Attachment B – Pricing

• The Real Estate Advisory Services firm(s) will be contractually obligated to UNTS, and will become a member of the Project Team. The Real Estate Advisory Services firm(s) will perform as a “third party” advisor or under direct contract with the Owner and shall be a non-conflicted member of the Project Team. No real or perceived conflict of interest shall exist between the Real Estate Advisory Services firm(s) and any other party on the project team.

• Owner may request additional services based upon the needs of the project. Potential additional services may include but are not limited to;

Appraisal Survey Renderings Any other related professional and technical services

Responses to this RFP should not include pricing for additional services.

Firms must respond to requests for services within a maximum of twenty-four (24) hours of notification from the Owner. Firms are encouraged to describe strategies for responding faster when feasible. Requests may come directly from the Owner.

• All deliverables and recommendations must align with the UNTS Campus Master Plans and design vocabulary for each institution. Master plans for UNT Denton, UNT Health Fort Worth, UNT Dallas, and UNT at Frisco are available at:

https://www.untsystem.edu/offices/strategic-infrastructure/campus-plans.php

1.3 Proposer Submission Requirements:

Proposers shall address each of the following sections in the order presented. Responses should be clear, concise, and sufficiently detailed to demonstrate the firm's qualifications, relevant experience, technical capabilities, and ability to provide Real Estate Advisory Services on an as-needed basis under an Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

• Firm Data

General Qualifications

Name, Address(es) and proposed roles of each key sub-consultant firm proposed for the team

Firm profile, i.e.:

a. Length of time performing services

b. Type of firm (Partnership, Professional Corporation, etc.)

c. Firm history

d. Firm size (professionals by discipline)

e. Areas of specialty/concentration: Areas of specialty and concentration, including relevant experience providing real estate advisory services under IDIQ, on-call, or similar professional services contracts. Identify applicable service capabilities, which may include market analysis, financial feasibility, acquisition and disposition advisory, leasing, ground lease transactions, development advisory, portfolio strategy, and other services relevant to the Scope of Services.

https://www.untsystem.edu/offices/strategic-infrastructure/campus-plans.php%20.

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f. Biography including education, training experience and licensed professionals who will provide services to the Owner.

Statement of current workload, available staffing resources, and the firm's capacity to respond to multiple concurrent assignments under an IDIQ contract. Include typical response times for routine and time-sensitive requests, supported by recent experience within the past twelve (12) months.

• Description of the Team:

Responses should include all key team members and sub-consultants for Real Estate Advisory Services.

Identification of the single point of contact for the Real Estate Advisory Services team to include name, email address, and phone number

Identification of key personnel proposed to provide services under the IDIQ contract, including their respective roles, areas of expertise, and anticipated responsibilities.

Organizational chart illustrating reporting lines, responsibilities, names, and titles for key participants proposed by the firm

Resumes for each key individual proposed to provide services under the contract, identifying their proposed role, relevant qualifications, professional experience, years with the prime firm, applicable education, professional licenses, certifications, and registrations. Identify the specific service areas or assignment types for which each individual would be responsible.

• Relevant Experience and Capabilities

Relevant experience and capabilities will be evaluated based on the firm's demonstrated experience performing services comparable to those identified in the Scope of Services, including experience managing multiple assignments under IDIQ, on-call, or similar professional services contracts. Proposers shall provide no more than three (3) representative contracts or assignments demonstrating relevant experience across the service categories proposed.

Highlight projects on which the firm and team members have been involved in providing services and that best illustrate current experience and capabilities relevant to the requested scope of services. For each contract or program, please provide the following information:

a. Project name and location

b. Brief project description, including:

i. Sample of individual projects assigned under the contract or program

ii. Range of size and scope of individual projects or assignments

c. Description of professional services that the firm provided for the project.

d. Identification of proposed personnel involved in the submitted project, along with explanations of their role in that project(s).

e. Provide a reference for each project or representative assignment listed. For each reference, provide the Owner’s name and address; the contact person, title, email address, telephone number, and Owner’s representative who services as day-to-day liaison during Real Estate Advisory services; the firms specific role in each representative assignment, including whether the firm served as the prime consultant or a subconsultant; and a brief a summary of the services performed directly by the firm.

