ESBD_572087_1793197835257_Exhibit_C_DFPS Supplemental and Special Conditions.pdf
PDF 155 KB Posted
- Attached to
- FY27_Resilience Comp Training
- Solicitation number
- HHS0017795
- Issued by
- Travis County, Austin City, Texas
About this file
This document is a Vendor Supplemental and Special Conditions form issued by the Texas Department of Family and Protective Services (DFPS) that establishes contractual requirements and conditions for vendors providing services under DFPS contracts. The form explicitly states that there are no supplemental conditions modifying the DFPS Vendor Uniform Terms and Conditions, and it applies to contractors operating under state plans approved under Title IV-E and Temporary Assistance for Needy Families (TANF) programs. The document outlines the special conditions that contractors must comply with in addition to the standard uniform terms and conditions.
The special conditions include three key remedies available to DFPS: the imposition of a Corrective Action Plan (CAP) that identifies areas of noncompliance or performance deficiencies, requiring written contractor responses and implementation within specified timeframes; the right to suspend or remove all or any part of the contract; and the authority to remove any employee, volunteer, agent, or subcontractor from service provision or to prohibit direct contact with DFPS-referred clients and client records. Additionally, the form establishes critical payment requirements under federal regulations (45 CFR 95.1), mandating that contractors submit invoices or amended invoices within seven quarters following the end of the quarter in which expenses were incurred. Invoices submitted after this seven-quarter window will not be processed unless DFPS determines that federal financial participation can be claimed within the two-year federal time limit.
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Text version
N502 FORM-5622V
JUNE 2022
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
VENDOR SUPPLEMENTAL AND SPECIAL CONDITIONS PAGE 1
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
VENDOR SUPPLEMENTAL AND SPECIAL CONDITIONS
SECTION I
SUPPLEMENTAL CONDITIONS
There are no Supplemental Conditions that modify the DFPS Vendor Uniform Terms and Conditions.
SECTION II
SPECIAL CONDITIONS
In addition to the DFPS Vendor Uniform Terms and Conditions, the Contractor agrees to comply with the following DFPS Vendor Special Conditions.
A. REMEDIES.
In addition to any other remedy provided under this Contract, state, or federal law, DFPS may impose the following.
1. Corrective Action Plan (CAP). DFPS will provide the Contractor with a CAP that identifies areas of noncompliance, poor performance, or other deficiencies.
a. Contractor must respond in writing within the timeframes required in the CAP, address each identified defect, and provide an appropriately thorough response to DFPS for review and approval.
b. Upon receipt of DFPS’s approval, the Contractor must implement and maintain compliance with the requirements of the CAP.
2. Suspension. DFPS may suspend or remove all or any part of the Contract.
3. Removal of Staff. DFPS reserves the right to require Contractor to remove any employee, volunteer, or agent of the Contractor, or any Subcontractor from the provision of services under this contract, or to prohibit any employee, volunteer, or agent of the Contractor, or any Subcontractor from having direct contact with DFPS referred clients or client records.
B. PAYMENTS UNDER STATE PLANS APPROVED UNDER TITLE IV-E AND
TANF.
As applicable, Contractors must seek payment or adjustment to payments in accordance with the time limit specified in 45 Code of Federal Regulations (CFR)
95.1 that provides a two-year (eight fiscal year quarters) time limit for a State to claim Federal financial participation in expenditures under State plans approved under Title IV-E and Temporary Assistance for Needy Families (TANF).
Any invoice or amended invoice that is submitted to DFPS later than seven quarters after the end of the quarter of the expense, will not be processed unless DFPS determines that submission for payment of the bill to the federal government can be executed within the time limits provided in the CFR.
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