ESBD_570921_1792683894460_IFB No. 448-27-3226-CM.pdf

Procurement Office Invitation for Bid

IFB No. 448-27-3226-CM Relocation/Moving Services – Lubbock and Austin, Texas

Service Date(s): November 16th – 20th, 2026 NIGP Code: 962-56

Submission Information This Invitation for Bid (IFB) must be received on or before the submission deadline below. TDI will not release any information until after Contract Award.

Anticipated Schedule of Events

Issue Date October 22, 2026

Questions Due, 3:00 p.m., Central time October 28, 2026

Responses November 2, 2026

Due Date, 3:00 p.m., Central time November 5, 2026 Late Bids will not be considered

Award Date November 9, 2026 (or as soon thereafter as practical)

Bids Submitted by Email Submit to purchasing@tdi.texas.gov TDI will use the date and time stamp on TDI’s Microsoft Outlook mailbox to confirm receipt by the deadline.

TDI Contact Person for this Solicitation Caitlin Maddox, CTCD

Vendor Information

Vendor ID No. Texas Certified HUB?

Vendor Name Contact Name Address City/State Phone Email

Instructions TDI requests pricing on the products or services listed below. Vendor must complete this form and submit to the email above on or before the submission deadline. Pricing must remain valid for a minimum of 30 days.

mailto:purchasing@tdi.texas.gov

Note: Any Proposal submitted may result in a TDI Purchase Order. TDI believes that the requested items in this Invitation for Bid may be proprietary to one vendor under Section 2155.067 of the Texas Government Code; however, TDI strongly encourages offers from all qualified Respondents that may be able to provide the requested items.

These specifications are being advertised under Section 2155.067 of the Texas Government Code. Only bids on items conforming exactly to these specifications, which include proposing only the brand name(s), make and model number(s) specified, will be considered in determining an award. All associated charges related to this procurement must be provided on this form.

By submitting a bid, Vendor certifies that neither it nor its holding companies or subsidiaries is:

• Listed in Section 889 of the 2019 National Defense Authorization Act;

• Listed in Section 1260H of the 2021 National Defense Authorization Act;

• Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4; or

• Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 794.1.

Scope of Work:

Vendor will provide comprehensive moving services for the relocation of office furniture, supplies, equipment, and other miscellaneous items from current Texas Department of Insurance field office location to a new field office location. The vendor must ensure the safe, secure, and efficient packing, handling, transportation, and relocation of all items to designated locations at the new facility.

Vendor will also provide moving services for the relocation of select items from current Lubbock field office location to the State of Texas Surplus facility – located in Austin, Texas.

The selected vendor will be responsible for providing all necessary moving boxes, crates, tape, moving blankets, labels and labeling materials, trucks or vehicles, fuel costs, and any other related transportation costs. All personal items of TDI staff will be prepackaged in TDI owned standard size banker boxes.

Services must occur the week of November 16th – November 20th, 2026, between the hours of 8:00 A.M and 5:00 P.M. No other proposed dates or times will be accepted. Specifics within this timeframe can be negotiated with TDI Project Lead and Project Manager after award.

TDI staff will be present to ensure accessibility to all locations.

A detailed inventory of the items to be relocated is provided below.

Addresses:

Current Location:

• 22 Briercroft Office Park, Suite A, Lubbock, Texas 79412

New Location:

• 6104 66th Street, Suite 500, Lubbock, Texas 79424

State of Texas Surplus Facility:

• 6506 Bolm Road, Austin, Texas 78721-3570

Items to be moved from current office location to new facility (Lubbock)

Item No. Item Description Qty.

1 20” X 18” Table 1 2 30” X 18” Table 1 3 30” X 24” Table 2 4 48” X 24” Table 1 5 60” X 30” Table 3 6 72” X 36” Table 2 8 60” X 30” Desk 2 9 72” X 30” Desk 2 10 72” X 36” Desk 1 12 72” X 18” Credenza 1 15 2-Drawer File Cabinet 1 16 Lateral File Cabinet 3 17 File Cabinet 1 18 Rolling File Cabinet (small) 1 19 Rolling Cart (small) 1 21 Bookcase 2 22 Coat Rack 3 23 Chairs 29 24 Box Chair 2

25 32” TV 1

26 55” TV 1

27 Corkboard 1 28 Corkboard (Large) 1 29 Picture 1 30 Picture (Large) 1 31 Wall Hanging of State Seal of Texas 1 32 Standing Flags 2 33 Standard size Refrigerator 1 34 Microwave 1 35 Box Fan 1 36 Personal Computer (PC) 1 37 Printer 1 38 Paper Shredder (Large) 1 39 64-Gallon Paper Shred Bins 2 40 First Aid Kit 2 42 Approximate number of boxes to be moved

• items in these boxes include kitchen utensils and miscellaneous office supplies

Items to be moved from current office location to State Surplus in Austin, TX

Item No. Item Description Qty.

1 Small Tables 2 2 60” X 30” Desk 1 3 66” X 20” Desk 1 4 72” X 36” Desk 1 5 Metal Credenza 1 6 60” X 30” Credenza 1 7 72” X 20” Credenza 1 8 63” X 14” Hutch 1 9 Lateral File Cabinets 3 10 Rolling Cart 1 11 Cubicles 5 12 Coat Rack 2 13 48” X 36” Bookshelf 1 14 Bookcase 3 15 Office Chairs 5 16 Visitor Chairs 4 17 Stools 3 18 Corkboard 3 19 Picture (Large) 1 20 Corkboard/Whiteboard (Large) 1

Total Proposed

Bid:

Proposal submission MUST include the following:

1. This IFB form, including pricing.

2. Authorized Reseller Letter (if applicable).

3. Any additional document(s) from the manufacturer or software publisher requiring the signature of the Customer head, the chairman of its governing body, or a person to whom such signature authority has been properly delegated.

Vendor is strongly encouraged to review TDI’s Purchase Order Terms and Conditions at https://www.tdi.texas.gov/purchasing/documents/TDI-OIEC-Terms.pdf.

https://www.tdi.texas.gov/purchasing/documents/TDI-OIEC-Terms.pdf