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Previous or current Real Estate Advisory contract experience:

i. Owner’s name and contact information

ii. Cap amount of similar services contract ($)

iii. Annual volume amount of services ($/yr)

iv. Term of contract (years)

Approach: The specific type, scope, size, and frequency of assignments to be issued under this IDIQ contract cannot be determined at this time. Services may involve a variety of real estate assets and transactions associated with University operations, including academic facilities, residence halls, athletic facilities, research laboratories, dining facilities, administrative properties, undeveloped land, and other real estate interests. Proposers shall describe their approach to providing Real Estate Advisory Services across the service categories identified in the Scope of Services. Responses should demonstrate the firm's ability to evaluate complex real estate matters, develop actionable recommendations, manage concurrent assignments, and provide timely, objective, and financially sound advisory services to UNTS. The proposed approach will be considered during the evaluation of responses and may also inform the selection of firms for individual assignments under the resulting IDIQ contract.

a. Key Considerations and Challenges – Identify the most significant considerations, challenges, and risks associated with providing Real Estate Advisory Services to a public university system. Describe the firm's approach to addressing these matters, including financial, operational, market, transactional, and institutional considerations, as applicable. Supporting examples or analyses may be included.

b. Technical Capabilities – Describe the technical and analytical services the firm is qualified to perform, including relevant methodologies, financial modeling capabilities, market research resources, transaction advisory experience, and other specialized tools or expertise applicable to the Scope of Services.

c. Unique Qualifications – Identify your firm's distinguishing qualifications, specialized expertise, relevant institutional experience, and capabilities that demonstrate its ability to successfully perform the services contemplated under this IDIQ contract.

d. Team Organization and Communication – Describe the firm's proposed approach to managing assignments under the IDIQ contract, including project initiation, staffing, coordination, communication, quality assurance/quality control, deliverable review, and reporting. Identify the individuals responsible for assignment oversight and communication with UNTS, including their respective office locations. Discuss the firm's availability and commitment to participating in scheduled meetings, coordinating with University stakeholders, and responding to requests for information or revisions.

e. Collaborative Review and Decision-Making – Describe the firm's experience working within a collaborative review and decision-making process involving multiple stakeholders. Provide examples demonstrating how the firm has incorporated client feedback, addressed competing priorities, and supported timely, informed decisions on comparable assignments.

f. Responsiveness and Time-Sensitive Assignments – Describe the firm's capacity and management strategies for responding to urgent or time-sensitive requests, including personnel availability, escalation procedures, and the ability to mobilize resources on short notice. Identify typical response times for routine and expedited assignments.

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1.4 Applicable Laws and Standards:

• The Proposer shall comply with all federal and Texas laws, administrative rules, professional standards, and University policies applicable to each IDIQ service order. The authorities listed below are illustrative and do not limit this obligation.

Texas Real Estate Commission Rules (TREC), currently located under Title 22, Part 23, Texas Administrative Code (TAC), Chapters 531-543, reference TREC website at https://www.trec.texas.gov/rules-and-laws .

Texas Real Estate License Act (TRELA), Texas Occupations Code (TAC), Chapters

1101-1102, reference rules and laws located at Texas Constitution and Statues and within TREC website provided above.

Brokerage and transaction services. A firm performing an act for which a real estate broker or sales agent license is required must comply with Texas Occupations Code Chapter 1101 (Texas Real Estate License Act) and the current rules of the Texas Real Estate Commission in Title 22, Part 23, Texas Administrative Code. The firm shall identify its sponsoring broker and license number and keep all required licenses active throughout performance.

Appraisal services. Real estate appraising is a professional service under Texas Government Code Chapter 2254 and is regulated by Texas Occupations Code Chapter 1103 and the current rules of the Texas Appraiser Licensing and Certification Board in Title 22, Part 8, Texas Administrative Code. This RFP does not competitively select or establish fees for an appraisal assignment. If the Owner requires an independent appraisal, the service will be separately procured, selected, and negotiated in accordance with Chapter 2254, or furnished by a properly selected subconsultant under a method approved in writing by the Owner.

Other Chapter 2254 services. Architecture, professional engineering, land surveying, landscape architecture, and any other professional service defined by Texas Government Code Section 2254.002 are excluded from price competition under this RFP. Such services may be obtained only through a separate qualifications-based selection or another legally authorized method approved by the Owner.

Conflicts, agency, and compensation. The Real Estate Advisory Services firm shall comply with applicable agency and disclosure duties, promptly disclose actual or potential conflicts of interest, and obtain the Owner’s written consent before acting as an intermediary, representing another party in the same transaction, or accepting compensation, referral fees, rebates, commissions, or other economic benefits from a third party. Unless expressly approved in a IDIQ service order, the Real Estate Advisory Services firm shall act solely in the Owner’s interest for the assigned matter.

Equal opportunity and accessibility. In performing services, the Real Estate Advisory Services firm shall comply, as applicable, with the federal Fair Housing Act, Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, Texas fair-housing requirements, and other applicable nondiscrimination and accessibility laws.

Data protection. When a IDIQ service order provides access to nonpublic University information or information systems, the Real Estate Advisory Services firm shall comply with applicable Texas Government Code Chapter 2054 requirements, the Owner’s information-security and privacy requirements, and all task-order data-handling restrictions.

1.5 Proposer Mandatory Qualifications:

Proposers must meet the following minimum qualifications for each service category for which they are submitting a proposal. Where a license, certification, or other professional credential is required for a particular service, the Proposer must demonstrate that the firm and/or the proposed team member(s) who will perform or be responsible for that service possesses the applicable current and valid license, certification, or credential. The licensing for which such licensure is required does not require every member of the https://www.trec.texas.gov/rules-and-laws

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Proposer’s team to hold the same license. Failure to demonstrate compliance with the applicable minimum qualifications may result in disqualification from further consideration, as provided in Section 4.0, Evaluation.

• Proposer shall possess, or demonstrate the ability to provide through appropriately licensed personnel or approved subconsultants, all licenses, certifications, registrations, and permits required by applicable law for the specific services proposed under this solicitation.

• Proposer shall have a minimum of three (3) years of demonstrated experience providing professional real estate advisory services comparable to those identified in the Scope of Services. Experience serving public agencies, institutions of higher education, or other public-sector entities is preferred but is not required to satisfy this minimum qualification;

• Proposer shall demonstrate relevant experience and technical capabilities in one (1) or more of the following real estate advisory disciplines, as applicable to the service categories for which the firm seeks consideration:

Market and Financial Feasibility: Evaluate market conditions, economic feasibility, financial performance, development alternatives, commercialization opportunities, and potential revenue-generating uses of real estate assets.

Portfolio and Transaction Advisory: Provide portfolio analysis, asset optimization and repositioning strategies, acquisition and disposition advisory, leasing and ground lease analysis, highest and best use evaluations, and long-term real estate planning.

Development and Financial Advisory: Evaluate development opportunities, conceptual financial models, financing alternatives, ownership structures, and transaction strategies.

Proposers shall identify the applicable service categories for which they seek consideration and demonstrate the qualifications, experience, and resources necessary to perform those services.

1.6 Proposer Requirements:

• Proposer shall own or have access to all equipment and instrumentation required for work performed under this Request for Proposal and/or IDIQ service order issued, and that equipment and instrumentation shall be available throughout duration of this Request for Proposal and/or IDIQ service order.

• All employees of the proposer shall have knowledge and experience including all applicable current licenses, certifications, and permits necessary to perform assigned duties under this Request for Proposal and/or IDIQ service order.

• Any employee of the proposer, who in the opinion of the Owner is incompetent or whose conduct becomes detrimental to work or safety shall be immediately removed from association with the job/project.

• Proposer shall have the capability to provide service simultaneously in each district on multiple sites, if awarded more than one (1) IDIQ service order for the same service.

• Proposer shall prepare an estimate of costs for each task IDIQ service order the Owner requests. The estimate shall be submitted to the Owner’s point of contact requesting the service. The Owner will review and approve each estimate with the issuance of a Fully Executed IDIQ Service Order . A VetHUB Sub-contracting Plan will be a requirement for each proposal regardless of the cost of work.

1.7 Reports and Plans:

• All documents prepared by proposer, or furnished to the proposer by the Owner shall be delivered to and become the property of the Owner.

• All data prepared under the IDIQ service order shall be made available upon request to the Owner without restriction or limitation for further use.

• Proposer may, at their own expense, have copies made of the documents or any other data furnished to the Owner under the purchase without restriction or limitation for further use.

1.8 Miscellaneous:

• Failure to provide required Insurance Certificates within ten (10) business days of execution of contract shall be justification to cancel award.

• PROFESSIONAL SERVICES: Professional services defined by Texas Government Code

Section 2254.002, including real estate appraising, architecture, professional engineering, surveying, and landscape architecture, shall not be selected or awarded on the basis of

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Real Estate Advisory Services competitive fees. These services are outside the priced scope of this RFP unless separately procured and approved in accordance with Chapter 2254 of Texas Government Code.

1.9 Pricing: SEE ATTACHMENT “B” Pricing

Pricing and IDIQ service order Requirements:

a) Proposers shall complete Attachment B - Pricing in full for every service category offered.

Rates must include labor, overhead, profit, ordinary office expenses, local travel, and all other costs not expressly identified as reimbursable. Proposers shall provide the minimum and maximum hourly rates, standardized assignment evaluation fees, and other pricing disclosures requested in Attachment B. Separate pricing schedules shall not be submitted unless necessary to explain an expressly stated limitation.

b) All proposed rates, fees, markups, and other pricing terms submitted in Attachment B shall remain firm throughout the three (3) year base contract term and both optional one (1) year renewal periods. No increases or adjustments to the proposed pricing shall be permitted during the contract term, including any exercised renewal periods. Each assignment will be authorized by a written service order or other written assignment authorization approved by the Owner, stating the scope, deliverables, schedule, key personnel, compensation method, and a not-to-exceed amount. The Real Estate Advisory firm shall not begin work or incur reimbursable expenses before written authorization.

c) IDIQ service orders may use hourly not-to-exceed, fixed-fee, milestone-based, or other compensation specifically approved by the Owner. The contractual hourly rate schedule establishes maximum hourly rates; a IDIQ service order may negotiate lower rates. Project-specific compensation shall be negotiated based on the applicable pricing terms established in Attachment B and incorporated into the resulting IDIQ Contract. The typical assignment evaluation fees identified in Section B of Attachment B are for proposal evaluation purposes only and do not establish binding fees for future assignments.

d) Transaction-based or success-based compensation is not authorized unless expressly stated in a written purchase order or other approved assignment authorization. Attachment B requires disclosure of the proposed compensation methodology or calculation basis, applicable percentage, minimum fee, maximum compensation cap, and any third-party commission or compensation arrangements, including the expected payer and whether such compensation will be credited against fees owed by UNTS. Any third-party payment or commission must be disclosed in advance and, unless the Owner approves otherwise in writing, credited dollar-for-dollar against amounts owed by the Owner.

e) A proposer indicating "No" to the third-party compensation credit question in Attachment B shall be deemed to have requested an exception to this requirement. Such exception shall be subject to review and express written approval by UNTS and shall not constitute automatic authorization to retain third-party compensation without an offset against fees owed by UNTS.

f) Subconsultants require advance written approval by the Owner. Reimbursement for approved subconsultant services may not exceed actual invoiced cost plus the maximum markup proposed in Attachment B and accepted by the Owner. No markup is permitted on reimbursable expenses. Reimbursable expenses shall be limited to actual costs, supported by receipts, and must receive advance written approval from the Owner.

g) Independent appraisals and other professional services governed by Texas Government Code Chapter 2254 are excluded from the pricing requirements and mathematical pricing evaluation established in Attachment B and will not be evaluated on price under this solicitation.

1.10 Contract:

This IDIQ contract is for services for a single project or multiple projects over the period of three (3) years with two (2) additional one-year option periods. The cumulative total of fees paid under a contract will be for a maximum amount of $7,000,000.00 (Seven million dollars) with a maximum cost and will remain in effect until such time as the total sum of the financial commitment under the contract reaches $7,000,000.00 (Seven million dollars) or the date at which the base period ends.

The maximum annual IDIQ service orders issued in a twelve (12) month period shall not exceed $1,750,000.00 (One million Seven hundred Fifty dollars).

The Owner retains the right to renew the contract for twenty-four (24) months in twelve (12) month increments, or until the maximum contract is reached whichever occurs first. The value of the base contract plus any additional renewals shall not exceed $7,000,000.00. (Seven million dollars).

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The Owner makes no representation regarding the amount or type of IDIQ service orders, if any, that the vendor will be asked to perform for the Owner during the term of this contract. It is expressly understood that the Owner is under no obligation to request any services from the vendor and no minimum amount of work is required or contemplated as a result of this Request for Proposal (RFP) or potential subsequent contract. All IDIQ service orders will be made by the Owner and will be on an as-needed basis.

A copy of the proposed IDIQ Contract to be used by all qualified proposers is included in this solicitation package. This is for informational purposes only. Responding firms should carefully review this contract before submitting responses. It is the Owner’s intention to present all proposers with the same Project Service Contract. Proposed changes to the IDIQ Contact will not be considered by the Owner.

1.11 Option to Renew:

It is agreed that the University of North Texas System shall have the option to extend the contract for two (2) additional years in one-year increments under the same terms and conditions. This option to extend is at the sole discretion of the University of North Texas System and will not be considered if legislative funding is not appropriated.

1.12 Cancellation:

The Owner reserves the right to cancel this contract, in part or whole, without penalty upon thirty

(30) days written notice to the successful proposer. The successful proposer must request and secure in writing the approval of UNTS Business Support Services Purchasing Department to be released from this contract or any portion thereof should unforeseen conditions occur.

2.0 VetHUB SUBCONTRACTING OPPORTUNITIES AND FORMS:

It is the policy of the UNTS to promote and encourage contracting and subcontracting opportunities for VetHUB.

Specific subcontracting opportunities will be dependent on each project. When a qualified firm is selected for a project, the Real Estate Advisory Services firm will be required to provide a VetHUB Subcontracting Plan (VetHSP) for the intended subcontracting opportunities for the project, regardless of the amount of the project.

The VetHSP must be submitted along with the proposal for the project. This applies to all projects, regardless of size or scope, awarded via this Project Service Contract. A VetHSP is not required with this submission.

Questions regarding the completion of the VetHUB Subcontracting Plan should be directed to UNTS HUB department at hub@untsystem.edu .

3.0 PRE-PROPOSAL MEETING: Not Applicable

4.0 EVALUATION:

Proposals will be evaluated in accordance with the criteria and methodology established in this section.

Evaluation will consist of an initial review of mandatory qualifications and proposal compliance, followed by a scored evaluation of proposals that satisfy the applicable requirements. Only proposals meeting the mandatory qualifications identified in Section 1.5 and the applicable submission requirements of this RFP will advance to the scored evaluation process, subject to any clarification or waiver of minor informalities permitted by the solicitation and applicable law.

Responses shall be evaluated against the following Evaluation Criteria:

Minimum Qualifications

To be eligible for further evaluation and consideration for award, proposers must demonstrate compliance with the mandatory qualifications established in Section 1.5, Proposer Mandatory Qualifications. Compliance will be evaluated on a pass/fail basis based on the information submitted in the proposal, including applicable documentation provided in Attachment C – Qualifications. Proposals that fail to demonstrate compliance with the applicable mandatory qualifications will not advance to the scored evaluation process, subject to any clarification procedures permitted by the solicitation and applicable law.

Evaluation Criteria and Weights

Evaluation Criteria mailto:hub@untsystem.edu

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Real Estate Advisory Services

Proposers that demonstrate compliance with the Mandatory Qualifications established in Section 1.5 will be eligible to advance to the scored evaluation process. Qualified proposals will be evaluated in accordance with the criteria and corresponding weights identified below. Selection will be based on the proposer's demonstrated qualifications, relevant experience, technical capabilities, proposed approach, past performance, and evaluated pricing to determine the best value to the University of North Texas System (UNTS).

a) Evaluated Pricing – Proposed pricing will be evaluated in accordance with Attachment B – Pricing, using the standardized Evaluated Price methodology established therein. The Evaluated Price will be calculated using the proposed maximum hourly rates and standardized assignment evaluation fees.

Transaction-based compensation, commissions, success fees, and other pricing terms will be reviewed separately for completeness, reasonableness, potential conflicts of interest, and cost exposure, but will not be included in the mathematical price score.

b) Team Qualifications and Relevant Experience – Evaluation will consider the qualifications, professional experience, and demonstrated capabilities of the proposed key personnel and subconsultants, including their experience performing comparable real estate advisory assignments. Consideration will be given to the team's specialized expertise, relevant project experience, and ability to perform the services identified in the Scope of Services.

c) Firm Performance and Past Experience – Evaluation will consider the firm's demonstrated performance on comparable real estate advisory contracts or assignments, including the quality of services delivered, successful completion of assignments, responsiveness, and client satisfaction. Consideration may include past and current assignments, client references, and the firm's demonstrated ability to manage multiple engagements and deliver services in accordance with established schedules and client expectations.

d) Management Approach and Service Delivery – Evaluation will consider the firm's proposed approach to managing and delivering services under the IDIQ contract, including assignment coordination, staffing availability, communication procedures, quality assurance/quality control, technical methodologies, responsiveness, and ability to manage multiple concurrent assignments. Consideration will also be given to the firm's approach to addressing complex or time-sensitive real estate advisory matters and coordinating with UNTS stakeholders

e) Quality of Proposal – Evaluation will consider the organization, clarity, completeness, responsiveness of the proposal including the proposer’s ability to clearly communicate its qualifications, capabilities, and proposed approach in accordance with the submission requirements established in this RFP, and if applicable, the interview.

Evaluation Criteria Weights

Evaluation Criteria Weight Criteria A:

Evaluated Pricing

10%

Criteria B:

Team Experience

30%

Criteria C:

Firm Performance

25%

Criteria D:

Management Approach

25%

Criteria E:

Quality of Proposal (interview if applicable)

10%

TOTAL 100%

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Real Estate Advisory Services

5.0 SELECTION PROCESS:

Selection of the Successful Offer submitted in response to this RFP by the Submittal Deadline will be made using the competitive process described below. After the opening of the offers and upon completion of the initial review and evaluation of the offers submitted, selected proposers may be invited to participate in oral presentations. The selection of the Successful Offer may be made by the Owner on the basis of the offers initially submitted, without discussion, clarification or modification. In the alternative, selection of the Successful Offer may be made by the Owner on the basis of negotiation with any of the proposers.

At the Owner’s sole option and discretion, it may discuss and negotiate all elements of the offers submitted by selected proposers within a specified competitive range. For purposes of negotiation, a competitive range of acceptable or potentially acceptable offers may be established comprising the highest rated offers. The Owner will provide each proposer within the competitive range with an equal opportunity for discussion and revision of its offer. The Owner will not disclose any information derived from the offers submitted by competing proposers in conducting such discussions.

Further action on offers not included within the competitive range will be deferred pending the selection of the Successful Offer, however, Owner reserves the right to include additional offers in the competitive range if deemed to be in its best interest. After the submission of offers but before final selection of the Successful Offer is made, the Owner may permit a proposer to revise its offer in order to obtain the proposer’s best final offer.

The Owner is not bound to accept the lowest priced offer if that offer is not in its best interest, as determined by the Owner. The Owner reserves the right to: (a) enter into agreements or other contractual arrangements for all or any portion of the Scope of Work set forth in this Proposal with one or more proposers; (b) reject any and all offers and re-solicit offers; or (c) reject any and all offers and temporarily or permanently abandon this procurement, if deemed to be in the best interest of the Owner

5.1 Evaluation of Criteria: The successful offer will be the offer that is submitted in response to this Proposal by the Submittal Deadline and is the most advantageous to the Owner at Owner’s sole discretion.

Evaluation Procedure

The University will evaluate each response based mainly on qualifications. The review will consider team experience, firm performance, procedures and methods, submittal quality, and how proposed pricing compares with market benchmarks.

Responses will be scored using the following criteria and weights:

Evaluation Criteria Weight Criteria A:

Evaluated Pricing

10%

Criteria B:

Team Experience

30%

Criteria C:

Firm Performance

25%

Criteria D:

Management Approach

25%

Criteria E:

Quality of Proposal (interview if applicable)

10%

TOTAL 100%

Phase 1: Qualifications Evaluation

The evaluation team will first score Team Experience, Firm Performance, Procedures and Methods, and Quality of Submittal. Together, these criteria make up 90% of the total score.

During this phase, evaluators will not receive the Pricing Alignment Matrix results. This allows them to review qualifications, experience, approach, and submittal quality without considering price.

Evaluators will finish scoring these criteria before they receive the Pricing Alignment Matrix results.

RFP769-27-974AW

Phase 2: Pricing Alignment Review

After the qualifications review is complete, the Pricing Alignment Matrix results will be added to the final evaluation. The Pricing Alignment Matrix makes up 10% of the total score. It measures how closely each firm's proposed pricing compares with established market benchmarks

The matrix does not identify or favor the lowest-priced firm. It compares proposed pricing with the established market midpoint. Pricing well above or below the midpoint will receive a lower score.

The absolute percentage variance from the applicable market midpoint will be calculated as follows:

Absolute Variance = |(Proposed Price − Market Midpoint) ÷ Market Midpoint|

• 5 points: Variance of 10% or less

• 4 points: More than 10% and up to 20%

• 3 points: More than 20% and up to 30%

• 2 points: More than 30% and up to 40%

• 1 point: More than 40%

• NR: No response or pricing information provided

• If a firm provides a range of hourly rates, the midpoint of that range will be compared with the applicable market midpoint.

The analysis will also show the University's established market low, midpoint, and high. The midpoint will be used to calculate the Pricing Alignment Score. The full market range will provide added context for reviewing the proposed pricing.

Phase 3: Final Evaluation

After both reviews are complete, the scores will be combined using the stated evaluation weights.

The Pricing Alignment Matrix is a secondary part of the evaluation. It shows whether proposed pricing is generally in line with market benchmarks. It does not replace the evaluation team's review of qualifications, experience, performance, procedures and methods, or submittal quality.

The University will base its selection on the overall evaluation. The focus will be the firm's and proposed team's qualifications, past performance, procedures and methods, and the quality and completeness of the submittal.

Pricing Review and Exceptions

The Pricing Alignment Score does not mean that a rate or fee is the lowest available price or the final market price. The University may further review pricing that falls well outside the market range. It may also review broad hourly-rate ranges or other pricing terms, regardless of the Pricing Alignment Score.